HomeMy WebLinkAbout1994-01-13 - Board of Directors Meeting MinutesPage 3M -S
January 13, 1994
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
January 13, 1994
The January 13, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors
was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the
District Headquarters located at 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors present at Roll Call:
President Sterling L. Fox
Vice President Carl T. Scanlin
Paul R. Armstrong
Michael J. Beverage
Arthur C. Kom
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, General Counsel
Barbara Bower, Secretary to the General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Robin Katz, Customer Service Supervisor
Roger Lubin, Exec. Asst. to the General Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Visitors Present:
Keith Cook, Construction Manager, William Lyon Management Group
ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS
Item 1. Annual selection of President and Vice President. President Fox opened
nominations for President of the Board of Directors. Director Armstrong nominated Vice
President Scanlin as President, and Director Korn as Vice President. The nomination was
seconded by Director Beverage. There were no other nominations.
The Board of Directors voted 5-0 to close nominations and elect Vice President Scanlin as
President, and Director Korn as Vice President.
Item 2. Annual Review of Board of Directors Committee Assignments. President Scanlin
reviewed the various committees and suggested that the committee consist of the following
Directors:
Executive-Administrative-Organizational Committee: Scanlin (Chair)/Kom
Finance-Accounting Committee: Korn (Chair)Beverage
Personnel-Risk Management Committee: Fox (Chair)/Scanlin
Planning-Engineering-Operations Committee: Armstrong (Chair)/Fox
Public Information Committee: Beverage (Chair)/Armstrong
President Scanlin retained the existing E
District-City Finance Committee:
ISDOC Representative:
ACWA/JPIA Representative:;
Special District Workers' Compensation
Authority - Elected:
ACWA Local Government Committee:
irector assignments, as follows:
Arthur Korn; Alternate, Paul Armstrong
Sterling Fox; Alternate, Paul Armstrong
Paul Armstrong; Alternate, Sterling Fox
Arthur Korn
Sterling Fox
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January 13. 1994
This item was for assignment only and no action was taken by the Board of Directors.
Item 3. Annual review and consideration of the Board of Directors' compensation.
President Scanlin reported that the Executive Committee reviewed the Board of Directors'
compensation. Following discussion, the Board of Directors declined, for the third consecutive
year, to adjust their compensation.
CONSENT CALENDAR
Items 7 and 13 were removed from the Consent Calendar. On a motion by Director Armstrong,
seconded by Director Korn, the Board of Directors voted 5-0 to approve the remaining Consent
Calendar items:
Item 4. Approval of Minutes - Adjourned Regular meeting of December 21, 1993.
Item 5. Authorization for Directors to leave the State of California prior to next meeting.
Item 6. Approval of disbursement in the amount of $446,781.98 on Check Nos. 14856,
14940 through 15041; and Payroll Check Nos. 6373 through 6617; and one wire to MWDOC in
the amount of $252,351.40 dated January 12, 1994.
Item 8. Approval to advertise for public bids for the reconstruction of the Zone 5
transmission pipeline in San Antonio Road, Job No. 9301.
Item 9. Acceptance of the Investment Portfolio Report for November 30, 1993, as
presented.
Item 10. Authorization for the General Manager to execute an agreement with jack McDavid
for Telemetry Consulting Services for the period January 13, 1994 to January 12, 1995.
Item U . Approval of a one year paving contract with Beach Paving of Costa Mesa for lump
sum of %5.23 per square foot, and authorize President and Secretary to execute the contract.
Item 12. Approval to reject the truck bid received on December 22, 1993, and authorize staff
to advertise for bids on three, 1/2 ton pickup trucks and one 3/4 ton Pickup truck.
ACTION CALENDAR
Item 7. Consideration to release the Guarantee Bond with A.W. Associates, No.3, in the
amount of $70,000, for construction of Elk Mountain Booster Station project, Job No. 8961.
Following discussion, on a motion by Director Beverage, seconded by Director Armstrong, the
Board of Directors voted 5-0 to approve releasing the Guarantee Bond with A.W. Associates,
No.3, in the amount of $70,000, for construction of Elk Mountain Booster Station project, Job
No. 8961.
Item 13. Consideration to reject and refer the claim filed by Skyline Hills Associates to Joint
Power Insurance Authority. Following discussion, on a motion by Director Armstrong,
seconded by Director Beverage, the Board of Directors voted 5-0 to reject and refer the claim
filed by Skyline Hills Associates to Joint Power Insurance Authority. Mr. Cook departed after
discussion of this item.
Item 14. Consideration of Financial Statement for five months ending November 30, 1993.
Customer Service Supervisor Robin Katz reported that the water fund showed a positive net
income after five months for fiscal year 1993-94, and the sewer fund, due to a decrease in
interest earnings, shows a decrease in net income.
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January 13, 1994
On a motion by Director Fox, seconded by Director Beverage, the Board of Directors voted 5-0
to approve the Financial Statements for five months ended November 30, 1993.
Item 15. Consideration of partial payment of retention for water facility improvements in
Lakeview Avenue. Engineering Manager Charles Gray reported that the contractor, E.W.
Harmon, Inc., demobilized from the District's construction site after completing 90 percent of the
work, and that the City of Yorba Linda requested the District suspend the remaining work
because of interference with their bridge widening and street improvement project. If a partial
payment of retention is approved the District will hold sufficient funds to cover the District's
costs to complete the project, should that become necessary.
On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0
to approve partial payment of retention in the amount of $5,418.05 to E. W. Harmon, Inc., for
the water facility improvements in Lakeview Avenue, Job No. 9218.
Item 16. Consideration of a contribution to the Alliance for Radon Reduction. Assistant
Administrator Michael J. Robinson reported that the District has received a request from the
Alliance for Radon Reduction for an annual contribution of $300. Because funds are not
available, staff recommended that the District not contribute.
On a motion by Director Korn, seconded by Director Fox, the Board of Directors voted 5-0 to
decline the opportunity to contribute to the Alliance for Radon Reduction.
Item 17. Report on the formation of a Citizen Advisory Committee. Assistant Administrator
Michael J. Robinson reported that the District is interested in forming a Citizen Advisory
Committee, comprised of 10 individuals, to provide community input into the District's planning
and financing processes. Appointments to the Committee will be made by the Board of
Directors, and the Committee will consider a clearly defined agenda of issues, and will be active
for a clearly specified period of time.
On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0
to establish and implement a Citizen Advisory Committee, and have the Executive Committee
review the Advisory Committee's recommendations.
Item 18. Consideration of nominees for Special District seat on LAFCO. General Manager
William J. Robertson reported that on February 2, 1994 LAFCO will schedule a meeting of the
Special District Selection Committee to elect the Special District representatives to LAFCO.
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors
voted 5-0, on a roll call vote, to adopt Resolution 94-01 in support of candidate Phil Anthony for
the 4-year Special District Seat, and candidate John Withers for the Alternate Seat on LAFCO.
The Board also asked President Scanlin to prepare a letter to J. Evans (ISDOC) regarding the
balloting process.
A recess was called by President Scanlin at 9:37 am. Ray Harsma left the meeting at this point.
The meeting reconvened at 9:45 am
DISCUSSION CALENDAR
Item 19. Update listing of Layperson's Guides. Assistant Administrator Michael J.
Robinson presented an update to Layperson's Guides, published by the Water Education
Foundation and available to members of the Board of Directors, staff and the public. This matter
was for information only; no action was taken by the Board of Directors.
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January 13, 1994
Item 20. Annual survey of water rates. General Manager William J. Robertson reported
results of the annual survey of water rates conducted by the Orange County Water Association,
indicating that after adjustments made in the District's rates to account for the loss of property tax
revenue and the Metropolitan Water District rate increase, this District's rates remained in the
lower one-third of rates countywide. This matter was for information only; no action was taken
by the Board of Directors.
GENERAL MANAGER'S REPORT
Item 21. General Manager's oral report and comments. General Manager William Robertson
reported that the next public facilities tour is scheduled for Saturday, February 12, 1994.
LEGAL COUNSEL'S REPORT
Item 22. General Counsel Arthur G. Kidman reported on revisions to the Brown Act, and
their implications for conducting Board meetings and meetings of Board committees. He
indicated that these revisions take effect April 1, 1994.
STANDING COMMITTEE REPORTS
Item 23. An Executive-Administrative-Organizational Committee meeting was scheduled for
Thursday, January 20, 1994, at 9:00 am.
Item 24. No Finance-Accounting Committee meeting was scheduled.
Item 25. A Personnel-Risk Management Committee meeting was held on January 10, 1994.
They discussed Risk Management; compensation policy; MSC compensation issues; a contract
for the General Manager, the General Manager's education plan; and the General Manager's job
description.
Item 26. No Planning-Engineering-Operations Committee meeting was scheduled.
Item 27. The Public Information Committee was scheduled for Friday, January 21, 1994, at
8:30 am.
INTERGOVERNMENTAL MEETINGS
Item 28. Report on Yorba Linda City Council meeting, January 4, 1994 (Beverage) Director
Beverage reported on General Manager William J. Robertson's presentation to the Yorba Linda
City Council on our fire preparedness. The City Council also took an AQMD support vote, and
they reorganized Council Committees.
Item 29. Report on OCWD/MWDOC Joint meeting, January 5 (Scanlin) MWD's capital
improvement plan was presented, along with a rate structure to support it. Also discussed was
the Safe Drinking Water Reauthorization.
Item 30. Report on Prado Dam Dedication, January 11 (Scanlin, Armstrong, Korn) The
Prado Dam dedication was attended by Directors Scanlin, Armstrong, and Korn.
Item 31. Report on ACWA Mini Conference - La Quinta, January 7 & 8 (Fox, Armstrong,
Korn) The attending directors indicated that attention was placed on maximizing local use, and
control of water is moving from the State to the Federal level, based on presentations heard at
the Mini-Conference.
Item 32. Report on MWD Board meeting, January 11 (Fox) Director Fox did not attend.
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January 13, 1994
Item 33. Report on WACO meeting, January 7 (Armstrong) Director Armstrong did not
attend.
Item 34. Report on Yorba Linda Planning Commission meeting, January 12 (Armstrong)
The Planning Commission directed Chabad Synagogue to connect its mobile classrooms to the
sewer system, and also discussed the conversion of property from commercial to residential use,
with 44 homes planned. This issue, which was continued to the next meeting, will require
moving an existing sidewalk over our water line.
BOARD MEMBER COMMENTS
Item 35. Director Armstrong indicated his goals for 1994 include: determining whether to
charge responsible parties for large usage of water to flush streets or sewers contaminated due to
hazardous materials spills; annexing Shell and Brighton properties; Annexing Texaco and
Etchandy Wells; Determining the status of pump stations at DI-02; Scheduling the use of reserve
funds to make us less attractive to other agencies; and going to a monthly billing cycle. The
Board of Directors referred his items to the Board Goals Workshop, to be scheduled next month.
Director Fox had questions regarding Form 470, Campaign Filing statements.
President Scanlin requested that at least one Board member review the billboard at each meeting.
He also indicated that he looked forward to working with his fellow Directors and staff during
the ensuing year.
ITEMS FOR FUTURE CONSIDERATION
Director Fox received a questionnaire regarding ACWA's County Water District Section at the La
Quinta Mini-Conference and asked that a copy of the questionnirre results be distributed to the
entire Board of Directors when it is received.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
CLOSED SESSION
No closed session was held.
ADJOURNMENT
On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-
0, at 11:11 a.m.. to adjourn to Thursday, January 27, 1994 at 8:30 a.m., at the District
General Manager/Secretary