HomeMy WebLinkAbout1995-11-09 - Board of Directors Meeting MinutesPage ~-4 5~ 29K 31 November 9, 1995
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
November 9, 1995
The November 9, 1995, Adjourned Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by Vice President Michael J. Beverage at 8:30 a.m. The meeting was
held at District Headquarters, 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors present at Roll Call:
Vice President Michael J. Beverage
Paul R. Armstrong
Sterling L. Fox
Carl T. Scanlin
Directors absent at Roll Call:
President Arthur C. Korn
Staff present:
William J. Robertson, Secretary/General Manager
Arthur C. Kidman, General Counsel
Charles Gray, Engineering Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Other staff present are listed in Item 1 and 2.
Visitors
Laer Pearce, Laer Pearce & Associates
SPECIAL RECOGNITION
Item 1. Special recognition to Ken Vecchiarelli, upon his recent promotion to Assistant
Engineering Manager. Charles Gray, Engineering Manager, formally recognized Ken Vechiarelli
on his recent promotion to Assistant Engineering Manager.
Item 2. Special recognition to the District employees who constructed the Heritage Days and
Fiesta Days Parade Float: Dave Barmer, Ruben Gonzales and Scott Roberts; and, District
employees who participated in the Fiesta Days Street Fair Information Booth: Robin Katz, Sherry
Keller, Pati Medina, Sherry Reves and Linda Patti. Vice President Beverage presented the
Heritage Days Parade, President's Trophy to Dave Barmer, Ruben Gonzales and Scott Roberts,
and commended them for a job well done. In addition, Vice President Beverage commended
Robin Katz, Sherry Keller, Pati Medina, Sherry Reves and Linda Patti for a job well done staffing
the District's Fiesta Days booth.
CONSENT CALENDAR:
On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 4-0
to approve the Consent Calendar as follows:
Item 3. Approval of minutes of the Regular meeting of October 24, 1995.
Item 4. Approval of minutes of the Regular meeting of October 26, 1995.
Item 5. Authorization for Directors to leave the State of California prior to the next meeting.
Item 6. Approval of disbursements in the amount of $114,871.33 on Check Nos. 18945-46, and
19029 through 19102, a wire to MWDOC in the $4,192.43, dated 11/14/95, a wire to MWDOC in
the amount of $483,097.81 dated 11/13/95, and a wire to Bank of America in the amount of
$482,495.00 dated 11/02/95.
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November 9. 1995
Item 7. Approval of agreement with Vista Murrieta Corporation, in the amount of $19,824.00.
Item 8. Approval of Change Order No. 1, in the amount of $15,900 to Robert Bein, William
Frost & Associates for additional design, construction management and inspection services for the
Well No. 11 Transmission Pipeline, Job No. 9317.
CLOSED SESSION
Staff requested the Board move into Closed Session item to accommodate Mr. Laer Pearce. On a
motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 4-0 to
move into Closed Session at 8:40 a.m.
Item 22. Discussion of pending litigation to which the District is a party, (subsection (a) of
Section 54956.9), County of Orange, Chapter 9, Case No. SA 94-22272-JR; Orange County
Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the
Central District of California. The Board of Directors gave direction to Counsel. Mr. Art Kidman,
District General Counsel; Mr. Laer Pearce, Laer Pearce & Associates; and William Robertson,
Secretary/General Manager, joined the Closed Session.
The Board came out of Closed Session at 9:40 a.m. and no action was taken.
ACTION CALENDAR
Item 9. Consideration of Investment Portfolio Report for September 30, 1995. Beverly Meza,
Business Manager, reported on the Investment Portfolio Report dated September 30, 1995. On a
motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 4-0 to
accept the Investment Portfolio Report for September 30, 1995.
Item 10. Consideration of Computer system replacement. Beverly Meza, Business Manager,
reported on the computer system replacement. Ms. Meza reported the staff goal is to have the new
system on line and prepared to initiate monthly billing on July 1, 1996. The Board instructed staff
to meet the July 1, deadline or impose liquidated damages on the contractor.
On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 4-0
to authorize the District to issue a Request for Quotation to acquire and implement the proposed
computer system.
Item 11 . Consideration of California Special Districts Association 1996 annual membership
dues. The Board discussed the annual CSDA dues and confirmed there is value in CSDA
membership. On a motion by Director Scanlin, seconded by Director Fox, the Board of Directors
voted 4-0 to approve the California Special Districts Association 1996 annual membership dues in
the amount of $1,716.
On a motion by Director Armstrong, seconded by Director Fox, the following item was added an
item to late to be agendized and which requires action prior to the next meeting to meet printing
deadlines.
Item 11. a. Consideration of Text of the 1995 Annual Report. The Board of Directors reviewed
layout and text for the 1995 Annual Report. During discussion of the text, the Board held a
lengthy discussion regarding the layout and itemization of the water bill. The Board's consensus
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November 9, 1995
was to change the existing bill layout, beginning in January 1996, as follows: list only the
Previous Balance, a Water Service charge, a Sewer Service charge and the Total Amount due; and a
note "Thank you for keeping your account current" to any bill with a zero previous balance. The
Board also requested adding 1) "number of days of service" on the top portion of the bill and 2) a
calculation of the "cost per day" on the bottom portion of the bill. The last two items are to be
placed on the bill monthly billing is implemented.
On a Motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 4-0 to
approve the text, as amended, and alter the water bill.
GENERAL MANAGER'S REPORT
Item 12. Mr. Robertson reminded the Board that the next meeting is Tuesday, November 21,
instead of Thursday, November 23. In addition Mr. Robertson discussed Mr. Harold Weiss; and
Mike Robinson reported on the November 4, bus tour.
GENERAL COUNSEL'S REPORT
Item 13. Mr. Arthur Kidman thanked the Board for nomination to the ACWA Committee's and
reported the annual legislative analysis will be ready soon.
COMMITTEE REPORTS
Item 14. The Executive Committee scheduled a meeting for November 13, at 8:30 a.m. and
Director Scanlin will substitute for President Kom.
Item 15. Finance-Accounting Committee. No report.
Item 16. The Personnel-Risk Management Committee scheduled a meeting for November 14, at
8:30 a.m.
Item 17. Planning-Engineering-Operations Committee. No report.
Item 18. The Public Information Committee met on November 3, 1995, at 9:00 a.m. and
discussed the Annual Report and water bill itemization.
INTERGOVERNMENTAL MEETINGS
Item 19. MWDOC meeting, November 1. Director Fox attended and reported that Mr. Ed
Thornhill, MWD, gave a very good briefing on water transfers. Director Fox requested that staff
invite Mr. Thornhill to the District for a similar briefing.
Item 20. WACO Meeting, November 3. Director Fox attended and reported that Mr. Czorny is
not happy with the County.
Item 21. Yorba Linda City Council, November 7. Vice President Beverage attended and
reported that Orange County Sanitation District user fees are rising.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Scanlin reported on the Community Pipeline Meeting at John Summerfield's home.
There were problems setting the meeting up and scheduling logistics and the District's consultant
shut the meeting down early, otherwise it went well.
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November 9, 1995
Director Armstrong requested an update on the San Antonio Road litigation. Mike Payne,
Assistant General Manager, reported the trial still cannot start because a judge is not available.
ADJOURNMENT
On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 4-0, at
11:20 a.m. to adjourn.
W ii i a obertson
Secretary/General Manager