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HomeMy WebLinkAbout2003-08-21 - Planning-Engineering-Operations Committee Meeting MinutesITEM NO. /3 AGENDA REPORT APPROVED BY THE BOARD OF M EMRS OF THE YORBA LINDA WATER OI$TR E DATE: August 28, 2003 AUG 2 g 03 TO: President and Members of the Board gy FROM: Planning-Engineering-Operations Committee SUBJECT: Summary Minutes of the Planning-Engineering-Operations Committee Meeting The Planning-Engineering-Operations Committee held a meeting on August 21, 2003. Present were directors Paul Armstrong, and Bill Mills; staff representatives Mike Payne and Ken Vecchiarelli; and Greystone Homes representatives Steve Armanino. The following items were discussed: I . Greystone Homes Proposed Development. Mr. Vecchiarelli and Mr. Armanino presented information and exhibits regarding a proposed Greystone Development. The project is located between Bastanchury Road and the District's Bastanchury Reservoir and Booster Station Site. The committee discussed the planning and phasing issues related to the potential impacts of the project on District transmission pipelines which cut through this property and on the District's storage and booster station facilities nearby. Mr. Armanino also presented a land swap proposal and request for certain rights of way associated with the project for the committee members to consider. This item is expected to come before the Board of Directors for their consideration at a later date following Greystone Homes' securing entitlements through the City of Yorba Linda's planning and development process. Mr. Armanino left the meeting following this discussion. 2. Highland and Bastanchury Booster Station Improvements. Mr. Vecchiarelli reported on the progress of engineering design for the improvements at the Highland and Bastanchury Booster Station Sites. These projects are primarily driven by SWEPI's requirements for groundwater production and transmission facilities for service to the Vista Del Verde Development. Mr. Vecchiarelli reported on additional improvements at these sites requested by District staff. The committee discussed these improvements, some of which have been identified in the current adopted budget and five year plan. The committee recommended staff review the ultimate needs for Zone 2 storage at the Bastanchury Reservoir site and consider replacing the proposed two-million gallon (2 MG) steel tank with a larger, buried or partially buried reservoir on the site. Staff will present further information on this matter to the committee at a later date. Postponing construction of the additional 2 MG steel tank has no impact on SWEPI's current development plans for Village 3. 3. Proposed Shapell Industries Development. Mr. Vecchiarelli reported on recent activities related to the Shapell Industries proposed development project west of Fairmont Boulevard. Shapell representatives have communicated their desire to have staff and District's legal counsel prepare agreements and contract documents to expand the recently constructed Quarter Horse Reservoir in Pulte's Yorba Linda Heights Development. The expanded reservoir will serve the Shapell development which may include a proposed high school project. In order to take advantage of the knowledge, experience and availability of the current project team already engaged in construction of the Pulte Reservoir project, staff and Shapell are exploring a fast-track approach to the expansion project. Legal counsel is advising staff on critical issues related to this approach and will prepare agreements and contract documents for the Board's consideration. 4. Hidden Hills Reservoir. Mr. Vecchiarelli reported on renewed discussions with Shapell Industries regarding property and rights of way grants for the proposed Hidden Hills Reservoir project. Staff will prepare a Memorandum of Understanding (MOL) for review by legal counsel and Shapell to facilitate this process. 5. Other. Mr. Vecchiarelli reported on discussions with representatives from Orange County Water District (OCWD) regarding District participation in the MWD Long-Term Groundwater Storage Program (proposed Well No. 19). Staff and District's legal counsel are negotiating with OCWD representatives for changes in the draft agreement between OCWD, MWDOC and the District. Further meetings are scheduled to discuss this matter.