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HomeMy WebLinkAbout1995-12-14 - Board of Directors Meeting MinutesPage 3 i December 14, 1995 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING December 14, 1995 The December 14, 1995 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Vice President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: Vice President Michael J. Beverage Paul R. Armstrong Sterling L. Fox Carl T. Scanlin Directors absent at roll call President Arthur C. Korn Visitors none Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Rick Walkemeyer, Chief Plant Operator CONSENT CALENDAR On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 1. Minutes of Regular meeting, November 21, 1995. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Disbursements of S163,345.38 on checks 18320-21, 18638-39, 19103-4, 19181-2, and 19185 through 19290; a wire to MWDOC for $369,359.88 dated 12/14/95; and $183,493.65 on checks 9346 through 9480, and 10854-55 for payrolls 22 and 23. Item 4. Authorize staff to solicit proposals for a paving contractor for a two year term. Item 5. Terms and conditions for sewer service with Mr. K. C. Chang for property located at 6681 Vista Loma, Job S-9523. Item 6. Release cash bond of $1350 for the construction of water facilities installed by Leasure Enterprises. ACTION CALENDAR Item 7. Consideration of Investment Portfolio Report. Business Manager Beverly Meza reported that the average portfolio yield is 5.86%, excluding Improvement District 2 Series C, General Obligation bond funds. On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 4- 0 to accept the Investment Portfolio Report for October 31, 1995. Page >ll December 14, 1995 Item 8. Consideration of improvements to the Fairmont Booster Station. Assistant General Manager Michael Payne reported that as a condition of the land exchange with S & S Construction approved by the Board of Directors, S & S agreed to reroof and connect the Fairmont Booster Station to the sewer system. Because necessary repairs were found to be beyond the scope outlined in the agreement, staff proposed that S & S make repairs at the time they are reroofing and submit the invoices to the District for reimbursement. The District's cost is estimated at $5,790. On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 3-0-1 (Abstained: Beverage) to approve a transfer of $5,790 from unappropriated funds and authorize the General Manager to execute a contract with Shapell Industries for repairs to Fairmont Booster Station. DISCUSSION CALENDAR Item 9. Discussion of District action to reduce energy costs. Executive Assistant to the General Manager Roger Lubin and Chief Plant Operator Rick Walkemeyer reported that the District's Technology-Innovation-Productivity (TIP) Committee found the District could achieve annual savings of $70,000 by using time-of-use rates, thereby making use of off-peak electrical power rates at several wells and booster pumping stations. They noted that staff believes that additional cost reductions can be achieved by reinvesting money saved during this effort into new technologies. and that ultimately, $100,000 could be saved annually through this program. This item was for information only. No Board action was required. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments. a. Update - President Korn's recuperation b. Records Management Program - status report c. Sewer refunds - status report. d. Recognition Dinner - December 15, 1995, 7:00 p.m., at Crown Sterling Suites. e. Employee Potluck lunch - December 20, 1995 at the Richfield Plant. f. Report on District activities: The Romano-Foldager trial is slated to commence in January. The General Manager will be on vacation the last week in December. GENERAL COUNSEL'S REPORT Item 11 . General Counsel's report. General Counsel Arthur G. Kidman reported on a Ninth Circuit Court of Appeals ruling that precludes contesting decisions made under the Environmental Protection Act. Since the Fifth Circuit rendered a contrary decision in a similar case, this ruling will be appealed to the Supreme Court. COMMITTEE REPORTS Item 12. Executive-Administration Committee. A meeting was held November 29, at 8:30 a.m. Attending were Directors Beverage and Armstrong and staff member William Robertson. They discussed Orange County bankruptcy legal fees; the Urban Water Management Plan' Director expenses; reviewed policies and procedures concerning consultant contracts; and the Board's upcoming reorganization. A meeting was scheduled for December 20, 1995, at 8:30 a.m. Item 13. Finance-Accounting Committee. Item 14. Personnel-Risk Management Committee. Page December 14, 1995 Item 15. Planning-Engineering-Operations Committee. A meeting was scheduled for December 21, at 8:30 a.m. Item 16. Public Information Committee. INTERGOVERNMENTAL MEETINGS Item 17. Report on Yorba Linda Planning Commission meeting, November 29 (Armstrong): Annexation agreements with Shell were approved. Item 18. Report on ISDOC meeting, December 4 (Fox): Director Fox was elected President for 1996. Item 19. Report on WACO meeting, December 1 (Armstrong): The meeting was rescheduled to December 8, and Director Fox attended. Michael Pamess, San Clemente's City Manager discussed "Restructuring Local Government," based on material promulgated by the Orange County Division of the League of California Cities. Director Fox suggested that Mr. Parness be invited to a subsequent Board meeting to discuss this program. Item 20. Report on Yorba Linda City Council meeting, December 5 (Beverage): Reported that this was the City Council's reorganization meeting. Item 21. Report on MWDOC/OCWD Joint Workshop meeting, December 6 (Fox): Director Fox reported that a presentation by Met's General manager indicated a 30% cutback in acre feet of water sold between 1995 and 1991, which was attributed primarily to conservation. Item 22. Report on MWD Board meeting, December 12 (Fox): Director Fox did not attend. Item 23. Report on Yorba Linda Planning Commission meeting, December 13 (Armstrong): Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Paul Armstrong: Discussed presentations he attended at the Colorado Water Users Association Conference. Sterling Fox: Discussed presentations he attended at the Association of California Water Agencies Conference. Carl Scanlin: Discussed presentations he attended at the ACWA Conference. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION Item 24. The Board of Directors entered closed session at 10:10 a.m. and discussed pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors provided direction to counsel and staff. The Board exited closed session at 10:58 a.m. Page MW December 14, 1995 ADJOURNMENT On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 4-0, at 11:05 a.m. to adjourn to Thursday, December 28, 1995 at 8:30 a.m., at the District's heidnuarters nn Phimnsa Drive Secretary/General Manager