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HomeMy WebLinkAbout1994-07-14 - Board of Directors Meeting MinutesPage:- - -S July 14, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING July 149 1994 The July 14, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Carl T. Scanlin Vice President Arthur C. Korn Paul R. Armstrong Michael J. Beverage Directors absent at Roll Call: Sterling L. Fox Staff present: William J. Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Robin Katz, Customer Service Supervisor Roger Lubin, Exec. Asst. to the General Manager Michael Payne, Assistant General Manager John Townsel, Asst. Operations Superintendent SPECIAL RECOGNITION BY THE BOARD Item 1. Introduction of new employee, John Townsel, Assistant Operations Superintendent. Ray Harsma, Operations Superintendent introduced John Townsel, who began work July 11, as Assistant Operations Superintendent. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0 to approve the following consent calendar items: Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of disbursement in the amount of $215,366.99 on Check Nos. 16008 through 16109 and Payroll of $170,899.53 on Check Nos. 7420 through 7555; and one wire to MWDOC in the amount of $173,604 dated 07/13/94. Item 5. Acceptance of the Investment Portfolio Report for May 31, 1994, as presented. Item 6. Approval of Progress Payment No. 3 in the amount of $25,000 to the City of Yorba Linda for water facility improvements in the Lakeview Avenue Bridge, Job 9218. Item 7. Approval of the Terms and Conditions for Water Service with Upper K-Shapell Joint Venture, located at the southeast corner of Yorba Linda Boulevard and Village Center Drive, for Tract No. 13915, Job No. 9419 and Tract No. 14939, Job No. 9420. Item S. Authorization to advertise for bids for two 1/2 top pickup trucks, one light duty pickup truck and one sedan. age. } July 14, 1994 Item 9. Approval of a settlement of damage claim filed by Horowitz Management, Inc. in the amount of $1,052.37. Item 10. Approval of settlement of a damage claim filed by Jack P. McGrath in the amount of $208.22. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 3-0-1 to approve the following consent calendar item: Item 2. Approval of Minutes, Regular meeting of June 23, 1994. ACTION CALENDAR Item 11 . Consideration of Progress Payment No. 1 for San Antonio Road Transmission Main, Job No. 9301. Engineering Manager Charles Gray reported that during testing of the new construction, a leak was discovered in the existing pipeline, which crosses under Southern California Edison's two, 36-inch high pressure gas lines. Staff will review this matter with the Planning-Engineering-Operations Committee and present a recommendation to the Board of Directors at a later date. Difficulties during construction and a two week investigation of problems within the Gas Company easement caused a delay in this project. Staff has reviewed the progress payment request and recommends Board of Directors approval of Progress Payment No. 1 in the amount of $41,850. On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 4-0 to approve Progress payment No. 1 to the B.K. Baker Company in the amount of $41,850. Item 12. Consideration of a Records Management Program. Secretary to the General manager Barbara Bower reported that Government Code sections 60200 - 60203 establish guidelines for retaining and destroying public records. While a District Administrative Checkpoint covers records retention and destruction, a comprehensive program to protect vital records such as minutes, resolutions, ordinances and contracts; a retention schedule for maintaining and copying records; and a plan to manage active and inactive records in micro-film or optical disk media is needed. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0 to authorize staff to solicit proposals for a Records Management Consultant, in accordance with the scope of this program as identified in the Board's Goals Workshop, the Five Year Plan and annual Budget. GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. Report on District Activities. Noted the change in date and location of the District's annual picnic to September 24, 1994, at Carbon Canyon Park. b. Allen-McColloch Pipeline. Indicated he intends to bring the Allen-McColloch Pipeline sale documents to the Board at the first meeting in September COMMITTEE REPORTS Item 14. Personnel-Risk Management Committee (Fox/Scanlin): The Committee met June 29, 1994 at 3:00 p.m. at District Headquarters. Attending were Directors Scanlin and Fox, and staff members Robertson and Payne. They discussed the status of claims filed against the district; status Page MW _33,v S' July 14, 1994 of liability claims pending against the District; status of claims filed by the District against others; and worker's compensation claims. Mr. Payne reported on Safety Committee activities during the last quarter. He left the meeting at the conclusion of this item. Mr. Robertson distributed a draft General Manager's employment contract. The committee suggested that it be reviewed by David Larsen at Rutan & Tucker. Item 15. Finance-Accounting Committee ( Korn/Beverage):This Committee met at 8:40 a.m. on July 1, 1994 at District Headquarters. Present were directors Korn and Beverage, and staff members Robertson, Gray and Meza. Engineering Manager Gray presented a report on development fees and customer service fees, indicating that changes were made to reflect higher labor costs. Mr. Gray departed the meeting at this point. Business Manager Meza facilitated a discussion of Metropolitan Water District's Interim Agricultural Water Program, and presented a report on ACWA dues. She indicated ACWA accepted the District's suggested method of calculating dues. General Manager Robertson reported that data shows the Sewer Maintenance Charge should increase by $1.00 per connection to replace the Sewer Operating Fund drawdown and achieve a 25% reserve. Mr. Robertson also reviewed a proposal to allocate the Oriente/Danita Lane Sewer Maintenance Assessment District to the Capital Improvement Fund. Item 16. Public Information Committee (Beverage/Armstrong): A meeting was scheduled for Wednesday, July 20, at 8:30 a.m. Item 17. Ad-Hoc Committee (Kom/Fox): Meetings were scheduled for Thursday, July 14, at the conclusion of the Board meeting, and Monday, July 18, at 8:30 a.m. INTERGOVERNMENTAL MEETINGS Item 18. Report on Yorba Linda Planning Commission meeting, June 29 (Korn): No business of interest to the District took place. Item 19. Report on ISDOC Meeting, June 30 (Fox): This report was continued. Item 20. Report on WACO Meeting, July 1 (Armstrong): Mary Jane Forster confirmed to State of California Water Resources Control Board. The Orange County Grand Jury foreman presented an overview of their study of special districts. WACO's July Water Supply Report distributed to attendees. WACO's Position Paper on bills in the state legislature was distributed. Item 21. Report on Yorba Linda City Council meeting, July 5 (Armstrong): No business of interest to the District took place. Item 22. Report on OCWD/MWDOC/Coastal Joint meeting, July 6 (Scanlin): Coastal Municipal Water District will be joining this group on a quarterly basis. Wes Bannister commented that the IRP has not examined desalination as an economically feasible plan. Page AM July 14, 1994 Item 23. Report on MWD Board meeting, July 12 (Fox): Unattended meeting. Item 24. Report on Yorba Linda Planning Commission meeting, July 13 (Armstrong): Unattended meeting. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION In response to a question from Director Scanlin, General Manager Robertson indicated staff was working on the 2010 Partnership survey. Director Beverage indicated an interest in night meetings of the Board of Directors; however, Directors Armstrong, Korn and Scanlin said they were not interested in regular night meetings, except as needed, when the public requests them. No instructions were issued to staff to pursue night meetings. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Beverage seconded by Director Scanlin, the Board of Directors voted 4-0, at 9:20 a.m. to adjourn to Thursday, July 28, 1994 at 8:30 a.m., at the District headquarters on General Manager/Secretary