HomeMy WebLinkAbout1995-08-10 - Board of Directors Meeting MinutesPage _
August 10, 1995
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
August 10, 1995
The August 10, 1995, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Arthur C. Korn
Vice President Michael J. Beverage
Paul R. Armstrong
Sterling L. Fox
Carl T. Scanlin
Directors absent at roll cal
none
Visitors
none
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, General Counsel
Charles Gray, Engineering Manager
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Exec. Asst. to the General Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
John Townsel, Assistant Operations Superintendent
CONSENT CALENDAR
On a motion by Vice President Beverage, seconded by Director Scanlin, the Board of Directors
voted 5-0 to approve Consent Calendar items 2 through 4, and 4-0-1 to approve Consent Calendar
item 1. Since he did not attend the July 27 meeting Director Armstrong abstained from approving
the minutes.
Item 1. Minutes of Regular meeting, July 27, 1995.
Item 2. Authorization for the Directors to leave the State of California prior to next meeting.
Item 3. Disbursements of $153,782.37 on Checks 18439 and 18363 through 18536; one wire
to MWDOC for $337,395 dated 8/11/95, and $90,103.87 for Payrolls 15 on Checks 10387
through 10452.
Item 4. Release guarantee bonds totaling $62,060, for the construction of water facilities
installed by the developers identified in this report.
ACTION CALENDAR
Item 5. Consideration of amended rules and regulations for the Rendition of Sanitary Sewer
Service. Engineering Manager Charles Gray reported that staff reviews the District's sewer rules
and regulations to determine if they are consistent with current District policy, goals and objectives.
Mr. Gray reviewed the major policy issues discussed by the Board of Directors over the past two
years, which included the 200 foot rule, construction within cul-de-sacs, District participation in
sewer main construction, and District financial assistance for sewer construction fees. This matter
was reviewed by the Executive-Administration Committee at their June 14 meeting.
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August 10, 1995
On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0, on a
roll call vote, to adopt Resolution 95-14 which amends the Rules and Regulations for the Rendition
of Sanitary Sewer Service and rescinds Resolution 91-28.
Item 6. Consideration of amended rules and regulations for the Rendition of Water Service.
Engineering Manager Charles Gray reported that staff reviews the District's water rules and
regulations to determine if they are consistent with current District policy, goals and objectives.
This matter was reviewed by the Executive-Administration Committee at their June 14 meeting.
On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of Directors
voted 5-0, on a roll call vote, to adopt Resolution 95-15 which amends the Rules and Regulations
for the Rendition of Water Service and rescinds Resolution 89-30.
Item 7. Consideration of sewer replacement at Fairmont and Yorba Linda Boulevard.
Engineering Manager Charles Gray reported that in response to the Board's declaration of the
sewer replacement at Fairmont and Yorba Linda Boulevards as an emergency, a total of six
construction bids were solicited from contractors who have successfully worked for the District,
and a bid opening was held 4:00 p.m., Wednesday August 9. S.J. Burkhardt, Inc. submitted the
low bid of 5505,000. The total budget for the project is $654,925.
On a motion by Vice President Beverage, seconded by Director Fox, the Board of Directors voted
5-0, to authorize the President and Secretary to execute a construction contract, subject to review as
to form by legal counsel, for the sewer replacement at Fairmont and Yorba Linda Boulevards, and
approve the construction budget, Job 9508.
Item 8. Consider acceptance of Investment Portfolio Reports. Business Manager Beverly Meza
reported that the May and June average portfolio yields, excluding Improvement District 2 Series C
General Obligations bond funds, were 6.10% and 6.02% respectively.
On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-0,
to accept the Investment Portfolio Reports, as amended to denote that this report shows losses to
date as of May 31 and June 30, 1995, from investments in the Orange County Investment Pool.
Item 9. Consider election of directors to Special District Workers' Compensation Authority.
Assistant General Manager Michael Payne reported that there will be an election September 5, 1995
to choose member agencies that will each appoint a director from within their ranks. Mr. Payne
requested that the Board of Directors provide instructions on this election.
On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of Directors
voted 0-2-3 to abstain from casting a ballot for the "Lower Third" candidate, and voting for
Midway City Sanitation District as an "at-large" candidate agency.
On a subsequent motion by Director Fox, seconded by Director Scanlin, the Board of Directors
voted 5-0 to cast their ballots for the Placentia Library District as the "Lower Third" candidate, and
the West San Bernardino County Water District as the "at-large" candidate agency.
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August 10, 1995
GENERAL MANAGER'S REPORT
Item 10. General Manager's oral report and comments. General Manager William J. Robertson
reported on:
a. CSDA Annual Conference, Huntington Beach, September 20-22, 1995.
b. Area "J" fire protection: Mr. Robertson noted that District personnel investigated fire
hydrants in the area to ensure they were operable. This was done in response to an incident
involving a contractor working on a tract under construction. Unbeknownst to the District,
the Fire Department, and the City, the contractor had shut off water to hydrants in the area.
Consequently, there was no protection during a brush fire that occurred.
c. The District's annual picnic had 93 attendees.
GENERAL COUNSEL'S REPORT
Item 11 . General Counsel's report. General Counsel Arthur G. Kidman's reported that the
Orange County bankruptcy debate is shifting to the state level in Sacramento, and there are many
bills dealing with how public agencies may invest their funds. There are also bills dealing with the
fiduciary responsibility of elected officials regarding investments. Mr. Kidman toured northern
California water facilities in Oroville.
Board President Korn declared a recess at 9:52 a.m. The meeting reconvened at 10:00 a.m
COMMITTEE REPORTS
Item 12. Executive-Administration Committee. Scheduled a meeting for August 16 at 8:30 a.m.
Item 13. Finance-Accounting Committee. A meeting was held August 1 at 8:30 a.m. Attending
were directors Korn and Fox and staff members William Robertson, Beverly Meza, and Chuck
Gray. The Committee discussed water and sewer development fees and customer service fees,
water rates, sewer rates, and other items, including: county budget forms, Improvement District
No 2 Stand-by Charge, a change in PERS law requiring the District to report uniform allowance as
income, holding a public hearing on water rates, and a cost breakdown of the OCIP bankruptcy.
Item 14. Personnel-Risk Management Committee. Schedule a meeting for 3:30 p.m. August 14.
Item 15. Plan ning-Engineeri ng-Operations Committee.
Item 16. Public Information Committee. Met August 8 at 8:30 a.m. Attending were directors
Beverage and Armstrong, and staff members Robertson, Robinson and Lubin. The committee
discussed implementation of the Laer Pearce public information program, including: logo designs,
newsletter topics, a workshop with the Board of Directors scheduled for September 14, and a letter
on the status of the Orange County bankruptcy.
INTERGOVERNMENTAL MEETINGS
Item 17. Report on Yorba Linda City Council meeting, August 1(Armstrong): Director
Armstrong discussed the problem of dry fire hydrants caused by a contractor cutting lines.
Nothing else of concern to the District transpired.
Item 18. Report on WACO/ISDOC Joint meeting, August 4 (Fox): Attendees discussed plans to
resolve the Orange County bankruptcy, but the meeting, according to Director Fox, "...generated
more heat than light."
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August 10, 1995
Item 19. Report on MWD board meeting, August 8 (Fox): Meeting unattended.
Item 20. Report on Yorba Linda Planning Commission, August 9 (Armstrong): Nothing of
concern to the District transpired.
BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION
Director Fox asked if people are notified in advance if they are a water sampling point.
CLOSED SESSION
Item 21. The Board of Directors entered closed session at 10:24 a.m. and discussed pending
litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange,
Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA
94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of
Directors provided direction to counsel and staff.
Item 22. The Board of Directors remained in closed session and discussed pending litigation to
which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Case No.
714408; Plaintiff Daniel Romano and Joann Romano, and Daniel Foldager and Patsy Ann
Foldager; Defendant Yorba Linda Water District, et . The Board of Directors provided direction to
staff.
The Board exited closed session at 11:22 a.m.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Fox, seconded by Vice President Beverage, the Board of Directors voted
5-0 at 11:25 a.m. to adjourn to Thursday, August 24 at 8:30 a.m., at the District headquarters on
Secretary/General Manager