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HomeMy WebLinkAbout2016-07-27 - YLWD-City of Yorba Linda Joint Agency Committee Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA Wednesday, July 27, 2016, 9:00 AM YL City Hall - 4845 Casa Loma Ave, Yorba Linda CA 92886 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL YLWD COMMITTEE MEMBERS Ric Collett, President Mike Beverage, Vice President CITY OF YORBA LINDA MEMBERS Tom Lindsey, Mayor Gene Hernandez, Councilmember YLWD STAFF Marc Marcantonio, General Manager Steve Conklin, Engineering Manager Damon Micalizzi, Public Information Mgr CITY OF YORBA LINDA STAFF Mark Pulone, City Manager 4. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 5. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 5.1. Minutes of the YLWD/City of Yorba Linda Joint Agency Committee Meeting held June 28, 2016 Recommendation: That the Committee approve the minutes as presented. 6. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 6.1. Drought Response, Water Conservation/Administrative Penalty Ordinances, and Community Outreach Efforts 6.2. Potential Future Agenda Items 7. ADJOURNMENT 7.1. The date and time of the next YLWD/City of Yorba Linda Joint Agency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.1 AGENDA REPORT Meeting Date: July 27, 2016 Subject:Minutes of the YLWD/City of Yorba Linda Joint Agency Committee Meeting held June 28, 2016 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 2016-06-28_-_Minutes_-_YLWD-City_of_YL.docx Minutes Minutes Page 1 of 3 CITY OF YORBA LINDA Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES June 28, 2016 9:00 a.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 9:01 a.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE Councilmember Gene Hernandez ROLL CALL Committee Members City Council: Gene Hernandez, Tom Lindsey Water District: Mike Beverage, Ric Collett Staff Members: Marc Marcantonio, Mark Pulone PUBLIC COMMENTS None Page 2 of 3 ACTION CALENDAR 1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on May 31, 2016. The YLWD/City Council Joint Advisory Committee approved the minutes of the May 31, 2016 meeting. DISCUSSION ITEMS 2. Drought Response, Water Conservation/Administrative Penalty Ordinances, and Community Outreach Efforts General Manager Marc Marcantonio stated that the Yorba Linda Water District (YLWD) Self-Certification Application was submitted to the State Water Resources Control Board (SWRCB) on June 21, 2016 with a zero conservation goal since YLWD has sufficient water supplies to meet the SWRCB’s three year drought stress test requirements. He explained that the SWRCB has accepted the application, but YLWD remains at a 28% goal until the SWRCB approves the self certification application. President Collett said that the Municipal Water District of Orange County (MWDOC) approved a Regional Conservation Goal of ten percent. President Collett reported that the YLWD Board has moved to Conservation Stage 1 of the District’s Conservation Ordinance. He further explained that Stage 1 allows watering three days per week, and establishes a ten percent Goal which parallels MWDOC’s ten percent. He also said that the YLWD has sent out notifications to the District’s email lists, posted the move to Conservation Stage 1 to the District’s website, posted electronic reader boards in high traffic areas, and placed messages on customer bills. In addition, a newsletter with the information will be arriving in customer mailboxes very soon. President Collett announced that the penalties are no longer in force as previously reported due to the credits the District received and conservation savings to date. Penalties will no longer appear on bills published during the June billing cycle. He explained that the YLWD expects conservation will continue but if the YWLD slips in maintaining the District’s Conservation Goal the penalties can be quickly reinstated. General Manager Marc Marcantonio stated that the Conservation Ordinance the District had in place prior to the Emergency Drought Declaration continues to exist along with the fines for water waste. He also said that the YLWD will be conducting a workshop on July 21, 2016 to consider making adjustments to the District’s Conservation Ordinance and that all input is welcomed. A lengthy discussion ensued between the Committee members and staff regarding establishing the YLWD base rate, water storage infrastructure, use of revenues from fines, and policies for reserve funds. Page 3 of 3 3. Potential Future Agenda Items City Manager Pulone stated that the Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts item should be included on the next agenda. ADJOURNMENT City Manager Pulone adjourned the meeting at 9:48 a.m. to the next Yorba Linda Water Board/City Council Advisory Committee Joint meeting on Wednesday, July 27, 2016 at 9:00 a.m.