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HomeMy WebLinkAbout1994-10-27 - Board of Directors Meeting MinutesPage. '5 October 27, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING October 27, 1994 The October 27, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Vice President Arthur C. Korn at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: Vice President Arthur C. Korn Paul R. Armstrong Michael J. Beverage Sterling L. Fox Directors Absent at Roll Call President Carl T. Scanlin Staff present: William J. Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Robin Katz, Customer Service Supervisor Roger Lubin, Exec. Asst. to the General Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0, to approve consent calendar items as follows: Item 1. Approval of the minutes of the regular meeting of October 13, 1994. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of disbursement in the amount of $163,564.95 on Check Nos. 16668, and 16737 through 16665 and $88,299.29 for Payroll 21 on Check Nos.7972 through 8134; and four wires; one to MWDOC in the amount of $1,914.35 dated 10-27-94, another to ACWA-HPTT in the amount of $19,086.80 dated 10/27/94, and two to Bank of America which total $619,735.63, and are dated 10/27/94. Item 4. Approval to release the Safeco Title Insurance Company guarantee bonds totaling $36,546 for the Bryant Ranch Associates IV Tracts 13545 and 13717. Item 5. Approval to declare vehicles and equipment as surplus and authorize staff to dispose of the surplus vehicles in accordance with adopted procedures. Item 6. Approval of the Association of California Water Agencies 1995 annual membership dues in the amount of $5,594. ACTION CALENDAR Item 7. Consideration of a Consultant Agreement with BSI Consultants, Incorporated, for engineering construction management and inspection services for construction of the new Transmission Pipeline to Highland Reservoir, Job No.9414. Engineering Manager Charles Gray reported that the Board of Directors authorized staff to solicit proposals from prequalified Page 200 -N October 27, 1994 consultants to design and manage construction of a 39-inch pipeline to Highland Reservoir. Based on a review of proposals and subsequent discussions with BSI Consultants, staff has determined that BSI's proposal will meet District needs. This matter was reviewed by the Planning- Engineering-Operations Committee. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0, to authorize the President and Secretary to execute a consultant agreement with BSI Consultants, Inc. in the amount of $87,420 for engineering design, construction management and inspection services for the new transmission pipeline to Highland Reservoir, Job No. 9414. Item 8. Consideration of a recreation policy covering the use of District facilities. Assistant General Manager Michael Payne reported that the District has ten reservoir sites with potential for conjunctive use. Staff recommended a policy which involves leasing potential recreational and community use sites to those cities wanting to use them, since they have skill and experience in administering recreational programs, and would facilitate active uses such as soccer, football, baseball and basketball, along with passive uses such as equestrian trails, bike paths and overnight camping. Staff prepared resolution 94-18, which would adopt a District recreation policy. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4- 0, on a roll call, to adopt Resolution 94-18. Item 9. Consideration of deal points for a forthcoming Lease Agreement with the City of Yorba Linda for conjunctive use of the surface of Elk Mountain Reservoir as a recreation facility. Assistant General Manager Michael Payne outlined the deal points, and reported this agreement would allow the District to continue operating the reservoir and booster stations, while providing citizens of the community with an additional park facility. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 4-0, to approve the deal points described in the agenda report for a conjunctive use lease agreement between the City of Yorba Linda and the District for the use of facilities at the District's Elk Mountain Reservoir. Board Vice President Korn declared a break at 9:40, a.m. The meeting reconvened at 9:47 a.m. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments. General Manager William Robertson reported on the following: • A dinner invitation extended by Harold Weiss to the Board at the upcoming Colorado River Water Users Association. The Board declined. • Laer Pearce & Associates: individual interviews were scheduled with each Board member. • Ken Witt wants to meet with two Board members for lunch. The Board requested the Executive Committee meet with Mr. Witt. • Fiesta Day Parade scheduled for Saturday, October 29: The District will have a float in the parade as well as a booth. COMMITTEE REPORTS Item U. Executive-Administration Committee (Scanlin/Korn): A meeting held October 18, 1994 at 8:30 a.m. was attended by Directors Scanlin and Korn and staff members Robertson, Payne and Lubin. The Committee discussed recreation policy, a conjunctive use permit leasing agreement between the District and the City of Yorba Linda, and Director expenses. Page October 27, 1994 Item 12. Planning-Engineering-Operations Committee(Armstrong/Fox): A meeting was held October 19, at 8:30 a.m. Attending were Directors Scanlin and Armstrong, and staff members Robertson, Harsma and Gray. The Committee discussed Well Numbers 16 and 17, the Shell Water and Sewer Master Plan, and Design Proposals for the Richfield Road Pipeline replacement. INTERGOVERNMENTAL MEETINGS Item 13. Report on Yorba Linda City Council meeting October 18 (Armstrong): Nothing of interest to the District transpired Item 14. Report on MWDOC Regular meeting, October 19 (Korn): Reported that a consultant was hired to examine MWD's rate structure. A drought management plan was also discussed. Item 15. Report on ISDOC meeting, October 20 (Fox): Reported that they discussed a statewide LAFCO meeting, at which an historical perspective of Orange County Special Districts was presented. State Senator Marian Bergeson spoke on LAFCO consolidations and about the State's budget problems, and its probable impact on tax-supported public agencies. Item 16. Report on MWDOC MWD Financial Structure Study Committee, October 25 (Korn): Reported that they are trying to avoid raising rates, which results in increases elsewhere. Item 17. Report on Yorba Linda Planning Commission meeting, October 26 (Korn): Nothing of interest to the District transpired Director Beverage indicated that Orange County Sanitation District employees were working in our sewers during the past few evenings. Engineering Manager Charles Gray will contact the Sanitation District to determine why they have been working in our sewers, so that the District can respond to customers who have inquired about this. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a m lion by 1*4 10:25 tJm. to adidun :tor Fox seconded by Director Korn, the Board of Directors voted 4-0, at to Tuesday, November 8, 1994 at 8:30 a.m., at the District headquarters on W411iam J. Robertson General Manager/Secretary