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HomeMy WebLinkAbout1994-11-22 - Board of Directors Meeting MinutesPage November 22, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING November 22, 1994 The November 22, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Carl T. Scanlin Vice President Arthur C. Korn Michael J. Beverage Sterling L. Fox Directors absent at Roll Ca11: Paul R. Armstrong Staff present: William J. Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Beverly Meza, Business Manager Michael Payne, Assistant General Manager Visitors: Mr. Bill Baird and Mr. John Summerfield representing the Citizens Advisory Committee. CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes of Regular Meeting, November 8 1994. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of disbursement in the amount of $114,037.96 on Check Nos. 16811 through 16897 and $90,858.05 for Payroll No. 23 on Check Nos. 8209 through 8295. Item 4. Approval to release the guarantee bond in the amount of $3,000.00 for construction of water facilities installed by Smith's Food and Drug Centers, Inc. Item 5. Acceptance of the Investment Portfolio Report for October 31, 1994, as presented. ACTION CALENDAR Item 6. Consideration of an amendment to the consultant agreement with ASL Consulting Engineers to add the design and construction management of the Emergency Generator Facility. Mr. Gray reported the District needs to build an emergency generator at Plant No. 1 and this action requests an amendment to the current ASL contract to accomplish the task. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to approve an amendment to the consultant Agreement with ASL Consulting Engineers to add the design and construction management of the Emergency Generator Facility. Page November 22, 1994 Item 7. Consideration of the Financial Statements for three months ending September 30, 1994. Beverly Meza, Business Manager, reviewed the financial statements for the first three months of the fiscal year. On a motion by Director Fox, seconded by Director Korn, the Board of Directors voted 4-0 to accept the Financial Statements for the three months ending September 30, 1994, as presented Item 8. Consideration of Financing Plan for Water Improvements. Mike Payne, Assistant General Manager, reviewed the financing plan submitted by Bartle Wells Associates. Mr. Payne reported the Plan was reviewed by Citizens Advisory Committee. There was a general discussion concerning details of the Plan. President Scanlin asked if Mr. Baird or Mr. Summerfield had comments. Mr. Baird reported he was pleased with the process of involving citizens in the District's construction and financing plans. Mr. Summerfield concurred with Mr. Baird and added a commendation on the professional manner of Ms. Lora Stoval and the report prepared by Bartle Wells Associates. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0 to accept the Financing Plan for Water Improvements. GENERAL MANAGER'S REPORT Item 9. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. The November 16, Facilities tour was a big success. b. Mr. Simpkins retirements event is scheduled for Thursday, December 1, 5:30 p.m. Directors who plan on going should RSVP to Ms. Bower as soon as possible. COMMITTEE REPORTS Item 10. Report on Executive-Administration Committee meeting held on Tuesday, November 15, 1994, at 10:00 am at the District office. The Committee discussed Board reorganization issues; Mira Loma Avenue right-of-way; reviewed Director and General Manager expenses; discussed the November 22, MWDOGLAFCO meeting; prepared for the November 21 meeting with Mr. Witt and Mr. Huntley; and, reviewed the status of the AMP sale agreement. Item 11. An Executive-Administrative Committee meeting was scheduled for Tuesday, November 29, 1994 at 8:00 am at the District office. Item 12. The Finance Committee held a meeting on Friday, November 8, 1994, at 10:30 a.m. at the District office. The Committee discussed financial statements for the three months ending September 30; selecting auditors to conduct the FEMA audit; selecting auditors for the annual audit; the Citizens Advisory Committee meeting; and, water rates. Item 13. A Planning-Engineering-Operations Committee meeting was scheduled for Monday, December 5, 1994, at 8:30 a.m. at the District office. INTERGOVERNMENTAL MEETINGS Item 14. Report on CRWUA Annual Conference. Directors Beverage, Fox, Kom and Scanlin reported on the CRWUA Annual Conference. Page., f November 22, 1994 Item 15. Report on Yorba Linda City Council meeting, November 15. Director Armstrong attended and reported to the General Manager, who reported to the Board, that the Redevelopment Agency Five Year Plan was distributed to the public. Item 16. Report on MWDOC regular meeting, November 16. Director Fox reported that OCWD discussed the lawsuit between the San Gabriel Basin and Miller Beer. Mr. Fox then reported on MWDOC's Education program and requested a follow-up report by staff on this subject. Item 17. Report on OCWD meeting, November 16. President Scanlin conducted an audio/visual presentation on the status of EPA's Arsenic regulations and The Rose Institute report on City Government. Item 18. Report on MWDOC MWD Financial Structure Study Committee, November 17. Director Korn reported the Committee is continuing to work on the important matter of how MWDOC passes through MWD's new rates. President Scanlin and Vice President Korn reported on their meeting with MWDOC Director's Witt and Huntley. The Board discussed how best to continue applying pressure to MWDOC on MWDOC and MWD organization issues, and water costs. The consensus was to continue the meetings between the YLWD Executive Committee and two MWDOC Directors for the time being. If these meetings break down, or do not produce satisfactory results, then YLWD should pursue another course of action. Director Beverage asked about rescheduling his meeting with Lear Pearce and that we send our best wishes to Director Armstrong for his surgery. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Vice President Korn, seconded by Director Beverage, the Board of Directors voted 4-0, at 0:05 a.m. to adjourn to Thursday, December 8, 1994, at 8:30 a.m., at the District headau ers on Plur uo wive. General Manager/Secretary