HomeMy WebLinkAbout1994-02-10 - Board of Directors Meeting MinutesPage
February 10, 1994
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
February 10, 1994
The February 10, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors
was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District
Headquarters located at 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors present at Roll Call:
President Carl T. Scanlin
Vice President Arthur C. Korn
Paul R. Armstrong
Sterling L. Fox
Directors Absent:
Michael J. Beverage
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, General Counsel
Barbara Bower, Secretary to the General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Beverly Meza, Business Manager
Roger Lubin, Exec. Asst. to the General Manager
Michael Payne, Assistant General Manager
Visitors Present:
None
SPECIAL RECOGNITION BY THE BOARD
Item 1. A proclamation recognizing and commending Sterling L. Fox for his dedication to
the District and citizens of the District's service area during his term of service as President of the
Board was presented by Board President Carl T. Scanlin.
Item 2. New District employee Keith Menches was introduced to the Board of Directors,
by Beverly Meza, Business Manager.
CONSENT CALENDAR
Item 3. Approval of Minutes - Regular meeting of January 27, 1994.
Item 4. Approval of Minutes - Adjourned Regular meeting of February 3, 1994.
Item 5. Authorization for Directors to leave the State of California prior to next meeting.
Item 6. Approval of disbursement in the amount of $416,828.80 on Check Nos. 15042,
15043, 15126 through 15192; and Payroll of $86,677.93 on Check Nos. 6688 through 6751;
and one wire to MWDOC in the amount of $181,971.40, dated February 11, 1994.
Item 7. Approval of final Progress Payment in the amount of $11,324.25 to David-Richard
Electric; waive liquidated damages; authorize staff to file a Notice of Completion; release the
Labor and Materials Bond and payment of the 10 percent retention in the amount of $20,460.70,
35 days after the Notice of Completion has been recorded if no liens have been filed; and release
the Faithful Performance Bond in one year if no defects have been found; for the rehabilitation of
Well No. 10, Job No. 9123.
Item 8. Approval to release the Guarantee Bond with Bri-Krist Building Corporation in the
amount of $2,000 for the water improvements for P.M. 80-1084.
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February 10, 1994
Item 9. Approval to authorize the President and Secretary to execute a Temporary Water
Service Agreement with D & R Mansero Farms for the property located at the northwest corner
of Imperial Highway and Prospect Avenue, Job No. 9401
Item 10. Acceptance of the Investment Portfolio Report for December 31, 1993, as
presented.
Item 11. Approval to purchase three 1/2 ton pickup trucks; one 3/4 ton pickup truck from
Kearny Ford of San Diego in the amount of $46,760.83; and one service body from Pacific
Truck Equipment of Anaheim in the amount of $2,585.
On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 4-0
to approve the consent calendar.
ACTION CALENDAR
Item 12. Consideration of Consultant Contract for Water Engineering Services. Engineering
Manager Charles A. Gray reported the District has contracted annually with an outside
engineering firm to provide water engineering services, including, general consulting, plan
checking and design. Proposals from three firms were reviewed and staff recommended ASL
Consulting Engineers.
On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted
4-0 to execute the agreement with ASL Consulting Engineers for water engineering services.
Item 13. Consideration of a sewer engineering services agreement. Engineering Manager
Charles A. Gray reported the District has contracted with Sam W. Peterson & Associates, Inc.
since 1981 for sewer engineering services, and they proposed retaining the 1993 hourly rates for
the upcoming year. Satisfaction with the level of service and expertise provided, along with no
change in rates prompted staff to recommend a new one year contract.
On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 4-0
to execute the agreement with Sam Peterson & Associates for sewer engineering services.
Item 14. Consideration of appointing a representative to the Executive Committee of
ACWA/JPIA. Assistant General Manager Michael Payne indicated that the Board needs to adopt
a Nominating Resolution indicating which position a Director might be interested in running for.
Since no Director expressed interest, no action was taken.
Item 15. Consideration of Local Agency Formation Commission (LAFCO) Rules and
Regulations affecting the functions and services of Special Districts. General Manager William
J. Robertson reported that the Independent Special Districts of Orange County (ISDOC) will
meet to consider LAFCO Rules and Regulations affecting the functions and services of Special
Districts and vote on a procedure to nominate and elect special district representatives who will sit
on LAFCO
On a motion by Director Fox, seconded by President Scanlin, the Board of Directors voted 4-0 to
appoint President Scanlin to attend the ISDOC meeting as representative of the District, and to
approve LAFCO Rules and Regulations affecting the functions and services of Special Districts.
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February 10, 1994
Item 16. General Manager's oral report and comments. General Manager William Robertson
reported:
1. District Facilities Tour is scheduled for Saturday, February 12, 1994, at 8:00 am.
2. Conflict of Interest forms for each Director need to be back in time for transmittal by April
1, 1994.
3. W-4 forms are available for each Director.
LEGAL COUNSEL'S REPORT
Item 17. General Counsel Arthur G. Kidman reported on his 1993 Legislative Report and
changes in the California Environmental Quality Act (CEQUA).
STANDING COMMITTEE REPORT
Item 18. An Executive-Administrative-Organizational Committee meeting was scheduled for
Monday, February 14, 1994, at 3:00 pm.
Item 19. No Finance-Accounting Committee meeting was scheduled.
Item 20. No Personnel-Risk Management Committee meeting was scheduled
Item 21. The Planning-Engineering-Operations Committee met on February 4, 1994 and
discussed water and sewer contracts; chlorine soak time and the impact of regulatory changes on
the District's water delivery procedures; Mickel Lane proposed Sewer Assessment District; Pump
engine and vehicle replacement programs.
Item 22. The Public Information Committee met Friday, January 21, 1994, at 8:30 am.They
discussed the District Facilities Tour; Well 10 Dedication; Water Quality Report; Waterlines
Newsletter, Guest Editorials; Groundwater Protection Program; Student and Scout Tours; Water
Conservation Conferences; and Water Awareness Month Activities.
INTERGOVERNMENTAL MEETING
Item 23. Report on OCWD meeting, January 19 (Scanlin) Director Scanlin reported that
OCWD announced no quake damage stemming from the Northridge Earthquake; that a second
rubber dam is ready to capture water during rainy periods; that a public hearing was held
regarding their 1994-95 budget which proposed for $75 million in expenditures and $57
million in reserves.
Item 24. Report on Yorba Linda City Council meeting, February 1 (Armstrong) Nothing of
significance to the District was discussed.
Item 25. Report on WACO meeting, February 4 (Armstrong) Attendees were presented with
a status report of water in Orange County due to lack of rain locally; information that the San
Luis Rey reservoir was 100% full. They were also informed that the State Water Supply was
40% of capacity, and that the State will probably attempt to expropriate special district property
taxes as a strategy for balancing their 1994-95 budget.
Item 26. Report on Yorba Linda Planning Commission meeting, February 9 (Armstrong)
Nothing of significance to the District was discussed.
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February 10, 1994
Item 27. Report on MWDOC/OCWD Board meeting, February 2 (Fox) Information similar
to that conveyed at the February 4 WACO meeting was provided to attendees.
Item 28. Report on MWD Board meeting,February 8 (Fox) Committee process and voting
procedures were discussed.
President Scanlin declared a recess at 9:30. The Board meeting reconvened at 9:40. Ray
Harsma and Beverly Meza did not return to the meeting following the break.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes. President
Scanlin announced he would be out of the country from May 2 through May 23, 1994.
CLOSED SESSION
President Scanlin directed the Board into closed session at 9:44 am. District Legal Counsel,
General Manager and Assistant General Manager joined the closed session. The purpose of the
closed session was to discuss pending litigation and potential litigation. The Board returned to
open session at 10:28 am. No action was taken during the closed session.
ADJOURNMENT
On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 4-
0, at 10:29 a.m.. to adjourn to Thursday, February 24, 1994 at 8:30 a.m., at the District
headquarters on Plumosa Drive.
Manager/Secretary