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HomeMy WebLinkAbout1994-02-24 - Board of Directors Meeting MinutesPage r 3 ~ 1- February 24, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING February 24, 1994 The February 24, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Carl T. Scanlin Vice President Arthur C. Korn Paul R. Armstrong Michael J. Beverage Sterling L. Fox Visitors Present: George Basye, Shell Oil Company Sam Couch, Hunsaker & Associates Staff present: William J. Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Beverly Meza, Business Manager Roger Lubin, Exec. Asst. to the General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the consent calendar, as follows: Item 1. Approval of Minutes - Regular meeting of February 10, 1994. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of disbursement in the total amount of $110,180.65 on Check Nos. 15195 through 15295; and Payroll of $86,320.71 on Check Nos. 6754 through 6823 and three wires to MWDOC and Bank of America in the total amount of $102,069.26. Item 4. Approval to release the Pacific States Casualty Company guarantee bonds for the Brighton Communities and Toll Brothers, Incorporated Tracts within Area "J." Item 5. Approval of Progress Payment No. 5 in the amount of $5,336.41 to Valverde Construction, Inc. for the construction of the Imperial Highway watermain crossings, Job No's. 9124, 9125 and 9126. Item 6. Approval of the updated Vehicle and Equipment Replacement Plan. Item 7. Approval of the updated Gas Engine Overhaul and Replacement Plan. Page, February 24; 1994 ACTION CALENDAR Item 8. Report on the proposed Shell Oil Company project. Engineering Manager Charles Gray turned presentation over to George Basye of Shell Oil Company and Sam Couch of Hunsaker & Associates. They indicated that the Environmental Impact Report will be complete in a few weeks, and conducted an audio-visual overview of their proposed 875 acre development, slated to include 2,338 homes along with an 14 acre park and an 18 hole golf course. At the conclusion of their presentation, General Manager William J. Robertson reported on a number of key issues of concern to the District. Director Korn asked that Shell consider integrating a piece of District property, located adjacent to Shell's development, into their planning process. Following discussion, the Directors asked staff to continue working closely with Shell Oil, and to keep them apprised of progress. President Scanlin declared a recess at 9:30. The Board meeting reconvened at 9:37. Mr. Basye and Mr. Couch left the meeting at the break. Item 9. Consideration to solicit design proposals for rehabilitation of Well No. 1, 5 and 12. Engineering Manager Charles Gray reported that conversion to single lift configuration will allow wells 1, 5 and 12 to pump directly into the Highland Reservoir as approved in the Richfield Plant Master Plan Study, Phase I. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to solicit design proposals from the prequalified list of engineering firms for the rehabilitation of Well Nos. 1, 5, and 12. Item 10. Consideration of the Mickel Lane Sewer Assessment District. Engineering Manager Charles Gray reported that property owners within the proposed assessment district were asked to contact the District by January 28, 1994 if they were in favor of forming an assessment district. The District received the signature of one property owner, representing 2.7 percent of the land within the proposed boundary. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to suspend further efforts to form a Mickel Lane Sewer Assessment District. Item U. Consideration of the Financial Statements for six months ending December 31, 1993. Business Manager Beverly Meza reported the Water Fund shows positive net income for the first six months of fiscal year 1993-94; the Sewer Fund shows a decrease in net income due to a decrease in interest earnings, while I.D. 1 and I.D. 2 show positive income. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Financial Statements for six months ending December 31, 1993. Item 12. Consideration of a Dedication Ceremony for Well Number #10. Assistant Administrator Michael Robinson reported the completion of Well No. 10's rehabilitation. The Board of Directors selected Wednesday, March 16, 1994 at 10:00 a.m., to publicly dedicate the Well. Page: tS - _ `February 24, 1994 Item 13. Consideration of persons to sit on the District's Citizens Advisory Committee. General Manager William J. Robertson reported that 15 individuals expressed interest in serving on that Committee. A list of candidates was presented to the Board by Executive Committee Chairman Carl T. Scanlin, along with their recommendations for inclusion on the Citizens Advisory Committee. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to approve a 7-member Committee, accept those candidates recommended by the Executive Committee, and schedule the first meeting for March 8, 1994, at 7:00 p.m. Item 14. Consideration of election process for Special District representatives to the Local Agency Formation Commission. General Manager William J. Robertson reported that the Independent Special Districts of Orange County (ISDOC) approved the Local Agency Formation Commission (LAFCO) Rules and Regulations affecting the Functions and Services of Special Districts, on February 10, 1994. ISDOC also developed a process to nominate and elect Special District representatives to LAFCO. On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to nominate Mr. Phil Anthony to the regular member seat, and Mr. John Withers to the alternate member seat on LAFCO. Item 15. Status report on the sale of the Allen-McColloch Pipeline to the Metropolitan Water District of Southern California (MWD). General Manager William J. Robertson reported on the status of the sale of the Allen-McColloch Pipeline (AMP) to MWD. The goal is to complete the sale by July 1, 1994. To achieve this, General Manager Robertson indicated meetings will be held every two weeks, commencing in March. The Board of Directors asked the General Manager to continue to negotiate with MWD, and report back at periodic intervals. GENERAL MANAGER'S REPORT Item 16. General Manager's oral report and comments. General Manager William J. Robertson reported: 1. Information on ACWA Spring Conference and registration materials are available. 2. Elk Mountain Reservoir's Warranty Inspection shows the facility looking good after one year of service. 3. "State of the District" meeting with Employees will be held on March 17, at 7:30 a.m. 4. Sacramento Delta Hearings will take place on Monday, February 28 at 9:00 a.m., at the Irvine City Council Chambers. 5. The District will participate in the "Walk for Water," scheduled for May 1, at Anaheim Lake. 6. Urban Water Institute Conference materials are available to interested Directors. 7. MWD's Earthquake Damage Assessment video will be shown today. 8. Well No. 7: repairs to the heat exchanger are complete. Item 17. At a meeting of the Executive-Administrative-Organizational Committee, attended by President Carl T. Scanlin, Director Michael Beverage and General Manager William J. Robertson on February 17, 1994, the Committee discussed the forthcoming "State of the District" meeting, the Safe Drinking Water Act reauthorization, and the Citizens Advisory Committee. Page February 24, 1994 Item 18. No Finance-Accounting Committee was scheduled Item 19. No Personnel-Risk Management Committee was scheduled. Item 20. The Planning-Engineering-Operations Committee met February 4, 1994. Attending were Director Paul Armstrong, Director Sterling Fox, General Manager William J. Robertson, Operations Superintendent Ray Harsma, and Engineering Manager Charles Gray. The committee discussed the engine repair and replacement program, the vehicle and equipment repair and replacement program, water engineering services agreement, sewer engineering services agreement, and the Mickel Lane sewer assessment district. Item 21. A meeting of the Planning-Engineering-Operations Committee was scheduled for March 1994 at 9:00 a.m. Item 22. No Public Information Committee was scheduled INTERGOVERNMENTAL MEETINGS Item 23. Report on District s Facilities Tour, February 12 (Scanlin): Director Scanlin reported it was a full tour, participants ~ ere appreciative, and enjoyed themselves. Item 24. Report on Yorba Linda City Council meeting, February 15 (Seanlin): Director Scanlin reported nothing of concern to the District was discussed. Item 25. Report on OCWD Board meeting, February 16 (Scanlin): Director Scanlin reported that 1994-95 public hearings on OCWD's budget are still open. He also indicated that OCWD will be joining together in an Association of Basin Managers to make recommendations to MWD on technical issues affecting members. Item 26. Report on N fWDOC Regular meeting, February 16 (Fox): Director Fox reported on an upcoming tour to the Colorado River for newly elected officials, and an oral report by Stan Sprague about the Allen-McColloch Pipeline buyout. Item 27. Report on MWDOC MVY'D Financial Structure Study Committee, February 17 (Staff): Executive Assistant to the General Manager Roger Lubin reported that MWDOC presented issues regarding MWD's revised rate structure which they presumed to be of concern to retail agencies. MWDOC also indicated they are considering retaining a consultant to analyze these issues. Item 28. Report on Yorba Linda Planning Commission meeting, February 23 (Korn): Director Korn reported that no issues of concern to the District were discussed. Director Korn questioned whether "...late breaking news items," occurring after the agenda is prepared but before the Board of Directors meets, can be discussed under the revised Brown Act regulations. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. Page v February 24, 1994 CLOSED SESSION No Closed Session was Scheduled. ADJOURNMENT On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0, at 11:15 a.m., to adjourn to Thursday, March 10, 1994 at 8:30 am., in the District Boardroom. PRESENTATION The staff bowed a video tape on MWD's Earthquake Damage Assessment. It depicted MWD's responswo, assessing amage to its facilities following the recent Northridge Earthquake. General Manager/Secretary