HomeMy WebLinkAbout2016-08-25 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, August 25, 2016, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Ric Collett, President
Michael J. Beverage, Vice President
Phil Hawkins
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
4.1. Pay Off of Line of Credit with Wells Fargo Bank
Recommendation: That the Board of Directors consider adding this matter to the
agenda as Item No. 7.A. (Action Calendar) as relevant information came to the
District's attention subsequent to posting the agenda which requires immediate
action.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. MWDSC/MWDOC Director's Report
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Special Meeting held June 14, 2016
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,262,552.16.
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
8.2. Directors' Reports
· Gun Club Road Linear Park Ribbon Cutting Ceremony - August 13, 2016
· OCWD/OCSD Community Open House - August 13, 2016
8.3. General Manager's Report
8.4. General Counsel's Report
8.5. Future Agenda Items and Staff Tasks
9. COMMITTEE REPORTS
9.1. Interagency Committee with MWDOC and OCWD
(Collett/Melton)
· Next meeting scheduled September 27, 2016 at 4:00 p.m.
9.2. Joint Agency Committee with City of Yorba Linda
(Collett/Beverage)
· Minutes of the meeting held August 23, 2016 at 11:00 a.m. (To be provided when
available.)
· Next meeting yet to be scheduled.
9.3. Interagency Committee with City of Placentia and Golden State Water Company
(Collett/Kiley)
· Minutes of the meeting held August 9, 2016 at 4:00 p.m.
· Next meeting yet to be scheduled.
9.4. Citizens Advisory Committee
(Melton)
· Next meeting scheduled August 29, 2016 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. MWDOC Board - August 17, 2016 (Staff)
10.2. OCSD Board - August 24, 2016 (Kiley/Beverage)
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from August 26, 2016 - September 30, 2016
12. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
12.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda
Water District (OC Superior Court - Case No. 00829548)
12.2. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: Irvine Ranch Water District vs. Orange County Water District (OC
Superior Court - Case No. 00858584)
12.3. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
13. ADJOURNMENT
13.1. The next Regular Board of Directors Meeting will be held Thursday, September 8, 2016
at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 4.2
AGENDA REPORT
Meeting Date: August 25, 2016
Subject:Pay Off of Line of Credit with Wells Fargo Bank
STAFF RECOMMENDATION:
That the Board of Directors consider adding this matter to the agenda as Item No. 7.A. (Action
Calendar) as relevant information came to the District's attention subsequent to posting the agenda
which requires immediate action.
ATTACHMENTS:
Name:Description:Type:
Item_No._7.A._-_Agenda_Report.pdf Agenda Report Backup Material
Material Distributed Less Than 72 Hours Prior to the Meeting
ITEM NO. 7.A.
AGENDA REPORT
Meeting Date: August 25, 2016
To: Board of Directors Cost Estimate: $7,022,000
From: Marc Marcantonio, General Mgr
Presented By: Marc Marcantonio, General Mgr Dept: Finance
Prepared By: Delia Lugo, Finance Manager
Subject: Pay Off of Line of Credit with Wells Fargo Bank
STAFF RECOMMENDATION:
That the Board of Directors authorize staff to pay off the outstanding $7 million principal, accrued
interest, and affiliated fees pertaining to the 2012 Line of Credit Agreement between Yorba Linda
Water District and Wells Fargo Bank which is due and payable on September 30, 2016.
DISCUSSION:
In September of 2012 the District entered into a $7 Million Line of Credit Agreement with Wells
Fargo Bank, as authorized by Resolution No. 12-18. The Line of Credit Agreement, which is
subordinate to the 2008 COP’s and the Revenue Refunding Bonds, Series 2012A, states that
the borrowings are due and payable in 3 years, with the option to two single year maturity date
extensions at the request of the District and approval by Wells Fargo Bank. In Fiscal Year
2014/15 the District exercised an option to extend the Line of Credit maturity date to September
30, 2016, which was approved by Wells Fargo Bank and authorized by Resolution No. 13-16.
On May 25, 2016, in conjunction with developing the District’s 2016/2017 Operating Budget,
staff contacted Wells Fargo Bank and expressed interest in exercising the last of two options to
extend the Line of Credit’s maturity date from September 30, 2016 to September 24, 2017.
On August 3, 2016 staff received a quote from Wells Fargo Bank stating that the cost to extend
the maturity date of the Line of Credit to September 24, 2017 is estimated to be up to $25,000.
In addition, Wells Fargo Bank is requesting that the District pay-down the principal amount by
$3.45 million and to make monthly payments in the amount of $200,000 to pay down the
remaining principal due over the next year, with a balloon payment of the remaining principal
due on the maturity date in 2017. Upon receiving this quote staff performed an analysis of
projected fees and interest expense of the District for the following scenarios: (1) pay-down
principal by $3.45 million, make monthly payments of $200,000 over the next year, and pay a
Material Distributed Less Than 72 Hours Prior to the Meeting
balloon payment at maturity; and (2) forego the request to extend the maturity date and pay off
the full $7,000,000 by September 30, 2016. The attached schedule (Attachment “A”) lists the
projected cost to the District for these two scenarios.
Staff has been in communications with Mr. Robert Porr, the District’s Financial Advisor and
Senior Vice President of Fieldman Rolapp & Associates, to discuss the cost/benefit to the District
to extend the Line of Credit’s maturity date or to pay off 100% of the principal due on September
30, 2016. Issues prompting these discussions include the District’s future rate review by Fitch
Ratings and the presented opportunity to Advance Refund the 2008 COP’s. Either scenario
would require the District to draw down funds from the Water Capital Projects Reserve, hence
effecting the District’s overall projected average Daily Cash on Hand to meet budgeted operating
and capital expenses, as well as annual debt service principal and interest payments. Based on
analysis’ performed by and discussions with Robert Porr, the option with the greatest benefit to
the District would be to pay off the full principal amount due on the Line of Credit by September
30, 2016.
ATTACHMENTS:
Analysis of Fees and Interest Expense
Quote from Wells Fargo for Extension of Line of Credit
FY2016‐17 FY2017‐18 Total
1st Qtr.$46,914 $4,799 $51,713
2nd Qtr.$10,373 $0 $10,373
3rd Qtr.$8,336 $0 $8,336
4th Qtr.$6,582 $0 $6,582
Annual Fees
and Interest
Expense $72,205 $4,799 $77,004
FY 2016‐17 FY2017‐18 Total
1st Qtr.$21,914 $0 $21,914
2nd Qtr.$0 $0 $0
3rd Qtr.$0 $0 $0
4th Qtr.$0 $0 $0
Annual
Interest
Expense $21,914 $0 $21,914
Attachment "A"
Scenario 1 ‐ Pay‐down $3.5M on LOC (in Sept 2016) and Extend Maturity
Date to Sept. 2017 & Make Monthly Payments of $200K Over Next Year
(1st Qtr. Also Includes Payment of $25,000 in Legal Fees to Extend Maturity Date)
Scenario 2 ‐ Pay‐off Principal of LOC by September 30, 2016
Wells Fargo Line of Credit
Analysis of Fees and Interest Expense for Pay‐Down or Pay‐Off Scenarios
Wells Fargo Bank,N.A.
333 S.Grand Avenue,50'Floor •
Los Angeles,CA 90071
Date: August 3, 2o16
Delia D. Lugo
Finance Manager
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, CA 92870
Re: Line of Credit Extension Request
Yorba Linda Water District has requested to extend the current maturity date of the subject line
of credit from September 30, 2o16 to September 24, 2017. If approval is granted, we anticipate
that draws would remain at the existing pricing which is currently 70%1ML+9obps and an
unused commitment fee of 35bps. We would engage outside counsel to negotiate the
amendment with estimated legal costs of up to $25M.
Per our conversation on July 28, 2o16 and your Request to Extend the maturity date of the line
of credit dated May 25, 2o16, we would explore the following structure as part of the extension
request. The District has funds in the Water Capital Project Reserve account to meet its
obligation to repay the principal amount drawn from the Line of Credit. Should the refunding
process move forward, as well as the request to extend the Line of Credit maturity date to
September 30, 2017 be granted, there are plans to include a pay-down of approximately $3.45
million on the Line of Credit, which would result in a principal balance due of$3.55 million. The
District anticipates that it will make monthly payments to WFB in the approximate amount of
$200,000 to pay down the remaining principal due over the next year, with a balloon payment
of the remaining principal due on the maturity date in 2017.
Let me know if you have any additional questions or need further information.
R ards,
Yl
Lyn Love
Senior Vice President
Senior Relationship Manager
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: August 25, 2016
Subject:Minutes of the Board of Directors Special Meeting held June 14, 2016
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2016-06-14_-_Minutes_-_BOD.doc Minutes Minutes
Minutes of the YLWD Board of Directors Special Meeting Held June 14, 2016 at 8:30 a.m. 1
2016-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, June 14, 2016, 3:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The June 14, 2016 Yorba Linda Water District Board of Directors Special
Meeting was called to order by President Collett at 3:00 p.m. The meeting was
held in the Board Room at the District’s Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Director Kiley led the pledge.
ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Phil Hawkins John DeCriscio, Operations Manager
Robert R. Kiley Gina Knight, Human Resources/Risk Manager
Gary T. Melton Delia Lugo, Finance Manager
Damon Micalizzi, Public Information Manager
Art Vega, Information Technology Manager
Annie Alexander, Executive Secretary
Cindy Botts, Water Cons Supvr/Mgmt Analyst
Laurie McAllaster, Records Mgmt Administrator
OTHER ATTENDEES
Andrew Gagen, Partner, Kidman Law LLP
Jeff Decker, Resident
Kent Ebinger, Resident
Ben Parker, Resident
Cristy Parker, Resident
Julia Shultz, Resident
4. PUBLIC COMMENTS
None.
Minutes of the YLWD Board of Directors Special Meeting Held June 14, 2016 at 8:30 a.m. 2
5. ACTION CALENDAR
5.1. Metropolitan Water District of Southern California Coalition Letter
Opposing SB554 (Wolk)
Mr. Micalizzi explained that the Metropolitan Water District of Southern
California was seeking signatures for a coalition letter taking an Oppose
Unless Amend position against Senate Bill 554. The Bill contains
language that is contrary to the “beneficiaries pay” principle as it is
seeking to permanently encumber the State General Fund for levee
maintenance responsibilities on private lands in the Sacrament-San
Joaquin Delta. Mr. Micalizzi noted that Director Brett Barbre had
requested the District’s support regarding this matter at a previous Board
meeting. He and Mr. Marcantonio then responded to questions from the
Board regarding the content of the letter.
Director Hawkins made a motion, seconded by Director Kiley, to authorize
the General Manager to sign the Metropolitan Coalition letter on behalf of
the District.
Vice President Beverage asked about the number of other agencies
signing on to the letter. Mr. Micalizzi explained that due to timing issues,
only those agencies who were able to take action prior to the submission
deadline would be participating.
Motion carried 5-0.
President Collett requested that staff forward a copy of the letter to the
Board once it had been finalized.
6. DISCUSSION ITEMS
6.1. Draft Reserve Policy for FY 2016/17
Mrs. Lugo explained that the Board considered the District’s reserve policy
on an annual basis. The only change from the current policy is the
addition of a Conservation Reserve which would be funded from the net
result of administrative penalties assessed less allowable expenditures for
each fiscal year. Mrs. Lugo then read the description of the Conservation
Reserve contained in the draft policy and responded to related questions
from the Board. Mr. Marcantonio noted that Rutan & Tucker had just
published a white paper regarding the use of penalty revenue. Mrs. Lugo
then responded to additional questions from the Board regarding the
handling of the proposed reserve should the State Water Resources
Control Board (SWRCB) implement permanent conservation regulations.
Vice President Beverage suggested utilizing the proposed reserve to
enhance the District’s rebate program through MWDOC.
Minutes of the YLWD Board of Directors Special Meeting Held June 14, 2016 at 8:30 a.m. 3
Mr. Jeff Decker, resident, spoke against the use of administrative penalty
revenue for any purpose and suggested that it be refunded to District
customers. He then commented on fines issued to customers for
violations of the District’s conservation ordinance.
President Collett clarified that the revenue received from fines assessed
for violating the conservation ordinance was different from that received
from administrative penalties and that the proposed reserve would be
funded from the latter.
Mr. Decker then spoke against the use of administrative penalty revenue
to fund the salaries of the District’s Water Conservation Representatives.
Mrs. Cristy Parker, resident, noted that there wasn’t a maximum level for
the Capital Replacement Reserve contained in the draft reserve policy.
She also commented on the recommended reserve levels referenced in
the water/sewer rate study.
Mrs. Lugo clarified that the proposed reserve policy did not reflect the
recommended levels referenced in the water/sewer rate study due to
pending litigation. Staff is planning to present a revised reserve policy for
Board consideration once the litigation has been resolved.
Mrs. Julia Shultz, resident, asked for confirmation that the fines assessed
for violating the conservation ordinance were different from the
administrative penalties assessed for exceeding mandatory water use
restrictions.
Vice President Beverage confirmed that there were two different
ordinances associated with the fines and penalties.
Mrs. Shultz, stated that the majority of District customers were not
assessed penalties and spoke against refunding revenue received from
penalties to customers who were out of compliance. She also commented
on her personal conservation efforts and the possibility of SWRCB
changing its conservation regulations at some point in the future.
Mr. Ben Parker, resident, stated that in an effort to conserve water, some
customers had let their lawns die and were still assessed penalties.
Director Beverage made a motion, seconded by Director Hawkins,
directing staff to present the draft reserve policy to the Board at a future
meeting for formal consideration. Motion carried 5-0.
Minutes of the YLWD Board of Directors Special Meeting Held June 14, 2016 at 8:30 a.m. 4
6.2. Draft Operating Budget for FY 2016/17
Mrs. Lugo provided an overview of the Board’s previous discussions
related to the draft budget. She explained that staff had prepared two
financial scenarios for the Board’s review based on a 12% and 8%
incremental increase (or bounce back) in water demand as compared to
year end projections for the current fiscal year. Mrs. Botts then reviewed
staff’s demand comparisons and the 12% bounce back scenario with
financial projections through FY 2020. Staff also responded to questions
from the Board regarding the Capital Replacement Reserve and the
Capital Improvement Program. Mrs. Botts then reviewed the 8% bounce
back scenario and noted that it had been prepared for comparative
purposes only. She also presented staff’s projections for potential
reduction of the monthly service charges during FY 2016/17 and explained
that they were subject to change following completion of Raftelis’ formal
financial analysis. Mrs. Botts clarified that should the Board elect to
reduce the monthly service charges using staff’s calculations, that both
scenarios would allow the District to cover its projected expenses for FY
2016/17. The Board and staff then discussed the following topics:
feedback received from the City of Yorba Linda and Placentia-Yorba Linda
Unified School District regarding their respective anticipated increases in
outdoor irrigation; water production trends following institution of Stage 1
water conservation measures; customer participation in the turf removal
rebate program; estimated percentage of customers who let their lawns
turn brown in order to conserve water; and the District’s original 5-year
financial plan.
Mr. Jeff Decker, resident, asked for clarification regarding the two financial
scenarios presented during the meeting and the potential reduction of the
monthly service charge. Mrs. Lugo explained the impact of increased
water demand on the District’s finances and the importance of setting
rates that reflect the cost of service. Mr. Decker also commented on the
projected revenues and bounce back increments in the two financial
scenarios.
Mr. Kent Ebinger, resident, asked for clarification regarding the forecasted
funds available for transfer to the Capital Replacement Reserve in the
forecast for FY 2015/16 in each of the scenarios versus the forecast
contained in the FY 2015/16 budget document for the same line item.
Mrs. Lugo explained that the budget for FY 2015/16 contained forecasted
financial information which was subject to change. The Board and Mrs.
Lugo then responded to questions from Mr. Ebinger regarding the
handling of revenue received from administrative penalties and the
District’s reserve funds. Mr. DeCriscio then provided an overview of staff’s
cost saving efforts in relation to water production during the current fiscal
year.
Minutes of the YLWD Board of Directors Special Meeting Held June 14, 2016 at 8:30 a.m. 5
Additional discussion regarding each of the financial scenarios continued.
Vice President Beverage suggested that the Board consider a scenario
with a bounce back of 15% the first fiscal year and then 17%, 20%, and
22% for the following fiscal years. Mrs. Lugo noted that regardless of
which scenario the Board decided to move forward with, the potential
refunding of the certificates of participation and extension of the line of
credit would be dependent on a budget containing 5-year projections that
were substantiated and demonstrated financial responsibility. Each of the
Directors then shared which scenario or scenarios they’d like to consider
further. Mr. Gagen commented on SWRCB’s self-certification process
and the potential for mandatory conservation regulations being reinstated.
Mr. Jeff Decker, resident, commented on the District’s most recent
financial statements and the forecasted net revenue for FY 2015/16 in the
financial scenarios. Mrs. Lugo briefly responded to his concerns.
President Collett requested that staff bring back two scenarios for the
Board’s review starting with a 12% and a 15% bounce back. He noted
that the next Board meeting to discuss the draft budget was scheduled
Thursday, July 7, 2016 at 8:30 a.m. and that approval of the final draft
budget was scheduled for a special meeting scheduled July 21, 2016.
President Collett then thanked staff for their work. Mrs. Lugo then
responded to questions from the Board regarding the effective date of the
final budget.
7. ADJOURNMENT
7.1. The meeting was adjourned at 4:20 p.m. The next Regular Board of
Directors Meeting will be held Thursday, June 23, 2016 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: August 25, 2016 Budgeted:Yes
To:Board of Directors Cost Estimate:$1,262,552.16
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,262,552.16.
DISCUSSION:
The major items on this disbursement list are as follows: A wire of $469,044.21 to MWDOC for June
2016 water purchases; a wire of $357.13 to So. California Edison for June 2016 electricity charges
at multiple locations; a wire of $21,413.21 to So. California Gas Co. for June 2016 gas charges at
multiple locations; a check of $113,258.99 to ACWA/JPIA for June 2016 medical and dental
premium; a check of $61,280.10 to Complete Paperless Solutions for Laserfiche software upgrades;
and a check of $172,302.39 to GCI Construction Inc., for waterline replacement progress payment
#03. The balance of $151,049.40 is routine invoices.
The Accounts Payable check register total is $988,705.43; Payroll No. 16 total is $273,846.73; and
the disbursements of this agenda report are $1,262,552.16. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
16-CS_0825.pdf CAP SHEET Backup Material
CkReg082516.pdf CHECK REGISTER Backup Material
16_CC_0825.pdf CREDIT CARD SUMMARY Backup Material
.
August 25, 2016
CHECK NUMBERS & WIRES:
Computer Checks 68156—68221 $ 497,890.88
____________
$ 497,890.88
WIRES:
W081516 MWDOC $ 469,044.21
W081516A So. California Edison $ 357.13
W081616 Southern Calif Gas Co. $ 21,413.21
____________ $ 490,814.55
TOTAL OF CHECKS & WIRES $988,705.43
PAYROLL NO. 16:
Direct Deposits $ 174,101.25
Third Party Checks 6473—6480 $ 49,218.25
Payroll Taxes $ 50,527.23
$ 273,846.73
TOTAL OF PAYROLLS $273,846.73
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $1,262,552.16
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF August 25, 2016
==================================================================.
Check No.Date Vendor Name Amount Description
68163 08/25/2016 ACWA/JPIA 113,258.99 MEDICAL & DENTAL PREMIUM - SEPTEMBER 2016
68164 08/25/2016 Anaheim Wheel & Tire 75.00 MOUNT AND BALANCE TIRES - UNIT #191
68165 08/25/2016 Aqua-Metric Sales Co.2,649.50 WAREHOUSE STOCK
68166 08/25/2016 Aramark 679.31 UNIFORM SERVICE
68176 08/25/2016 ARC 29.80 MONTHLY FEE - PW DOC & BID MANAGEMENT
68167 08/25/2016 Autoscribe Corporation 903.75 PAYMENT VISION GATEWAY
68168 08/25/2016 Azteca Systems Inc 11,285.00 CITYWORKS ANNUAL UPDATE & SUPPORT
68169 08/25/2016 Bee Busters, Inc 150.00 BEE COLONY ABATEMENT
68170 08/25/2016 Boot World Inc.1,364.92 BOOT ALLOWANCE - FY16/17
68162 08/25/2016 BRANDYWINE RESIDENTIAL INC 29.28 CUSTOMER REFUND
68172 08/25/2016 CalCard US Bank 11,397.42 CREDIT CARD TRANSACTIONS FOR JULY & AUGUST 2016
68171 08/25/2016 Calolympic Safety Co.78.79 MIRROR OBLONG - ADMIN BLDG
68173 08/25/2016 Clinical Lab. Of San Bern.1,215.00 LAB SAMPLES - MARCH 2016
68174 08/25/2016 Coastline Equipment 58.17 VEHICLE MAINTENANCE - #145 & #206
68175 08/25/2016 Complete Paperless Solutions 61,280.10 LASERFICHE SOFTWARE UPGRADES
68191 08/25/2016 Costco Online 314.92 ITEMS FOR SAFETY WORKS RAFFLE
68177 08/25/2016 Culligan of Santa Ana 2,083.31 EQUIPMENT - PE SOFTENER
68160 08/25/2016 DAVID BOOTH 16.37 CUSTOMER REFUND
68209 08/25/2016 De Nora Water Technologies Inc.540.86 CL2 PARTS
68180 08/25/2016 Dean Criske Trucking 1,121.01 BASE & SAND MATERIAL - FREIGHT
68178 08/25/2016 Delta Wye Electric, Inc.2,238.94 INSTALLATION - METER BOX & BATTERY PANEL
68181 08/25/2016 Department of Toxic Substance Control 175.00 ANNUAL EPA FEE
68179 08/25/2016 Donut Designs 2,500.00 WEBSITE MAINTENANCE
68182 08/25/2016 Eisel Enterprises, Inc.2,254.50 METER BOXES, LIDS & VAULTS
68183 08/25/2016 Employee Relations, Inc.57.50 PRE-EMPLOYMENT INFORMATION
68184 08/25/2016 Employment Development Department 2,712.00 UNEMPLOYMENT INSURANCE
68158 08/25/2016 ERIC STONE 199.65 CUSTOMER REFUND
68186 08/25/2016 EyeMed 1,422.10 EYE MED - AUGUST 2016
68185 08/25/2016 Fairway Ford Sales, Inc.1,228.07 VEHICLE MAINTENANCE
68187 08/25/2016 Flex Advantage 103.50 FLEX ADVANTAGE - JULY PAYROLLS
68156 08/25/2016 FRANCISCO M ALONSO 628.14 CUSTOMER REFUND
68188 08/25/2016 GCI Construction Inc.172,302.39 J14-12 - 2015 WATERLINE REPLACEMENT
68189 08/25/2016 George Salinas Tree Preservation 4,675.00 LANDSCAPE SERVICE
68190 08/25/2016 Haaker Equipment Co.981.54 VEHICLE MAINTENANCE - UNIT 197
68157 08/25/2016 HENRY LEE 33.18 CUSTOMER REFUND
68192 08/25/2016 Infosend Inc.7,002.28 POSTAGE BILLING - MONTHLY FEE
68193 08/25/2016 Jackson's Auto Supply - Napa 2,422.78 MAINTENANCE - UNIT #157, E169 & 197
68159 08/25/2016 JASON SCHOOLEY 54.01 CUSTOMER REFUND
68221 08/25/2016 Kidman Law 33,605.82 LEGAL SERVICES
68194 08/25/2016 Konica Minolta Business 567.00 BIZHUB C552 & 181 MONTHLY LEASE
68195 08/25/2016 Marina Landscape, Inc 5,305.18 MONTHLY MAINTENANCE - JULY 2016
68197 08/25/2016 Mario S. Banuelos 800.00 ON-SITE WELDING SERVICE
68196 08/25/2016 Mars Environmental Inc.3,363.71 WASTE DISPOSAL CONTAINERS
68198 08/25/2016 Mc Fadden-Dale Hardware 412.78 HARDWARE SUPPLIES
68199 08/25/2016 Mc Master-Carr Supply Co.95.48 HARDWARE SUPPLIES
68200 08/25/2016 Minuteman Press 81.00 BUSINESS CARDS - WALKEMEYER
68201 08/25/2016 Mobile Industrial Supply 8.00 WELDING SUPPLIES
W081516 08/15/2016 Municipal Water District 469,044.21 WATER PURCHASES - JUNE 2016
68202 08/25/2016 Nickey Kard Lock Inc 4,213.66 FUEL - 7/16/16 - 07/31/16
68203 08/25/2016 Occu-Med, Ltd.170.50 POST EMPLOYMENT PHYSICAL
68204 08/25/2016 Orange County - HCA 479.00 HAZMAT FEE - PASO FINO & RICHFIELD
68205 08/25/2016 Orange County Register 315.00 J15-09 - PUBLIC LEGAL NOTICE
68220 08/25/2016 Parts Source Anaheim 9.71 SHOP SUPPLIES
68206 08/25/2016 Quinn Company 2,637.99 MAINTENANCE - VALLEY VIEW
Yorba Linda Water District
Check Register
For Checks Dated: 08/12/2016 thru 08/25/2016
68208 08/25/2016 R.E. Michel Company, LLC 1,139.70 AC PARTS & MATERIAL
68210 08/25/2016 Rachel Padilla/Petty Cash 177.45 PETTY CASH - O072816
68207 08/25/2016 Raftelis Financial Consultants, Inc.12,645.00 PROFESSIONAL SERVICES - JULY 2016
68161 08/25/2016 SHANNON CLARK 49.66 CUSTOMER REFUND
W081516A 08/15/2016 Southern Calif Edison Co.357.13 ELECTRICITY CHARGES - MULTIPLE LOCATIONS - JULY 2016
W081616 08/16/2016 Southern Calif Gas Co.21,413.21 GAS CHARGES - MULTIPLE LOCATIONS - JULY 2016
68212 08/25/2016 Superior Water Technologies 51.67 2 LEVEL SWITCH (MADISON M9700)
68211 08/25/2016 Switch Ltd 509.00 DATA HOSTING - CO LOCATION
68213 08/25/2016 Time Warner Cable 1,762.00 DED INTERNET ACCESS & INTER STATE CONNECTION
68214 08/25/2016 Titus Industrial Group 4,987.97 SERVICE ON SPLIT SYSTEM BLDG 3
68215 08/25/2016 Townsend Public Affairs, Inc.5,000.00 CONSULTING SERVICE - AUGUST 2016
68216 08/25/2016 Underground Service Alert 270.00 MONTHLY BILLING - DIGALERT
68217 08/25/2016 United Industries 306.14 PPE EQUIPMENT
68218 08/25/2016 UNUM Life Insurance Co. of America 3,519.42 LIFE, AD&D, STD & LTD - SEPTEMBER 2016
68219 08/25/2016 Xylem Dewatering Solutions Inc 5,885.96 REPAIR PARTS - PUMP #E169
988,705.43
Date Vendor Name Amount Description
7/26/2016 WestAir Gases & Equipment 1,750.68 Welding equipment & supplies
7/27/2016 California Truck Equipment Co.120.55 Vehicle maintenance - Unit 176
7/28/2016 Silver Peak on the River 12.00 Travel Expense - ARMA Conference - McAllaster
7/28/2016 Carl's Jr 11.44 Travel Expense - ARMA Conference - McAllaster
7/28/2016 Whittlesea Checker Taxi 25.65 Travel Expense - ARMA Conference - McAllaster
7/29/2016 Roundabout Grill 15.49 Travel Expense - ARMA Conference - McAllaster
7/30/2016 Hash House a Go Go 11.68 Travel Expense - ARMA Conference - McAllaster
7/30/2016 Hash House a Go Go 13.84 Travel Expense - ARMA Conference - McAllaster
7/30/2016 Oakland Int'l Airport 14.46 Travel Expense - ARMA Conference - McAllaster
7/30/2016 Ontario Airport Lot 27.00 Travel Expense - ARMA Conference - McAllaster
8/1/2016 AWWA 126.50 M36 Water audits & loss control program audits
8/1/2016 Home Depot 1.63 Outlet covers - Admin building maintenance
8/1/2016 Village Nurseries 117.18 SOD - Landscape repair
8/1/2016 B&M Lawn 333.42 Weed trimmer replacement parts
8/1/2016 Costco 345.59 Water dispenser - warehouse
8/1/2016 CSMFO 90.00 CSMFO meeting - Lugo, McCann & Botts
8/2/2016 CDW 85.00 Ergonomic mouse and cable
8/3/2016 FedEx 117.78 Freight - Returned defective server
8/3/2016 Amazon.com 377.99 Commercial utility weight bench
8/3/2016 Metrolink 25.00 Travel Expense - ACWA Seminar - Marcantonio
8/3/2016 Anaheim Fullerton Towing 185.00 Vehicle tow - Unit 177
8/3/2016 Red Wing Shoes 4,478.88 Boot allowance - District employees
8/3/2016 BodyCraft 75.00 Facility repair parts
8/3/2016 Dan Copp 300.00 Road waste material disposal
8/3/2016 R.E. Michel Company 163.11 AC Repair parts
8/4/2016 Home Depot 456.57 Material and tools
8/4/2016 Home Depot 71.61 Paint supplies
8/8/2016 FTP Today 64.95 ylwd.ftptoday.com - August 2016
8/8/2016 Home Depot 22.94 Facility repair parts
8/8/2016 Fullerton Paint 129.34 (29) cans - Blue marking paint
8/9/2016 Parts Source 84.32 Vacuum pump for material testing
8/9/2016 Bru Grill & Market 45.20 Lunch meeting - (Marcantonio & SCWD)
8/9/2016 ACWA 695.00 ACWA Conference Registration - Marcantonio
8/9/2016 Home Depot 332.19 Tools & equipment - shovels
8/10/2016 California State University, Sacramento 63.68 Water treatment book
8/10/2016 Uline 606.75 (13) yellow bollard sleeves
11,397.42
Cal Card Credit Card
U S Bank
7/26/16 - 8/10/16
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: August 25, 2016
Subject:Interagency Committee with City of Placentia and Golden State Water
Company
(Collett/Kiley)
· Minutes of the meeting held August 9, 2016 at 4:00 p.m.
· Next meeting yet to be scheduled.
ATTACHMENTS:
Name:Description:Type:
2016-08-09_-_Minutes_-_YLWD-City_of_Placentia-
GSWC.doc Minutes Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
INTERAGENCY COMMITTEE MEETING WITH CITY OF PLACENTIA AND GSWC
Tuesday, August 9, 2016, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The August 9, 2016 YLWD/City of Placentia/GSWC Interagency Committee
Meeting was called to order at 4:00 p.m. The meeting was held in the Training
Room at the District’s Administration Building located at 1717 East Miraloma
Avenue in Placentia, California 92870.
2. ROLL CALL
YLWD COMMITTEE MEMBERS YLWD STAFF
Ric Collett, President Marc Marcantonio, General Manager
Bob Kiley, Director Steve Conklin, Engineering Manager
John DeCriscio, Operations Manager
Damon Micalizzi, Public Information Manager
CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF
Jeremy Yamaguchi, Mayor Luis Estevez, Public Works Manager
Craig Green, Mayor Pro Tem
GSWC COMMITTEE MEMBERS OTHER ATTENDEES
Ken Vecchiarelli, General Manager Brett Barbre, Director, MWDSC/MWDOC
Del Webb, Superintendent Ben Parker, Resident
Julia Schultz, Resident
3. PUBLIC COMMENTS
Mr. Ben Parker, resident, asked if there are any questions or concerns regarding
the proposed Anaheim Sustainability Center to be located on Lakeview Avenue
in Anaheim bordering Placentia and Yorba Linda. Director Collett provided a
brief summary of the project. It was acknowledged that the project is to be
located outside of Placentia and YLWD’s respective jurisdictions. There were no
additional questions or comments regarding this matter.
4. ACTION CALENDAR
4.1. Minutes of the YLWD/City of Placentia/Golden State W ater Company
Interagency Committee Meeting held May 9, 2016
The minutes for this meeting were approved as presented.
2
5. DISCUSSION ITEMS
5.1. YLWD Drought Response, Water Conservation/Administrative Penalty
Ordinances, and Community Outreach Efforts
Mr. Marcantonio reported that the water conservation goal set by the State
Water Resources Control Board (SWRCB) for YLWD was originally 36%
and was later reduced to 28%. More recently, with the improved water
conditions in northern California, the SWRCB asked each water agency to
evaluate and certify its water sufficiency for the next three years. Mr.
Marcantonio indicated that YLWD, after confirming water availability from
MWDOC and OCWD, certified a 0% conservation goal and a 10%
voluntary conservation goal for the District, which was consistent with that
of other water retailers in Orange County. He also noted that through
June, YLWD has achieved a cumulative 35% water conservation level
compared to 2013, and is tracking at 27% conservation level for July.
5.2. GSWC Drought Response, Water Conservation Statute, Rule 14.1,
Schedule 14.1 and Community Outreach Efforts
Mr. Vecchiarelli reported that GSWC had an original SWRCB-mandated
conservation goal of 24% which was later reduced to 17%. As with
YLWD, GSWC certified a 0% conservation goal and is asking customers
for a continuing 17% conservation goal on a voluntary basis.
5.3. City of Placentia Drought Response
Mayor Yamaguchi reported that Placentia is achieving its water
conservation goals. The City is proceeding with replacing turf with new,
drought-tolerant landscaping in medians, near City Hall and in other areas.
Work is being accomplished utilizing City staff.
5.4. State Water Supply Conditions and MWD Allocation
Director Barbre reported that in northern California, water reservoirs are
near full and will be discharging to protect endangered fish. MWDSC is
receiving a greater allocation of State Project Water and is using it to
increase storage in southern California reservoirs by 300,000 to 400,000
Acre Feet (AF). Conditions on the Colorado River continue to be of
concern, with Lake Meade low to the point that it may be in a formal
“shortage” condition next year should the drought continue. Hearings
continue in Sacramento on the proposed “Water Fix” tunnels project. A
decision is anticipated by the end of 2016.
3
5.5. OCWD Groundwater Replenishment Rates and Basin Production
Percentage for FY 2016/17
Mr. Conklin reported that the Replenishment Assessment is $402/AF and
the Basin Production Percentage is 75% for FY 2016/17. The
groundwater basin is at approximately 380,000 AF overdraft. OCWD is
moving forward with the last phase of expansion of the Groundwater
Replenishment System Project, which will increase its production to
approximately 130,000 AF per year. OCWD continues to investigate the
feasibility of its participation in the Poseidon Ocean Desalination Project.
5.6. Status of GSWC Capital Projects
Mr. Vecchiarelli reported that GSWC completed construction of its Wilson
Well Project but has not been able to bring it on line for production due to
entrained air or other gas in the water. Staff is investigating the problem
and potential solutions. GSWC is beginning construction of a new pipeline
on South Main Street in Placentia which should be complete in 2-3
months. As part of its long-term Capital Improvement Plan, GWSC is
looking to replace or refurbish the Golden Avenue Reservoir and the
College Reservoir. Mr. Vecchiarelli also noted that GSWC had recently
completed an update to its Urban Water Management Plan.
5.7. Schedule Date and Time for Next Meeting
The next YLWD/City of Placentia/GSWC Interagency Committee meeting
will be in approximately two months on a date yet to be determined.
5.8. Future Agenda Items
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:00 p.m.
SC
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: August 25, 2016
Subject:Meetings from August 26, 2016 - September 30, 2016
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Event Date Attendance by:
August 2016
UWI Annual Conference Fri, Aug 26 Kiley
Citizens Advisory Committee Meeting Mon, Aug 29 Melton
September 2016
District Offices Closed Mon, Sep 5
Yorba Linda City Council Tue, Sep 6 Beverage
MWDOC Wed, Sep 7 Melton
OCSD Operations Committee Wed, Sep 7 Kiley/Beverage
OCWD Wed, Sep 7 Collett
Board of Directors Regular Meeting Thu, Sep 8
WACO Fri, Sep 9 Hawkins/Kiley
LAFCO Wed, Sep 14 Beverage (As Needed)
Yorba Linda Planning Commission Wed, Sep 14 Melton
Yorba Linda City Council Tue, Sep 20 Collett
MWDOC Wed, Sep 21 Melton
OCWD Wed, Sep 21 Kiley
Board of Directors Regular Meeting Thu, Sep 22
Citizens Advisory Committee Meeting Mon, Sep 26 Melton
Interagency Committee Meeting with MWDOC and OCWD Tue, Sep 27 Collett/Melton
OCSD Wed, Sep 28 Kiley/Beverage
Yorba Linda Planning Commission Wed, Sep 28 Hawkins
ISDOC Thu, Sep 29 Hawkins/Kiley
6:00PM
6:30PM
11:30AM
6:30PM
8:30AM
5:30PM
8:30AM
8:30AM
4:00PM
5:00PM
5:30PM
8:30AM
7:30AM
8:00AM
6:30PM
8:30AM
7:00AM
6:30PM
8:30AM
Board of Directors Activity Calendar
Time
8:00AM
8/18/2016 9:46:43 AM