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HomeMy WebLinkAbout1995-10-26 - Board of Directors Meeting MinutesPaget October 26, 1995 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 26, 1995 The October 26, 1995, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Vice President Michael J. Beverage Paul R. Armstrong Sterling L. Fox Carl T. Scanlin Directors absent at roll call none Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering Manager Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Rod McDaniel, Diehl, Evans and Company Howard Silver, Lansis Communications, Inc. Hal Schmidt, Grace Evangelical Lutheran Church CONSENT CALENDAR On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Minutes of Regular meeting, as amended, October 12, 1995. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Disbursements of $304,882.02, on checks 18556, 18557, 18944, 18947 through 19028; a wire to MWDOC for $3,463 dated 10/23/95; a wire to ACWA-HBA for $18,948.09 dated 10/26/95; and a wire to Bank of America for $98,482.50 dated 10/27/95; and $92,195.11 for Payroll 20; $89,792.97 for Payroll 21 on checks 10590 through 10797, 9263 through 9273, and 10799 through 10851. Item 4. Release of Guarantee Bond of $19,500 for the construction of water facilities installed by Polygon Communities, Inc. Item 5. Progress payment 2 for S.J. Burkhardt, Inc. of $91,635.12, for the sewer replacement at Fairmont and Yorba Linda Boulevards, Job 9508. Item 6. Terms and conditions for water service with Grace Evangelical Lutheran Church, located east of Fairmont Boulevard and north of Esperanza Road, Job 9515. Item 7. Terms and conditions for water service and the declaration of restrictive covenants with Mr. & Mrs. Gregory Cygan for their project located at the northeast corner of Imperial Highway and prospect Avenue, Job 9516. Page S' October 26, 1995 Item 8. Reimbursement of $2,913 to Leasure Enterprises and authorize the transfer of funds from the Unappropriated Water Capital Replacement Fund, Job 8937. Item 9. Reject and refer claim filed by Robert C. Corbett to Joint Powers Insurance Authority Mr. Schmidt left the meeting after consideration of the consent calendar. At the direction of the Chair, the Board considered item 28 next. CLOSED SESSION Item 28. The Board of Directors entered closed session at 8:35 a.m. and discussed pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors provided direction to counsel and staff. The Board exited closed session at 9:10 a.m. General Counsel Arthur G. Kidman left the meeting at the conclusion of this item. President Korn declared a recess at 9:10 a.m. The meeting reconvened at 9:15 a.m. ACTION CALENDAR Item 10. Consideration of audited financial statements for the year ended June 30, 1995. Business Manager Beverly Meza reported that the District was found to have complied in all material respects with generally accepted auditing standards and government auditing standards during the annual audit completed by Diehl, Evans and Company. Rod McDaniel of Diehl, Evans provided the Board of Directors with an overview of the audit process and findings, and responded to their questions. On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0 to accept the audited financial statements for the year ended June 30, 1995. Mr. McDaniel left the meeting at the conclusion of this item. Item 11 . Consideration of agreement with Robert Bain, William Frost and Associates for engineering services. Engineering Manager Charles Gray reported that the District plans to divert sewage around a lift station that has become a maintenance problem, by constructing a new sewer main. Staff solicited proposal from four prequalified engineering consultants and determined that the proposal submitted by Robert Bain, William Frost and Associates meets the requirements of this project. This matter was reviewed by the Planning-Engineering-Operations Committee at their meeting on October 17, 1995. On a motion by Director Armstrong, seconded by Vice-President Beverage, the Board of Directors voted 5-0 to authorize the President and Secretary to execute an agreement with Robert Bain, William Frost and Associates for $46,885 for engineering design, construction management, and inspection services to construct the Lakeview Avenue sewer main, Job 9514. Item 12. Consideration of installation of chlorine scrubber systems. Engineering Manager Charles Gray reported that the District is required to install chlorine scrubber systems on all chlorination facilities. Staff solicited proposal from four prequalified engineering consultants for engineering design, construction management, and inspection services for chlorine scrubber systems at the Highland Booster Station, and Wells 11, 15, 16, and 17. Staff determined that the Page. ' October 26, 1995 proposal submitted by Robert Bain, William Frost and Associates meets the requirements of this project. This matter was reviewed by the Planning-Engineering-Operations Committee at their meeting on October 17, 1995. On a motion by Director Scanlin, seconded by Director Armstrong, the Board of Directors voted 5- 0 to authorize the President and Secretary to execute an agreement with Robert Bain, William Frost and Associates for $56,200 for engineering design, construction management, and inspection services for chlorine scrubber systems at the Highland Booster Station, and Wells 11, 15, 16, and 17. Item 13. Consideration of Property Insurance Premiums. Assistant General Manager Michael Payne reported that the District can obtain general liability insurance through ACWA Joint Powers Insurance Authority at a lower cost that it now pays for the same coverage. This matter was reviewed by the Personnel-Risk Management Committee at their meeting on October 11, 1995. On a motion by Vice-President Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to authorize staff to submit an application to the Association of California Water Agencies Joint Powers Insurance Authority for general property insurance. Item 14. Consideration of ACWA Committee Appointments. Executive Assistant to the General Manager Roger Lubin reported that nominations for committee appointments must be submitted to ACWA by November 13. General Manager William J. Robertson reported that General Counsel Arthur G. Kidman expressed a preference to serve on the Legal Affairs or State Legislature Committees. Mr. Lubin indicated that he wished to serve another term on the Insurance and Personnel Committee. The Board of Directors endorsed Mr. Kidman's and Mr. Lubin's preferences for serving on the Legal Affairs or State Legislature Committees, and the Insurance and Personnel Committee, respectively. Item 15. Consideration of Text for 1995-96 Annual Report. Assistant Administrator Michael Robinson reported that the text of the District's 1995-96 Annual Report was included for their review in the agenda packet. The Board suggested editorial changes, and referred the text of the Annual Report back to staff for further revisions. President Korn declared a recess at 10:27 a.m. The meeting reconvened at 10:34 a.m. DISCUSSION CALENDAR Item 16. Discussion of proposed computer system. Howard Silver of Lansis Communications, Inc. and Customer Service Supervisor Robin Katz joined the meeting for this item. Business Manager Beverly Meza reported on the difficulties and expenses required to keep the current computer system running, and made the following points: As additional accounts are added the system continues to slow down; Its expansion capability is nearly used up; Major hardware upgrades are required to handle development; Proprietary software prevents the efficient transfer of information between different workstations in the organization. She indicated that this item was reviewed at the October 17 Planning-Engineering-Operations Committee meeting. This item was presented for information only; no Board action was required. Page 1 a~) October 26, 1995 Howard Silver and Robin Katz left the meeting at the conclusion of this item. President Korn declared a recess at 11:15 a.m. The meeting reconvened at 11:23 a.m. GENERAL MANAGER'S REPORT Item 17. General Manager's oral report and comments. a. Certificate of Appreciation presented to Roger Lubin upon completion of a two-year term on the ACWA Insurance and Personnel Committee. b. Fiesta Days, October 28, 1995: Directors Armstrong and Scanlin will attend, and ride on the District's float. c. Reported on District activities: A bus tour of District facilities is scheduled for Saturday, November 4, commencing at 8:30 a.m. GENERAL COUNSEL'S REPORT Item 18. General Counsel's report. General Counsel Arthur G. Kidman report was covered during closed session. COMMITTEE REPORTS Item 19. Executive-Administration Committee. Item 20. Finance-Accounting Committee. Met October 10 at 8:30 a.m. Attending were Directors Fox and Korn, staff members Robertson and Meza, and a representative of the District's audit firm, Rod McDaniel of Diehl-Evans. The Committee reviewed a draft of the District's annual audit report and discussed the District's reserves. Item 21. Personnel-Risk Management Committee. Met October 11 at 3:30 p.m. Attending were Directors Scanlin and Fox and staff members Robertson, Lubin and Payne. The Committee reviewed the third quarter risk management reports, the Orange County area-wide operational agreement for standardized emergency response activities, proposed insurance quotes, and discussed the key management staff compensation survey with Rhonda Lawrence, of Becker & Bell. Item 22. Personnel-Risk Management Committee. Meeting scheduled for Thursday, November 2 at 8:30 a.m. Item 23. Planning-Engineering-Operations Committee. Met October 17 at 8:30 a.m. Attending were Directors Armstrong and Scanlin, and staff members Robertson, Harsma, Gray, Meza, and Katz. Howard Silver, of Lansis Communications, Inc. also attended. The committee discussed the District wide integrated computer system, the Leasure Enterprises joint venture, dual piping for landscaping within the Shell project, chlorine scrubber systems at all chlorination points, Lakeview Avenue sewer diversion, safety walkways at various locations, and a general discussion about the widening of Richfield Road and the extension of Mira fd at the Richfield Plant, land slippage near San Antonio Road and fluoridation requirements. Item 24. Public Information Committee. Meeting scheduled for Friday, November 2 at 9:00 a.m. INTERGOVERNMENTAL MEETINGS Item 25. Report on Yorba Linda City Council meeting, October 17 (Korn): Nothing of concern to the District transpired. Paged S`°+-53 October 26, 1995 Item 26. Report on OCWD Board meeting, October 18 (Scanlin): Director Scanlin noted that the Army Corps of Engineers has two competing factions; one wants to raise Prado Dam, the other is pushing conservation measures. Item 27. Report on Yorba Linda Planning Commission, October 25 (Scanlin): Nothing of concern to the District transpired. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Carl Scanlin: Complimented the rate hearing meeting. Sterling Fox: Complimented the rate hearing meeting and the current issue of Waterlines. Mike Beverage: Complimented the rate hearing meeting and asked staff to look at the possibilities of producing Waterlines on a monthly basis. Arthur Korn: Discussed Imperial Irrigation District's plan to sell water to the San Diego County Water Authority. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-0, at 11:48 p.m. to adjourn to Thursday, November 9 at 8:30 a.m., at the District's headquarters on Plumo Drive. i i Robertson Secretary/General Manager