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HomeMy WebLinkAbout1994-08-11 - Board of Directors Meeting MinutesPage August 11, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING August U, 1994 The August 11, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors =sent at Roll Call: President Carl T. Scanlin Vice President Arthur C. Korn Michael J. Beverage Sterling L. Fox Directors absent at Roll Call: Paul R. Armstrong Staff present: William J. Robertson, Secretary/General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Linda Patti, Customer Service Representative Michael J. Robinson, Assistant Administrator Jill Weber, Secretary CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to approve the consent calendar Item 1. Approval of the minutes for the regular meeting of July 28, 1994. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of disbursement in the amount of $119,056.79 on Check Nos. 16203 through 16284; and $90,571.39 for Payroll 15 on Check Nos. 7633 through 7403; and two wires to MWDOC in the amount of $348,263.70 dated 08/11/94 and $1,731.20, dated 08/29/94. Item 4. Authorization for the General Manager to execute an agreement with Orange County Pump Company for Texaco Well Pump test in the amount of $8,300, Job No. 9425. Item 5. Approval to purchase two 1/2 top pickup trucks, one light duty pickup truck and one intermediate sedan from Bell Pontiac/GMC Truck of El Monte in the amount of $62,645.96. Item 6. Approval of settlement of a damage claim filed by Joseph A. Curiale in the amount of $125. ACTION CALENDAR Item 7. Consideration of a consultants agreement for a Water and Sewer Master Plan for the Shell development. Engineering Manager Charles Gray reported that a Water Master Plan will determine water demands, storage requirements and water facility options. The Sewer Master Plan will determine sewer demands and the ability to serve all of the demands via the Orange County Sanitation District trunk line in Rose Drive. A packaged reclaimed water treatment plant will also Page - - . August 11, 1994 be studied as part of this project. Staff has reviewed proposals and determined that the low bidder, Robert Bein, William Frost and Associates will meet the requirements of the project. This item was reviewed by the Planning-Engineering-Operations Committee. Director Korn asked that Staff share the information produced during this project with the City of Yorba Linda. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0 to execute a contract in the amount of $31,220 with Robert Bein, William Frost and Associates for the Shell Western E & P, Inc. Water and Sewer Master Plan. Item 8. Discussion and advice on a questionnaire from Municipal Water District of Orange County (MWDOC) regarding the Grand Jury report on consolidation of water districts. General Manager William J. Robertson reported that the 1993-94 Orange County Grand Jury recommended that four wholesale water agencies be consolidated and that MWDOC be the single wholesale agency in the County. The Board reviewed the questions and on a motion by Director Beverage, seconded by Director Korn, voted 4-0 to table issuing a response to the items in MWDOC Board President Huntley's letter. Instead, the Board directed staff to prepare a letter for Board President Scanlin's signature, addressed to Mr.Huntley, requesting a meeting to discuss the issues and questions in his letter. Item 9. Consideration of Richfield Plant Renovations. Engineering Manager Charles Gray reported that ASL Consulting Engineers has completed an updated cost and timing study to coordinate the phase one well improvements and phase two site improvements. This report identifies the replacement of the 26 inch pipeline in Richfield Road as an additional project to be constructed in conjunction with the Plant renovation. This item was presented for information only. No Board action was required. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. Report on District Activities: • A bus tour of District facilities is scheduled for Saturday, August 20. • Employee golf tournament is scheduled for Saturday, September 17. • The Natural Resources Defense Council and Citizens for Cleaner Water will issue a report on lead and copper testing. The District's name will appear on the list, not because we were deficient in meeting lead and copper testing requirements, but because our test results were not forwarded by the State to the Federal Government in a timely fashion. Mr. Robertson pointed out that the tests were timely, the results were favorable to the District. Only the response was lagging on the part of the State. COMMITTEE REPORTS Item U . An Executive-Administration Committee (Scanlin/Korn): A meeting is scheduled for Tuesday, August 16, at 8:30 a.m. Personnel-Risk Management Committee (Fox/Scanlin): Finance-Accounting Committee (Kom/Beverage): Page 2W August 11, 1994 Item 12. Planning-Engineering-Operations Committee (Armstrong/Fox): A meeting was held Thursday, August 4, 1994 at 8:30 a.m. Present were Carl Scanlin, William Robertson, Ray Harsma, and Chuck Gray. They discussed Well No. 11 Improvements; consultant selection for the Shell Master Plan; redesign of the San Antonio Transmission pipeline and an update on the status of Well No. 16 and 17. Item 13. Public Information Committee (Beverage/Armstrong): A meeting is scheduled for August 15, 1994 at 1:30 a.m. Executive Assistant to the General Manager Roger Lubin indicated that Laer Pearce and Associates and Olson Communications will make presentations to the Committee in response to the District's selection process for a public information consultant. AMP Ad-Hoc Committee (Kom/Scanlin) INTERGOVERNMENTAL MEETINGS Item 14. Report on Yorba Linda City Council meeting, August 2 (Korn): Nothing of interest to the District transpired Item 15. Report on MWDOC/OCWD Joint Meeting, August 3 (Fox): Discussed Best Management Practices, and MWDOC will be engaging a consultant to prepare a report on variable rate structures. Director Scanlin declared a recess at 9:35 a.m. The meeting reconvened at 9:43 a.m. Item 16. Report on WACO meeting, August 5 (Korn): This meeting was not attended by a District representative. Item 17. Report on Yorba Linda Planning Commission meeting, August 10 (Scanlin): Nothing of interest to the District transpired Director Korn inquired about an advertisement for the low flow toilet program. Assistant Administrator Michael Robinson said that the program was reopened for rebates only. The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Kom seconded by Director Beverage, the Board of Directors voted 4-0, at 9.53 m. to adjourn to Thursday, August 25, 1994 at 8:30 a.m., at the District headquarters on Plumo t Drive. li _ a ideo tape entitled, Working Together for Safe Water. General Manager/Secretary