HomeMy WebLinkAbout1995-09-14 - Board of Directors Meeting MinutesPage-SW
September 14, 1995
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
September 14, 1995
The September 14, 1995, Regular Meeting of the Yorba Linda Water District Board of Directors
was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Arthur C. Korn
Vice President Michael J. Beverage
Paul R. Armstrong
Sterling L. Fox
Carl T. Scanlin
Directors absent at roll call
none
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, General Counsel
David Larsen, Special Counsel
Charles Gray, Engineering Manager
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Exec. Asst. to the General Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
At the direction of the Chair, the Board considered Closed Session Items 26, 24, and 25, next.
CLOSED SESSION
Item 26. The Board of Directors entered closed session at 8:31 a.m. and discussed personnel
matters pursuant to Section 54957. Special Counsel David Larsen left the meeting at the
conclusion of this item.
Item 24. The Board of Directors remained in closed session and discussed pending litigation to
which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Chapter 9,
Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-
JR before the US Bankruptcy Court, the Central District of California. The Board of Directors
provided direction to counsel and staff.
Item 25. was continued.
The Board exited closed session at 10:05 a.m.
Board President Korn declared a recess at 10:05 a.m. The meeting reconvened at 10:10 a.m.
CONSENT CALENDAR
On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-0
to approve the Consent Calendar as follows:
Item 1. Minutes of Regular meeting, August 24, 1995.
Item 2. Authorization for the Directors to leave the State of California prior to next meeting.
Page VW -S' ~ .
September 14, 1995
Item 3. Disbursements of $214,839.65 on checks 18438, 18502, 18538, 18641, and 18644
through 18751; two wires to MWDOC for $444,401.88 and $4,192.43, dated 09/12/95 and
09/13/95 respectively; a wire to Bank of America for $10,200 dated 08/28/95; and $96,624.47 and
$90,237.77 for payrolls 17 and 18, on checks 10524 through 10589, and 10592 through 10659,
respectively.
Item 4. Approved payment of $98,560 to J.M. Peters Company, Inc., for reimbursement of the
construction of water transmission facilities in Green Crest Drive and Hidden Hills Road for Tract
11747, Job 8829.
Item 5. Approved final payment of $32,313.15 to E. W. Harmon, Inc., authorized staff to file
a Notice of Completion; release the Labor and materials Bond and 10 percent retention of
$3,590.35, 35 days after the Notice of Completion has been recorded if no liens have been filed;
and release the Faithful Performance Bond in one year if no defects have been found for the San
Antonio Road Realignment project, Job 9301.
Item 6. Approved release of Guarantee Bonds of $6,000 for the construction of water and
sewer facilities installed by developers identified in this report.
Item 7. Approved amendments to the Terms and Conditions for water service with the City of
Yorba Linda and authorize the transfer of approximately $75,000 from the unincorporated Capital;
Improvement Fund for I.D. One to fund the Pressure Zone 4 Transmission Main, Job 9505.
ACTION CALENDAR
At the direction of the Chair, the Board considered Item 9 next.
Item 9. Consideration of letter to District customers regarding the Orange County Bankruptcy.
General manager William J. Robertson reported that staff, in response to a request by the Board of
Directors, has drafted a letter to inform District customers about our position on the Orange County
Bankruptcy.
On a motion by Director Scanlin, seconded by Director Fox, the Board of Directors voted 5-0 to
send the letter, as amended, to District customers.
Mr. Kidman left the meeting at the conclusion of this item.
Item 8. Consideration of Compensation Study for key management classes. Executive
Assistant to the General Manager Roger Lubin reported that staff solicited proposals from nine
consulting firms and recommends the selection of Becker and Bell to conduct a compensation
study for key management classes.
On a motion by Director Fox, seconded by Director Scanlin, the Board the Board of Directors
voted 3-2 (Nay: Korn, Armstrong) to authorize the General Manager to execute a consultant
contract with Becker and Bell in an amount not to exceed $6,000.
Item 10. Consideration of nominations to National Water Resources Association Board of
Directors. General manager William J. Robertson reported that California is allowed a position on
the NWRA Board and on the Resolutions Committee. The Board meets four times annually, and
the Resolutions Committee meets twice. Nominees must have their material completed by
September 15.
-1
Page..: ! 3-A -S
Setpember 14, 1995
The Board the Board of Directors declined to make a nomination to either the NWRA Board or the
Resolutions Committee.
GENERAL MANAGER'S REPORT
Item 11 . General Manager's oral report and comments.
a. ACWA Fall Conference, Palm Springs, November 29 - December 1, 1995.
b. Reported on District activities.
GENERAL COUNSEL'S REPORT
Item 12. General Counsel's report. General Counsel Arthur G. Kidman's report was covered in
closed session.
COMMITTEE REPORTS
Item 13. Executive-Administration Committee. Scheduled meeting for September 18, 3:30 p.m.
Item 14. Finance-Accounting Committee.
Item 15. Personnel-Risk Management Committee.
Item 16. Planning-Engineering-Operations Committee. Met September 7 at 8:30 a.m. Attending
were Directors Korn and Scanlin and staff members William Robertson, Ray Harsma, and Chuck
Gray. They discussed commercial development at Coal Canyon, reimbursement of the District's
portion of construction costs of a water main at Richfield Road, Transfer of Well 14 property to
Mr. and Mr.s Van Hoesen, and Zone 4 Transmission Main Replacement.
Item 17. Public Information Committee. Met August 31 at 8:30 a.m. Attending were directors
Beverage and Armstrong, and staff members Robertson, Robinson and Lubin. The committee
discussed the Waterlines newsletter, a letter to customers regarding the Orange County bankruptcy,
water bill messages, and response to a request from the Orange County Register for information.
Item 18. Public Information Committee. Met August 31 at 8:30 a.m. Attending were directors
Beverage and Armstrong, and staff members Robertson, Robinson and Lubin, along with public
information consultants Laer Pearce and Susan Marzak. The committee discussed the Waterlines
newsletter, a letter to customers regarding the Orange County bankruptcy, the upcoming public
hearing on water rates, and a new name/logo for the District.
Board President Korn declared a recess at 11:12 a.m. The meeting reconvened at 11:22 a.m.
INTERGOVERNMENTAL MEETINGS
Item 19. Report on Yorba Linda City Council meeting, September 5 (Beverage): Meeting
canceled.
Item 20. Report on WACO meeting, September 6 (Armstrong): Nothing of concern to District
transpired.
Item 21. Report on MWDOC/OCWD Joint Workshop meeting September 6 (Scanlin): Nothing
of concern to District transpired.
Item 22. Report on MWD Board meeting, September 12 (Fox): Did not attend.
Page "~V-~S
September 14, 1995
Item 23. Report on Yorba Linda Planning Commission, August 23 (Scanlin): Nothing of concern
to the District transpired.
Item 23a. Special District Workers Compensation Authority, September 8 (Korn): This report
was added at the direction of the Chair. Discussed pooled risks and experience modifications,
along with the impact of the current soft market.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Scanlin: (1) Provided information of fluoridation bill. (2) Asked that date sensitive
materials be put in Directors' mailboxes.
BOARD OF DIRECTORS WORKSHOP
Item 27. The Board of Directors and staff, along with public information consultants Sheri
Johnson and Susan Marzak from Laer Pearce and Associates held a workshop regarding a possible
name and logo change for the District, proposed Community Pipeline meetings, and a public
hearing on water rates scheduled for October 24, 1995.
The Board of Directors considered four options regarding the proposed logo and name change.
These included changing the name and logo, changing the logo only, using the Community
Pipeline meetings as focus groups to provide input into whether a name and/or logo change was
desirable, and dropping this issue from further consideration. The Board voted 4-1 to drop further
discussion regarding a proposed name and logo change.
Susan Marzak led the Board of Directors in a speakers workshop. Sheri Johnson then reviewed
possible questions that would be asked at Community Pipeline meetings and the consultants, staff,
and the Board jointly developed appropriate responses.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motio by Director Fox. seconded by Director Scanlin, the Board of Directors voted 5-0 at
2:50 p.m. o adjourn to Thursday, September 28 at 8:30 a.m., at the District headquarters on
Plumosa rive. 4 X
William J`Kobertson
Secretary/General Manager