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HomeMy WebLinkAbout1995-01-26 - Board of Directors Meeting MinutesPage . e. January 26, 1995 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 269 1995 The January 26, 1995, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call President Arthur C. Korn Vice President Michael J. Beverage Paul R. Armstrong Sterling L. Fox Carl T. Scanlin Staff present William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Ron Rus, Bankruptcy Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Jill Weber, Secretary Visitors Mr. Gene Wisner, City Council liaison for the City of Yorba Linda SPECIAL RECOGNITION BY THE BOARD Item 1. A proclamation recognizing and commending Carl T. Scanlin for his dedication to the District during his term of service as President of the Board was presented by Board President Arthur C. Korn. CONSENT CALENDAR On a motion by Vice President Beverage, seconded by Director Fox, the Board of Directors voted 5-0, with the exception that Director Armstrong abstained from voting on Item No. 3, to approve the Consent Calendar as follows: Item 2. Approval of Minutes of Adjourned meeting, January 9, 1995, as corrected. Item 3. Approval of Minutes of Regular meeting, January 12, 1995, as corrected. Item 4. Authorization for Directors to leave the State of California prior to next meeting. Item 5. Approval of disbursement in the amount of $204,197.36 on Checks 16938, 17100, 17185 through 17253; one wire to MWDOC in the amount of $9,053 dated 01/26/95; one wire to ACWA-HPTT in the amount of $17,566.55; and $104,838.34 for payroll number one, on checks 8557 through 8624. Item 6. Approval to reject and refer a damage claim filed by Creative Screenworks to Joint Powers Insurance Agency. ACTION CALENDAR Item 7. Consideration of financial statements for five months ended November 30, 1994. Business Manager Beverly Meza reported a net income of $142,020.05 for the water fund and a net loss of $65,204 to the sewer fund. Ms. Meza reported the Financial Statements do not reflect problems related to the Orange County bankruptcy because that issue arose after November 30. Page -5 d January 26, 1995 On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 5- 0 to accept the Financial Statements for five months ended November 30, 1994. Item 8. Consideration of Investment Portfolio report for December 31, 1994. Business Manager Beverly Meza reported an average portfolio yield of 5.86%, exclusive of Improvement District Number 2, Series C General Obligation bond funds. Ms. Meza reported the District's portfolio is valued every month. On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-0 to accept the Investment Portfolio report for December 31, 1994. Item 9. Consideration of a contract for construction inspection services. Engineering Manager Charles Gray reported that upon review of inspection requirements for the next 12 months, the staff recommends outsourcing inspection services with R&W Highway Inspection Company instead of hiring full time personnel. The District plans to use this firm as a backup when the workload requires additional inspection services. W. Gray also noted that the Planning- Engineering-Operations Committee reviewed this matter at their January 17, 1995 meeting. On a motion by Vice President Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to authorize the President and Secretary to execute an agreement with R&W Highway Inspection Company for construction inspection services. Item 10. Consideration of an agreement for sewer engineering services. Engineering Manager Charles Gray reported that Sam Peterson is retiring and has groomed Mr. Jon Bourgeois to step in. The staff has worked with Mr. Bourgeois and is very satisfied with his sewer engineering services to the District. Mr. Gray recommends entering a new, one-year contract with Hall & Foreman, Incorporated. He also noted that the Planning-Engineering-Operations Committee reviewed this matter at their January 17, 1995 meeting. On a motion by Director Scanlin, seconded by Director Fox, the Board of Directors voted 5-0 to authorize the President and Secretary to execute an agreement with Hall & Foreman for sewer engineering services. Item 11. Consideration of a contract for water engineering services. Engineering Manager Charles Gray reported that the District has solicited proposals for these services, and recommended ASL Consulting Engineers. Mr. Gray also noted that the Planning-Engineering-Operations Committee reviewed this matter at their January 17, 1995 meeting. On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of Directors voted 5-0 to authorize the President and Secretary to execute a contract with ASL Consulting Engineers for water engineering services. Item 12. Consideration of agreement for a site study and geotechnical evaluation of the Highland Reservoir. Engineering Manager Charles Gray reported that the Board of Directors, in June, 1994, authorized staff to solicit proposals from consultants to provide a site study and geotechnical evaluation of the Highland Reservoir site. Staff received proposals from three qualified consultants and recommended Leighton & Associates. Page,S*1 January 26, 1995 During discussion of this matter the Board of Directors requested that staff undertake an earthquake evaluation at all of the District's concrete reservoirs and report back to the Planning-Engineering- Operations Committee. On a motion by Vice President Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to authorize the General Manager to execute a consultant agreement with Leighton & Associates in the amount of $13,800 for a site study and geotechnical evaluation for Highland Reservoir, Job 9415. Item 13. Consideration of date to schedule Board of Directors' workshop meeting. General Manager William J. Robertson reported that the board requested the staff to reschedule the LAFCO workshop originally slated for January 9, 1995. Without objection, the President instructed the Board to schedule the workshop for Thursday, February 2, 1995 at 8:30 a.m., at the District headquarters. Item 13.a On a motion by Director Fox, seconded by Vice President Beverage, the Board of Directors voted 5-0 to add the following items as an emergency which arose too late for the agenda of this meeting and which may require action before the next meeting. 1. Report on Orange County Bankruptcy. Mr. Arthur G. Kidman, General Counsel, and Mr. Ron Rus, Bankruptcy Counsel, briefed the Board of Directors on actions by the County, and actions by the District. President Korn declared a break beginning at 9:30 a.m. The meeting reconvened at 9:35 a.m. into the Closed Session identified below. Staff members present for the Closed Session were General Manager Robertson and Business Manager Meza. 2. Closed Session for the purposes of discussing pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange , Chapter 9, Case No. SA 94- 22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the U.S. Bankruptcy Court, the Central District of California. The meeting reconvened into open session at 10:58 a.m. President Korn reported the Board provided direction to legal counsel. GENERAL, MANAGER'S REPORT Item 14. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. The status of the Laer Pearce contract. b. District Activities: i. Bus tour scheduled for Feb. 11 ii. Well Levels up 30 feet in the last 60 days iii. General Manager Robertson is taking a day of vacation on Friday, January 27 c. Land development problems with the Harold Leisure property. LEGAL _O JNS .i.'4 REPORT Item 15. General Counsel Arthur G. Kidman was not present, and no report was given. Page . January 26, 1995 STANDING COMMITTER, REPORTS Item 16. There was no Executive-Administration Committee report. Item 17. A Finance Committee meeting was held Tuesday, January 24 at 8:30 a.m. Attending were Directors Fox and Korn, along with staff members William J. Robertson and Beverly Meza. Director Fox made an oral report, stating that the Committee discussed the affects of the Orange County Bankruptcy on District operations, and adding another staff member to co- sign Wire Transfers. Item 18. A Personnel-Risk Management Committee meeting was held Friday, January 20, at 9:00 a.m. Attending were Directors Scanlin and Fox, and staff members William J. Robertson, Michael Payne and Roger Lubin. The Committee discussed claims for and against the District, workers' compensation claims, and a variety of compensation issues. Item 19. A Planning-Engineering-Operations Committee meeting held Tuesday, January 17 at 8:30 a.m. Attending were Directors Korn and Scanlin, along with staff members William J. Robertson, Charles Gray, and Ray Harsma. The Committee discussed a construction inspection services agreement; a sewer engineering services agreement; a water engineering services agreement; the Richfield Plant renovation; the vehicle replacement program and the engine repair and replacement program Item 20. A Public Information Committee meeting was scheduled for Wednesday, February 1, 1995 at 2:00 p.m. at the District office. INTERGOVERNMENTAL MEETINGS Item 21. Report on Yorba Linda City Council meeting, January 17 (Beverage): Vice President Beverage attended and reported the City is about to join other cities in the formation of a new Fire Authority; and the City Manager's contract was discussed. Item 22. Report on MWDOC Regular meeting, January 18 (Fox): Director Fox attended and reported that Mr. Davenport was appointed as a MWD Director, and, that MWDOC would not join in the Class Action suit against Merrill Lynch. Director Fox departed the meeting after this report. Item 23. Report on OCWD meeting, January 18 (Scanlin): Director Scanlin attended and reported on the Prado Dam releases; OCWD is considering a change to collect the Replenishment Assessment to a bimonthly basis instead of semi-annual basis; and, the Board adopted a new policy on "Chargeable Automobile Accidents". Item 24. Report on SDWCA meeting, January 24 (Korn): President Korn attended and reported the legislature changed rules on rates and it will affect the way SDWCA does business. Item 25 Report on Yorba Linda Planning Commission meeting, January 25 (Scanlin): Director Scanlin attended and reported that Main Street improvements were the main topic of discussion. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Page, January 26, 1995 BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes- ADJOURNMENT On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 4-0, at 12:10 p.m. to adjourn to a Workshop on Thursday, February 2, 1995 at 8:30 a.m., at the Dis 'ct headq~ale~s on Plumosa Drive. wnnami,v xoDertson General Manager/Secretary