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HomeMy WebLinkAbout1996-02-08 - Board of Directors Meeting Minutes.rl Page-AW Z:) February 8, 1996 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1996 The January 11, 1996 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Sterling L. Fox Arthur C. Korn Directors absent at roll call Vice President Paul R. Armstrong Carl T. Scanlin Visitors John Bourgeois, Hall & Foreman Staff present: William J. Robertson, Secretary/General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Director Fox, seconded by Director Korn, the Board of Directors voted 3-0 to approve the Consent Calendar as follows: Item 1. Minutes of Regular meeting, January 25, 1996. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Disbursements of $581,038.53 on checks 19455, 19492, 19575-650; a wire to MWDOC for $182,573.87 dated 02/12/96; and $89,387.34 on checks 9689 through 9751 for Payroll No. 2. Item 4. Release of Guarantee Bonds of $17,000 for construction of water facilities installed by Ahmanson/Ross. Item 5. Change Order No 1 to Hall & Foreman, Incorporated for $12,919.48, for design, construction management, and inspection services for construction of sewer main at Fairmont and Yorba Linda Boulevards. Item 6. Reject and refer claim filed by Murchison & Cumming on behalf of the William Lyon company to Joint Powers Insurance Authority. ACTION CALENDAR Item 7. Consider request by Paul LaPlante to reduce water bill. General Manager William Robertson reported that Paul LaPlante's letter to the District indicated that two irrigation lines on his property broke and were repaired immediately, once the breakage was discovered. Water use, however, was abnormally high during the breakage period. Mr. LaPlante reported that he is a good paying customer, repaired the break immediately upon discovery, and asked for relief from the Board. Page IM 3`11 ` ' Fberuary 8, 1996 On a motion by Director Fox, seconded by Director Korn the Board of Directors voted 3-0 to refer the matter back to the General Manager pursuant to Rule 3.12 of the District's Rules and Regulations, which allows him to adjust and grant rebates in the event of any dispute of a charge. Mr. Robertson indicated that he would adjust Mr. LaPlante's bill so that he would be charged an amount equal to his highest prior monthly usage. Item 8. Transfer ownership of Well 14 site property to Mr. and Mrs. Keith Van Hoesen. Engineering Manager Charles Gray reported that the District owns a 40 by 50 foot parcel of land adjacent to the Van Hoesen's property that was acquired in 1953 for Well 14. That well did not meet District requirements and was subsequently filled and abandoned in 1979. The Van Hoesen's requested that the District deed the well site to them in exchange for a water and sewer easement along their south property line. On a motion by Director Fox, seconded by Director Korn, the Board of Directors voted 3-0 to authorize the President and Secretary to execute a grant deed to Mr. and Mrs. Keith Van Hoesen for the well site property in exchange for a pipeline easement along their south property line. Item 9. Consideration of nomination for Edward Layton for membership on ACWA-JPIA's Executive Committee. Assistant Administrator Michael Robinson reported that Edward Layton is a member of the executive committee of ACWA/JPIA, and that the entire executive committee is currently standing for reelection. On a motion by Director Fox, seconded by Director Korn, the Board of Directors voted 3-0 on a roll call to adopt Resolution 96-01 concurring with the nomination of Edward Layton as a member of the Executive Committee of ACWA Joint Powers Insurance Authority. Item 10. Consideration of Investment Portfolio Report, December 31, 1995. General Manager William Robertson reported that the average portfolio yield, excluding Improvement District 2 Series C General Obligation Bonds, was 5.83 percent. The Board asked questions about the report. General manager Robertson will respond at the February 22 meeting. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 3-0 to accept the Investment Portfolio Report for December 31, 1995. Item 11 . Consideration of agreement for the 1995-96 annual audit. General Manager William Robertson reported that Diehl Evans and Company has proposed to conduct the 1995-96 audit for $14,950. The Finance Committee reviewed this matter at their January 19, 1996 meeting. On a motion by Director Fox, seconded by Director Korn, the Board of Directors voted 3-0 to authorize the General Manager to execute an agreement in the amount of $14,950 with Diehl Evans & Company for the 1995-96 annual audit. Item 12. Consideration of Allen-McColloch Pipeline (AMP) shutdown. District Operations Superintendent Ray Harsma reported that the Metropolitan Water District of Southern California (Met) has scheduled two, five-day shutdowns of the AMP during March, 1996. AMP provides water to nearly half the District's service connections, and if dry weather conditions persist, the District's water supply would be critical without the water carried by AMP.. Staff has discussed this with Met and reached an agreement that if the weather is hot and dry, the District has the power to postpone the shutdown until next year. Page, ;_1 February 8, 1996 Mr. Harsma also reported that the District is assessing a variety of options to increase water supply, as well as pursuing an aggressive public information campaign to urge customers to reduce water use during the shutdown. On a motion by Director Fox, seconded by Director Korn, the Board of Directors voted 3-0 to authorize a $7,000 expenditure for direct mailings to inform the District's customers about the AMP shutdowns in March, 1996. GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments. a. Monthly billing status report: General Manager William Robertson reported that the District is behind schedule in issuing the RFQ for a new computer system, and that monthly billing would likely commence October 1, rather than July 1, 1996. b. Line flushing in Pressure Zone 1: General Manager William Robertson reported that all dead end mains in Zone 1 have been cleaned out, and the District is beginning work in Pressure Zone 2. c. Esperanza teacher to spend a day at the District, February 21, 1996. General Manager William Robertson that this is part of their water education program and the District would also invite teachers to participate in the District's facilities tour. d. Report on District activities. Executive Assistant to the General manager Roger Lubin reported on the February LAFCO meeting, indicating that: (1) LAFCO staff urged a "No" vote on the Pringle Bill. (2) LAFCO plans to officially take a position on this bill at their next meeting. (3) Ron Kennedy and John Schatz discussed the consolidation study sponsored by eighteen south Orange County water districts. They characterized it as "customer oriented," and one which will involve all stakeholders in the process. They were also interested in having the results of their study used by LAFCO in any additional consolidation studies they may undertake on their own. (4) LAFCO indicated they will form a special district advisory committee. (5) They also indicated there will be an election for the seat held by Bob Huntley. President Beverage declared a recess at 9:45. The meeting reconvened at 10:55. GENERAL COUNSEL'S REPORT Item 14. General Counsel's report. General Counsel Kidman was not present, so there was no report. COMMITTEE REPORTS Item 15. Executive-Administration Committee, Met Thursday, February 1, 1996. Present were Director Beverage and Director Korn, who attended in Director Armstrong's absence. The Committee discussed a general policy regarding surplus District land, and an Operational Area Agreement which the District must be party to in order to qualify for FEMA funds. The Shell Property item was carried over to the next meeting. A request for financial support for mission to Chiang-Mai, Thailand was discussed, as was the 1996 Board Goals Workshop - which was set for March 7. A Request for Proposal to secure the services of general counsel was reviewed. The Committee also discussed Board of Directors compensation, and a request by Paul LaPlante for relief on his water bill. Page Oft February 8, 1996 Item 16. Finance-Accounting Committee. Met Friday, January 19 at 8:30 a.m. Directors Fox and Korn attended along with staff members Robertson, Payne, and Meza. The Committee discussed Refinancing Improvement District 2 General Obligation bonds, AMP Refunding Bonds; contracting with Diehl Evans for the 1995-96 audit, issuing an RFP for bank services and the orange County Water Association Water Rate Survey. Item 17. Personnel-Risk Management Committee. Item 18. Planning-Engineering-Operations Committee. Item 19. Public Information Committee. Met January 30, at 8:30 a.m. Attending were Directors Beverage and Korn, and staff members Robertson, Lubin, and Robinson. Laer Pearce and Sheri Johnson of Laer Pearce and Associates also attended. The Committee reviewed the District's 1996 public information plan, and discussed the Waterlines newsletter, and scheduled a meeting for February 13, at 8:30 a.m. INTERGOVERNMENTAL MEETINGS Item 20. Report on ISDOC ad-hoc committee meeting, January 31 (Fox): Discussed the Pringle bill. Item 22. Report on WACO meeting, February 2 (Fox): Director Fox mentioned that Phil Anthony discussed ACWA's starting a JPA to purchase electricity. WACO also discussed implementation of the Bay-Delta agreement. Item 22. Report on Yorba Linda City Council meeting, February 6 (Beverage): The City Council discussed the Orange County Transit Authority rail program, and also discussed minimum building separation standards. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION There were no comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION This item was canceled. ADJOURNMENT On a motion by Director Fox, seconded by Director Korn, the Board of Directors voted 3-0, at 10:20 a.i~. to adjou Thursday, February 22, 1996 at 8:30 a.m., at the District's headquarters on Plu sa Dzi ve. Secretary/General Manager