HomeMy WebLinkAbout2016-07-07 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Thursday, July 7, 2016, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Ric Collett, President
Michael J. Beverage, Vice President
Phil Hawkins
Robert R. Kiley
Gary T. Melton
4. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
5. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
5.1. Annual Review of Directors' Policies and Procedures Manual
5.2. Draft Operating Budget for FY 2016/17
6. ADJOURNMENT
6.1. The next Regular Board of Directors Meeting will be held Thursday, July 14, 2016 at 8:30
a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 5.1
AGENDA REPORT
Meeting Date: July 7, 2016
Subject:Annual Review of Directors' Policies and Procedures Manual
ATTACHMENTS:
Name:Description:Type:
BOD_Policies_and_Procedures_Manual.pdf Backup Material Backup Material
YORBA LINDA
WATER DISTRICT
Board of Directors
Policies and Procedures Manual
Adopted May 11, 2015
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TABLE OF CONTENTS
1.0 Purpose and Scope ...................................................................................................................... 3
2.0 Mission, Vision and Core Values ................................................................................................. 3
3.0 Basis of Authority ......................................................................................................................... 3
4.0 Duties, Responsibilities and Conduct ......................................................................................... 4
5.0 Composition, Terms and Vacancy ............................................................................................ 11
6.0 Officers ........................................................................................................................................ 13
7.0 Appointed Staff and Others ....................................................................................................... 14
8.0 Committees ................................................................................................................................. 16
9.0 Directors’ Compensation, Insurance and Expense Reimbursement...................................... 16
10.0 Board Meetings, General .......................................................................................................... 21
11.0 Board Meetings, Agendas ........................................................................................................ 22
12.0 Board Meetings, Minutes .......................................................................................................... 26
13.0 Board Meetings, Conduct ......................................................................................................... 27
14.0 Board Actions and Decisions .................................................................................................. 28
15.0 Exhibits and Appendixes ......................................................................................................... 29
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1.0 PURPOSE AND SCOPE
1.1 The purpose of this manual is to provide a compilation of policies and procedures
approved by the Board to facilitate the proper conduct of District business. Each Director
shall be provided with a copy of this manual, acknowledge receipt in writing, and affirm
their intent to comply with the policies and procedures contained herein. If any portion of
this manual is in conflict with federal or state law or regulations that apply to the District,
said legislation or regulations shall prevail.
2.0 MISSION, VISION AND CORE VALUES
2.1 Mission Statement
Yorba Linda Water District will provide reliable, high quality water and sewer services in
an environmentally responsible manner, while maintaining an economical cost and
unparalleled customer service to our community.
2.2 Vision
Yorba Linda Water District will become the leading, innovative and efficient source for
high quality reliable services.
2.3 Core Values
The Yorba Linda Water District Board of Directors and staff are guided in everything we
do by the following core values:
Integrity – We demonstrate integrity every day by practicing the highest ethical standards
and by ensuring that our actions follow our words.
Accountability – We acknowledge that both the Board and staff of the District are
accountable to the public that we serve, as well as to each other.
Responsibility - We take full responsibility for our actions – both our successes and our
opportunities for growth. We maintain a commitment of courtesy, assessment and
resolution with all customer concerns.
Transparency – We promote a culture where we actively listen to our customers and
communicate openly about our policies, processes and plans for the future.
Teamwork – Success centers on all departments working together and sharing
information and resources to achieve common goals. We are dedicated to ensuring that
every voice of the District, from the Board to each individual employee is treated with
dignity and respect, and that differences are valued and individual abilities and
contributions are recognized.
3.0 BASIS OF AUTHORITY
3.1 The District is a County Water District, organized and existing under the County Water
District Law. The Board is the legislative body, and functions as the District’s
policymaking body. It can only function as a unit. Apart from their role as a part of this
unit, individual Directors have no authority with regard to any aspect of District business.
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3.2 As individuals, Directors may not commit the District to any policy, act, or expenditure
without prior Board approval nor give direction to the General Manager, staff, contract
personnel or consultants without prior Board approval. Directors do not represent any
fractional segment or region of the community, but are part of a legislative body that
represents and acts for the District as a whole. Since Directors are elected officials, no
Director may delegate his/her authority to act as a Director.
4.0 DUTIES, RESPONSIBILITIES AND CONDUCT
Duties and Responsibilities
4.1 The Board’s primary responsibility is the formulation and evaluation of District policy. The
General Manager is responsible for running the District’s business. Routine matters
concerning operational aspects of the District are delegated to professional staff members
by the General Manager. Directors are responsible for monitoring District progress in
attaining its goals and objectives, while pursuing its mission. The Board establishes
goals, objectives, expectations, and measurement criteria for the General Manager’s
performance. Board members shall provide policy direction and instructions to the
General Manager on matters within the authority of the Board by a majority vote during a
duly convened meeting of the Board.
4.2 In order to assist in the governance of the behavior between and among members of the
Board, the following practices shall be observed:
A. The dignity, style, values and opinions of each Director shall be respected.
B. Responsiveness and attentive listening in communication is encouraged.
C. The needs of the District’s constituents shall be the priority of the Board of
Directors.
D. Directors shall commit themselves to emphasizing the positive, avoiding double
talk, hidden agendas, gossip, backbiting, and other negative forms of interaction.
E. Directors shall commit themselves to focusing on issues and not personalities.
The presentation of the opinions of others shall be encouraged. Cliques and voting
blocks based on personalities rather than issues shall be avoided.
F. Differing viewpoints are healthy in the decision-making process. Individuals have
the right to disagree with ideas and opinions, but without being disagreeable.
Once the Board takes action, Directors shall commit to supporting said action and
not create barriers to the implementation of said action.
4.3 In order to maintain effective working relationships and support the chain of command,
the following procedures shall be followed:
A. Board members shall address matters within the authority of the General Manager
through the General Manager, not directly through District employees.
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B. Accordingly, individual Directors’ requests for information from staff or contract
personnel/consultants shall always be made to the General Manager.
C. Responsive materials to Directors’ requests for information shall be distributed by
the General Manager or his/her designee, to all Board members at the same time.
D. If the General Manger’s response is deemed inadequate, a Director may contact
the Board President or raise the issue directly at a Board meeting, where the Board
shall determine whether or not the issue warrants attention and if so, schedule it
for a future meeting.
E. If the General Manager anticipates being unavailable, he/she shall notify the Board
in advance and provide a designee contact.
F. When the General Manager is unavailable in person or by technological means,
Board members, at their discretion, may contact the General Manager’s designee.
G. Board members shall refrain from making requests directly to District employees
to undertake analysis, perform work assignments or change the priority of work
assignments. District employees have been instructed to notify the General
Manager of all requests received from a Board member within 48 hours.
H. If approached by an employee concerning District policy, Board members shall
direct inquiries to the appropriate staff supervisor or General Manager.
I. In handling complaints from residents and property owners of the District, said
complaints shall be referred directly to the General Manager.
J. In handling matters related to public safety, concerns shall be reported to the
General Manager or the District office. Emergency situations shall be dealt with
immediately by seeking appropriate assistance.
K. In seeking clarification for policy-related concerns, especially those involving
personnel, legal action, land acquisition and development, finances and
programming, said concerns shall be referred directly to the General Manager or
legal counsel.
4.4 The work of the District is a team effort. All individuals shall work together in the
collaborative process, assisting each other in conducting the affairs of the District.
A. When responding to constituent requests and concerns, Directors shall be
courteous, responding to individuals in a positive manner and routing their
questions through appropriate channels.
B. Directors shall develop a working relationship with the General Manager wherein
current issues, concerns and District projects can be discussed comfortably and
openly.
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C. Directors shall function as a part of the whole. Issues shall be brought to the
attention of the Board as a whole, rather than to individual members selectively.
4.5 Directors shall attend all meetings of the Board, including committee, agency, and
intergovernmental meetings to which they may be assigned, unless there is good cause
for absence, and be properly prepared for participation and deliberation.
4.6 Newly elected or appointed Directors shall participate in a minimum of two hours of
harassment prevention training and a minimum of six hours of basic governance training
within one year from the first day of service with the District. Thereafter, all Directors shall
participate in a minimum of two hours of harassment prevention training every two years
and a minimum of six hours of basic governance training every five years. Participation
in the Governance Foundation course, offered by the California Special District
Association’s Special District Leadership Academy, shall satisfy the basic governance
training requirement.
4.7 The Board shall review the policies and procedures contained in this manual on an annual
basis or more often as required.
Code of Conduct (Ethics Policy)
4.8 It is the policy of the District to require the highest standards of ethics from its Board
members. The operation of the District requires that decisions and policy be made within
the proper channels of governmental structure, that the public office not be used for
personal gain, and that all individuals associated with the District remain impartial and
responsible towards the public. Accordingly, it is the policy of the District that Board
members shall maintain the highest standard of personal honesty and fairness in carrying
out their duties. The following are guidelines for ethical conduct to be followed by the
Board:
A. Board members are obligated to uphold the Constitution of the United States and
the Constitution of the State of California, and to uphold the laws of national, state
and local governmental agencies. Board members shall comply with all applicable
laws regulating their conduct, including conflicts of interest, financial disclosure and
open government laws. It is the responsibility of Board members to conduct
themselves both professionally and personally in a manner above reproach and to
avoid the appearance of impropriety.
B. Board members in the performance of their official duties and responsibilities shall
neither harass nor discriminate against any individual on the basis of their
protected classification(s), the perception of any individuals protected
classification(s), or because the individual associates with a person who has or is
perceived to have a protected classification(s). The term “Protected Classification”
includes race, religion, color, sex (including gender, gender identity, gender
expression, transgender, pregnancy, and breastfeeding), sexual orientation
(including heterosexuality, homosexuality and bisexuality), national origin,
ancestry, citizenship status, marital status, age, medical condition, genetic
characteristics or information, military or veteran status, and physical or mental
disability (whether perceived or actual). No Board member shall grant any unfair
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or inappropriate consideration, treatment, or advantage to any individual or group
beyond that which is available to others or groups with the same circumstances.
C. Except where specifically authorized by the General Manager in the public interest,
no Board member shall knowingly use or permit the use of District-owned vehicles,
equipment, telephones, materials or property, nor require a District employee to
perform services for personal convenience or profit. Board members shall
safeguard the District’s property, equipment, moneys, and assets against
unauthorized use or removal, as well as from loss due to criminal act or breach of
trust.
D. Board members shall not disclose information that legally qualifies as confidential
to unauthorized individuals without approval from a majority vote of the Board and
consultation with legal counsel. This includes information that (1) has been
received during a Closed Session; (2) is protected from disclosure under the
attorney/client or other evidentiary privilege; or (3) is not required to be disclosed
under the California Public Records Act. A Board member may make a
confidential inquiry or complaint to a district attorney or grand jury concerning a
perceived violation of law, including disclosing facts to a district attorney or grand
jury necessary to establish the alleged illegality of a District action. Prior to
disclosing confidential information, however, a Board member shall first bring the
matter to the attention of either the President or the full Board.
E. Board members shall avoid conflicts, or perceived conflicts of interest in
connection with District decisions and activities.
1. A Board member shall not have a financial interest in a contract with the
District, which includes the purchase or sale of goods and services. The
Board shall not authorize any District contract if a Board member is
financially interested in the contract.
2. A Board member shall not participate in the discussion, deliberation or vote
on a matter before the Board, or attempt to influence a decision of the
Board, if the Board member has a financial interest, which is prohibited
under California law. If a Board member believes that he/she may be
disqualified from participation in the discussion, deliberations or vote on a
particular matter due to a financial interest, the following procedures shall
be followed:
a. If a Board member becomes aware of the potential conflict of interest
before a Board meeting at which the matter will be discussed or
acted on, the Board member shall notify the General Manager and
legal counsel of the potential conflict of interest, so that a
determination can be made whether it is a disqualifying conflict of
interest.
b. If it’s not possible for a Board member to discuss the potential conflict
with the General Manager and legal counsel before the meeting, or
if the Board member does not become aware of the potential conflict
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until during the meeting, the Board member shall immediately
disclose the potential conflict during the Board meeting, so that there
can be a determination as to whether it is a disqualifying conflict of
interest.
c. Upon a determination that there is a disqualifying conflict of interest,
the Board member (1) shall not participate in the discussion,
deliberation or vote on the matter for which a conflict of interest
exists, which shall be so noted in the Board minutes; and (2) leave
the room until after the discussion, vote and any other disposition of
the matter is concluded (see also Section 13.1 C).
3. A Board member shall not recommend the employment of a relative to the
District or to a vendor, contractor or consultant known by the Board member
to be bidding or negotiating a contract with the District.
F. To avoid non-compliance with the Ralph M. Brown Act, Directors are prohibited
from sending and receiving electronically produced messages during meetings.
G. For a period of one year after leaving office, former Board members shall not
represent any non-governmental entities before the District for compensation. This
restriction shall not apply to governmental entities.
4.9 Board members are prohibited from soliciting political funds or contributions at District
facilities and prohibited from using the District’s seal, trademark, logo, branding,
stationary or other indicia of the District’s identity, in any solicitation for political
contributions contrary to State law. A Board member shall not accept, solicit or direct a
political contribution from:
A. District employees.
B. Consultants or contractors used by the District in the past 12 months.
C. Individuals, entities, vendors, consultants, sub-consultants, contractors, or sub-
contractors which have a personal or financial interest in a contract or other matter
while it is pending before the District and for 6 months after the District renders a
final decision on that contract or other matter.
4.10 The appointment or election of a Board member to a public entity, other than the District,
may result in action that is contrary or inconsistent with the interests of the District and
could result in loss of the member’s position of the Board. Board members may, with
consent of the Board, consult with legal counsel and the Board may authorize a request
for an opinion from the Attorney General of the State of California as to the incompatibility
of offices.
4.11 No Board member shall receive or agree to receive, directly or indirectly, any
compensation, reward, honoraria or gift from any source except for recognition from the
District for any action related to the conduct of the District’s business. A Board member
shall not accept gifts that exceed the limitations specified in California law. Any and all
gifts, campaign contributions, income and financial information shall be disclosed as
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required under the provisions of the Political Reform Act of 1974 and applicable
regulations adopted by the Fair Political Practices Commission.
4.12 Board members and persons elected or appointed, who have not yet assumed office as
members of the Board, shall fully comply with the provisions of the Ralph M. Brown Act.
4.13 The General Manager has primary responsibility for (1) ensuring compliance with the
District’s personnel policies and procedures; (2) ensuring that District employees do not
engage in improper activities; (3) investigating allegations of improper activities; and (4)
taking appropriate corrective and disciplinary actions. The Board ensures that the
General Manager is operating the District according to the law and the policies approved
by the Board.
A. Board members shall disclose to the General Manager, to the extent not expressly
prohibited by law, improper activities within their knowledge. Board members shall
not interfere with the General Manager’s responsibilities in identifying,
investigating and correcting improper activities, unless the Board determines the
General Manager is not properly carrying out these responsibilities.
B. A Board member shall not directly or indirectly use or attempt to use the authority
or influence of the position to intimidate, threaten, coerce, command or influence
any person for the purpose of preventing such person from acting in good faith to
bring to the attention of the General Manager or the Board any information that, if
true, will constitute a work-related violation by a Board member or District
employee of any law or regulation. This includes, but is not limited to (1)
misappropriation or waste of District funds; (2) abuse of authority; (3) creating
substantial danger to public health or safety by an act or omission of a District
official or employee; (4) use of a District office or position or of District resources
for personal gain; or (5) a conflict of interest of a Board member or employee.
4.14 Any new Director must receive ethics training as soon as practical, but not more than one
year, from the first day of service with the District. Thereafter, all Directors shall be
required to receive ethics training at least once every two years. A Director who serves
on more than one local agency board may satisfy this requirement by obtaining ethics
training once every two years without regard to the number of local agencies with which
he/she serves. The District shall provide information annually on where training is
available. All Directors shall provide a copy of proof of participation in the required ethics
training to the District. Copies of proofs of participation shall be considered public
documents and shall be retained for a minimum of five years.
4.15 Directors are not subject to the District’s Conflict of Interest Codes, but are subject to the
disclosure requirements of the Political Reform Act. Directors are required to file a
Statement of Economic Interests (Form 700) with the County when assuming office, on
an annual basis thereafter, and when leaving office. Filing of these forms shall be
performed using the County’s e-file system.
4.16 Directors appointed to other agency’s boards (e.g. OCSD or JPIA) shall be required to
file Form 700’s in accordance with that respective agency’s Conflict of Interest Codes.
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4.17 The following procedures shall be followed when any member of the Board reasonably
believes that another member of the Board has engaged in alleged misconduct or has
failed to act in the best interests of the District. These procedures shall not be effective
in any case in which a non-board member seeks redress for alleged misconduct by a
Board member. While the Board has discretion in deciding the actions it may choose to
take in response to a complaint, this section provides definitions and procedures related
to three types of actions: admonition, sanction and censure.
A. Admonition is the least severe form of action. An admonition may typically be
directed to all members of the Board, reminding them that a particular type of
behavior is not in the best interests of the District, and that, if it occurs or is found
to have occurred, could cause a member to be subject to sanction or censure. An
admonition may be issued in response to a particular alleged action or actions,
although it will not necessarily have to be triggered by a complaint of misconduct.
An admonition may be issued by the Board prior to any findings of fact regarding
any complaint, and because it is a warning or reminder, will not necessarily require
an investigation.
B. Sanction is the next most severe form of action. Sanction shall be directed to an
individual member of the Board based on a particular action (or set of actions) that
is determined to be misconduct but is considered by the Board not to be sufficiently
serious to require censure. A sanction may be based upon the Board’s review and
consideration of a complaint. A sanction may be issued by the Board, and because
it is not punishment or discipline, will not necessarily require an investigation.
C. Censure is the most severe form of action. Censure is a formal statement of the
Board officially reprimanding one of its members. It is a punitive action, which
serves as a penalty imposed for misconduct, but it carries no fine or suspension of
the rights of the member as an elected official. It can however, include such
actions as the disapproval of expense reimbursement requests, de-authorization
of attendance at conferences, seminars and other activities at District expense,
removal of the member from Board committee, agency and intergovernmental
meeting assignments, and other such remedies as may be deemed appropriate by
the Board. Censure shall only be used for cases in which the Board determines
that the misconduct is a serious offense. In order to protect the overriding principle
of freedom of speech, the Board shall not impose censure on any of its members
for the exercise of his/her First Amendment rights, no matter how distasteful the
expression was to the Board or the District. However, nothing herein shall be
construed to prohibit the Board from collectively condemning and expressing their
strong disapprobation of such remarks. Before the imposition of a censure, the
Director accused of a violation shall be entitled to written notice of the allegation,
the right to provide a written response to the allegation, and an opportunity to
respond in writing as to the results of an investigation.
4.18 All complaints shall be submitted in writing to the General Manager and/or the District’s
legal counsel for review and determination as to whether there is sufficient basis for
further action. Complaints that specifically seek admonition, sanction or censure as a
specific remedy shall be treated as a request for that remedy. Once a complaint has been
filed, the General Manager, in conjunction with legal counsel, shall bring the matter before
the Board. The Director named in a complaint shall be given an opportunity to respond
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to the complaint in writing. If the Board determines, in consultation with legal counsel,
that an investigation is warranted, the Board shall initiate an investigation by the
appropriate investigator, entity or authority, as determined in the reasonable discretion of
the Board. In the event of such an investigation, a report of the findings of said
investigation, along with the accused Director’s written response to the report, shall be
presented to the board for majority action. If there is no merit, the matter shall be disposed
of with no further action. When the Board decides, based upon findings and the accused
Director’s defense, that a violation has occurred, it may choose to impose one of the
above listed internal remedies. Any action taken by the Board to impose a sanction or
censure, shall be taken by way of written resolution.
4.19 At any point during any of these processes, the Board may refer the matter, as
appropriate, to the Orange County District Attorney or other proper authorities for possible
investigation, enforcement or prosecution. Prior to or following such referral, the Board
may also proceed with any of the actions described in this section.
5.0 COMPOSITION, TERMS AND VACANCY
5.1 The District shall have a Board of five Directors each of whom, whether elected or
appointed, shall be a voter of the District.
5.2 The term of office of each Director, other than Directors appointed to fill an unexpired
term, shall be four years. Terms of office are staggered, with elections held in November
of every even numbered year.
5.3 Elections are held at large, which means that all voters throughout the District have the
opportunity to vote for any person seeking election.
5.4 Before entering upon the duties of his/her office, each Director shall take and subscribe
the official oath and file it with the Secretary. The oath of office may be taken before the
Secretary, any member of the Board, or any officer authorized by law to administer oaths.
5.5 Each Director elected or appointed shall hold office until his/her successor qualifies.
5.6 If a person elected fails to qualify, the office shall be filled as if there were a vacancy in
the office.
5.7 From time to time a vacancy may occur on the Board for a variety of reasons. An office
becomes vacant on any of the following events before the expiration of a Director’s term:
A. Death of an incumbent;
B. A court’s declaration that the incumbent is physically or mentally incapacitated;
C. Resignation;
D. Removal from office;
E. Ceasing to be an inhabitant of the District;
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F. Absence from the state beyond periods allowed by law;
G. Ceasing to discharge the duties of the office for three consecutive months;
H. Conviction of a felony;
I. Refusal or neglect to file required oath of office;
J. Declaration by a competent tribunal that election or appointment is void; or
K. Commitment to a hospital or sanitarium by a court of competent jurisdiction.
5.8 All vacancies occurring in the office of Director shall be filled pursuant to Section 1780 of
the Government Code. The District shall notify the county elections official of the vacancy
no later than 15 days after the Board is notified of the vacancy or the effective date of the
vacancy, whichever is later.
A. The remaining members of a five person board may fill a vacancy by appointment.
The appointee shall hold office until the District general election 130 days or more
after the effective date of the vacancy. Appointments shall be made within 60 days
after the effective date of the vacancy. Notice of the vacancy shall be posted in
three or more conspicuous places within the District and published in a newspaper
of general circulation at least 15 days prior to an appointment. The remaining
members may call an election to fill the vacancy within 60 days of the vacancy, in
lieu of an appointment, on the next available election date provided by Chapter 1
of Division 1 of the Election Code that is 130 days or more after the vacancy.
B. If the vacancy is not filled or an election called within 60 days of the vacancy, the
County Board of Supervisors may fill the vacancy within 90 days of the vacancy or
order the District to call an election to fill the vacancy.
C. If neither (A) or (B) has occurred within 90 days, the District shall call an election
to be held on the next available election date provided by Chapter 1 of Division 1
of the Election Code that is 130 days or more after the vacancy occurs.
D. If the remaining Board falls below a quorum, the Board of Supervisors may waive
the 60 day period provided in (A) and appoint immediately, or may call an election
to fill the vacancy under Chapter 1 of the Election Code. The Board of Supervisors
shall only fill enough vacancies to provide a quorum.
E. Appointees shall hold office until the next District general election. Electees shall
hold office for the unexpired balance of the term of office.
5.9 If a Director’s place of residence is moved outside District boundaries, and if within 180
days of the move the Director fails to reestablish a place of residence within the District,
it shall be presumed that a permanent change of residence has occurred and that a
vacancy exists on the Board.
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6.0 OFFICERS
6.1 President and Vice President
A. A President and Vice President of the Board shall be elected annually at the
District’s reorganization meeting held at the first regular meeting of the Board in
December of each year. The President shall assume the chair of the Presiding
Officer immediately after election.
B. The President shall make committee, agency, and intergovernmental meeting
assignments, subject to consent of the Board, annually by the first meeting of the
Board of Directors to be held in January of the subsequent year.
C. If the President is absent from a meeting of the Board, the Vice President shall
serve as the Presiding Officer. If both the President and Vice President are absent,
the Secretary shall take the chair so that the Directors present may elect a
Presiding Officer. Upon late arrival of the President or Vice President at the
meeting, the chair shall be relinquished at the first opportunity not disruptive to the
conduct of business.
D. In the event the President becomes incapacitated or is otherwise unable to act in
his/her official capacity, as determined by a majority vote of the Board, the Vice
President shall serve until the incapacity is cured or relieved. In the event the Vice
President becomes incapacitated or is otherwise unable to act in his/her official
capacity, as determined by a majority vote of the Board, an interim Vice President
shall be elected at the District’s next regular meeting of the Board to serve until the
incapacity is cured or relieved.
E. The Presiding Officer, established pursuant to these policies, shall conduct the
proceedings of the Board.
F. The Presiding Officer shall sign all ordinances, resolutions and contract documents
approved and adopted by the Board.
G. The President and Vice President of the Board shall serve as the President and
Vice President of the Public Financing Corporation. The Officers of the
Corporation shall be updated annually at the District’s reorganization meeting held
at the first regular meeting of the Board in December of each year.
H. Individuals serving as President or Vice President of the Board and the Corporation
may be removed from office by a majority vote of the Board.
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7.0 APPOINTED STAFF AND OTHERS
Appointed Staff, as defined in this section, shall mean the General Manager, Board Secretary,
Assistant Board Secretary and Treasurer, who are appointed by the Board.
7.1 General Manager, Secretary, Assistant Secretary and Treasurer
A. A General Manager shall be appointed by a majority vote of the Board and serve
at the pleasure of the Board. The General Manager shall perform all duties set
forth in County Water District Law, set forth in these policies, set forth in the
General Manager’s contract with the District, imposed by the Board, and in
accordance with governing laws and regulations. In summary, the General
Manager shall: (1) have full charge and control of the maintenance, operation, and
construction of the water works or water works system of the District; (2) have full
power and authority to employ and discharge all employees and assistants at
pleasure; (3) prescribe the duties of employees and assistants; (4) fix and alter the
compensation of employees and assistants subject to budget limitations as
approved by the Board; (5) perform other duties imposed by the Board; and (6)
report to the Board in accordance with the rules and regulations as adopted by the
Board.
B. A Secretary and Assistant Secretary shall be appointed by a majority vote of the
Board and serve at the pleasure of the Board. The Secretary, or the Assistant
Secretary in the absence of the Secretary, shall attest all ordinances and
resolutions approved and adopted by the Board, countersign all contract
documents approved and adopted by the Board, prepare the minutes of each
meeting held by the Board, and perform all duties set forth in the County Water
District Law, set forth in these policies, imposed by the Board, and in accordance
with governing laws and regulations.
C. A Treasurer shall be appointed by a majority vote of the Board and serve at the
pleasure of the Board. The Treasurer shall perform all duties set forth in the
County Water District Law, set forth in these policies, imposed by the Board, and
in accordance with governing laws and regulations. The Treasurer shall install and
maintain a system of auditing and accounting that shall completely and at all times
show the financial condition of the District.
D. A member of the Board shall not serve as the General Manager, Secretary,
Assistant Secretary or Treasurer. The same person may be appointed as General
Manager and Secretary or Secretary and Treasurer. There shall be no additional
compensation for also serving as Secretary, Assistant Secretary or Treasurer if the
individual so serving is an employee of the District.
E. The Secretary, Assistant Secretary, and Treasurer of the District shall serve as the
Secretary, Assistant Secretary, and Treasurer of the Public Financing Corporation.
Appointed staff of the Corporation shall be updated annually at the District’s
reorganization meeting held at the first regular meeting of the Board in December
of each year.
F. The General Manager, Secretary, Assistant Secretary, Treasurer, and other
employees or assistants of the District, as required by the Board, shall each give
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a bond to the District conditioned for the faithful performance of his/her duties as
the Board may provide. Payment for the provision of these bonds shall be provided
by the District.
G. Individuals serving as General Manager, Secretary, Assistant Secretary, or
Treasurer of the Board and the Corporation may be removed from their
appointments by a majority vote of the Board.
7.2 District Legal and Labor Counsel
A. The District’s Legal and Labor Counsel are law firms that are appointed by and
report to the Board of Directors.
1. Legal Counsel shall serve as the attorney for the District and its Board in all
legal matters pertaining to the operation, maintenance, and other related
business of the District. Legal Counsel shall perform such duties as the
Board or General Manager may request, and shall (1) review all Board
actions to insure legality and acceptability under law; (2) prepare or review
legal documents and provide legal counsel, as required by the Board or
General Manager; and (3) attend and/or participate in Board meetings and
other meetings as directed by the Board or the General Manager.
2. Labor Counsel shall serve as the attorney for the District and its Board in all
legal matters pertaining to public sector law, employment law, and other
related business of the District. Labor Counsel shall perform such duties as
the Board or General Manager may request, and shall (1) review all
employment related matters to insure legality and acceptability under law;
(2) prepare or review employment and labor related documents and provide
legal counsel, as required by the Board or General Manager and (3) attend
and/or participate in Board meetings and other meetings as directed by the
Board or the General Manager.
7.3 District Auditor
A. The District’s Auditor is a certified audit firm that is appointed by and reports to the
Board, and that conducts the District’s annual audit and prepares the District’s
annual audit report. The District’s auditor shall be rotated on a periodic basis.
Contracts for independent auditing services shall be awarded for an initial period
of three years, with the option of extending up to two subsequent years (for a
maximum total of five), unless otherwise determined by the Board.
7.4 Consultants
A. The Board may from time-to-time select, retain, compensate, define the scope and
efforts of, and dismiss consultants to support or provide information to the Board
in developing policy level decisions or in implementing Board actions. In doing so,
the Board shall delegate to the General Manager the responsibility for day-to-day
direction of the work of the consultant.
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8.0 COMMITTEES
8.1 From time to time, the Board may establish committees, whether standing or ad hoc, to
assist with the performance of its duties and policy advice. In keeping with the Board’s
broader focus, committees shall not direct the implementation of District programs and
projects. Committees shall assist the Board by preparing policy alternatives and
implications for Board consideration. Committees shall not act on the Board’s behalf
unless authorized by a majority vote of the Board. Said authorization shall not conflict
with the duties assigned to the General Manager. In order to preserve the organizational
structure and support the chain of command, committees shall not exercise authority over
staff or staff operations.
8.2 The purpose of each established committee shall be reviewed by the Board on an annual
basis, prior to making Director assignments, in order to determine their continuing
relevance.
8.3 The Board previously adopted the Fair Political Practices Commission’s (FPPC) Form
806 as the District’s official form for reporting public official appointments and has directed
staff to post a completed form on the District’s website in accordance with the
requirements set forth in FPPC Regulation 18705.5.
9.0 DIRECTORS’ COMPENSATION, INSURANCE AND EXPENSE REIMBURSEMENT
Directors’ Compensation
9.1 As of January 23, 2003, compensation for members of the Board shall be $150 per day
for each day’s attendance at meetings of the Board and other meetings attended at the
request of the Board, including reasonable and necessary travel time (see Appendix 1).
Compensation for any type of service shall not exceed ten days in any calendar month.
9.2 Directors shall complete an Activity Report and Compensation Form (see Exhibit A) on
on a monthly basis. Directors have until the 15th day of the following month to file said
reports with the General Manager or his/her designee. If an activity report is not returned
by this deadline, no compensation shall be paid to the Director for that reporting period.
9.3 All activity reports shall be reviewed and approved by the President or the Vice President.
9.4 Increases in compensation are limited to five percent for each calendar year following the
operative date of the last adjustment. The Board shall consider its compensation rate
following the reorganization meeting held at the first regular meeting of the Board in
December of each year. If the Board recommends an increase in the amount of
compensation, an Ordinance shall be considered and adopted by the Board according to
the following procedures:
A. A public hearing shall be held prior to adoption of the Ordinance.
B. Notice of the hearing shall be published in a newspaper of general circulation once
a week for two successive weeks prior to the public hearing.
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C. The Ordinance shall become effective 60 days from the date of its final passage.
9.5 The District does not provide any of its Directors with loans.
Health Insurance
9.6 Directors may choose to participate in the health benefits plan provided by the District.
The District pays the current premium amount for Directors and 2/3 of the premium
amount for eligible dependents for health, dental and vision coverage. The District also
provides Group Life and AD&D insurance in the amounts of $10,000. Health benefits
provided to Directors shall not be greater than the most generous schedule being offered
to any group of District employees and shall not be available after a Director is no longer
an elected or appointed official of the District.
Travel Expense Reimbursement
9.7 Directors are encouraged to attend conferences, conventions, meetings, symposiums,
intergovernmental meetings and legislative sessions relating to the mission of the District.
Directors shall receive reimbursement or payment of expenses, according to District
rules, incurred in the performance of their duties as required or authorized by the Board.
Attendance at an event must be pre-approved or ratified by the Board in order to be
considered as an activity for the purposes of compensation and reimbursement of
expenses.
9.8 Directors shall be reimbursed for actual costs to attend activities, not to exceed:
Flight: $350 Per Round Trip (Most Economical Class)
Car Rental: $50 Per Day (Economy to Standard Size Vehicle)
Lodging: $275 Per Night
Meals: $75 Per Day
Actual and Necessary Expenses: $30 Per Day
9.9 Expenditures for lodging, meals, and transportation shall provide for reasonable and
necessary comfort and convenience. Directors shall be mindful that public funds are
being spent and that only a reasonable and necessary level of expense is warranted.
9.10 When available, Directors must use coach class for commercial travel and
group/government rates for lodging. If the group/government rate is not available, the
reimbursement cannot be more than the amount set forth above. In the event a more
expensive class of transportation is used, the reimbursable amount shall be limited to the
cost of the most economical class of transportation available as identified above.
9.11 If an expense does not fall within the reimbursement rates identified above, it must be
approved by a majority vote of the Board, in a public meeting, before it is incurred.
9.12 Meal expenses include the reasonable and necessary costs of meals and beverages, not
including alcoholic beverages. Meal expenses shall be reimbursed on a meal by meal
basis, not a daily basis. Individual meal expense amounts are identified as follows: $15
for breakfast, $25 for lunch, and $35 for dinner. Any amount spent over the daily
reimbursable amounts set forth for individual meals in this policy may be “deducted” from
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another day’s reimbursable amount during that same activity, provided the cumulative
daily expenses over the duration of the activity are not exceeded. When an activity
incorporates meals as part of the activity, and the District has paid the cost for the activity,
including any incorporated meals, the per meal allowance as listed above shall not apply.
Instead, meals that are not incorporated into the activity cost shall be reimbursed up to
the rates in this policy. Alternative meals to those provided through the activity shall not
be reimbursed.
9.13 Eligible reimbursable amounts as identified above, do not include the cost of taxes or
gratuities.
9.14 Actual and necessary expenses include tips for porters, baggage carriers, bell hops, and
housekeepers. This does not include the cost of laundry, cleaning or pressing of clothes,
or telephone calls.
9.15 For travel by personal vehicle, mileage shall be reimbursed at the IRS rate in effect at the
time of travel. Personally owned vehicles used in the conduct of District business must
be insured for property and liability damage in an amount not less than the minimum limits
required by the California Financial Responsibility Act.
9.16 The District shall not incur any costs for a spouse, or other accompanying person.
9.17 In order to obtain reimbursement tor qualified expenses, the following procedures must
be followed:
A. Directors shall submit a completed Travel Expense Reimbursement Form (see
Exhibit B) for conference, convention or symposium attendance, together with all
original itemized receipts and corresponding route maps, within 30 calendar days
of when the expense was incurred.
B. Directors shall also submit a completed Meeting and Mileage Expense
Reimbursement Form (see Exhibit C) for local meeting attendance, together with
all original itemized receipts and corresponding route maps, within 30 calendar
days following the end of each month.
C. All expense reimbursement requests shall be reviewed and approved by the
Finance Manager or the General Manager. Any requests for reimbursement that
fall outside the limitations contained in this policy shall be reviewed and approved
by the President or Vice President.
D. If the Director does not file an expense report within 30 days of the activity, the
District will not reimburse mileage or out-of-pocket expenses. For any activity that
the District prepays expenses, the Director is still required to file an expense report
to ensure that any expenses prepaid by the District are properly accounted for.
Staff shall assist Directors with these reports as needed. To enforce the timely
filing of expense reports the District may, by majority vote of the Board, stop
prepaying conference and travel expenses.
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E. With the exception of mileage reimbursement, any expense shown on the form
must have a corresponding, attached original itemized receipt or other verification
document.
F. If a receipt is lost or not provided, the Director must complete a Missing Receipt
Affidavit Form (see Exhibit D) as substantiation of the expense.
G. All forms, receipts and verification documents shall be public documents subject
to redaction of any confidential information, such as credit card numbers.
9.18 A Director shall not attend a conference or training event for which there is an expense
to the District if it occurs after the Director has announced his/her pending resignation, or
if it occurs after an election in which it has been determined that the Director will not retain
his/her seat on the Board. A Director shall not attend a conference or training event when
it is apparent that there is no significant benefit to the District.
9.19 Directors shall provide a brief report about the activity at the next regular Board meeting
following attendance. Said report shall detail what was learned at the session(s) that will
be of benefit to the District. Materials from session(s) may be delivered to the General
Manager for inclusion in the District’s library for future use.
Communications Expense Reimbursement
9.20 In order to facilitate operational efficiency and reduce expenses, the Board has
determined that it is in the best interests of the District to have all agendas and other
District information distributed to the Board via electronic means instead of providing
paper copies whenever possible. While Director participation in and support of this
initiative is encouraged, it is not required. Participating Directors are eligible for the
reimbursement of expenses associated with the purchase of necessary electronic
equipment and related items provided:
A. The Director is an elected official of the District with more than two months
remaining in his/her current term of office.
B. The Director has submitted a completed Communications Expense
Reimbursement Form (see Exhibit E) in accordance with established procedures.
C. The District shall provide reimbursement, up to $1,000 every four years (or sooner
in the event of loss or theft), for the cost of electronic equipment and related items
of the Director’s choosing plus a monthly allowance of $25 for a data plan relating
to e-mail/internet access, etc., as applicable. Qualifying electronic equipment and
related items shall include tablet PCs, laptop computers, tablet PC/laptop covers
or cases, protective screen wraps, extended warranties, and downloadable
applications specific to the conduct of District business, such as word processing,
spreadsheet or PDF annotation applications.
D. Expenses that are not reimbursable include, but are not limited to, gift wrapping,
engraving, downloadable applications (other than those used specifically for
conducting District business) and additional adaptors.
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E. One hundred percent of the electronic equipment and approved itemized expenses
reimbursed shall be reported on the Director’s Form W-2 as taxable income. In
providing this information, the District is not offering tax advice. Directors having
questions concerning the tax implications of electronic communications
reimbursement benefits are urged to contact the Internal Revenue Service or other
experts in tax law.
9.21 Reimbursements shall be processed when proof of purchase and original itemized
receipts are submitted by the Director along with a completed form within 30 days of
purchase.
9.22 Failure to submit a completed form within this time frame shall result in a denial of the
Director’s request for reimbursement of the expense.
A. The electronic equipment and related items for which reimbursement is provided
shall become the property of the Director and all maintenance is the sole
responsibility of the Director.
B. Notwithstanding the foregoing, staff may, from time to time as deemed necessary,
provide paper copies of District information to Directors and such provision of
paper copies shall not affect the reimbursement of expenses as provided in this
section.
9.23 Should a Director experience a loss or theft of electronic equipment for which the full or
partial expense was reimbursed by the District, said Director shall submit a written
statement and/or police report to the Finance Manager or the General Manager for
auditing purposes prior to requesting reimbursement of expenses for the purchase of
replacement equipment. Requests for reimbursement of expenses for replacement
equipment shall be subject to the limitations and requirements as set forth above.
9.24 All communications expense reimbursement requests shall be reviewed and approved by
the Finance Manager or the General Manager. Any requests for reimbursement that fall
outside the limitations contained in this policy shall be reviewed and approved by the
President or Vice President.
Disclosure of Expenditures/Reimbursements
9.25 A full accounting of expenditures of public funds under this policy shall be made and
become part of the records of the District.
9.26 All reimbursements paid by the District of at least $100 for each individual charge for
services or product received, shall be disclosed in an annual report following the end of
each fiscal year. Reimbursement of an individual charge includes, but is not limited to,
one meal, lodging for one day, transportation, or a registration fee paid to any Director.
This report shall be made available for public inspection upon request.
9.27 All travel expenses and reimbursements paid by the District on behalf of a Director, the
General Manager, or other executive staff as determined by the Board, shall be disclosed
in a quarterly report and provided to the Board for review at a regular meeting.
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10.0 BOARD MEETINGS, GENERAL
All meetings of the Board shall be held at the District’s Administration Building located at 1717
East Miraloma Avenue, Placentia, California. All meetings of the Board shall be open and public
and all persons are invited to attend. The District shall continue to implement all applicable
requirements of the Ralph M. Brown Act to ensure transparent, open and responsive
government.
10.1 Regular Meetings
A. All regular meetings of the Board shall be held on the second and fourth Thursday
of each month at 8:30 a.m. If these days happen to coincide with a holiday
designated by law or otherwise recognized by the District, the meeting shall be
rescheduled to a date and time as determined by a majority vote of the Board.
10.2 Special Meetings
A. Special meetings of the Board may be called by the President or a majority of the
Board. Whenever a special meeting of the Board is called, notice in writing shall
be delivered by the Secretary to each Director, and if notice is requested in writing,
to each local newspaper of general circulation and radio or television station. The
notice shall be delivered personally or by any other means and shall be received
at least 24 hours in advance of the meeting. The notice shall specify the time and
place of such meeting and the purpose of the meeting. The written notice may be
dispensed with as to any Director who, at or prior to the time the meeting convenes,
files with the Secretary a written waiver of notice. The written notice may also be
dispensed with as to any member who is actually present at the meeting at the
time it convenes.
10.3 Emergency Meetings
A. In the event of an emergency situation involving matters upon which prompt action
is necessary due to the disruption or threatened disruption of public facilities, the
Board may hold an emergency special meeting without complying with the 24 hour
notice required in Section 10.2 herein. An emergency situation means a crippling
disaster which severely impairs public health, safety, or both. The President, or
the Vice President in the absence of the President, or the General Manager, may
determine if an emergency situation exists.
B. Whenever an emergency meeting of the Board is called, notice in writing shall be
delivered by the Secretary to each Director, and if notice is requested in writing, to
each local newspaper of general circulation and radio or television station. The
notice shall be delivered personally or by any other means and shall be received
at least one hour in advance of the meeting. In the event that telephonic services
are not functioning, the notice requirement of one hour is waived. The Secretary
shall then notify such newspapers, radio stations, or television states of the fact of
the holding of the emergency meeting, and of any action taken by the Board, as
soon after the meeting as possible.
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C. No Closed Session may be held during an emergency meeting, and all other rules
governing special meetings shall be observed with the exception of the 24 hour
notice. The minutes of the emergency meeting, a list of persons the Board or
designee notified or attempted to notify, a copy of the roll call vote(s), and any
actions taken at such meeting shall be posted for a minimum of ten days in the
District office as soon after the meeting as possible.
11.0 BOARD MEETINGS, AGENDAS
11.1 Agendas
A. Any matter which is to be considered for approval or adoption by the Board at the
meeting must be submitted to the Board as part of an agenda. All ordinances,
resolutions and contracts shall be reviewed by legal counsel and approved as to
form and legality prior to submission for consideration by the Board.
B. The Secretary shall, under direction of the General Manager, prepare an agenda
of such matters according to Section 11.2 herein, entitled “Order of Business”,
including a description of the items to be considered or discussed and, where
deemed appropriate by the General Manager, a staff recommendation for each
item.
C. A copy of the draft agenda for every meeting of the Board shall be provided to the
Presiding Chair (should one be appointed) for review prior to posting by the
Secretary.
D. A copy of the finalized agenda for every meeting of the Board shall be posted at
least 72 hours prior to the meeting in a place that is freely accessible to members
of the public. Once posted, copies of the complete agenda and supporting
materials shall be available for public inspection during business hours at the
District office and on the District’s website.
E. Agendas for all special meetings of the Board shall be posted in the same manner
at least 24 hours prior to the meeting. The agenda for a special meeting of the
Board is limited to only those matters specifically set forth in the purpose of the call
for the special meeting. No other business shall be considered at a special
meeting.
F. All agendas and other District information shall be distributed to the Board via
electronic means instead of providing paper copies. Director incurred expenses
for electronic equipment and related items required for receiving, accessing and
printing all agendas and information shall be reimbursed in accordance with
Section 9.0 herein.
G. A copy of each agenda for a meeting of the Board shall be mailed to members of
the public so requesting them in writing. Any member of the public requesting a
copy of a complete agenda and supporting materials shall be charged, in advance,
for reproduction costs plus mailing expenses. Exceptions are public agencies,
members of the public who request a copy of the agenda without supporting
materials, and individuals requesting a copy of an agenda, with or without
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supporting materials, that contains a specific matter involving that individual as a
party.
H. All information made available to the Board (except confidential information
allowed by law per legal counsel authority) shall be available for public review prior
to the Board meeting.
I. Any Director may contact the General Manager and request an item to be placed
on the agenda no later than 12:00 p.m. the day before an agenda is scheduled to
be closed. In general, all agendas will be closed on Wednesday of the week prior
to the meeting date.
J. Any member of the public may request that a matter directly related to District
business be placed on the agenda of a regularly scheduled meeting of the Board,
subject to the following conditions:
1. The request must be in writing and submitted to the General Manager
together with supporting documents and information, if any, at least 10 days
prior to the date of the meeting.
2. The General Manager shall be the sole judge of whether the public request
is or is not a “matter directly related to District business” and if the matter is
to be placed on a future agenda. The public member requesting the agenda
item may appeal the General Manager’s decision at the next regular
meeting of the Board. Any Director may request that the item be placed on
the agenda of the Board’s next regular meeting.
3. No matter which is legally a proper subject for consideration by the Board
in Closed Session shall be accepted.
4. The Board may place limitations on the total time to be devoted to a public
request issue at any meeting, and may limit the time allowed for any one
person to speak on the issue at the meeting.
11.2 Order of Business
A. Upon convening the meeting at the hour set on the date of each meeting, the
members of the Board, the Secretary and General Manager of the District shall
take their regular stations in the Board Meeting Room, and the business of the
Board shall be taken up for consideration. The Presiding Officer shall immediately
call the Board to order and lead in the Pledge of Allegiance to the flag of the United
States of America.
B. Before proceeding with the business of the Board, the Secretary shall call the roll
of the Directors. The Secretary shall enter the names of all Directors, Officers,
staff members and visitors (if known) present in the Minutes of the meeting.
C. If a quorum is present, the Secretary shall so advise the Presiding Officer. If a
quorum is not present, the Secretary may adjourn the meeting to a time certain for
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the purpose of obtaining a quorum. Any such reconvened regular meeting shall
not constitute a special meeting. In the event a regular or special meeting of the
Board is adjourned to a time and date certain, the Secretary shall post a notice of
adjournment in a place that is freely accessible to members of the public within 24
hours of such adjournment.
D. Three of the five Directors elected or appointed to the Board shall constitute a
quorum for any meeting of the Board. Irrespective of the number of Board
members constituting a quorum for a particular meeting, a majority vote of the
Board shall consist of at least three votes. No ordinance, resolution or motion shall
be passed or become effective without the affirmative votes of at least a majority
of the members of the Board.
E. Directors may attend Board and Committee meetings via teleconference provided
the meeting has been duly noticed as a teleconference meeting in compliance with
requirements of the Ralph M. Brown Act. Duly noticed teleconference locations
may be outside the District’s jurisdictional boundaries, but for purposes of
establishing a quorum, at least three Directors must be participating in the meeting
from within the District’s jurisdictional boundaries. A Director is entitled to
participate fully in the meeting and vote from a teleconference location, and all
votes shall be taken by roll call.
F. The Presiding Officer may, on his/her own initiative or at the request of any two
Directors, take any item of business out of order, either as to the general order of
business or as to the specific agenda as the Secretary has prepared it.
G. The Board may take action on items not appearing on the posted agenda for
regular meetings under the following circumstances:
1. Upon determination by a majority vote of the Board that an emergency, work
stoppage or crippling disaster exists that impairs public health and/or safety.
2. Upon determination by a two-thirds vote of the Board, or by all Directors if
only three are present, that a matter came to the attention of the District
subsequent to posting the agenda that needs immediate action by the
Board.
3. When an item was posted on the agenda of, and was continued from, a
meeting held not more than five days earlier.
H. The Order of Business taken up for consideration by the Board is generally
organized so that high priority matters are addressed at the beginning of the
meeting, and is generally in the following sequence:
1. Introductions and Presentations
2. Public Hearings
3. Consent Calendar
4. Action Calendar
5. Discussion Calendar
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6. Informational Reports and Other Business
7. Closed Session(s)
8. Adjournment
I. The Public Hearings portion of the agenda, if any, shall be held at the time specified
in the legal notice advertising such hearing. In general, the order of procedure for
a public hearing is as follows:
1. Opening of Hearing by Presiding Officer
2. Verification of Notice of Hearing Provided by Secretary
3. Reports by General Manager, Staff and/or Consultant
4. Receipt of Communications Written by Public
5. Comments from the Public Speaking in Favor and/or Against the Issue
6. Questions to Staff and Discussion by Board
7. General Manager’s Recommendations to Approve, Modify, Continue, or
Deny
8. Continue or Close Public Hearing
9. Consideration of Action by the Board
J. The Consent Calendar portion of the agenda shall be consideration, in a single
action, of items determined by the Secretary to be routine matters, status reports
or documents implementing previous Board instructions. If a Director has a
question or wishes to discuss a Consent Calendar item, they may do so without
formally removing the item from the Consent Calendar. If, after such discussion,
a Director, staff member or member of the public has a question or wishes to
address a Consent Calendar item further, they may request that the item be
removed for further discussion. The Presiding Officer shall immediately grant such
requests and transfer the removed item to the Action Calendar for later discussion.
Items removed from the Consent Calendar for discussion shall be acted upon
separately. All items remaining on the Consent Calendar shall be considered for
approval by a single motion. Examples of matters appearing on the Consent
Calendar may include, but are not limited to:
1. Minutes of Previous Board Meetings
2. Approval to Pay Warrants
3. Routine Environmental Assessments
4. Approval of Routine Terms and Conditions for Water and/or Sewer Service
5. Approval of Change Orders (With a dollar value within the General
Manager’s authority consistent with the approved purchasing policy.)
6. Approval of Contracts (For projects identified in the adopted budget.)
7. Final Acceptance of Facilities
8. Disposition of Liability Claims
9. Other Routine Administrative Matters
K. The Action Calendar portion of the agenda shall include items requiring staff
presentation and/or Board discussion prior to formal Board action. Items shall
generally be listed in order of priority and with items of a similar nature grouped
together. Items may be addressed out of order upon request and with the consent
of the Presiding Officer.
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L. The Discussion Calendar shall include matters that do not require Board action or
that cannot reasonably be expected to result in Board action at that meeting.
Matters appropriate for the Discussion Calendar include technical presentations to
the Board, review of drafts of proposed policies and, in general, items for which
District staff seeks the advice and counsel of the Board. When time permits, the
Board believes the District’s best interests are served by discussing more complex
matters at one meeting and considering formal action on them at a subsequent
meeting.
M. The Informational Reports and Other Business portion of the agenda provides an
opportunity for the presentation of reports by the General Manager, reports from
Committees, reports by Directors who have attended outside meetings, and
general comments by Directors. It also provides an opportunity for the Board to
schedule future meetings and assignments on the Board’s activity calendar.
N. Closed Sessions are strictly limited to the open meeting exceptions as defined in
the Ralph M. Brown Act. At times, during Board meetings, the Board may adjourn
into Closed Session to discuss personnel matters, real estate negotiations, existing
or anticipated litigation or other matters as specified in the exceptions set forth in
the Brown Act. Appropriate agenda descriptions are also required for Closed
Session items.
O. A motion to adjourn must be moved by a Director and seconded by another
Director, and is subject to debate. No further business can be conducted after an
affirmative vote to adjourn.
P. The Board may adjourn any regular or adjourned regular meeting to a time and
place specified in the motion of adjournment so approved by the Board.
12.0 BOARD MEETINGS, MINUTES
12.1 The Secretary shall keep minutes of all Board meetings. Minutes are to record actions
taken and meaningful discussion; they are not intended to be verbatim records. Members
of the public requesting information about a meeting shall be encouraged to listen to the
audio recording made of each meeting. Draft minutes shall be distributed to the Board
for review and approval at the next regular meeting or as soon as possible thereafter.
Minutes may be approved as part of the Consent Calendar.
12.2 The official minutes of all Board meetings shall be kept in a fire-proof vault or in fire-
resistant locked cabinets at the District’s Administration office. An audio recording shall
be made of all regular Board meetings, including public hearings, and retained for 30 days
following the date the meeting minutes are approved by a majority vote of the Board.
Video recordings of all regular Board meetings or public hearings shall be retained for a
minimum of 30 days following the date of the meeting.
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13.0 BOARD MEETINGS, CONDUCT
13.1 Guidelines for Discussion
These guidelines are intended primarily for those situations where discussion of an issue
is taken up with considerable enthusiasm by several Directors and/or members of the
general public, and it is necessary to formalize the meeting so that each Director, in due
course, may be heard.
A. The Presiding Officer shall decide, subject to a question of order by any Director,
the degree of enforcement of these guidelines at any time during any meeting.
B. The Board prefers a flexible form of meeting, believing that this enhances the
decision-making process and therefore does not conduct its meetings with formal
“rules of order” or parliamentary procedure. The Presiding Officer for each meeting
has the responsibility to preserve order and decorum. If at any time, a Director
believes order is not being maintained or that procedures being followed are not
adequate for the decision-making process at hand, he/she shall call this fact to the
attention of the Presiding Officer and request corrective action. If the corrective
action taken by the Presiding Officer is not satisfactory, a motion for specific
corrective action may be made to the Board. In that event, a majority vote of the
Board shall determine the action to be taken.
C. A Director is disqualified from participating in the decision-making process if a
financial interest in an item before the Board might interfere with the performance
of duties in an impartial manner free from bias, as defined in Section 4.0 herein. If
grounds for disqualification exist, the Director at issue shall announce prior to
consideration of the matter that he/she has a conflict of interest, publicly identify
the interest that gives rise to the conflict or potential conflict in sufficient detail to
be understood by the public, recuse themselves from discussing and voting on the
matter, and then leave the room until after the discussion, vote, and any other
disposition of the matter is concluded. The Director shall not be counted toward
achieving a quorum while the item is discussed. This rule applies when the item
that gives rise to the disqualification is on the Consent Calendar except the Director
at issue is not required to leave the room. Any Director unsure about whether a
conflict of interest exists may request an opinion from legal counsel.
D. The Presiding Officer may move, second or debate motions from the chair, subject
only to such limitations of debate as may be imposed on all Directors, and shall
not be deprived of any of the rights and privileges of a Director by serving as the
Presiding Officer. The Presiding Officer may vote on all questions or motions
before the Board, with his/her name being called last in a roll call vote.
E. Any Director desiring to speak shall first address the chair. Upon recognition by
the Presiding Officer, the Director may speak freely with respect to the matter then
before the Board but shall confine his/her comments to the subject under
discussion. Any Director, once recognized, shall not be interrupted except by a
call to order from the Presiding Officer. If a Director is called to order, he/she shall
cease speaking until the question or order is determined; if determined to be in
order, they may proceed.
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F. Any Director moving the adoption or approval of a matter may call for the question.
G. True motions to reconsider any Board action must be made at the same meeting
at which the original action was taken; however, any Director may make any other
type of motion at any meeting.
H. All motions shall be adopted by voice vote unless otherwise required by law. The
Secretary shall record in the Minutes any dissenting and abstaining votes, or
disqualification from voting due to a conflict of interest.
I. Unless a Director declares a conflict of interest or abstains, silence shall be
recorded in the Minutes as an affirmative vote.
J. The Secretary shall enter into the Minutes for each meeting a record of all Board
actions and a summary of the discussion on each matter considered by the Board.
K. Any person desiring to speak shall first address the chair. Upon recognition by the
Presiding Officer, the speaker shall state his/her name, representation and/or
affiliation and the matter on which he/she wishes to comment. If the matter relates
to an item on the current agenda, the Presiding Officer shall recognize the person
and invite their comment when the item is considered. If the matter does not relate
to an item on the current agenda, the Presiding Officer shall determine whether
and when to allow the comment. Comments are limited to matters of public interest
within the jurisdiction of the District, and comments must be no more than three
minutes in length unless a time extension is granted by the Presiding Officer. A
maximum of 20 minutes shall be allotted for each subject matter pursuant to the
discretion of the Presiding Officer. No action shall be taken on matters not
appearing on the posted agenda for that meeting, although Directors may respond
briefly to public comments.
L. In the event any person or group of people makes personal, impertinent or
slanderous remarks or becomes boisterous while attending a District Board
meeting, the Presiding Officer shall call for order. If the person or group refuses
to comply with the Presiding Officer’s request for order, the Presiding Officer may
declare a recess and summon a law enforcement officer to remove the person(s)
from the room. Once the Presiding Officer takes this action, permission for such
person(s) to remain at the meeting requires a motion approved by a majority vote
of the Board. When, in the judgment of the Presiding Officer, order is restored, the
meeting shall reconvene and continue with the Board’s business.
14.0 BOARD ACTIONS AND DECISIONS
14.1 The Board shall act only by Ordinance, Resolution or Motion. The Presiding Officer shall
state each matter as it is presented for consideration by the Board and shall announce
each decision of the Board.
14.2 Ordinances are an authoritative decree or municipal regulation of the District. Ordinances
shall relate to no more than one subject, which shall be clearly expressed in the title of
the ordinance. No ordinance, or section thereof, shall be amended or repealed unless
29
the new ordinances contains the title of the ordinance or section amended or repealed.
When applicable, ordinances shall be identified to the Board as replacements to existing
ordinances or sections thereof. Ordinances must be moved and seconded and shall be
adopted only by a roll call vote. The Secretary shall record the names of all Directors and
identify them as voting Aye, No, Abstain, or Absent on each adopted ordinance. All
ordinances shall be signed by the Presiding Officer and attested by the Secretary.
Ordinances shall be in full force and effect upon adoption unless otherwise provided by
law, and the Secretary shall be responsible for compliance with any and all legal
requirements for publication of the ordinance.
14.3 Resolutions are a formal expression of opinion, will or intent of the Board. Resolutions
must be moved and seconded and shall be adopted only by a roll call vote. The Secretary
shall record names of all Directors and identify them as voting Aye, No, Abstain, or Absent
on each adopted resolution. All resolutions shall be signed by the Presiding Officer and
attested by the Secretary.
14.4 Motions are proposals, made by a Director during a Board meeting, for action, inclination
of the mind or will, or a formal proposal made in a deliberative manner by the Board.
Every motion considered by the Board must be moved by a Director, seconded by another
Director and is subject to debate.
14.5 Except where action is taken by the unanimous vote of all Directors present and voting,
the Secretary shall record the names of all Directors and identify them as voting Aye, No,
Abstain or Absent upon the passage of all ordinances, resolutions, or motions and enter
them upon the Minutes of the Board.
15.0 EXHIBITS AND APPENDIXES
Exhibits
A. Activity Report and Compensation Form
B. Travel Expense Reimbursement Form
C. Meeting and Mileage Expense Reimbursement Form
D. Missing Receipt Affidavit Form
E. Communications Expense Reimbursement Form
F. Sample Conflict of Interest Declarations
G. Acknowledgement
Appendixes
1. Setting Compensation for Members of the Board (Ord. 03-01)
Exhibit A
YORBA LINDA WATER DISTRICT
Directors Activity Report and Compensation Form
Name (Printed): NOTE: Rate is $150.00 per day.
Month:
Date Meeting Description Code Rate
Total Compensation Amount: $
Director’s Signature: Date:
R = Regular Mtg | S = Special Mtg | C = Committee Mtg | O = Other Mtg
Fax to 714-701-3028 or scan and e-mail to the Executive Secretary.
Page 1 of 2
Original itemized receipts and
Name:corresponding route maps must be attached.
Conference Name:
Destination/Location:
Purpose of Trip:
Departure Date:Return Date:
Travel Date Expense Paid Expense Paid Total Business
By YLWD By Director Expenses
Breakfast
Lunch
Dinner
Airfare
Lodging
Cab / Shuttle
Auto Rental
Fuel / Oil
Parking / Toll
Mileage
Misc / Tips
Conference Fee
Membership Fee
Total $
$
I hereby certify that the above expenditures represent cash spent for legitimate District business only and includes no personal items.
Director's Signature:Date:
Reviewer's Signature:Date:
Itemized Expenses
Total Due Director:
YORBA LINDA WATER DISTRICT
Travel Expense Reimbursement Form
Exhibit B
Page 2 of 2
Original itemized receipts and
Name:corresponding route maps must be attached.
Mileage Date Miles X .575
Total $
Misc / Tips Date Amount
Total $
YORBA LINDA WATER DISTRICT
Travel Expense Reimbursement Form
Destination
Description
Exhibit B
TOTAL EXPENSES:$0.00 Meeting and Mileage Expense Reimbursement FormName:________________________________________Month:________________________________________Current Rate = 0.575DatePurposeLocationMilesMeals Parking Other12345678910111213141516171819202122232425262728293031Total Miles:0TOTALS:$0.00$0.00$0.00$0.00__________________________________________________________________________Director's SignatureDateOriginal itemized receipts and correspondingroute maps must be attached.__________________________________________________________________________Reviewer's SignatureDate YORBA LINDA WATER DISTRICTExhibit C
Exhibit D
YORBA LINDA WATER DISTRICT
Missing Receipt Affidavit Form
Please retain this form with the District’s financial records in case of an audit.
Name (Printed):
I certify that I made the purchase shown below for District purposes but do not have a receipt because
(check all that apply):
Vendor did not provide a detailed receipt.
I had a receipt but cannot locate it.
I have a receipt, but it is not readable (e.g. not in English and/or not legible). This document is provided
in order to describe the items purchased.
Order was placed via telephone, fax, or internet, and vendor has not supplied an invoice.
Vendor Name
City
Date of Purchase
Detailed Description of Purchase (Attach additional sheets if necessary.) Item Amount
Total Purchase Amount $
This document is in lieu of an invoice or receipt for this transaction. I certify that all items listed above
(and on the attached, if applicable) were purchased and received for District business.
Director’s Signature: Date:
NOTE: All information is required and must be typed or printed in ink. Use one affidavit per receipt.
Exhibit E
YORBA LINDA WATER DISTRICT
Communications Expense Reimbursement Form
Director’s Name (Printed):
The purpose of this form is to identify and provide proof of purchase and original itemized receipts for
the reimbursement of Director incurred expenses for obtaining electronic equipment and related items
in order to receive and access agendas and other District information distributed to the Board via
electronic means.
NOTE: One hundred percent (100%) of the electronic equipment and approved itemized expenses
reimbursed shall be reported on the Director’s Form W -2 as taxable income.
Date Description Amount
Total Expenses: $
Less Paid by YLWD: $
Total Reimbursement Amount: $
I agree that all expenses submitted on this form are for District purposes only. I also agree that it is my
responsibility to provide proof of purchase and original itemized receipts along with this completed form
to the Finance Manager or the General Manager within 30 days of purchase.
Director’s Signature: Date:
Reviewer’s Signature: Date:
Exhibit F
YORBA LINDA WATER DISTRICT
Sample Conflict of Interest Declarations
Generally, a Board member has a financial interest in a matter if it is reasonably foreseeable that the
Board’s decision would have a material financial effect (as defined by the Fair Political Practices
Commission regulations) that is distinguishable from its effect on the public generally, on the official, a
member of his/her immediate family, or on any of the following:
• A business entity in which the Board member has a direct or indirect investment worth $2,000 or more;
• A business entity in which the Board member holds a position as a director, officer, partner, trustee,
employee, or holds any position of management;
• A source of income (except gifts or loans by a commercial lending institution made in the regular course
of business on terms available to the public without regard to official status), aggregating $500 or more
in value provided, promised to, or received by, the Board member within 12 months prior to the time a
decision is made;
• A source of gifts to the Board member amounting to the annual gift limit or more within 12 months prior
to the time a decision is made; and
• Real property in which the Board member has a direct or indirect interest worth $2,000 or more.
Below are some sample conflict of interest declarations as provided by the District’s legal counsel:
1. Decision affects business entity in which a Director has an investment:
I declare that I have a conflict of interest on Agenda Item No. because I have an investment
in Name of Company .
2. Decision affects business entity in which a Director holds a position:
I declare that I have a conflict of interest on Agenda Item No. because I hold a position at
Name of Company , a business that Description of Business Activities .
3. Decision affects a source of income/gift:
I declare that I have a conflict of interest on Agenda Item No. because I have received
income or a gift from Name of Source .
4. Decision affects real property in which the Director has a direct/indirect interest:
I declare that I have a conflict of interest on Agenda Item No. because I own real property,
located at Location which may be affected. NOTE: If subject property is the Director’s
primary residence simply state that “the property is a residence”.
5. Decision related to Closed Session agenda item:
I recuse myself from participating in Agenda Item No. due to a conflict of interest under
Government Code Section 87100.
Exhibit G
YORBA LINDA WATER DISTRICT
Acknowledgement Form
By signing below, the Director hereby acknowledges and agrees that he/she:
a) Has read this manual and understands its expectations;
b) Will comply with all local, state, and federal laws and regulations is an inherent quality of
ethical behavior;
c) Pledges to uphold a standard of integrity and competence beyond that required by law;
d) Will treat all persons, claims and transactions in a fair and equitable manner; and
e) Fully understands they are subject to the Board’s admonition, sanction and censure,
depending on their ability to exemplify the ethical and professional behavior promoted by this
manual.
Director’s Name (Printed): Date:
________________________________________
Director’s Signature:
________________________________________
Distribution: Original to Personnel File
Copy: Director
Appendix 1
ORDINANCE NO. 03-01
AN ORDINANCE OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING COMPENSATION FOR MEMBERS
OF THE BOARD OF DIRECTORS
WHEREAS, The Yorba Linda Water District is organized and operates under authority of the
County Water District Act, Division 12, commencing with Section 30,000 of the
California Water Code; and
WHEREAS, Water Code Section 20202, permits water districts, as defined in Section 20200,
which includes the Yorba Linda Water District,to increase compensation of
members of the Board of Directors in an amount in excess of$100 per day for
each day's attendance at Board meetings or each day's service as a Director at
the Board's request, not to exceed ten day's per calendar month; and,
WHEREAS, the increase in compensation authorized pursuant to Section 20202 is limited to
five percent for each calendar year following the operative date of the last
adjustment; and
WHEREAS, the Board of Directors of the Yorba Linda Water District, by action taken in
February, 1991 set the daily compensation under Water Code Section 30507 at
$125 for Board and Board Committee meetings and $50 for other service
rendered at the request of the Board; and
WHEREAS, the Board of Directors of the Yorba Linda Water District has conducted a public
hearing upon notice pursuant to Government Code Section 6066 as required by
Water Code Section 20203.
NOW THEREFORE,the Board of Directors of the Yorba Linda Water District does hereby
find, declare, order and ordain as follows:
Section 1. The matters set forth in the recitals of this Ordinance are true and correct.
Section 2. Upon and after the effective date of this Ordinance, compensation for members
of the Board of Directors of the Yorba Linda Water District shall be $150 per
day for each day's attendance at meetings of the Board of Directors and other
meetings attended at the request of the Board of Directors. Compensation for
any type of service shall not exceed ten (10) days in any calendar month.
Members of the Board of Directors shall receive reimbursement or payment of
expenses, according to District rules, incurred in the performance of each
Director's duties required or authorized by the Board of Directors.
Section 3. This Ordinance shall become effective sixty(60) days after its adoption.
PASSED AND ADOPTED this 23rd day of January, 2003 by the following called vote:
AYES: Beverage, Mills, Summerfield
NOES: Armstrong
ABSENT: Korn
ABSTAIN:
6?resident W. Summertild,
JEST
rtson,
Secretary
ITEM NO. 5.2
AGENDA REPORT
Meeting Date: July 7, 2016
Subject:Draft Operating Budget for FY 2016/17
ATTACHMENTS:
Name:Description:Type:
Presentation.pdf Backup Material Backup Material
Yorba Linda
air waver vlisvrl ct
Jpa'� - "seg s �.�� ;�-•-` -:� -+
1'.- rF � �� � j •LTJ _ _ M-� ~I
Budget Workshop #5
FY 2016/ 17
Presented By:
Delia Lugo, Finance Manager
Cindy Botts, Management Analyst
July 7, 2016
Demand Comparisons
O"_k46V*aa�ax.
YEAR-END BUDGET MWD 15% 2009 Drought
FY 15/16 FY 15/16 FY 15/16 FY 10/11
Proj. Year End (36%-Jun-Feb) (28% of CY13) (15% Conserv.) (Voluntary 19%)
15,800 16,534 17,030 17,696 18,170 18,567 18,960 19,276
Recovery
from FY 5% 8% 12% 15% 17% 20% 22%
15/16 Proj.
Forecast vs. Budget: What Changed?
t� _. -ate• Forec�}-
..rte - ,
_ Y 15/16FY 151 `1�61
Income Before Depreciation/Capital Contributions $2,245,751 $9,041,831
Plus:
Revenue- Staff Analysis vs Rate Study $1,132,590
Less Savings (Reduced Expenses):
Pumping Additional Groundwater ($1,731,303)
Unfilled Positions ($521,565)
SWRCB Fine Not Called ($2,700,000)
Cost-Saving Measures in S&S ($246,555)
Subtotal ($5,199,423)
Net Income, Net Savings & Additional Revenue $2,245,751 $2,709,818
Difference in Budget to Forecast $464,067
IL
� � L
12/15/17/20 Option
. y
-ago
_i�c
i — `��I• �y' _ �. _ 1
_.� Recovery % 12% 15% 17% 2076 r -
FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
17,696 AF- 18,960 AF (65% GIN) Forecast Projected Projected Projected Projected
Total Revenues $31,029,686 $31,590,178 $33,224,360 $35,210,058 $ 36,782,087
Total Expenses $21,496,765 $25,989,031 $27,428,764 $28,969,929 $ 30,295,781
Net Revenue $ 9,532,920 $ 5,601,147 $ 5,795,597 $ 6,240,129 $ 6,486,307
Debt Service $ 2,721,559 $ 2,716,884 $ 2,714,309 $ 2,718,509 $ 2,710,909
CIP Requirements $ 517,136 $ 12,505,642 $ 7,076,100 $ 3,848,100 $ 1,880,000
Available to Transfer to Reserves $ 6,294,225 $ (9,621,379) $ (3,994,812) $ (326,480) $ 1,895,398
Beginning CIP Reserve Balance $ 17,352,503 $ 21,946,729 $ 12,325,349 $ 8,330,537 $ 8,004,057
Ending CIP Reserve Balance $ 21,946,729 $ 12,325,349 $ 8,330,537 $ 8,004,057 $ 9,899,455
Debt Service Ratio 350% 206% 214% 230% 239%
15/17/20/22 Option
Recovery % 15% 17% 20%
•f
17,696 AF- 18,96 F (65% GW) - - - • - - • - - • - - •
Total Revenues $31,029,686 $31,635,365 $33,484,935 $35,554,695 $ 37,165,358
Total Expenses $21,496,765 $26,302,421 $27,727,629 $29,305,743 $ 30,601,795
Net Revenue $ 9,532,920 $ 5,332,944 $ 5,757,305 $ 6,248,952 $ 6,563,563
Debt Service $ 2,721,559 $ 2,716,884 $ 2,714,309 $ 2,718,509 $ 2,710,909
CIP Requirements $ 517,136 $ 12,505,642 $ 7,076,100 $ 3,848,100 $ 1,880,000
Available to Transfer to Reserves $ 6,294,225 $ (9,889,582) $ (4,033,104) $ (317,657) $ 1,972,654
Beginning CIP Reserve Balance $ 17,352,503 $ 21,946,729 $ 12,057,147 $ 8,024,043 $ 7,706,387
Ending CIP Reserve Balance $ 21,946,729 $ 12,057,147 $ 8,024,043 $ 7,706,387 $ 9,679,041
Debt Service Ratio 350% 196% 212% 230% 242%
12/15/17/20 Option . "Option A"., '%'
OPTION A- March 31, 2015, 2nd Year of Increase (In-house projections)
Recovery % 12% 15% 17% 20% :.,.;.
Increasing Demand FY 2016 1W FY 2017 FY 201- FY 2019 FY 2020
17,696 AF- 18,960 AF (65% GW) I kL.. Forecast - -cte7dW Projected Projected
Total Revenues $31,029,686 $29,405,367 $31,991,459 $34,702,557 $ 36,718,391
Total Expenses $21,496,765 $25,989,031 $27,428,764 $28,969,929 $ 30,295,781
Net Revenue $ 9,532,920 $ 3,416,336 $ 4,562,696 $ 5,732,628 $ 6,422,610
Debt Service $ 2,721,559 $ 2,716,884 $ 2,714,309 $ 2,718,509 $ 2,710,909
CIP Requirements $ 517,136 $ 12,505,642 $ 7,076,100 $ 3,848,100 $ 1,880,000
Available to Transfer to Reserves $ 6,294,225 $(11,806,190) $ (5,227,713) $ (833,981) $ 11831,701
Beginning CIP Reserve Balance $ 17,352,503 $ 21,946,729 $ 10,140,538 $ 4,912,825 $ 4,078,844
Ending CIP Reserve Balance $ 21,946,729 $ 10,140,538 $ 4,912,825 $ 4,078,844 $ 5,910,545
Debt Service Ratio 350% 126% 168% 211% 237%
+. !�'----- _.� ice- i- '�_�•A��� `� _ -,
June Conservation Recovery
Jun ecovery Y tf '• _ -a
ti
1 \ 1
30% Average June
20%
10% Recovery: 11 %
0%
10% 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
3,000.0 Historical Purchase Trends, Monthly
2,500.0
2,000.0 - `—�.� �♦ ♦/
1,500.0 `♦ ♦/X
1,000.0 x- _
500.0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
5 Yr Avg FY 15/16 18 Yr Avg FY 16/17 Proj Recovery