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HomeMy WebLinkAbout2008-04-10 - Board of Directors Meeting Agenda Packet Agenda Packet Regular Meeting of the Board of Directors April 10, 2008 8:30 a.m. 4622 Plumosa Drive, Yorba Linda, CA 92886 0L w Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, April 10, 2008, 8:30 A.M. 4622 Plumosa Drive, Yorba Linda - (714) 701- 3020 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Ric Collett INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. SPECIAL RECOGNITION None CONSENT CALENDAR (Items 1 through 3) All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, the staff, or the public requests further consideration. 1. Minutes of the Regular Board of Directors meeting held March 27, 2008. Recommendation: Approve the minutes as presented. 2. Minutes of the Regular Board of Directors meeting held April 2, 2008. Recommendation: Approve the minutes as presented. 3. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $746,537.31. -1- ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board actions. 4. Award of Construction Contract for the Highland Reservoir Replacement Project. Recommendation: That the Board of Directors award a construction agreement to Schuler Engineering in the amount of $9,049,346 for construction of the Highland Reservoir Replacement Project, Job No. 200309. 5. SSC Construction, Inc. Change Order No. 1 for Construction of the Lakeview Reservoir Project. Recommendation: That the Board of Directors approve Change Order No. 1 in the amount of $150,000 to SSC Construction, Inc., extend the contract by 60 calendar days and authorize the General Manager to either waive the requirement for extending the Builders Risk Insurance when coverage expires on July 21, 2008 or to reimburse SSC for the premium to extend this policy through completion of the Lakeview Reservoir Project, Job No. 200704. 6. Consider changing the May 8 and May 22, 2008 Board Meeting dates Recommendation: That the Board of Directors approve moving the Board meetings in May to May 15 and May 29. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 7. Administration Building move update. Recommendation: This is for information only. No action is required. REPORTS, INFORMATION ITEMS AND COMMENTS 8. a. President's Report b. Directors Reports c. General Managers Report d. General Counsel's Report COMMITTEE REPORTS 9. a. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett 1) Meeting scheduled for April 15, 4:00 p.m. -2- b. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills 1) Minutes of meeting held March 25. 2) Minutes of meeting held April 8 will appear in the Board Agenda for April 24. 3) Meeting scheduled for May 13, 4:00 p.m. c. Personnel-Risk Management Committee (Armstrong/Collect) Alternate: Summerfield 1) Meeting scheduled for April 14, 4:00 p.m. d. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage 1) Minutes of meeting held April 3. 2) Meeting scheduled for May 1, 4:00 p.m. e. Public Information Committee (Collett/Beverage) Alternate: Armstrong 1) Meeting scheduled for April 11, 8:30 a.m. 2) Meeting scheduled for May 6, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Armstrong 1) Meeting scheduled for April 17, 4:00 p.m. g. MWDOC Ad Hoc Committee (Mills/Beverage) Alternate: Collett 1) Meeting scheduled for April 22, 4:00 p.m. h. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting to be scheduled. Dates to be provided at the Board meeting. i. City of Yorba Linda Ad Hoc Committee (Summerfield/Payne) 1) Meeting to be scheduled. Dates to be provided at the Board meeting. -3- INTERGOVERNMENTAL MEETINGS 10. a. Yorba Linda City Council, April 1 (Mills) b. MWDOC/MWD Joint Workshop, April 2 (Staff) c. OCWD Board, April 2 (Staff) d. Yorba Linda Planning Commission, April 9 (Collett) BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after April 10, 2008. Agenda is available in the District office prior to meeting. A HI 2008 Personnel-Risk Management Committee, April 14, 4:00 .m. Armstron /Collett Executive-Admin-Or anizational Committee, April 15, 4:00 .m. Summerfield/Mills Yorba Linda City Council, April 15, 6:30 .m. Armstrong MWDOC Board, April 16, 8:30 a.m. Staff OCWD Board, April 16,5:00 .m. Staff Building Ad Hoc Committee, April 17, 4:00 .m. Bevera a/SummerField MW DOC Ad Hoc Committee Meeting, April 22,4:00 .m. Mills/Beverage Yorba Linda Planning Commission, April 23,7:00 .m. Summerfield District Board Meeting, April 24, 8:30 a.m. Dedication Ceremony of Miraloma Avenue April 29, 8:30 a.m. All Board Members District Board Tour, April 29, 9:00 a.m. All Board Members Ma 2008 Planning-Engineering-Operations Committee, May 1, 4:00 .m. Mills/Armstrong WACO, May 2,7:30 a.m. Public Information Committee, May 6, 4:00 .m. Collett/Beverage Yorba Linda City Council, May 6, 6:30 .m. Mills MWDOC/MWD Joint Workshop, May 7, 8:30 a.m. Staff OCWD Board, May 7, 5:00 .m. Staff District Board Meeting, May 8, 8:30 a.m. To be rescheduled Personnel-Risk Management Committee, May 12, 4:00 .m. Armstrong/Collett Finance-Accounting Committee, May 13, 4:00 .m. Bevera a/Summerfield Yorba Linda Planning Commission, May 14, 7:00 .m. Collett Executive-Admin-Or anizational Committee, May 20,4:00 .m. SummerField/Mills Yorba Linda City Council, May 20, 6:30 .m. Armstrong MWDOC Board, May 21, 8:30 a.m. Staff OCWD Board, May 21, 5:00 .m. Staff District Board Meeting, May 22, 8:30 a.m. To be rescheduled Yorba Linda Planning Commission, May 28, 7:00 .m. SummerField -4- CONFERENCES AND SEMINARS 11. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. Community Leaders Briefing, Friday, April 18, 7:30 a.m. to 9:00 a.m. b. ACWA's 2008 Legislative Symposium, March 26, 2008, c. Orange County Water Summit, May 2, 7:30 a.m. to 1:30 p.m. ADJOURN TO CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 12. None ADJOURNMENT A regular meeting of the Board of Directors is scheduled for April 24, 2008, at 8:30 a.m., at 1717 Miraloma Avenue, Placentia 92870. Accommodation for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning Michael A. Payne, General Manager/Secretary, at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. -5- 2008 BOARD OF DIRECTORS CALENDAR JAN FEB MAR S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 1 6 7 8 90 11 12 3 4 5 6 7 8 9 2 3 4 5 6 7 8 13 14 15 16 17 18 19 10 11 12 13M 15 16 9 10 11 12M 14 15 20 21 22 230 25 26 17 18 19 20 21 22 23 16 17 18 19 20 21 22 27 28 29 30 31 24 25 26 2711111 29 23 24 25 26 28 29 30 31 APR MAY JUN S M T W T F S S M T W T F S S M T W T F 1 3 4 5 1 2 3 1 2 3 4 5 6 7 6 7 8 9 11 12 4 5 6 70 9 10 8 9 10 11M 13 14 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 20 21 22 23 . 25 26 18 19 20 21 - 23 24 22 23 24 25 27 28 27 28 30 25 26 27 28 29 30 31 29 30 I JUL AUG SEP S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 1 2 3 4 5 6 6 7 8 9 11 12 3 4 5 6 7 8 9 7 8 9 10- 12 13 13 14 15 16 17 18 19 10 11 12 13M 15 16 14 15 16 17 18 19 20 20 21 22 230 25 26 17 18 19 20 21 22 23 21 22 23 24M 26 27 27 28 29 30 31 24 25 26 27 29 30 28 29 30 31 OCT NOV DEC S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 1 2 3 4 5 6 5 6 7 8. 10 11 2 3 4 5 6 7 8 7 8 9 10- 12 13 12 13 14 15 16 17 18 9 10 11 12M 14 15 14 15 16 17 18 19 20 19 20 21 22 24 25 16 17 18 19 20 21 22 21 22 23 24 26 27 26 27 28 29 31 23 24 25 26111'218291 28 29 30 31 30 Holiday Board Meeting Activities ITEM PPAZI VtrT~ AAMIRECTORS Of THE YORBA LINDA WATER DISTRICT MINUTES OF THE YORBA LINDA WATER DISTRICT APR 1 BOARD OF DIRECTORS REGULAR MEETING March 27, 2008 The March 27, 2008 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:30A..m. The meeting was held at the District's offices at 4622 Plumosa Drive, Yorba Lind DIRECTORS PRESENT AT ROLL CALL STAFF PRE John W. Summerfield, President Michael A. ftyne, GlAfteral Manager William R. Mills Kenneth. Vecchiare1 sst. G.M. Paul R. Armstrong Dianyganik, Finance or Michael J. Beverage Le~~Qory, Operations Manage. Richard P. Collett P4-1 , dy, IT'•Qirector Amel looe"sn;`1:xecutive Secretary Cindy Mej ` Assistant Administrator INTRODUCTION OF VISITORS AN - LIC COMME Brett Barbre, MWDOC Director Laer Pearce, Laer Pearce & Associates' Ben Boyce, Laer Pearce & Associates Nitin Patel, Diehl, Evar1lpany LLP Nancy Jamar, Alain # nar Din BrettBarbre distribute" Ater j I informatiq"~a=handouts. A snow pack test was done yesterday. There is co i -a 6 = ater_:conditions next year. Linda Ackerman was appointed...tCEt etbBoarr eneral"I~xtager Payne stated a workshop is scheduled for next ednesdik in H- nd Brian Thomas have been invited to attend. SPECI2jj45E COGNITIOt+V~;: OperationsA___ger Cory troduced Douglas Baker, newly hired Mechanic I. Douglas Baker left* "sting at 8:33 a.m. Arthur G. Kidman, General Counsel, entered the meeting at 8:34 a.m. CONSENT CALENDAR (Items 1 through 5) On a motion by Director Armstrong, seconded by Vice President Mills, the Board of Directors voted 5-0 to approve the Consent Calendar with Director Collett abstaining from voting on Check No. 48562, Item 2. 1. Minutes of the Regular Board of Directors meeting held March 13, 2008. Recommendation: Approve the minutes as presented. -1- 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,330,278.13. 3. Progress Payment for Construction of the Lakeview Reservoir. Recommendation: Approve Progress Payment No. 10 in the net amount of $485,267.22 to SSC Construction, Inc. for construction of the Lakeview Reservoir Project, Job No. 200704. 4. ACWA/JPIA Property Program Renewal for April 1, 200&through April 1, 2009. Recommendation: Approve the ACWA/JP/A P Insurance Renewal for April 1, 2008 through April 1, 2009 in the amount of Vftt05. 5. Change Order for Construction of the New is 70.dministratOF ilding. Recommendation: Approve Chang=Order No. 11 to J. ..v rant General Contractors in the amount of ® 25.66 ftr constructior_-a€`the New Administration Building, Job No. 2003 ACTION CALENDAR 6. Consider Selection of an Indep6fftpt Audit Firm • cal Years ending June 30, 2008-10. Finance Director Cygafi : nted the rep ~e Finance-Accounting Committee supported the choice of_DieW n & Com tiny, LLP. On a motion h _:{3irector Armsf, ~seco by Vice President Mills, the iopq Board of Disc ars ed 5-0 to authorize the'General Manager to execute a Professi<2.Service greement,kubject to approval as to form by General Counsel, i Diehl,vans & Co hy, LLP to perform the Independent Audit Service k sea! years.nding June 30, 2008 through June 30, 4Wo.optio is o e fe-n-& 4wo one-year periods. 7. Ceisider update Disfr" branding. General Manager Payne introduced the etand spoke ab WEthe ch •_°~es that are happening at the District right now and the°tW ideration th 't would be a good time to update the District's logo and expari branding _tbncept. The Public Information-Technology Committee has been wo _ on thiglong with the assistance of Nancy Jamar of Alain Jamar Design. D k~r 04fett stated the Committee is working to narrow the focus of a new look for °i -=istrlct for the next hundred years. Ideas are still in the development phase. Director Beverage stated he had not yet seen the new proposal, and there is no committee recommendation. The committee is not trying to do away with anything but looking to see if there is a new way to do something. General Manager Payne stated the committee was not where the process started. He started the process, because if there is going to be changes to the branding, now is the time to do it. Signage is proposed at the new campus. A new web page, new stationery, new forms, etc. will be needed. The District video is being updated and -2- will incorporate the new building. A historic video is in the conceptual development phase. New District vehicles will need logos. General Manager Payne recommends that the District move forward. Vice President Mills agreed this is a good time to go forward with the process. Director Armstrong had no problem with agreeing to give staff direction. President Summerfield asked if we have a consensus to send this item back to committee. Assistant Administrator Mejia spoke about the import 6 -_of having a strong brand. Director Beverage asked Nancy Jamar to leave3he materials she brought today for the committee meeting next week. Laer Pearce commented a lot of people confus",rihding with he logo. The brand is the public's perception. The public trust inj a District is the riXOSt important part of branding. He suggests taking advantagi°of the move. - President Summerfield considers it more im ntAj%it right than=i rush to get it done. General Manager Payne agreed. Diffi Armstrong wants to be able to consider what is contemplated before he is askk make a final decision, and President Summerfield agreed. On a motion by Vice President Mi ,seconded y Director Armstrong the Board of Directors voted 5-0i refeh smjaEt to the Public Information - Technology qon9ft 'flee on deve7o~ng and itFyTementing improvements to the District's branding . Nancy Jamar left the r ating aO:06 a.m. 8. ConsidtF on undi:W6 tside Agencies. General Manager Payne of ttliresolution. At the December 13, 2007 Board meeting, recnted the° & _ .21jip was a wate _ ring.7~onally, a check from Municipal Water District was re ed to custo . It was suggested to develop a policy on refunds. The policy3was presente thelFinance-Accounting Committee, and Board action is request'--,-Vice Pres-ent Mills was a member of the committee and commented refunds a ited O the same agencies from which the District approved rate increase paii ro _ s. There is no consideration of cost to the District to give the refund. Staff' a good job of resolving how it is done as delineated in the resolution. On a motion by Vice President Mills, seconded by Director Collett, the Board of Directors on a Roll Call voted 5-0 to adopt Resolution No. 08-01, Resolution of the Board of Directors of the Yorba Linda Water District Adopting a Policy on The Disposition of Refund Checks. Brett Barbre left the meeting at 9:19 a.m. -3- DISCUSSION ITEMS 9. State of California - Governor's Budget for 2008-2009. General Counsel Kidman spoke about plans to fight the taking of property tax revenues. There are good arguments, but it doesn't mean the fight cannot be lost. At the ACWA Legislative Symposium in Sacramento yesterday, this was one of the main topics. The thought coming out of the symposium was that this is not likely to happen this year. General Counsel Kidman proceeded-to cover the material outlined in the white paper prepared for this item. He qpj5W-,about Prop 1A and Prop 13 and what they mean for property tax allocation and explained what the process might be. General Counsel Kidman stated he would like.to bs able t-r- p the white paper around. It appears ACWA is highly engaged olitically. He a vw~p ermission from the Board to show the white paper and.,A6'develop arguments" ._~ay the State cannot do what they propose, and th~a~e=gnot d&-it in the futures=nie District should be part of a group and pay its share=.~ 'rect ' verage agredd the District should be on point. Vice President Mills as ;ACWA would take the lead? General Counsel Kidman is asking if the District w~#s him to be involved and if the District's name should be on if-":Director Bever-d§--r=asked about front money? Vice President Mills said the bigger e_is the Distn 2 million and bringing others in. He believes it would fie goii lave the istrict's name as having developed the concept to go forwagl. s s-k our attorney to proceed. General Manager. a. wants to pis this on'- Barry Brokaw at Sacramento Advocates to see-Whaifi ''•ing on there. Director Bevera@="sked dlthe District w~ be billed if General Counsel Kidman meets with the of ._:.The reply was affirmative. Director Armstrong aske4 3tring tv velopsom ng to stop all attacks on the property tax revahUe. Lae arce treat yes ACWA will work to put a coalition together. There VAN some discusses about Jf ing property tax revenues. 'N=a motion by` ce President Mills, seconded by Director Armstrong, the Bo°'"" W Director oted 5-0 to authorize General Counsel Kidman to go ahead and @. ute the.hite paper while keeping Yorba Linda Water District's name on the a Blair Giboney of Foss'Consulting Group entered the meeting at 9:55 a.m. A recess was declared at 10:01 a.m. The Board of Directors adjourned to Closed Session at 10:12 a.m. All Directors were present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli, General Counsel Kidman and Blair Giboney. -4- ADJOURN TO CLOSED SESSION 14. Conference with Legal Counsel regarding existing litigation to which the District is a party (Justification for Closed Session is Government Code Section 54956.9(a)). Stuart Glenn vs. City of Yorba Linda and Yorba Linda Water District, Orange County Superior Court Case No. 060000083. 15. Conference with Real Property Negotiator (Justification for Closed Section is Government Code 54956.8) Property: Possible sale of 4622 Plumosa Dr., Yorba Linda, CA Agency Negotiator: Michael A. Payne - Negotiating Parties: To be determined Under negotiation: Establish offering termsmm 16. Public Employee Performance Evaluation [Gov rent Cod-aAection 54957] Title: General Manager. The Board of Directors reconvened in opew4iision at-1~]:53 a.m. Geri" WManager Payne, General Counsel Kidman and Execute Se etary Cloonan Tejoined the meeting. Assistant General Manager Vecchiarelli m o present. CLOSED SESSION REPORT - There were no reportable actions taker ;in--C used Session. REPORTS, INFORMATION ITEMS AND40_ ENT& = 10. a. President's Re There was rjqrepo µ b. Directors-Repoft - There were no id*- = -gin ma v C. general Mrs Rim a . OCW D atioiY . The Distri- still marking on this annexation and also working with a onsultant to"evelop a description for a shallow well project. Santa Ana onsiderin e shallow well project. Thee WO07issue is on hold. Programmatic EIR is still a problem for a lot of agencies, because the document is out of date. General Manager Payne has met with the cities of Santa Ana, Anaheim, Huntington Beach and a private water company, Golden State Water. No one is opposed to YLWD moving forward. There was some further discussion. General Manager Payne spoke with Bob Dominguez of the City of Placentia requesting a ribbon-cutting ceremony for the opening of Miraloma Avenue. They came up with April 29 for that event at 8:30 a.m. -5- P d. General Counsel's Report There was no report. COMMITTEE REPORTS 11. a. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett 1) Minutes of meeting held March 18. The Committee discussed: the Plumose office "°'raisaf, grant applications and the attendance by Vice President Mills aad:A&Bistant General Manager Vecchiarelli at the ACWA Legislative Conference in Washington, D.C. in February. An update on was receivedroiBarry w of Sacramento Advocates. General Manager Pam ~Feported on lif tments. The Committee also discussed suppork0'candidates for positid&related to the interests of the District's customofi 2) Meeting scheduled for April 15, 4:00 33° at 1717 Miraloma, Placentia. Director Collett will substitute for Vice Pre t Mills. b. Finance-Accounting Commie (Beverage/Summerfield) Alternate: Illi 1) Minutes of mea , held March' The y~ttee di * ssed the selection of an Independent Audit firm for fiscal-yea ding=-June 30, 20010. A policy on the disposition of refunds froffi tgg&' . : ies-=which was continued from the Board -of Fe" 28, 20bg~-4vas considered. A monthly status report on portfo stmdr-ftending February 28, 2008 was presented as was a monthly iii rep prp. ortfolio investments ending January 31, 2008. -,MWD, MWDQQ- FWD rate projections were reported on. The ACWA to Budget rt wa` shared with the Committee members. Mi & of mej ng held March 25. PresidefMmmerfield reported the Committee members met by phone with Wells C~"pital. Their recommendation is that when the securities come due they should be sold. Director Beverage explained the different options that were offered. Wells Capital will watch the securities for the next couple of weeks. General Manager Payne reported that he has directed staff to pull all funds from the Orange County commingled funds. 2) Meeting scheduled for April 8, 4:00 p.m. Director Collett left the meeting at 12:14 p.m. -6- c. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfie/d 1) Minutes of meeting held March 10. Action items considered by the Committee included: the District's ACWA/JPIA Property Insurance Renewal policy, the claim filed by Travis Fordham of 172 61 El Cajon Avenue and the claim Jiled by Larry & Diedre Goodnough of 22815 Hidden Hills Road. The co a reviewed the first draft of personnel rules. Information on the stagof recruitments and new hires was presented. 2) Meeting scheduled for April 14, 4:00 p.m=-at 'ft17 Mir , Placentia. d. Planning-Engineering-Operations CAnmittee_ (Mills/Armstrong) Alternate: Beverage`- _ 1) Meeting scheduled for April 3, 8:30 a.r6 e. Public Information Committ_ (Collett/Beverage) Alternate:k 1) Minutes of Meeting held March 14 The Con iftee di ussed a neik-District logo and District branding. 2) Meetings _ uled.r Monday, With 31, 4:00 p.m. e. Budd Hoc mittdd" A$everag l ,Q erh Itemate: Armstrong 2 _Meeting sch ed for4ril 17, 4:00 p.m. The meeting will be held only if s come u==.g. final change orders. f. MWDM' w d Hoc.ommittee (Mills/Berg Itemate: Collett 1) Meeting-scheduled for April 22, 4:00 p.m. at 1717 Miraloma, Placentia. g. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting to be scheduled. -7- INTERGOVERNMENTAL MEETINGS 12. a. Yorba Linda City Council, March 18 Paul Armstrong attended. The mayor announced the City Council terminated the contract of the city manager for undisclosed reasons. General Manager Payne said the Highland Reservoir and the issue of horses crossing the District's property will be added to the next PEO Committee agenda. b. MWDOC/MWD Joint Workshop, March 19 (Staff) No one attended. c. OCWD Board, March 19 (Staff) The OCWD draft budget was discussed. - d. Yorba Linda Planning Commission, Marrji16= President Summerfield did not attend Apparently they di''= ed the flow charts for the Planning Commission=review of tra#ic. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled•after March 27, 20 8 enda is available in the District office prior to meeting. April 2008 Public Information Committee, April 1, 4:00 ~ gym. --'Collett/Beverage Yorba Linda City Council, April-1, 6:30 .m. w Mills Board Workshop, April EOC Roo , ?Richfield F46nt MWDOC/MWD Joint Mrksho 'I 2, 8:30 a.rrl~. Staff OCWD Board, A riles .m. » Staff Plannin -En ineerin -O 'ons; ommittee, A ri J F4:00 .m. Mills/Armstrong WACO, A ril 4 0 a.m. Finance-A mmitte ril 8, 4:00'-":m. Bevera a/Summerfield Yorba Lijda Plannin issi~ril 9, 7:00 .m. Collett Distri rd Meeting A D, 8:3 - Per6onne-il isk Mana em ommittee, April 14,4:00 .m. Armstrong/Collett Executive- n-Or anizati I Committee, April 15, 4:00 .m. Summerfield/Mills Yorba Linda e ouncil, A 15, 6:30 .m. Armstrong MWDOC Board,- ril 16, 8: a.m. Staff OCWD Board, A r 5• • ° .m. Staff Building Ad Hoc Corn " e, April 17, 4:00 .m. Summerfield/Bevera e MWDOC Ad Hoc Committee, April 22,4:00 .m. Mills/Beverage Yorba Linda Planning Commission, April 23, 7:00 .m. Summerfield District Board Meeting, April 24, 8:30 a.m. District Board Tour, April 29, 8:30 a.m. Ma 2008 Planning-Engineering-Operations Committee, May 1, 4:00 .m. Mills/Armstron WACO, May 2,7:30 a.m. Public Information Committee, May 6, 4:00 .m. Collett/Beverage -8- Yorba Linda City Council, May 6, 6:30 .m. Mills MWDOC/MWD Joint Workshop, May 7, 8:30 a.m. Staff OCWD Board, May 7, 5:00 .m. Staff District Board Meeting, May 8, 8:30 a.m. Personnel-Risk Management Committee, May 12, 4:00 .m. Armstrong/Collett Finance-Accounting Committee, May 13, 4:00 .m. Bevera a/Summerfield Yorba Linda Planning Commission, May 14,7:00 .m. Collett Executive-Admin-Or anizational Committee, May 20, 4:00 .m. S erfield/Mills Yorba Linda City Council, May 20 18, 6:30 .m. mstron MWDOC Board, May 21, 8:30 a.m. - tall OCWD Board, May 21, 5:00 .m. District Board Meeting, May 22, 8:30 a.m. Yorba Linda Planning Commission, May 28, 7:00 .m. = w4= Sum Id CONFERENCES AND SEMINARS _ 13. Authorize attendance of Directors and~suah staff members of t -District as approved by the General Manager to aftdhd 2A following conferences and seminars. a. None ADJOURNMENT _ On a motion by Directo everage, se&nd6d bj _ or Armstrong, the Board of Directors voted 4-0 taf at 12:24 ';m. to a regular meeting of the Board of Directors scheduled_J& AprilIW08, at 8:30Fp.m., at 913 Richfield Road, Placentia, CA 92870 - I I -9- l pE Yyb 80'RSTAICTS Nekft" MINUTES OF THE APR i YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 2, 2008 The April 2, 2008 workshop meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:30 a.m. The meeting was held at the District's EOC room at 913 Richfield Road, Placentk DIRECTORS PRESENT AT ROLL CALL STAFF PRESEN' John W. Summerfield, President Michael A. Payne, General Manager William R. Mills Arthur G,=N'dman, Gdn-eW Counsel Paul R. Armstrong KenneYfi R. Vecchiarelli, . G.M. Michael J. Beverage Lee~ory, Operations Manag-eL, Richard P. Collett "ry- Lendurn-j-0ater Superirit- nt Johr ° ris~o; hief Plant Qperator Todd Fiovy d, I.T. Technician INTRODUCTION OF VISITORS AND'~VVBLIC COMMEN ":5-- Kevin Hunt, General Manager, Municipal-WOstrict of Orate County (MWDOC) Deven Upadhyay, Budget and Financial Plannir 46 er,,, etropolitan Water District of Southern California (Met),_.. DISCUSSION ITEMS: 1. Board of Directors l(orksliW regarding A W allocation and conservation issues. General Maoa _Pa_yne t.droduced`fi `~l-h'nt and Mr. Upadhyay. Mr. Payne gave a brief overview of why the worrki&ap was scheduled and reasons for inviting our guest. Mr. C)l5 y distribute pies d F is Powerpoint presentation to the Board members and staW,-The presentatTan focused on a brief background of Met's history, their customers A "here theyj~et their water supply. The presentation then focused on the current weathernditions-!'0nd projections. Mr. Upadhyay desce tsed the method and the reasoning of Met's water allocation plan which was adopted:by the Met Board of Directors in February 2008. Based on current information, Met will not likely allocate water in 2008. There are many factors Met will consider in allocating water in the future. The Board members asked several questions during the presentation. Cindy Mejia, Assistant Administrator entered the meeting at 8:55 a.m. Mr. Hunt then made a Powerpoint presentation to the Board members and staff. Mr. Hunt also gave a brief history of his agency and stated there are 28 member agencies -1- served by MWDOC. The presentation focused on developing MWDOC's supply allocation plan to pass through allocations, credits and penalties to client agencies. The base period is from 2004 through 2006. Adjustments will be made based on issues such as growth, local supply adjustments, recycled water and conservation savings. Mr. Hunt then outlined a proposed timeline to establish the allocation formula. The Board of Directors thanked Mr. Kevin Hunt and Mrs., Upadhyay for their presentations. President Summerfield declared a recess at 10~~ President Summerfield reconvened the meeting at 10:28 `gi'th all Directors present. Michael Payne, General Manager, made a brief , s&_tation b - e District's 2005 Urban Water Management Plan and issues recer-- iseovered wit plan. Staff will contact the State about the concerns. - The Board of Directors discussed many issues olvi -..W _ter conservation, various stages of penalties and whether to change th Dage stamp rate structure to encourage water conservation. On a motion by Director Beverage, "s ` d by DirecC strong, the Board of Directors voted 5-0 to refer this issu"- fh- = cutive-A_ inistrative-Organizational Committee for developing a Concept Plar~or ee n s. ADJOURNMENT _ On a motion by W resider =Mills, secohhed_by Director Armstrong, the Board of Directors voted 5--0 b~ 'oure-at 11:10 ait to a regular meeting of the Board of Directors scheduled for QQeat 8:40 a.m., at 4622 Plumosa Drive, Yorba Linda 92886;x== -2- ITEM NO. AGENDA REPORT Board Meeting Date: April 10, 2008 To: Board of Directors From: Michael A. Payne, General Manager Staff Contact: Diane Cyganik, Finance Director Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: N/A Funding Source: All Funds CEQA Account No: N/A Job No: N/A Compliance: N/A Estimated Costs: $746,537.31 Dept: Bus Subject: Payments of Bills, Refunds, and Wire transfers I SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. DISCUSSION: The major items and wire transfers on this disbursement list are as follows: A wire of $230,884.21 to U S Bank for Revenue COP for Highland-Richfield projects; a wire of $52,445.39 to Parsons for Job 0704 services rendered in February 2008; and, a check of $36,760.50 to Synthetic Grass Warehouse for Job 0313 synthetic grass installation. The balance of $224,512.24 is routine invoices. In summary, the check register total is $544,602.34; payroll No. 6 total is $201,934.97; and, the disbursements of this agenda report are $746,537.31. A summary of the checks is as follows: Pavables: Manual Check Check No. 48598 Computer Checks Check Nos. 48599 - 48704 Payroll #6: Void Checks Check Nos. 3811 - 3816 Computer Checks Check Nos. 3817 - 3823 Manual Checks Check Nos. 3824 - 3834 The disbursement total for the current period is $746,537.31, distributed as follows: Water $ 730,541.17 Sewer $ 15,878.83 ID #1 $ 0.00 ID #2 $ 117.31 TOTAL $ 746,537.31 PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $746,537.31. April 10, 2008 CHECK NUMBERS 48598 TO 48704 $ 261,272.74 WIRES: W-32808 U S Bank $ 230,884.21 W-41008 Parsons $ 52,445.39 $ 283,329.60 TOTAL OF CHECKS AND WIRES: $ 544,602.34 PAYROLL NO. 6: CHECK NUMBERS: I 3811 TO 3834 $ 201,934.97 TOTAL: $ 746,537.31 APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF APRIL 10, 2008 TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS AS FOLLOWS: WATER $ 730,541.17 SEWER $ 15,878.83 ID#1 $ 0.00 ID#2 $ 117.31 TOTAL: $746,537.31 Yorba Linda Water DistrictCHECK REGISTER FOR CHECKS DATED 03-28-08 THRU 04-10-08 Check. Check... Posting. Vendor Name Check..... No Date Date Amount 48612 04-10-08 04-10-08 ABIGAIL ABBOTT STAFFING SVC 1,768.00 48613 04-10-08 04-10-08 ANAHEIM WHEEL & TIRE 45.00 48614 04-10-08 04-10-08 ANSWER ONE COMMUNICATIONS 476.01 48615 04-10-08 04-10-08 APPLIED GEODETICS INC. 8,423.60 48616 04-10-08 04-10-08 AQUA-METRIC SALES CO. 1,113.01 48617 04-10-08 04-10-08 ARROWHEAD 12.69 48618 04-10-08 04-10-08 ART VEGA 1,590.00 48619 04-10-08 04-10-08 ARTISTIC MAINTENANCE, INC 964.50 48620 04-10-08 04-10-08 AT&T 45.20 48621 04-10-08 04-10-08 AT&T/MCI 3,430.87 48622 04-10-08 04-10-08 ATWOOD SALES 3.82 48623 04-10-08 04-10-08 AWWA 173.00 48624 04-10-08 04-10-08 B & M LAWN & GARDEN 68.80 48625 04-10-08 04-10-08 BATTERY SYSTEMS 89.38 48599 04-10-08 04-10-08 BETTY MALOOF 51.03 48626 04-10-08 04-10-08 BNI BUILDING NEWS 178.71 48627 04-10-08 04-10-08 C. WELLS PIPELINE 6,788.25 48628 04-10-08 04-10-08 CADET UNIFORM SERVICE 1,156.17 48629 04-10-08 04-10-08 Ca1CPA 375.00 48630 04-10-08 04-10-08 CALOLYMPIC SAFETY CO. 392.79 48631 04-10-08 04-10-08 CDW-G GOVERNMENT, INC 4,103.41 48632 04-10-08 04-10-08 CERIDIAN BENEFITS SERVICES 100.00 48633 04-10-08 04-10-08 CITY OF ANAHEIM 447.00 48634 04-10-08 04-10-08 CITY OF PLACENTIA 4,353.88 48635 04-10-08 04-10-08 CLA-VAL CO. 4,152.31 48636 04-10-08 04-10-08 COASTLINE EQUIPMENT 761.79 48637 04-10-08 04-10-08 COOPERATIVE PURCHASERS 2,833.18 48638 04-10-08 04-10-08 CULLIGAN 2,630.25 48639 04-10-08 04-10-08 DOSE, INC. 22,606.00 48640 04-10-08 04-10-08 DELL COMPUTER # 106.68 48641 04-10-08 04-10-08 DELL MARKETING L.P. 3,725.57 48600 04-10-08 04-10-08 DIAMOND PEAK HOMES 675.00 48642 04-10-08 04-10-08 DICK'S LOCK & SAFE INC. 19.40 48643 04-10-08 04-10-08 EISEL ENTERPRISES, INC. 2,227.57 48644 04-10-08 04-10-08 FEDERAL EXPRESS 122.75 Yorba Linda Water DistrictCHECK REGISTER FOR CHECKS DATED 03-28-08 THRU 04-10-08 Check. Check... Posting. Vendor Name Check..... No Date Date Amount 48645 04-10-08 04-10-08 Freddie Ojeda 120.00 48646 04-10-08 04-10-08 FRY'S ELECTRONICS 1,233.03 48647 04-10-08 04-10-08 HAAKER EQUIPMENT CO. 527.68 48648 04-10-08 04-10-08 INFOSEND 2,386.16 48649 04-10-08 04-10-08 INSTANT SIGN CENTER 232.74 48650 04-10-08 04-10-08 INTERIORS BY JANI-TRESS 3,282.93 48651 04-10-08 04-10-08 J & S CONSTRUCTION 8,847.25 48601 04-10-08 04-10-08 JEN YU 33.54 48652 04-10-08 04-10-08 JOBS AVAILABLE 539.40 48602 04-10-08 04-10-08 JODY TERRY 50.14 48653 04-10-08 04-10-08 KNOLL, INC. 20,274.94 48598 03-28-08 03-28-08 KNOTT'S BERRY FARM 9,387.50 48654 04-10-08 04-10-08 LIEBERT CASSIDY WHITMORE 2,547.35 48655 04-10-08 04-10-08 LOMA VISTA NURSERY 11.86 48603 04-10-08 04-10-08 M CRAGO-SCHNEIDER 33.54 48604 04-10-08 04-10-08 MATTHEW KRISTEN 40.70 48656 04-10-08 04-10-08 MBK HOMES 825.00 48657 04-10-08 04-10-08 MCR Technologies, Inc. 2,055.12 48658 04-10-08 04-10-08 MICHAEL PAYNE 390.00 48605 04-10-08 04-10-08 MICHELE GREENE 119.14 48659 04-10-08 04-10-08 MINUTEMAN PRESS 257.63 48660 04-10-08 04-10-08 MODULAR,SPACE CORPORATION 539.83 48661 04-10-08 04-10-08 MUDGE FASTENERS, INC 178.87 48662 04-10-08 04-10-08 NICKEY PETROLEUM CO 5,064.76 48663 04-10-08 04-10-08 OC MOTOR COACH 69.55 48664 04-10-08 04-10-08 OFFICE SOLUTIONS 792.24 48665 04-10-08 04-10-08 Oldcastle Precast Inc. 17.78 48666 04-10-08 04-10-08 ORANGE COUNTY REGISTER 39.82 48667 04-10-08 04-10-08 PARMA 100.00 W41008 04-10-08 04-10-08 PARSONS ENGINEERING SCIENCE 52,445.39 48668 04-10-08 04-10-08 PETE'S PARTS & ACCESSORIES 209.63 48669 04-10-08 04-10-08 PLUMBERS DEPOT INC. 268.60 48670 04-10-08 04-10-08 PLUMBING AND INDUSTRIAL SUPPLY 22.62 48671 04-10-08 04-10-08 PRAXAIR DISTRIBUTION 302.22 48672 04-10-08 04-10-08 R J SERVICES, INC 150.00 Yorba Linda Water DistrictCHECK REGISTER FOR CHECKS DATED 03-28-08 THRU 04-10-08 Check. Check... Posting. Vendor Name Check..... No Date Date Amount 48606 04-10-08 04-10-08 RADFORD CONTRACTING 746.98 48673 04-10-08 04-10-08 RBF CONSULTING 1,560.00 48674 04-10-08 04-10-08 RED RIDER INFORMATICS 1,400.00 48607 04-10-08 04-10-08 REMAX 145.15 48675 04-10-08 04-10-08 RJ SERVICES 150.00 48676 04-10-08 04-10-08 ROTO INDUSTRIES INC. 1,034.00 48677 04-10-08 04-10-08 Ruben Gonzales 154.00 48608 04-10-08 04-10-08 S&S CONSTRUCTION 16.56 48678 04-10-08 04-10-08 SACRAMENTO ADVOCATES 3,000.00 48679 04-10-08 04-10-08 SCHORR METALS, INC. 172.12 48680 04-10-08 04-10-08 SCOTT W. MOULTON 2,550.00 48609 04-10-08 04-10-08 SHIRKO HAGAHMAD 60.96 48681 04-10-08 04-10-08 SHRED-IT LOS ANGELES 222.45 48682 04-10-08 04-10-08 SOUTH COAST AQMD 827.16 48683 04-10-08 04-10-08 SOUTHERN CALIF GAS CO. 6,665.35 48684 04-10-08 04-10-08 SPECIALIZED CLEANING 223.00 48685 04-10-08 04-10-08 STACY BAVOL/PETTY CASH 130.04 48686 04-10-08 04-10-08 STAPLES 2,171.08 48687 04-10-08 04-10-08 STARLING PRODUCTIONS 4,000.00 48688 04-10-08 04-10-08 STATE CHEMICAL MANUFACTURING 335.35 48689 04-10-08 04-10-08 STATER BROS. MARKETS 29.53 48690 04-10-08 04-10-08 STEVEN ENTERPRISES 23.48 48691 04-10-08 04-10-08 SYNTHETIC GRASS WAREHOUSE 36,760.50 48692 04-10-08 04-10-08 SYSTEMS SOURCE INC 14,997.12 48693 04-10-08 04-10-08 TETRA TECH, ISG #1 22,315.34 48694 04-10-08 04-10-08 TOWNSEND PUBLIC AFFAIRS, INC. 5,332.50 W32808 03-28-08 03-28-08 U S BANK 230,884.21 48695 04-10-08 04-10-08 UNDERGROUND SERVICE ALERT 216.00 48696 04-10-08 04-10-08 UNITED INDUSTRIES 3,062.19 48697 04-10-08 04-10-08 VERIZON WIRELESS 373.18 48698 04-10-08 04-10-08 VILLAGE NURSERIES 10.02 48699 04-10-08 04-10-08 VISION SERVICE PLAN 1,723.40 48700 04-10-08 04-10-08 WEIR CANYON CHEVROLET 165.76 48701 04-10-08 04-10-08 WELLS SUPPLY CO 12,455.51 48702 04-10-08 04-10-08 WESTSIDE BUILDING MATERIAL 832.28 Yorba Linda Water DistrictCHECK REGISTER FOR CHECKS DATED 03-28-08 THRU 04-10-08 Check. Check... Posting. Vendor Name Check..... No Date Date Amount 48610 04-10-08 04-10-08 WINKLEMANN REALTY 19.22 48703 04-10-08 04-10-08 YORBA LINDA AUTO PARTS 365.40 48704 04-10-08 04-10-08 YORBA LINDA HARDWARE 60.69 48611 04-10-08 04-10-08 YORBA LINDA PINES VILLAS 4.23 544,602.34 ITEM NO. `T' AGENDA REPORT APPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT Board Meeting Date: April 10, 2008 4?R Q Or To: Board of Directors From: Michael A. Payne, General Manager Staff Contact: Kenneth R. Vecchlarelll, Assistant General Manager Leon de los Reyes, Water Quality Engineer Reviewed by General Counsel: No Budgeted: Yes Total Budget: $ 10.2 M Funding Source: Water Revenue Bond CEQA Account No: 101-2700 Job No: 200309 Compliance: Mitigated Neg. Dec. Estimated Costs: $9,050,000 Dept: Eng Subject: Award of Construction Contract for the Highland Reservoir Replacement Project SUMMARY: The Highland Reservoir is a critical element of the District's water supply chain and has become a potential water quality and maintenance liability. Increasing the size and reliability of the Highland Reservoir, as recommended in the District's Water Master Plan, enhances this role, secures flexibility in the District's service system, and further optimizes groundwater production capabilities. DISCUSSION: Carollo Engineers, the District's consulting engineer for the project, completed the final design plans, specifications and contract documents for construction of the Highland Reservoir Replacement Project. Carollo's estimate of probable construction cost was $13,545,600 including contingencies. Staff advertised the notice-inviting bids on November 16, 2007. The District received nine competitive bids on January 24, 2008, ranging from $9,049,364 to $12,191,050 as shown on the attached exhibit, with the five lowest bids as follows: Contractor Total Bid Schuler Engineering Corporation $9,049,346 Pacific Hydrotech Corporation $9,702,500 Gateway Pacific Contractors, Inc. $10,504,576 Pascal & Ludwig Contractors $10,701,233 SSC Construction, Inc. $10,755,501 Staff determined that all bids were responsive in providing the required information specified in the Notice Inviting Bids. Schuler Engineering submitted the low bid with a total cost of $9,049,346. Schuler constructed the District's 7.25 MG Quarter Horse Reservoir Project, the Paso Fino Booster Pump Station and the Lakeview Booster Pump Station and has developed a very good working relationship with the District. Their excellent reputation in the industry was confirmed through additional reference checks by Carollo Engineers. Staff and Carollo concur in recommending award of construction to Schuler Engineering for this project. Staff is currently evaluating proposals received for construction management and engineering support services as well as geotechnical and construction materials testing. Upon completion of these efforts, staff will prepare a construction budget and recommendations for consideration by the Board of Directors. This project is funded through a combination of the 2003 and 2008 Revenue Certificates of Participation (revenue bonds). PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approved the following action items: • Adopted the District's two-year budget on June 23, 2005, which authorized expenditures for the replacement of the Highland Reservoir, Job No. 200309. • Awarded a design contract to Carollo Engineers on December 13, 2005, to prepare engineering plans and specifications for the project. • Adopted the Mitigated Negative Declaration on July 13, 2006, to comply with environmental regulations pertaining to the construction of the reservoir. • Authorized the General Manager to execute a Professional Services Agreement with Tetra Tech on September 28, 2006, to provide value-engineering services for the project and approved a contract amendment with Carollo Engineers to provide additional services to support the value engineering effort. • Authorized the General Manager to execute an Agreement with Harbor Resources, Inc. on January 24, 2008, to properly abandon two oil wells on the District's Highland Reservoir site in compliance with the State Department of Oil, Gas and Geothermal Resources (DOGGR) requirements and the adopted Mitigated Negative Declaration. RECOMMENDATION: That the Board of Directors award a construction agreement to Schuler Engineering in the amount of $9,049,364 for construction of the Highland Reservoir Replacement Project, Job No. 200309. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee reviewed this matter at meetings on February 7 and again on April 3, 2008 and support staffs recommendation. Engineers... Working Wonders With Water'" February 6, 2008 7427A.10 I Mr. Leon de los Reyes, P.E. Water Quality Engineer Yorba Linda Water District 4622 Plumosa Dr. Yorba Linda, CA 92886 Subject: Bid Evaluation Highland Reservoir Replacement Project Dear Mr. de los Reyes: On Thursday, January 24, 2008, the Yorba Linda Water District ("District) received nine bids for the construction of the Highland Reservoir Replacement Project as shown In the enclosed Bid Opening Report dated January 24, 2008. Schuler Engineering Corporation is the apparent lowest bidder. In accordance with the provisions of the Information for Bidders, award of the Contract, it awarded, will be made to the lowest, responsible bidder, whose bid complies with the requirements of the Contract Documents. Based on the criteria provided in the Contract Documents, Carollo Engineers has reviewed the bid proposal submitted by Schuler Engineering Corporation for the subject project and the bid schedules submitted by the other bidders. The following evaluation is based on the information submitted on the bid forms, contractor's license and insurance information available from the State of Califomia, and telephone interview with selected references. Bid Amount The lowest bid price was submitted by Schuler Engineering Corporation in the amount of $9,049,346.00, as shown in the enclosed Summary of Bids Received for the Highland Reservoir Replacement Project. In the bid schedule submitted by Schuler Engineering Corporation, all bid items were filled out without any discrepancies. In the bid schedule submitted by Pacific Hydrotech Corp., the second low bidder, the total ($9,752,500) indicated for the schedule does not agree with the sum of the prices bid on the individual items. The total for the schedule has been corrected as indicated in the enclosed Summary of Bids Received for the Highland Reservoir Replacement Project, and the corrected total for the Pacific Hydrotech Corp.'s bid is $9,702,500. However, this correction does not change the finding that Schuler Engineering Corporation is the lowest bidder. No discrepancies in the bid prices were found in any other bids. C Vwwwlarg\lrqwwrseomkkns10824Btc_EvWnhon_Rewl_vi doc 199 SOUTH LOS ROBLES AVENUE, SUITE 530 • PASADENA, CALIFORNIA 91101 • (628) 535-0180 • FAR (626) 535.0185 Mr. Leon de los Reyes, P.E. Yorba Linda Water District February 6, 2008 Page 2 I Contractor Schuler Engineering Corporation is a corporation in the State of California, located at 564 West Bateman Circle, Corona, California 92880, Telephone: (951) 738-9215. Schuler Engineering Corporation holds a current and active Class "A" - General Engineering Contractor, Class "C" - General Building Contractor, and Class "C10" - Electrical license, State of California License Number 389852, first issued on May 9, 1980. The license expiration date is May 31, 2008. Responsiveness Responsiveness of the bid appertaining to the compliance with the material terms of the bid documents has been reviewed. The Schuler Engineering Corporation's bid package contains the following documents, signed and dated by Bruce Schuler (President) and Kenji Shintaku (Secretary) on January 22, 2008. 1) Total Bid Price Breakdown 2) Acknowledgement of receipt of Addenda No. 1 through No. 4. 3) Nonoollusion Affidavit 4) Bid Bond 5) Information Required of Bidders a) General Information b) Equipment/Material Source Information c) List of Subcontractors d) List of References A bidder's bond, by Fidelity and Deposit Company of Maryland, in the amount of 10 percent of the total bid price was submitted with the bid proposal. As listed with the California State Contractor's License Board, Schuler Engineering Corporation holds a valid worker's compensation insurance policy (No. 4401007400081 with Redwood Fire and Casualty Insurance Co.). This policy is current, with effective dates from 111/2008 through 1/1/2009. The Contract Documents (Information for Bidders, Page 1-2) require the contractor to visit the project site and provide the person's name, title and date of visit (Proposal, Page P-12). This information was included with the bid proposal. Schuler Engineering Corporation has been contacted for furnishing a notarized financial statement in accordance with the requirements of Item 9 of the Information Required for Bidders (Page P-12) and has indicated that for confidentiality reasons, they do not want to release it at this time but will deliver it to the District if requested by the District. Responsibility The criterion for responsibility pertains to whether the bidder is regularly engaged in this type of work and whether they can perform the work satisfactory. Schuler Engineering Corporation holds an active Class "A" General Engineering Contractor license as required by the Contract Documents for this project. Mr. Leon de los Reyes, P.E. Yorba Linda Water District February 6, 2008 Page 3 The Schuler Engineering Corporation's past performance record has been utilized to evaluate the general competency of the contractor for the performance of the work. To demonstrate the bidder's capability and experience of having completed similar projects successfully, The Proposal (Page P-16) requires that the contractor submit a list of at least three projects completed by the contractor during the last five years involving work of similar type and complexity. Three references for four water storage reservoir projects completed by Schuler Engineering Corporation within the last five years were listed, including two reservoir projects completed in August 2003 and January 2006 for the District. Two of the three project references listed by Schuler Engineering Corporation were contacted for verification of the bidder's performance on their projects. The contacted references consider Schuler Engineering Corporation competent and capable of performing the work for their projects. Copies of the telephone interview memorandum are attached. The proposed subcontractors named in the bid proposal are listed below: Subcontractor Name and Location Contractor's License Chino Grading Inc., Chino, CA. #802704 Class "A" - General Engineering Contractor Integrity Rebar Placers, MuMeta, CA. #533729 Class "C50" - Steel, Reinforcing Electrical Integration Solutions, Inc., Corona, CA. #873218 Class "C1 V - Electrical SoCal Pacific Construction Corp. #886430 dba National Coating & Lining Co., Class "C33" - Painting and Decorating Lake Elsinore, CA. Econo Fence Inc., Riverside, CA. #337734 Class "C13" - Fencing Chades C. Regan Inc. #538134 dba Regan Paving; Corona, CA. Class "A" - General Engineering Contractor American Wrecking Inc., South El Monte, CA. #685192 Class "B" - General Building Contractor Class "C21"- Building Moving, Demolition Certificate "ASB" - Asbestos Up Right Shoring and Scaffold, Descanso, CA. #665496 Class "D39" - Scaffolding Superior Tank Co. Inc., Rancho Cucamonga, #472119 CA. Class "A" - General Engineering Contractor F Y R Landscaping, Inc., #638989 dba Pierra Sprinkler and Landscape, Van Nuys, Class "A" - General Engineering Contractor CA. Class "C27" - Landscaping The above subcontractors currently hold active licenses, as indicated, for the respective work categories and possess workers compensation insurance at this time. Mr. Leon de los Reyes, P.E. Yorba Linda Water District February 6, 2008 Page 4 Conclusions Based on the review of the information provided in the Schuler Engineering Corporation's proposal, it appears that Schuler Engineering Corporation is experienced in the construction of buried, cast-in-place reinforced concrete reservoirs and appurtenant structures. Schuler Engineering Corporation has also met the criterion of providing the lowest bid. It is our opinion that Schuler Engineering Corporation has complied with the bid requirements and submitted the lowest, responsible bid. A construction contract in the amount of $9,049,346.00 may be awarded to Schuler Engineering Corporation. Sincerely, CAROLLO ENGINEERS, P.C. G4& lu;A~X:oe-~ William Lu, P.E. Project Manager Enclosures: 1. Bid Opening Report 2. gummwy of Ilids Removed NOT INN,-( bF-b W)zN `TAPS REPap-T C G`a/°w//s9 Engir r&..Wmk,ngWonders W111Water - Bid Opening Report Project: Highland Reservoir Replacement Bid Date: January 24, 2008 Project Owner: Yorba Linda Water District Location: YLWD Main Office Bids were opened on January 24, 2008 at 2:00 PM for the construction of the Highland Reservoir Replacement Project, Yorba Linda Water District. Pre-Bid Estimate: $13,545,600 Bidder Bid Amount 1. SSC $10,775,501 2. Macro Z Technology $10,990,300 3. Los Angeles Engineering $11,220,850 4 Pascal & Ludwig $10,701,233 5. Schuler Engineering $9,049,346 6. T. C. Construction $11,192,499 7. Pacific Hydrotech Corp. $9,752,500 8. Gateway Pacific Contractors, Inc. $10,504,576 9. Same Construction $12,191,050 Signed: 9LL Date: January 24, 2008 The above bid amounts have not been checked. The bid totals are subject to correction after the bids have been completely reviewed. CM 105 (01/10/08) H:\cllent\YorbaUndaWD17427A10\Consbuction\Bldding\CM105 BldOpeningReport.doc ITEM NO. 5 AGENDA REPORT APPROVED BYTHEBOARD OFDIRFUOR4 Board Meeting Date: April 10, 2008 OF THE YDRBA LINDA WATER DISTRICT 4FR Z 0 0~ To: Board of Directors From: Michael A. Payne, General Manager Staff Contact: Kenneth R. Vecchiarelli, Assistant General Manager Joe Polimino, Project Engineer Reviewed by General Counsel: Yes Budgeted: No Total Budget: $ 12.5M Funding Source: District and Developer Funds CEQA Account No: 101-2700 Job No: 200704 Compliance: Mitigated Neg. Dec. Estimated Costs: $ 11.5M Dept: Eng Subject: SSC Change Order No. 1 for Construction of the Lakeview Reservoir Project SUMMARY: On January 25, 2007, the District Board of Directors authorized the execution of an agreement with SSC Construction, Inc. (SSC) for construction of an 8 million gallon underground concrete reservoir, piping and appurtenances. The project also includes demolition of the existing Bastanchury Booster Pump Station and Reservoir (two steel storage tanks). The site is located north of Bastanchury Road off the new Lakeview Avenue extension, north of the Hover Development and south of Vista Del Verde's Village 4. When completed, the project will increase operational, fire and emergency storage capacity, retain better water quality through improved circulation and improve reliability of the water system. DISCUSSION: In accordance with the contract documents, SSC has submitted Change Order No. 1 requesting an increase in the contract amount by the sum of $150,000, and a 60 calendar day time extension to complete the project. SSC also requested that YLWD waive the requirement for the Builders Risk Insurance Policy currently in effect for this project after it expires in July 2008, or to reimburse SSC for premiums paid to maintain the policy past this date and through completion of the project. Change Order No. 1 consists of a $150,000 payment to settle a dispute between SSC and the District regarding the impacts from a delayed Notice to Proceed (NTP). SSC alleged they incurred substantial office and field overhead costs and exposure to increases from suppliers and subcontractors since a substantial amount of time passed from the Notice of Award date of January 25, 2007 until the Notice to Proceed date of June 18, 2007. Change Order No. 1 also includes a 60 day time extension, requested by SSC to allow flexibility for rescheduling the project as necessary. SSC also raised concern that the Builders Risk Insurance Policy they acquired shortly after the Notice of Award included a timeframe of 487 calendar days as outlined in the Contract Specifications for completion of the project. SSC claimed that the delayed NTP would now require them to purchase additional coverage for this extended time. Therefore, SSC has requested the insurance requirement either be waived by the District past the expiration date of July 21, 2008, or that the District reimburse SSC for payment of the insurance premiums if required to extend the policy coverage past the date of July 21, 2008 and through project completion. These conditions were reviewed and negotiated between staff and SSC. The status of the construction contract with SSC Construction, Inc. is as follows: • The current contract is $10,489,500 and 487 calendar days starting June 18, 2007. • If approved, Change Order No. 1 is $150,000 (1.4% of the contract), which will increase the total contract amount to $10,639,500. • An additional 60 days will also be added to the contract, adjusting the calendar days allowed for completion of the project to 547. Staff and legal counsel reviewed the contractor's request for Change Order No. 1 and recommend approval. A copy of Change Order No. 1 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): On January 25, 2007, the District Board of Directors approved and awarded a construction contract with SSC Construction, Inc. in the amount of $10,489,500 for construction of an 8 million gallon underground concrete reservoir, piping and appurtenances, and demolition of the existing Bastanchury Booster Pump Station and Reservoir. The Board has approved ten progress payments to date for this project, the most recent of which was approved on March 27, 2008. STAFF RECOMMENDATION: That the Board of Directors approve Change Order No. 1 in the amount of $150,000 to SSC Construction, Inc., extend the contract by 60 calendar days and authorize the General Manager to either waive the requirement for extending Builders Risk Insurance when coverage expires on July 21, 2008 or to reimburse SSC for the premium to extend this policy through completion of the Lakeview Reservoir Project, Job No. 200704. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee reviewed this matter at their meeting on April 3, 2008 and supports staffs recommendation. YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 001 DATE March 27, 2008 Page 1 of CONTRACT NAME: Lakeview Reservoir CONTRACT AMT.: $ 10,489,500.00 DAYS: 487 CONTRACTOR: SSC Construction Inc. THIS CHANGE: $150,000.00 DAYS: 60 (1.43°/x) OWNER: Yorba Linda Water District REVISED CONTRACT DAYS: AMT: $ 10,639,500.00 547 This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. +INCREASE CONTRACT /OR TIME DESCRIPTION OF CHANGES +EXTENSION / -DECREASE IN OR-REDUCTION CONTRACT (DAYS) AMOUNT 1. In full settlement of a dispute between SEC and YLWD related to the timing of the Notice to Proceed, YLW D has agreed to pay and SSC has agreed to accept the amount of $150,000. This payment Includes but is not limited to compensation in full for any and all home office, field office and other overhead, if any, and materials and labor escalation costs alleged by SSC to have been incurred, or which may be incurred in the future, as a + $150,000.00 result of a delay in the start of work. 2. The construction period of 487 calendar days under the contract shall run from June 18, 2007 and is extended by this Change Order by 60 additional calendar days. 60 days 3. The Builders Risk Insurance Policy currently in effect for this project expires on July 20, 2008. SSC and YLWD agree that YLWD may, in its sole discretion, either (1) waive the contract requirement for Builders Risk coverage for the period commencing July 21, 2008, or (2) notify SSC that Builders Risk coverage must be maintained through completion of the Project and reimburse SSC for premiums paid for the period commencing July 21, 2008, and extending through completion of the Project. SSC will inform YLW D of the cost to extend the current Builders Risk policy no later than April 20, 2008, and YLWD will notify SSC of its decision no later than June 20, 2008. The cost for this item is not yet known and is currently shown as $00.00 on this Change Order. If YLW D chooses to extend the Builders Risk coverage in a manner that requires reimbursement of premiums paid by SSC, payment for such premiums shall be the $ 00.00 0 days subject of a future Change Order. NET CHANGE + $150,000.00 60 days REVISED CONTRACT AMOUNT AND TIME $10,639,500.00 547 days The amount of the contract will be increased <desreased> by the sum of $ 150,000.00 and the contract time shall be increased -desreased- by 60 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each Item Including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes In the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above-referenced changes. RECOMMENDED: /ENGINEER OR DATE: CONSULTANT 3 1, Ken Vecchia s M. ACCEPTED: CONTRACTOR DATE: Gre art , Presider 2 APPROVED: /OWNER DATE: Mike Payne, neral alter ITEM NO. 6 AGENDA REPORT APPROVED BY THE BOARD OF DIRECTORS Board Meeting Date: April 10, 2008 OF THE YORBA LI NDA WATER DISTRICT To: Board of Directors 4PR 1 0 2G From: Michael A. Payne, General Manager BY Staff Contact: Amelia Cloonan, Personnel Technician Reviewed by General Counsel: No Budgeted: Yes Dept: Admin Funding Source: Water Operating Fund CEQA Account No: N/A Job No: Compliance: N/A Estimated Costs: No additional costs Subject: Consider changing the May 8 and May 22, 2008 Board Meeting dates SUMMARY: In May 2008, Directors Mills, Armstrong and staff members Payne and Vecchiarelli will attend the ACWA spring conference to learn more about the State Budget, the Governor's water bond proposal, water allocation plans, water quality issues such as the pharmaceutical issues, and many other important water related issues. The conference conflicts with the May 8, Board of Directors meeting. DISCUSSION: The first Board of Director's meeting in May is scheduled for Thursday, May 8. The ACWA Spring Conference is being held May 7-9. Staff proposes moving the May 8 meeting to Thursday, May 15. In order to spread the meetings out, staff recommends moving the second Board meeting, regularly scheduled on Thursday May 22, to Thursday, May 29, 2008. The Public Information -Technology Committee is scheduled for May 6, at 4:00 p.m. Due to the large amount of public information and information technology issues, staff recommends keeping this committee on schedule. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors makes changes annually to reschedule Board and Committee meetings that conflict with holidays and conferences. STAFF RECOMMENDATION: That the Board of Directors approve moving the Board meetings in May to May 15 and May 29. ITEM NO. APPROVED BY THE BOARD OF DIRECTRRS MINUTES OF THE OF THEYORBALINDA WATER UISTRICT YORBA LINDA WATER DISTRICT FINANCE-ACCOUNTING COMMITTEE APR 2008 March 25, 2008 A meeting of the Yorba Linda Water District Finance-Accounting Committee was called to order by Committee Chairman John Summerfield at 4:00 p.m. The meeting was held at the EOC room, 913 S. Richfield Road, Placentia. DIRECTORS PRESENT: STAFF PRESENT: Director Michael J. Beverage, Chair Michael Payne, General Manager Director John W. Summerfield Ken Vecchiarelli, Assistant Gen. Manager Diane Cyganik, Finance Director Sandi Van Etten, Senior Accountant VISITORS PRESENT: None ACTION ITEMS: 1. Status report on Wells Capital portfolio investments as of March 24, 2008. Keith Khorey and Michael Rodgers of Wells Capital joined in a conference call regarding the District's investments at Wells Capital. They discussed the status and exposure of the eight corporate obligations the District had as of March 1991. If we chose to sell all corporate obligations right now, the District would incur an estimated net loss of about $12,000.00. Several members felt it was advisable to let the investments mature, with the longest maturity being 6/15/08, and then roll them over into the money market fund, assuming the economic conditions would still suggest that action. Wells Capital felt there was no urgency to sell off these obligations immediately. After much discussion the consensus was reached that the District should keep the investments as they are for now, and revisit this issue at the next Finance-Accounting Committee meeting. DISCUSSION ITEMS: 2. Status report on the Orange County Commingled Investment Pool. It was confirmed that the District had received the full amount of our investment in the pool, which totaled $133,447.53. Our account with the Orange County Investment Pool is now closed. It was recommended that we not invest with them further, both for safety of investments and ability to navigate their investment system. ADJOURNMENT: The Committee adjourned at approximately 5:00 p.m. The next Finance-Accounting Committee meeting is scheduled for April 89i at 4:00 p.m. at District Headquarters, 4622 Plumosa Drive, Yorba Linda, CA. -1- ITEM NO. ?4- APPROVED BY THE BOARD OF DIRECTORS MINUTES OF THE OF THE YORBA LINDA WATER DISTRICT YORBA LINDA WATER DISTRICT APR 1_ PLANNING-ENGINEERING-OPERATIONS COMMITTEE April 3, 2008 Y A meeting of the Planning-Engineering-Operations Committee was called to order by Committee Chair William Mills at 8:30 a.m. The meeting was held at the District Administrative Offices at 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT: STAFF PRESENT: William R. Mills, Chairman Mike Payne, General Manager Paul R. Armstrong, Director Ken Vecchiarelli, Assistant GM Lee Cory, Operations Manager Ken Mendum, Operations Superintendent John DeCriscio, Chief Plant Operator Diane Dalton, Sr. Maintenance Dist. Operator VISITORS PRESENT: Mr. Jack Santos, representing Mt. San Antonio Home Owners Association Mr. Gordon Thompson, representing the King Family Development Mr. Fred Cornwell, engineer for the King Family Development project DISCUSSION ITEMS (Items were discussed out of order from the posted a4enda): 1. Furnace Creek Sewer Lining. Ms. Dalton and Mr. Mendum reported on a sewer main repair within an easement in the Locke Ranch Service Area between Furnace Creek Road and Amberdale Drive. The repairs were performed using a trenchless slip lining technology. Crews inserted a flexible fiber-reinforced liner inside the damaged sewer main from a manhole located in a landscaped slope on a private property. The repairs were performed with no excavation and with no property damage or landscaping reconstruction required. Once in place, the liner is expanded using steam to form a tight bond against the inside of the sewer pipe bridging any gaps and cracks and restoring the integrity and smooth channel flow. 2. Preventative Maintenance Program Status Report. Mr. Mendum and Mr. Cory reported on the monthly maintenance activities and presented the updated spreadsheet tracking progress of these efforts. Mr. Mendum reported where he was projecting progress to be on or ahead of schedule and which efforts he thought would require a more focused effort to finish the year on target with goals and objectives established at the beginning of the fiscal year. 3. Status Report on Meter Replacement and Radio Read Retrofit Project. Mr. Mendum reported on these efforts and showed where he would take crews that completed other maintenance duties ahead of schedule to pick up the pace of the meter replacement and retrofit program. The goal is to get the Western Service Area completely converted to radio read meters by the end of Fiscal Year 2008-09. Mr. Mendum and Ms. Dalton left the meeting following these discussions. -1- 4. Terms and Conditions for Water Service for the King Family Development. Messrs. Santos, Thompson and Cornwell had all joined the meeting by this time to discuss a tentative project extending north of the newly developed Casino Ridge. The 11 lot development had previously approved Terms and Conditions (T&C's) for Water Service, which were approved in 2003 but which had subsequently expired. Woodbridge Development has since completed a 67 lot development extending from San Antonio Road up Casino Ridge consisting of private streets maintained by the Mt. San Antonio Home Owners Association (HOA). Mr. Vecchiarelli reported on the circumstances that have changed since the 2003 T&C's were approved including the adoption of higher standards for service pressures and more stringent water storage criteria. These standards were adopted with the 2005 Domestic Water System Master Plan and create a problem for several of the pads in the proposed King Family Development, which were designed at or near 100 feet below the high water level of the reservoir serving the property. Mr. Vecchiarelli and Mr. Cornwell discussed the limitations for grading within the King Family Property due to the location of two existing 36-inch diameter high pressure gas mains. The committee discussed the complications that this development would encounter in trying to meet the District's newer standards for service and encouraged staff and the developers to work together to find acceptable alternatives for the Committee and ultimately the Board of Directors to consider. Mr. Santos, representing the HOA, presented a letter stating their concerns about the proposed development extending the private streets and utilities and questioned the affects of this development on the service levels to the existing community. All visitors left the meeting following this discussion. 5. Monthly Water Production and Purchased Imports through March 2008. Chief Plant Operator DeCriscio presented the report for February and March. The groundwater production percentage for the year is tracking below allowable numbers (the Basin Production Percentage or BPP) due to the failure of an old temporary highline to Fairmont Boulevard. This pipeline broke in late January causing damage to adjacent properties. The pipeline has been repaired several times but has surpassed its useful life expectancy and represents a liability. The permanent pipeline is currently under construction in Bastanchury Road and should be completed and placed in service by the end of April. Staff anticipates making up some of the production percentage gap in May and June by utilizing the additional capacity from the new Lakeview Booster Pump Station once the new 18-inch pipeline becomes operational in Bastanchury Road from Lakeview to Fairmont Boulevard. Mr. DeCriscio and Mr. Cory left the meeting following this discussion. ACTION ITEMS: 6. Construction Agreement for the Highland Reservoir Replacement Project. The Committee discussed staffs recommendation for award of a construction agreement to Schuler Engineering, the lowest responsive and responsible bidder. This matter is included as an action item for the Board of Directors' consideration in this agenda packet. -2- DISCUSSION ITEMS (Continued): 7. Change Order No. 1 to SSC Construction, Inc. The Committee discussed staffs recommendation for approval of a negotiated settlement related to a delayed notice to proceed. SSC, staff and legal counsel negotiated a settlement incorporated as Change Order No. 1 to the construction agreement with SSC. This matter is included as an action item for the Board of Directors' consideration in this agenda packet. 8. Monthly MWDOC Managers Meeting. No report was given since Mr. Cory who attended the MWDOC Managers Meeting had left the Planning-Engineering- Operations Committee meeting. 9. Monthly Orange County Groundwater Producers Meeting. Mr. Vecchiarelli reported on the monthly meeting of the GW Producer's Group held March 12, 2008 and discussed activities related to the OCWD budget process. 10. Status Report of Capital Improvement Projects in Progress. No report was given. ADJOURNMENT: The Committee adjourned at 9:55 a.m. The next regularly scheduled Planning- Engineering-Operations Committee will be held May 1, 2008 at the new administration building located at 1717 E. Miraloma Avenue, Placentia. -3- ITEM NO. f7• Q. STATE CAPITOL COMMITTEES TRANSPORTATION, VICE CHAIR PO BOX 942849 INSURANCE SACRAMENTO, CA 942490072 Zj LEGISLATIVE BUDGET (916) 319-2072 K C iltfurnin Tegis ttfurr JOINT BUDGET FA (916) BUDGET SUBCOMMITTEE Y2 DISTRICT OFFICE argr` EDUCATION FINANCE 210 WEST BIRCH STREET, SUITE 202 BREA, CA 92821 0 (714) 672-4734 f FAX (714) 672-4737 a9'a^o MICHAEL D. DUVALL ASSEMBLYMEMBER, SEVENTY-SECOND DISTRICT 1RECENE UR 2 7 2008 March 26, 2008 YOROAt!N sNA,TERc APPROVED BY THE BOARD OF O RECTOR:, OF THE YORBA LINCA WATER DISTRICT The Honorable Ric-C-oilet President APR 1. 20 Yorba Linda Water District P.O. Box 309 Yorba Linda, CA 92885-0309 Dear President Collett, Please attend a Community Leaders Briefing to discuss water issues affecting California and local communities. Jeff Kightlinger, General Manager of The Metropolitan Water District of Southern California will also participate in this discussion. California's elected leaders and water stakeholders have worked for many years side-by-side to resolve statewide water issues involving water quality, supply, conservation and environmental concerns. All these issues greatly impact the quality of life for today's Californians and future generations. This briefing will provide you, as a community leader, a wonderful opportunity to hear about the water issues affecting the state, regional economy and quality of life. Please don't miss this informative briefing. A hosted breakfast will be served promptly at 7:30am. Date: Friday, April 18, 2008 Time: 7:30am-9:00am Location: The Meridian Club 1535 Deerpark Drive Fullerton, CA 92831 Please RSVP by Wednesday, April 16, 2008 to Mrs. Jami Decker by calling (213) 217-7347 or at LegislativeAffairs@mwdh2o.com. 9 GENERAL INFORMATION ACWA 2008 Legislative Symposium This one-day program will provide you with an understanding of the latest issues facing California's state legislative arena. Hotel Information A block of rooms has been reserved for ACWA at: Sheraton Grand Sacramento Hotel 1230 J Street (13th & J Sts.) Sacramento, CA 95814 For reservations call: (800) 325-3535 Please identify yourself as an Association of California Water Agencies' Legislative Symposium attendee to receive this special rate. Single / Double Rate: $184 The cut-off date to receive this special rate is 5 p.m. February 26. Reservations made after that will be on a space and rate availability basis. Association of California Water Agencies Since 1910 Leadership Advocacy Information ACWA guarantees satisfaction with its products and events. L E I SY 8 IVE WEDNESDAY, MARCM:2,6;20 9 a.m. - 3 p.m. Sheratoh'Grand Sacramento 1230 J Street, Sacramento, CA 95814 m . N Association of California Water Agencies Since 1910 Leadership Advocacy Information 74 m 3 z 0 v'°s i o T C ly c v m� 9 g r m a n �a av �v U a yJ D 4 74 m 3 z 0 ACWA's 2008 Legislative Symposium PRELIMINARY AGENDA 9 - 9:30 a.m. Registration & Continental Breakfast 9:30 - 9:45 a.m. Welcome Glen Peterson, ACWA President Outreach Task Force Representative 9:45 - 10:45 a.m. Water Policy Priorities in 2008 From Wanger to water bonds the water world has literally been turned upside down over the past few months. Key leg- islative and administration policy mak- ers will discuss how they plan to meet the water supply mix, water quality and environmental challenges of the 21 st century. 10:45 - 11:00 a.m. Break 11 a.m. - Noon Conservation: First... and Only? This program will explore the role of con- servation in the water management and supply tool box. Panelists will discuss their thoughts on where California stands in its attempt to conserve water and what more, if anything can be done, and how will we know when we've conserved all the water possible. Noon - 1:45 p.m. Luncheon Luncheon Speaker(TBD) All 120 legislators and senior staff will be invited to join us for the lunch program and mingle. 1:45 - 3:00 p.m. ERAF III? 2008 is the Year of the State Budget. Many prior decisions by governors, state legislators, and the voting public, are coming home to roost this budget cycle. Will the educational community's Propo- sition 98 be suspended? What about Local Government's Proposition 1A? Will a true budget reform emerge from the process? We'll discuss these issues and the latest budget developments with capitol insiders. PROGRAM SUBJECT TO CHANGE WITHOUT NOTICE REGISTRATION FORM ACWA's 2008 Legislative Symposium Sheraton Grand Sacramento • March 26, 2008 Title: Organization: Address: City: Telephone:( ) E-mail Confirmation: Fax:( Your symposium registration fee Includes: Continental breakfast,refreshment breaks,lunch and handout materials. Prereg On Site Amount ADVANTAGE $170 $190 STANDARD $255 $285 TOTAL (this registration only) L Enclosed is my check payable to ACWA ❑ Please charge my fee to my credit card ❑ MasterCard O Visa Expiration Date: Charged Amount:$ Credit Card Number: Authorized Signature: ❑ Bill Me Signature: Substitution/Refunds:If you can't attend and would like to send a substitute, just contact us. It you need to cancel,refund requests may be made by phone.but must be confirmed in writing to the AC WA office.A$50 handling fee will be charged on all registration refunds. No refunds will be granted after March 12,2008. If you have a disability that may require accommodation to ossure your full participation,please contact Ellie Meek of the AC WA staff at(916)441-4545, or toll free at(8881666-2292 to discuss your needs. Your registration form must be received by March 12,2008 After March 12,you will need to register on site once u.e only �iation of Calffomia Water Apnoies 19161325-2316FAX me 19161441-45A5 6 (8881666 do eo.z.oe.s,.,,m..m,r+ssaa z.oe -2292 Bala—_ _ ITEM NO. ~1 C Save the Date - May 2, 2008! California is facing a potential water crisis. How will Orange WATER SUMMIT County fare and what can we do to face this challenge? On Presented by: Friday, May 2, 2008, Orange County water agencies, local government, business interests, civic leaders, and policy makers [a I Ml1NICIP/LL ® will gather for a Water Summit. The Summit will bring together 'N GE Orange County leaders from all perspectives to discuss our water IIK3 supply situation and solicit input for viable solutions. ORANGE COUNTY DATE: May 2, 2008 BUSINESS COUNCIL TIME: 7:30am - 1:30pm LOCATION: Westin South Coast Plaza Hotel, Costa Mesa COST: $55 Includes continental breakfast, lunch, materials and Lem self-parking validation.) RSVP: Please register with Lorraine Roy at Iroy@mwdoc.com or (714) 593-5013. APPROVED BY THE BOARD OF OAECTORS 0 THE YORBA LINDA WATER -),STRICT 10 - 4P _ Y