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HomeMy WebLinkAbout2004-05-19 - Planning-Engineering-Operations Committee Meeting MinutesITEM NO. AGENDA REPORT DATE: May 27, 2004 APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT. TO: President and Members of the Board MAY 2 7 4 FROM: Michael A. Payne, General Manager CONTACT: Kenneth R. Vecchiarelli, Asst. General Manager SUBJECT: Summary Minutes of the Planning-Engineering-Operations Committee Meeting The Planning-Engineering-Operations Committee held a meeting on May 19, 2004. Present were directors Michael Beverage and Paul Armstrong and staff representatives Mike Payne and Ken Vecchiarelli. The following items were discussed: 1. Reimbursement to Cal Water & Jash Properties for Capital Improvements. Mr. Payne discussed the progress of communications with the two developers. Staff is negotiating reimbursements for system improvements required by the Terms and Conditions for Water Service to these two properties. Staff is reviewing costs and considering recommendation for reimbursement of system improvements that benefit other District's customers as well as these property owners. 2. Amendments to Water Rules and Regulations. Mr. Payne stated that staff will review the current Rules and Regulations and Water and Sewer Service Agreements and make recommendations for revisions to facilitate reimbursements for system improvements and upgrades that benefit the District. 3. Encroachment Permit Form for S&S. Mr. Vecchiarelli stated that staff is working with District's legal Counsel on drafting an encroachment permit for the District's use. S&S Construction is currently grading their property near the Fairmont and Springview Reservoirs and has requested approval to encroach upon the District's properties at these two locations. Staff will review the grading plans and enforce appropriate restrictions with the permit conditions. 4. Change Order for Richfield Plant. Mr. Vecchiarelli reported that during start up testing of the new Well No. 18, a condition was discovered that will require a late change order in the project. The change relates to a restriction is the natural gas supply line to the well. This line was originally installed by P.R. Burke with other site improvements during construction of the Rehabilitation of Wells 1, 5, 7 and 12 in 1997. 5. Terns and Conditions for Proposed Lakeview Elementary School. Mr. Vecchiarelli discussed the conditions that staff is considering for service to the proposed school and unique considerations required for adjacent system conditions including the possible abandonment of a 10-inch cast iron line, which is over 70 years old. The committee discussed the ramifications of the abandonment and other system improvements recommended for construction before this pipeline is abandoned. b. Refund to Casino Ridge. Mr. Vecchiarelli reviewed the terms for refunding costs to Woodbridge Development for construction of a transmission pipeline in San Antonio Road. Staff has prepared an Agenda Report for the full Board's consideration of this matter. 7. District Purchasing Policy. Mr. Payne reviewed the District's current purchasing policy in comparison to the City of Yorba Linda's policy. The Planning-Engineering-Operations Committee members recommended this matter be considered for further discussion and review by the Executive Committee. 8. Fats, Oils and Grease (FOG) Program. Mr. Vecchiarelli reported on compliance issues related to the Waste Discharge Rule and specific requirements and deadlines associated with control of Fats Oils and Greases. This matter will be discussed further with the Committee and the full Board of Directors as required. 9. HQT Homes Proposed Development. Mr. Vecchiarelli reported on a proposed development located near a parcel off Casson Drive. The proposed development may offer a fix to a current condition recently considered by the Board, which involves an encroachment of a garage within a District sewer easement. Staff will present Terms and Conditions for Water and Sewer Service for the Board's consideration at a later date. 10. Facilities Finance Design and Construction Agreement (FFDCA) Village IV. Mr. Vecchiarelli reported that staff is drafting an FFDCA for the Transmission Pipelines through Village IV of the Vista Del Verde Development. This agreement is one of the conditions required by the Temporary Capacity Credit Agreement (TCCA) with SWEPI, L.P. Mr. Vecchiarelli reported the draft agreement will be ready for consideration by the Board in June.