HomeMy WebLinkAbout1994-06-23 - Board of Directors Meeting MinutesPaged
June 23, 1994
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS' REGULAR MEETING
June 239 1994
The June 23, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District
Headquarters located at 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors present at Roll Call:
President Carl T. Scanlin
Vice President Arthur C. Korn
Michael J. Beverage
Sterling L. Fox
Directors absent at Roll Call:
Paul R. Armstrong
Staff present:
William J. Robertson, Secretary/General Manager
Barbara Bower, Secretary to the General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Roger Lubin, Exec. Asst. to the General Manager
Michael Payne, Assistant General Manager
Beverly Meza, Business Manager
Michael Robinson, Assistant Administrator
Visitors Present:
Ken Dodd, Traci Griggs, Final Touch Marketing
Martin F. O'Toole, Butler Engineering, Inc.
Joann Clark
SPECIAL RECOGNITION BY THE BOARD
Item 1. Presentation of Award of Merit to Joann Clark in recognition of her outstanding
example of xeriscape landscaping to the community. A short video tape, describing Ms. Clark's
xeriscape was screened. Ms. Clark left the meeting at the conclusion of this item.
CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to
approve the following consent consent calendar items:
Item 2. Approval of Minutes - Regular meeting of June 9, 1994.
Item 3. Approval of Minutes - Regular meeting of June 14, 1994.
Item 4. Authorization for the Directors to leave the State of California prior to next meeting.
Item 5. Approval of disbursement in the amount of $149,493.99 on Checks Nos. 15842 and
15920 through 16005; and two wires to MWDOC in the amount of $77,043.91, dated 6/27/94,
and $4,453.96 dated 6/24/94; and one wire to ACWA-HPIT in the amount of $18,664.18 dated
6/27/94.
Pages
June `23, 1994
ACTION CALENDAR
Item 6. Consideration of Richfield Road Plant Renovation as a single project. Engineering
Manager Charles Gray reported that the renovation of the Richfield Plant has been split into two
phases. Phase one rehabilitates and converts the double lift wells to single lift operations, and
phase two, which will renovate the balance of the facility. Since most of the projects either overlap
or are dependent upon each other, staff recommends combining them into one project for ease of
administration.
On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0 to
authorize staff to proceed with the renovation of the Richfield Plant as one project with an
estimated construction budget of $4,300,000.
Item 7. Consideration of proposal solicitations for design engineering and construction
management/inspection services for the Richfield Plant renovation. Engineering Manager Charles
Gray reported a new warehouse has been identified as part of the Richfield Plant renovation, and
staff plans to solicit proposals for engineering services from firms specializing in metal buildings.
On a motion by Director Fox, seconded by Director Korn, the Board of Directors voted 4-0 to
authorize staff to solicit proposals for design engineering and construction management/inspection
services from qualified engineering firms to design a new warehouse located at the Richfield Plant.
Item 8. Consideration of proposal solicitations for design engineering and construction
management/inspection services for new electrical service at the Richfield Plant. Engineering
Manager Charles Gray reported that the renovation of Richfield Plant requires a new electrical
system, designed to accommodate existing plans as well as future requirements, such as an
administrative building or water treatment facility.
On a motion by Director Beverage, seconded by Director Fox,the Board of Directors voted 4-0 to
authorize staff to solicit proposals for design engineering and construction management/inspection
services from qualified engineering firms to design an electrical system for the Richfield Plant.
Item 9. Consideration of proposal solicitations for design engineering and construction
management/inspection services for a new transmission pipeline from the Richfield Plant to
Highland Reservoir. Engineering Manager Charles Gray reported that the proposed transmission
pipeline will replace the existing 26 inch pipeline constructed in 1920. While a 39 inch pipeline
was identified for the project, the actual size will be determined during the study phase of the
design.
On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0 to
authorize staff to solicit proposals from the prequalified list of engineering firms for design
engineering, construction management and inspection services for a new transmission pipeline
from the Richfield Plant to Highland Reservoir.
Item 10. Consideration of proposal solicitations for engineering services to the Highland
Reservoir. Engineering Manager Charles Gray reported that the Citizens Advisory Committee
recommended that the District consider options to extend the useful life of the reservoir prior to
replacing it.
Page
June 23, 1994
On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0 to
authorize staff to solicit proposals from the prequalified list of engineering firms for engineering
services to provide soils and structural analyses to determine the condition of the Highland
Reservoir.
Item 11 . Consideration of a contract with Airtech International for the installation of emissions
control equipment. Engineering Manager Charles Gray reported that the South Coast Air Quality
management District granted an exemption for seven natural gas engines at the Richfield Plant,
scheduled for removal or replacement by 1999. Staff recommends Airtech International to install
emissions control equipment on the District's natural gas engines, based on bids submitted.
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0
to approve the construction budget in the amount of $656,640 and authorize the General manager
to execute a contract, subject to review as to form, with Airtech International in the amount of
$47,500 for the installation of emissions control equipment at the Bastanchury and Fairmont
Booster Stations.
Item 12. Consideration of Errors and Omissions Coverage. Assistant General Manager Michael
Payne reported in the event of a claim, the District must show that it directed the service of the
Board or staff prior to participating in the activity in order to have coverage.
Currently the Board of Directors participates in the following activities and committees:
Independent Special Districts of Orange County; Special District Workers' Compensation
Authority; The District-City Finance Committee; Water Advisory Committee of Orange County;
and staff participate in the following activities and committees: ACWA Insurance and Personnel
Committee; AWWA Emergency Planning Committee; AWWA Water Controls Committee; OCWD
Technical Advisory Committee.
On a motion by Director Scanlin, seconded by Director Korn, the Board of Directors voted 4-0 to
approve these activities and committees.
Item 13. Consideration of Metropolitan Water District Agricultural Water Rate. General Manager
William J. Robertson reported that the Metropolitan Water District implemented an interim
agricultural water rate. Under this three year interim program certified agricultural deliveries will
receive a discount of $0.31 per HCF for treated water and $0.26 per HCF for untreated water
deliveries. The District's water rate policy employs a provision to pass through agricultural water
credits when they are adopted by Met.
On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 4-0 to
instruct staff to refer this matter to the Finance Committee for further review and to implement
Met's Agricultural Water rates on September 1, 1994, for Irrigation and Combination Domestic and
Irrigation Service billings which qualify for the program.
GENERAL MANAGER'S REPORT
Item 14. General Manager's oral report and comments. General Manager William J. Robertson
reported on:
a. District activities: General Counsel Arthur G. Kidman will be attending the second board
meetings in July and August, due to his vacation schedule.
Page -a S
June 23, 1994
COMMITTEE REPORTS
A Personnel Risk Management Committee meeting was scheduled for Wednesday, June 29 at 3:00
p.m.
Item 15. Finance-Accounting Committee (Korn/Beverage): A meeting was scheduled for
Friday, July 1 at 8:00 a.m.
Item 16. AMP Ad-Hoc Committee (Korn/Fox): A meeting will be scheduled, subject to call, to
review draft Sale, Participants, and Administrative agreements.
INTERGOVERNMENTAL MEETINGS
Item 17. Report on MWDOC regular meeting, June 15 (Fox): Materials on Met's Integrated
Resource Plan were distributed.
Item 18. Report on OCWD meeting, June 15 (Scanlin): Policies and procedures were
distributed to each OCWD director. It was reported that Met has taken the position that all
groundwater basins are regional, not local. OCWD approved a voluntary contribution of $6,000 to
ACWA for their Water Quality Studies Program.
Item 19. MWDOC-MWD Financial Structure Study Committee, June 15 (Korn): MWDOC has
backed off their position of needing to hire a consultant. The Committee has continued to focus on
the unforeseen impacts of rules Met seeks to impose. They discussed Met's view that all basins are
regional, indicating that this view is at odds with the fact that most of basins in southern California
have been adjudicated.
Item 20. Report on Yorba Linda City Council meeting, June 21 (Fox): Nothing of concern to
the District transpired.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Beverage asked if staff had made contact with the model plane club seeking conjunctive
use of our reservoir surfaces. He also discussed whether there is a potential conflict of interest
with General Counsel Kidman's firm also representing other parties to the AMP sale agreement, as
well as MWDOC.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Beverage seconded by Director Scanlin, the Board of Directors voted 4-0,
at 10:08 p.m. to adjourn to Thursday, July 14, 1994 at 8:30 a.m., at the District headquarters on
Plumo,,4a Drive.
w,iinam i. xodertsorr----
General Manager/Secretary