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HomeMy WebLinkAbout1994-03-24 - Board of Directors Meeting MinutesPaged ` March 24, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING March 24, 1994 The March 24, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Carl T. Scanlin Vice President Arthur C. Korn Paul R. Armstrong Michael J. Beverage Sterling L. Fox Visitors Present: None Staff present: William J. Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator SPECIAL RECOGNITION BY THE BOARD Item 1. Introduction of new employee, Robert DeCasas, Maintenance Worker I. Ray Harsma, Operations superintendent, introduced Mr. DeCasas to the Board of Directors. CONSENT CALENDAR Director Armstrong removed Items 6 and 11 for separate action. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to approve the consent calendar, as follows: Item 2. Approval of Minutes - Regular meeting of March 10, 1994, as corrected. Item 3. Approval of Minutes - Adjourned meeting of March 17, 1994. Item 4. Authorization for the Directors to leave the State of California prior to next meeting. Item 5. Approval of disbursement in the total amount of $133,658.23 on Check Nos. 15343 through 15509; and Payroll of $88,931.15 on Check Nos. 6920 through 6989 and two wires; one to MWDOC in the amount of $704.69, dated March 24, 1994, and one to ACWA-HPIT in the amount of $149.43 dated March 28, 1994. Item 7. Approval of final Progress Payment in the amount of $25,274.70 and Change Order No. 1 in the amount of $9,153 to BFI Constructors; authorize staff to file a Notice of Completion and release Labor and Material Bond and 10 percent retention totaling $10,615.30, thirty-five days after the Notice of Completion has been recorded, if no liens have been filed; and release Faithful Performance Bond in one year if no liens have been filed; and release Faithful Performance Bond in one year if no defects have been found, Job No. 9312. Page March 24, 1994 Item 8. Approval to release Guarantee Bonds, totaling $7,000, for construction of water and sewer facilities installed by Developers identified in the report. Item 9. Approval of Terms and Conditions for Water Service with Kinder-Care Learning Center, Inc., located at the southeast corner of Yorba Linda Boulevard and Stonehaven Drive, Job No. 9403. Item 10. Approval of agreement with Allied Fence and Supplies, Inc. in the amount of $18,823 for the installation of security fencing at the Richfield Road Plant. ACTION CALENDAR Item 6. Director Armstrong requested that the record show the clean-up was the District's responsibility not the City of Yorba Linda. On a motion by director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to approve payment to the City of Yorba Linda in the amount of $961.80; waive liquidated damages; authorize staff to file a Notice of Completion; release the Labor and Materials Bond and payment of the balance of the 10 percent retention in the amount of $20,304.27, thirty-five days after the Notice of Completion has been recorded if no liens have been filed; and release the Faithful Performance Bond in one year if no defects have been found for the construction of the Imperial Highway water main overcrossings, Job Nos. 9124, 9125, and 9126. Item 11. The Board discussed clean up and the technicalities of filing the claim. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to reject and refer the claim filed by Dominic A. Miani to JPIA. Item 12. Consideration of Financial Statements for the seven months ending January 31, 1994, as presented. Business Manager Beverly Meza reported the Water Fund shows a net income of $641,780.82 for this seven month period, while the Sewer Fund shows a net loss of $24,926.05 for the same time period. The Board requested staff to follow-up with a report on details concerning revenues and expenses. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0, to approve the Financial Statements for seven months ending January 31, 1994, as presented. Item 13. Consideration of a resolution supporting the nomination of Cary F. Wright as a member of the Executive Committee of ACWA Joint Powers Insurance Authority. Assistant Administrator Michael J. Robinson reported receiving a request from Sweetwater Authority to support the nomination of Cary F. Wright for an open position on the ACWA/JPIA Executive Committee. On a motion by Director Armstrong, seconded by President Scanlin, the Board of Directors voted 5-0 on roll-call to adopt Resolution No. 94-04, supporting the nomination of Cary F. Wright for ACWA/JPIA's Executive Committee. Item 14. Consideration of the 1993 Annual Water Quality Report and authorization of its distribution. Assistant Administrator Michael J. Robinson reported that the 1993 Annual Water Quality Report, required for distribution under Title 22, California Code of Regulations, contains data on imported water obtained from the Diemer Plant and on groundwater produced by local wells. Pager March 24, 1994 On a motion by President Scanlin, seconded by Director Armstrong, the Board of Directors voted 5-0 to authorize distribution of the 1993 Annual Water Quality Report. Item 15. Status report on the sale of the Allen-McColloch Pipeline to the Metropolitan Water District of Southern California. General Manager William J. Robertson presented a status report on the financial and technical matters related to transfer of the Allen-McColloch Pipeline to the Metropolitan Water District of Southern California. Following lengthy discussion of the issues, the Board of Directors instructed staff as follows: 1)a reasonable and fair price for the AMP is replacement value, 2) MWD should pay full price then if, as and when the Cleveland Tunnel is built then MWDOC will refund to MWD the difference between depreciated book value versus replacement value, 3) AMP participants should not pay any O&M costs after MWD accepts the AMP, 4) MWD acceptance of the AMP should not be deferred because MWD cannot inspect the pipe - the participants should consider a bond to satisfy financial obligations if MWD finds a problem during the inspection, 5) hold firm on guaranteeing YLWD's HGL, 6) continue discussions on distributing sale proceeds based on benefit received instead of percentage of ownership, and 7) remind MWD and MWDOC that the YLWD Board of Directors is willing to veto the sale if they are not fully satisfied with the final package. President Scanlin declared a recess beginning at 9:25 a.m. The meeting reconvened at 9:35 a.m. GENERAL MANAGER'S REPORT Item 16. General Manager's oral report and comments. General Manager William J. Robertson reported on: 1. Audio taping of Board of Director's meeting. Mr. Robertson reported that the recording secretary does not need an audio tape of Board meetings to prepare minutes. Therefore, recordings will only be made for special presentations to the Board and staff will save these recordings. 2. The Well No. 10 dedication ceremony, held Wednesday, March 16, 1994, was a success. 3. The "State of the District" meeting held on March 17, was well attended and the staff was happy to receive the shirts and hats. 4. CSDA Conference materials. Ms. Bower reported that conference registration materials have arrived and those directors planning on attending the conference should contact her after the meeting. 5. Report on Operations. There was nothing further to report. COMMITTEE REPORTS Item 17. The Finance-Accounting Committee met March 21, at 9:00 a.m. The Finance Committee discussed the MWD/MWDOC Financial Structure Committee meeting; upcoming presentation by Bartle Wells regarding Tax and Revenue Anticipation Notes; analysis of revenue and expenses for fiscal 1993-94 year-to-date; report that the budget process has begun; and the financial aspects of the five year plan was deferred to the next meeting. Item 18. The Personnel-Risk Management Committee met March 21, at 3:00 p.m. The Personnel-Risk Management Committee discussed a status report on claims; reviewed details concerning an Early Retirement Incentive Program; and discussed points in a General Manager's contract. Page --S a-:6'- March 24, 1994 Item 19. A Public Information Committee met March 18, at 8:00 a.m. The Committee discussed conjunctive use of the Elk Mountain Reservoir site. The Board held a discussion concerning District participation in financing above ground improvements. The Committee also discussed the status of Water Awareness Month activities; reviewed a draft of the Water Quality Report; and discussed a scope of work for a public information consultant. INTERGOVERNMENTAL MEETINGS Item 20. Report on MWDOC/MWD Financial Structure Study meeting, March 10 (Korn): details of this meeting were discussed as part of the Financial Committee report. Item 21. Report on Yorba Linda Planning Commission meeting, March 23 (Korn): nothing of interest to the District was discussed at the Planning Commission meeting. Item 22. Report on Report on Yorba Linda City Council meeting, March 15 (Armstrong): the Jones Intercable rate structure was discussed and the City received only two applications for the vacant Planning Commission position. Item 23. Report on MWDOC Regular Board meeting, March 16 (Fox). Director Fox did not attend this meeting. Item 24. Report on OCWD meeting, March 16 (Scanlin): OCWD increased the Basin Replenishment Assessment to $88 per acre foot and the Basin Pumping percentage to 75% effective July 1, 1994. The Board instructed the General Manager to invite Mr. Kraemer to an upcoming Board meeting to discuss these increases. Item 25. Report on Special Districts Selection Committee meeting, March 17 (Scanlin): minutes of this meeting were approved as Item No. 3 on this Agenda. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION The Board is willing to review a policy of gain sharing to reward good ideas that save the District human and/or financial resources. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION There was no closed session. ADJOURNMENT On a motion by Director Beverage, seconded by President Scanlin, the Board of Directors voted 5- 0, at 11:00 a.m., to adjourn to Thursday, April 14, 1994 at 8:30 a.m., in the District Boardroom. PRE NTC The ideo t fled The River of Life was shown following the conclusion of the Board General Manager/Secretary