HomeMy WebLinkAbout2017-01-24 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, January 24, 2017, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
J. Wayne Miller, President
Al Nederhood, Vice President
Andrew J. Hall, Director
Phil Hawkins, Director
Brooke Jones, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting held November 21, 2016
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,759,251.47.
7.3. Professional Services Agreement with Liebert Cassidy Whitmore for Legal Services
Recommendation: That the Board of Directors approve the proposed rates for legal
services provided by Liebert Cassidy Whitmore.
7.4. Request to File Notice of Completion for 2015 Waterline Replacement Project
Recommendation: That the Board of Directors authorize staff to file the Notice of
Completion for construction of the 2015 Waterline Replacement Project, Job No.
J2014-12.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Support of California Eco Restore and California Water Fix
Recommendation: That the Board of Directors approve Resolution No. 17-01 in
Support of the California Eco Restore and California Water Fix Preferred Alternative
(No. 4A).
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. Status of Recruitment Process for Ad Hoc Citizens Advisory Committee
9.2. Board of Directors' Compensation and Benefits
9.3. Budget to Actual Reports for the Month Ending December 31, 2016
9.4. Cash and Investment Report for Period Ending December 31, 2016
9.5. Scheduling Future Budget and HR Workshop Meetings
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)
· Next meeting scheduled March 23, 2017 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)
· Next meeting scheduled March 13, 2017 at 4:00 p.m. at YL City Hall.
11.3. Interagency Committee with City of Placentia and Golden State Water Company
(Miller/Nederhood)
· Next meeting yet to be scheduled.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL City Council - January 17, 2017 (Nederhood)
12.2. MWDOC Board - January 18, 2017 (Nederhood)
12.3. OCWD Board - January 18, 2017 (Jones)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from January 25, 2017 - March 31, 2017
14. ADJOURNMENT
14.1. A Board of Directors Workshop Meeting has been scheduled Tuesday, January 31,
2017 at 4:00 p.m. The next Regular Board of Directors Meeting will be held
Tuesday, February 14, 2017 at 5:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: January 24, 2017
Subject:Minutes of the Board of Directors Regular Meeting held November 21, 2016
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2016-11-21_-_Minutes_-_BOD.doc Minutes Minutes
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 1
2016-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Monday, November 21, 2016, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The November 21, 2016 Regular Meeting of the Yorba Linda Water District
Board of Directors was called to order by President Collett at 8:31 a.m. The
meeting was held in the Board Room at the District’s Administration Building
located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Vice President Beverage led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Mike Beverage, Vice President Steve Conklin, Engineering Manager
Phil Hawkins, Director Gina Knight, HR/Risk and Safety Manager
Bob Kiley, Director Delia Lugo, Finance Manager
Gary Melton, Director Damon Micalizzi, Public Information Manager
Art Vega, Information Technology Manager
Annie Alexander, Executive Secretary
Cindy Botts, Water Consv Sup/Mgmt Analyst
Cat Erbacher, Water Conservation Rep
Javier Martinez, Water Production Supt
Laurie McAllaster, Records Mgmt Admin
Kelly McCann, Senior Accountant
Ken Mendum, Water Maintenance Supt
Malissa Muttaraid, Public Affairs Representative
Rachel Padilla, Customer Service Supervisor
ALSO PRESENT
Andrew Gagen, Partner, Kidman Law LLP
Gene Hernandez, Councilmember, City of Yorba Linda
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 2
5. INTRODUCTIONS AND PRESENTATIONS
5.1. MWDSC/MWDOC Director’s Report
None.
6. PUBLIC COMMENTS
Mr. John Farley, resident, commented on when the new Directors would take
office, his personal water conservation efforts, the water rate increase, the price
increase of the EpiPen, and the District’s reserves.
Mr. Jon Hansen, resident, commented on the impact of the water rate increase
on low-income customers, the District’s annual financial statements, and a
meeting he’d participated in with another resident and District representatives.
He also commented on the recent election and the proposed amendment to the
General Manager’s employment contract.
Ms. Linda Patterson, resident, commented on her personal salary, the proposed
amendment to the General Manager’s employment agreement, and the recent
election.
Ms. Debbie Cozort, resident, suggested that consideration of the proposed
amendment to the General Manager’s employment agreement be deferred to the
new Board. She also commented on the water rate increase and the District’s
financial statements.
Dr. Jeff Decker, resident, commented on the timing of the proposed amendment
to the General Manager’s employment agreement, previous meetings he’d
attended with representatives of the District and City Council, the water rate
increase, and the recent election.
Ms. Celia Pilkington, resident, commented on her mothers work in the community
and the impact of the water rate increase on low-income residents.
Ms. Eileen Oldenburg, resident, wished everyone a happy Thanksgiving and
thanked the Board for their years of service. She also commented on an article
in the Yorba Linda Star regarding the General Manger’s salary, her personal
income as a retiree, and the impact of the water rate increase on residents with
fixed incomes.
Mr. Tony Osburn, resident, thanked the Board for their service and suggested
that the proposed amendments to the General Manager’s employment
agreement be reconsidered.
Ms. Judy DesJardin, resident, suggested that previously collected administrative
penalties be refunded.
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 3
Mr. Greg Schultz, resident, read a letter on his wife’s behalf regarding the
District’s response to the drought and associated state regulations and the
community’s response to the water rate increase.
7. CONSENT CALENDAR
Director Beverage made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Motion carried 5-0.
7.1. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,314,849.30.
7.2. Budget to Actual Statements for the Month Ending October 31, 2016
Recommendation: That the Board of Directors receive and file the Budget
to Actual Statements for the Month Ending October 31, 2016.
7.3. Cash and Investment Report for Month Ending October 31, 2016
Recommendation: That the Board of Directors receive and file the
Investment Reports for the Month Ending October 31, 2016.
7.4. Unaudited Financial Statements for 1st Quarter of FY 2016/17
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements and the Debt Service Ratio Calculation
for the Period Ending September 30, 2016.
7.5. Award of Paving Repair Work
Recommendation: That the Board of Directors authorize the General
Manager to approve a Purchase Order to Sanders Paving in the amount
of $27,800.15 for Permanent Asphalt Repair at various locations
throughout the District.
7.6. Change Order No. 3 for 2015 Waterline Replacement Project
Recommendation: That the Board of Directors approve Change Order
No. 3 in the amount of $17,312.34 and no additional calendar days to GCI
Construction, Inc. for construction of the 2015 Waterline Replacement
Project, Job No. J2014-12.
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 4
8. ACTION CALENDAR
8.1. Second Amendment to Employment Agreement for Position of General Manager
Mrs. Knight explained that the Board had previously authorized the Board
President to negotiate the General Manager’s (GM) salary and benefits
which would then be presented at a future meeting for consideration. As a
result of the Board’s evaluation of the GM’s work performance, and in the
interest of maintaining the employment relationship, it was proposed that
the GM’s annual salary be increased to $216,900 effective September 2,
2016. It was also proposed that the following benefits be amended with
the same effective date: term of employment extended to September 1,
2020; 3% deferred compensation match; vacation accrual increase to
6.154 hours per pay period; and a 6-month severance. She noted that the
proposed salary was still below the median for comparable water
agencies.
President Collett explained that the Board was responsible for reviewing
the GM’s performance on a periodic basis. The most recent review
process began on September 2, 2016, however completion was delayed
due to the declining health and unfortunate loss of two of President
Collett’s family members. President Collett noted that it would be difficult
for the new Board to evaluate the GM’s past performance and that the
proposed salary was still the fourth lowest amongst comparative agencies.
Mr. Brooke Jones, Director-Elect, commented on the proposed extension
of the term of the GM's agreement and suggested that consideration of
this matter be deferred within a few months of the current contract’s
expiration. He also suggested that the current Board educate the public
and new Board members on the GM’s merits and accomplishments.
President Collett clarified that the GM’s salary was last adjusted in March
2015.
Mr. Kent Ebinger, resident, commented on the role of the District’s
ratepayers and suggested that the GM’s contract be extended for one
year rather than three.
Mrs. Susan Decker, resident, extended her sympathy to President Collett
for his loss and commented on the proposed terms of the GM’s
employment agreement. She also suggested that the District implement
additional cost saving measures.
Mr. Dick Paquette, resident, commented on his personal work experience
and the proposed terms of the GM’s contract. He suggested that this
matter be deferred for a few weeks until after the new Board members
took office.
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 5
An unknown resident commented on the proposed increase in the GM’s
salary, the water rate increase, recent election, and the District’s relations
with the community.
Mr. Rob Simpson, resident, commented on the proposed terms of the
GM’s employment agreement and the salaries utilized in the comparative
survey.
Mr. Al Nederhood, Director-Elect, offered his condolences to President
Collett and suggested that due to the unusual circumstances,
consideration of this matter be deferred. He also commented on
MWDOC’s benefit package for its GM and other management employees,
and language in YLWD’s Board’s Policies and Procedures Manual related
to the establishment of goals, objectives and measurement criteria for the
GM’s performance.
Dr. Wayne Miller, Director-Elect, extended his sympathy to President
Collett and commented on the process, timing and proposed terms of the
GM’s employment agreement. He also suggested that consideration of
this matter be deferred to the new Board.
Mrs. Cristy Parker, resident, commented on the importance of
transparency, the staff report related to this matter, costs associated with
public records requests, and the proposed terms of the GM’s contract.
Director Hawkins suggested that the Board consider voting on the
proposed extension of the GM’s employment agreement and salary
increase separately.
Director Kiley commented on the amount of time it took to recruit the
current GM and Mr. Marcantonio’s efforts related to the State’s emergency
water conservation regulations. He also commented on the tenor of the
recent election and threats made against District staff.
Director Melton agreed with Director Hawkins’ suggestion.
Vice President Beverage asked for clarification regarding Director
Hawkins’ suggestion. Director Hawkins explained he was proposing that
the Board consider adjusting the GM’s salary separately from the other
terms in the proposed employment agreement.
Directors Beverage and Collett then commented on the performance
evaluation process for the GM.
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 6
Director Hawkins made a motion, seconded by Director Beverage, to
consider adjusting the General Manager’s salary based on his past
performance separately from the other terms in the proposed employment
agreement.
President Collett repeated the motion for the audience.
Motion carried 5-0.
Director Hawkins commented on the salary survey and Mr. Marcantonio’s
past performance.
President Collett commented on the length of time it took to fill the GM’s
position, the difficulties the Board experienced during the recruitment
process due to the lower salary range, and Mr. Marcantonio’s past
performance.
Director Hawkins made a motion, seconded by Director Beverage, to
increase the General Manager’s annual salary to $216,900 effective
September 2, 2016. Motion carried 4-1 with Director Melton voting No.
Director Hawkins suggested that consideration of the other terms in the
proposed employment agreement be deferred to the new Board.
Vice President Beverage suggested that the length of the GM’s
employment agreement be extended for one year as it was set to expire in
September 2017 and that consideration of all other terms be deferred to
the new Board.
Director Hawkins stated that he thought the new Board would be able to
begin working on consideration of the remaining terms in the proposed
employment agreement right away and that extending the length of the
contract might not be necessary at this time.
Directors Melton and Collett agreed with Director Hawkins’ statement.
Director Hawkins made a motion, seconded by Director Beverage, to defer
consideration of the remaining terms in the proposed employment
agreement to the new Board.
President Collet repeated the motion and clarified that the remaining terms
to be considered were: extending the length of the employment
agreement; a 3% deferred compensation match; an increase in vacation
accrual; and a 6-month severance.
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 7
Director Hawkins stated that essentially the terms of the existing contract
would remain the same with the exception of the approved salary
increase.
Motion carried 4-1 with Director Collett voting No.
President Collett declared a recess at 9:31 a.m.
The meeting was reconvened at 9:41 a.m.
8.2. Revised Budgeted Positions for the Remainder of FY 2016/17
Mrs. Knight explained that the Human Resources Department had
received requests from multiple managers to reclassify specific positions
so they were more reflective of their present duties. Following an internal
assessment, staff is proposing to reclassify the present job titles for the
Public Information Manager and Executive Secretary be changed to
Communications Manager and Executive Assistant respectively.
Additionally, staff is proposing that the present job title for the vacant
position of SCADA Administrator be revised to Chief Water Systems
Operator with a new salary range of 29 instead of 30 (representing a 5%
decrease). She noted that there was no financial impact associated with
reclassifying the first two positions and responded to questions from the
Board.
Director Beverage made a motion, seconded by Director Hawkins, to
adopt Resolution No. 16-20 Approving the Revised Budgeted Positions for
the Remainder of Fiscal Year 2016/17 and Rescinding Resolution No. 16-
04. Motion carried 5-0 on a Roll Call vote.
8.3. Employee Travel Expense Reimbursement Policy
Mrs. Lugo explained that following review of the Board of Directors’
Policies and Procedures Manual in July 2016, the Board determined to
adopt some minor revisions to the travel expense reimbursement section
in order to enhance clarification and cover certain topics such as the
process for reimbursement of miscellaneous gratuities. As no one
employee class is to receive a greater benefit than the other, staff has
updated the Employee Travel Expense Reimbursement Policy to mirror
the Board of Directors. In addition to being reviewed by legal counsel, the
revised police has been reviewed and approved by the Yorba Linda Water
District Employee Association Board as part of the meet and confer
process. Mrs. Lugo provided a brief overview of the proposed revisions
related to meal reimbursement, lodging, and transportation. She also
responded to questions from the Board regarding meal reimbursement
amounts.
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 8
Director Beverage made a motion, seconded by Director Hawkins, to
adopt Resolution No. 16-21 Setting Forth an Employee Travel Expense
Reimbursement Policy and Rescinding Resolution No. 12-04. Motion
carried 5-0 on a Roll Call vote.
9. DISCUSSION ITEMS
9.1. Status of Advanced Refunding of 2008 Certificates of Participation
Mrs. Lugo explained that in January 2016 the Board was presented with
an opportunity to refinance the District’s 2008 Certificates of Participation
(COPs). Due to events occurring over the past year, the Board was
advised on two separate occasions to defer this action. As there has been
a recent change in the members of the Board, the District’s Bond Counsel
and Financial Advisors are recommending that this process be postponed
once again. Arrangements are being made to provide a presentation at
the regular meeting scheduled December 22, 2016 so the new Board has
an opportunity to consider reaffirming moving forward with the refinancing
process. The projected annual cash flow savings in January 2016 was
$322K. This amount has since been reduced to $244K due to current
market conditions. Total cash flow savings was originally projected to be
$7.4M for the remaining 21 years of the bond which is now estimated to
be $5.1M.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
President Collett thanked District staff for their work during his tenure,
particularly during the recent drought.
10.2. Directors' Reports
Director Melton commented on the current Board’s efforts over the years.
Director Hawkins stated that it had been a pleasure to serve with the other
members of the Board.
Director Kiley thanked District staff and the General Manager for their
efforts and commented on the difficulties experienced during the last year.
Vice President Beverage commented on his lengthy service in the
community both at the District and the City of Yorba Linda. He also
thanked staff for their dedication and commended Mr. Marcantonio for his
work during the recent drought.
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 9
10.3. General Manager's Report
Mr. Marcantonio thanked the Board for their comments and service to the
community. He then asked each of the managers (or their designee) to
report on activities with then their respective departments.
Mr. Conklin thanked the Board for their service and commented on the
various challenges the District experienced over the past several years.
He then reported on the status of various construction projects and
responded to questions from the Board on the Fairmont Booster Pump
Station Project.
Mrs. Lugo thanked the Board for their leadership and commented on the
challenges with shifting the District’s business model. She also welcomed
the new Board members and wished everyone a happy Thanksgiving.
Mrs. Lugo then reported on staff’s planned attendance at seminars
regarding new federal/state tax law and GASB rulings. Staff is also
working with IT to potentially upgrade the District’s financial system and
preparing an RFP for audit services.
Mr. Mendum thanked the Board for their service and commended Mr.
Marcantonio for his leadership. He then provided an overview of staff’s
preventative maintenance and leak detection/repair activities during the
calendar year and responded to related questions from the Board.
Mr. Vega thanked for the Board for their service to the community. He
wished everyone a happy Thanksgiving and stated that he was looking
forward to working with the new Board. Mr. Vega then reported on staff’s
mitigation efforts related to an issue with the District’s main phone line and
the number of blocked threats during the previous and current month.
Mr. Micalizzi stated that it was an honor to work with the Board and
thanked them for their leadership. He commented on various challenges
facing the District and Mr. Marcantonio’s efforts to address them. He also
reported on recent activities of the State Water Resources Control Board,
(SWRCB) and the status of Proposition 53.
Mrs. Knight thanked the Board for their service and leadership and wished
everyone a happy Thanksgiving.
Mr. Marcantonio reported that he’d been invited to participate in a focus
group organized by the Public Policy Institute of California (PPIC) to
interpret data collected in a survey of water agencies throughout the state.
The survey was conducted at the request of the Governor and focused on
urban drought response. It was apparent that all water agencies,
regardless of their assigned conservation mandate, had been impacted by
the drought emergency regulations. Those agencies with higher
conservation percentages experienced severe financial consequences
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 10
and backlash from the public. Agencies in southern California were
required to implement water rationing practices even though their
communities had made significant investments in water infrastructure and
storage. The Governor’s drought emergency declaration is scheduled to
expire in January unless it is extended and SWRCB is in the process of
developing permanent conservation regulations. Mr. Marcantonio then
wished everyone a happy Thanksgiving.
10.4. General Counsel’s Report
Mr. Gagen noted that there was a need for Closed Session.
10.5. Future Agenda Items and Staff Tasks
None.
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Collett / Melton)
Meeting scheduled November 22, 2016 at 4:00 p.m. was cancelled.
Next meeting is scheduled January 24, 2017 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Collett / Beverage)
Meeting scheduled November 22, 2016 at 9:00 a.m. was cancelled.
Next meeting is yet to be scheduled.
11.3. Interagency Committee with City of Placentia and Golden State Water Company
(Collett / Kiley)
Next meeting is yet to be scheduled.
11.4. Citizens Advisory Committee
(Melton)
Meetings scheduled November 28, 2016 and December 26, 2016
were cancelled.
Next meeting is scheduled January 23, 2017 at 8:30 a.m.
Minutes of the YLWD Board of Directors Regular Meeting Held November 21, 2016 at 8:30 a.m. 11
12. INTERGOVERNMENTAL MEETINGS
The Directors reported on their attendance at the following meetings.
12.1. YL City Council – November 15, 2016 (Beverage)
12.2. MWDOC Board – November 16, 2016 (Melton)
12.3. OCWD Board – November 16, 2016 (Kiley)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from November 22, 2016 – December 31, 2016
The Board reviewed the activity calendar and made no changes.
14. CLOSED SESSION
The meeting was adjourned to Closed Session at 10:23 a.m. All Directors in
attendance were present. Also present were Mrs. Knight and Messrs. Gagen,
Marcantonio and Micalizzi.
14.1. Conference with Legal Counsel – Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the
California Government Code
Name of Case: Julie Lonsdale vs. Yorba Linda Water District (OC
Superior Court – Case No. 00808246)
14.2. Conference with Legal Counsel – Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the
California Government Code
Name of Case: Irvine Ranch Water District vs. Orange County Water
District (OC Superior Court – Case No. 00858584)
The Board reconvened in Open Session at 10:48 a.m. No action was taken
during Closed Session that was required to be reported under the Brown Act.
15. ADJOURNMENT
15.1. The meeting was adjourned at 10:49 a.m. The next Regular Board of
Directors Meeting will be held Thursday, December 8, 2016 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: January 24, 2017 Budgeted:Yes
To:Board of Directors Cost Estimate:$1,759,251.47
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when they
have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,759,251.47.
DISCUSSION:
The major items on this disbursement list are as follows: A wire of $328.68 to So. California Edison for
December 2016 electricity charges at multiple locations; a wire of $467,282.52 to MWDOC for November
2016 water purchases; a wire of $55,808.76 to So. California Gas Co. for December 2016 gas charges at
multiple locations; a check of $120,090.47 to ACWA/JPIA for February 2017 medical & dental premium; a
check of $49,164.72 to GCI Construction Inc. for waterline replacement final progress payment #06; a
check of $387,953.40 to Pacific Hydrotech Corporation for Fairmont pump station upgrade progress
payment #01; and a check of $215,992.95 to TBU Inc. for Richfield Rd water main plant progress payment
#02. The balance of $204,400.46 is routine invoices.
The Accounts Payable check register total is $1,501,021.96; Payroll No. 01 total is $258,229.51; and the
disbursements of this agenda report are $1,759,251.47. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
17-CS_0124.pdf CAP SHEET Backup Material
17_CC_0124.pdf CREDIT CARD SUMMARY Backup Material
CkReg012417.pdf CHECK REGISTER Backup Material
January 24, 2017
CHECK NUMBERS & WIRES:
Computer Checks 68985—69062 $ 977,602.00
____________
$ 977,602.00
WIRES:
W 011117 So. California Edison $ 328.68
W011317 MWDOC $ 467,282.52
W 011717 So. California Gas Co. $ 55,808.76
____________ $ 523,419.96
TOTAL OF CHECKS & WIRES $1,501,021.96
PAYROLL NO. 01:
Direct Deposits $ 163,051.08
Third Party Checks 6584—6591 $ 49,309.10
Payroll Taxes $ 45,869.33
$ 258,229.51
TOTAL OF PAYROLL $258,229.51
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $1,759,251.47
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JANUARY 24, 2017
==================================================================.
Date Vendor Name Amount Description
12/21/2016 Grainger 357.70 Light bulbs for YLWD buildings
12/26/2016 GM Parts Center 38.54 Vehicle maintenance - Unit 208
12/26/2016 Alliance Safety Council 135.00 COSS Renewal - Arnado, B
12/26/2016 Orchard Supply Hardware 18.35 Garden Hose
12/26/2016 Verizon Wireless 5,910.74 Verizon Wireless for October and November 2016
12/27/2016 Orchard Supply Hardware 10.21 Hardware supplies
12/27/2016 Orvac Electronics 113.18 Electrical supplies
12/27/2016 CSDA 400.00 Registration for SDLA Conference - Dir. Nederhood
12/27/2016 Placentia Disposal 519.00 (2) front loads - Richfield Rd
12/28/2016 Loma Vista Nursery 69.12 SOD for landscape repair
12/28/2016 Loma Vista Nursery 129.60 Landscape material for repairs
12/28/2016 United Water 192.41 Parts for pipeline repair
12/28/2016 CSDA 600.00 Registration for SDLA Conference - Dir. Jones
12/28/2016 Technology Surplus Depot 3,884.36 MXU 520R-TC-TC meters
12/28/2016 Technology Surplus Depot 621.58 MXU 520R-TC-TC meters
12/29/2016 Schorr Metals 28.09 Material - 10' aluminum tube
12/29/2016 Home Depot 339.18 Tools & equipment
1/3/2017 Home Depot 52.70 Tools for valve truck
1/3/2017 Pollard Water 676.91 (3) containers of dechlorination tablets
1/4/2017 Home Depot 116.17 Building repair parts
1/4/2017 OC ARMA 70.00 Training - Knight, G & Millen, M
1/5/2017 Snap-On Tools 820.30 Tools & equipment
1/5/2017 CSDA 400.00 Registration for SDLA Conference - President Miller
1/9/2017 Orchard Supply Hardware 15.07 Warehouse supplies
1/9/2017 City of Anaheim 4,170.00 J2014-23 - Deposit for inspection & administrative fees (Richfield Rd Water main)
1/10/2017 Orchard Supply Hardware 24.83 Leak crew - landscape supplies
19,713.04
Cal Card Credit Card
U S Bank
12/21/16 - 01/10/17
Check No.Date Vendor Name Amount Description
69012 01/24/2017 A & Y Asphalt Contractors Inc.22,777.00 ASPHALT PAVING - MULTIPLE LOCATIONS
69005 01/24/2017 ACWA/JPIA 120,090.47 MEDICAL & DENTAL PREMIUM - FEBRUARY 2017
69006 01/24/2017 ACWA/JPIA 35,707.00 4TH QTR 2016 WORKERS COMPENSATION DUES
68990 01/24/2017 ADELIA OLIVER 65.24 CUSTOMER REFUND
69007 01/24/2017 Aljon Graphics, Inc 554.04 OFFICE EXPENSE - YLWD ENVELOPES
69008 01/24/2017 Aqua-Metric Sales Co.4,290.36 WAREHOUSE STOCK - OMNI METER
69009 01/24/2017 Aquatic Inspections 11,250.00 RESERVOIR INSPECTIONS - MULTIPLE LOCATIONS
69010 01/24/2017 Aramark 759.34 UNIFORM SERVICES
69018 01/24/2017 ARC 20.00 PW DOC/BID MANAGEMENT
69011 01/24/2017 AWWA - CA-NV Section 770.00 BACKFLOW COURSE - MALDONADO
69013 01/24/2017 CalCard US Bank 19,713.04 CREDIT CARD TRANSACTIONS FOR DECEMBER 2016 & JANUARY 2017
69014 01/24/2017 California United Bank 20,418.60 2010-11B - FAIRMONT PUMP STATION UPGRADE - RETENTION #01
69015 01/24/2017 CDW Government, Inc 525.61 HP LASERJET M477FNW
69016 01/24/2017 City Of Placentia 4,899.33 SEWER FEES - DECEMBER 2016
69017 01/24/2017 Cogsdale Services Corporation 5,000.00 MICROSOFT GP & CSM UPGRADE - 2016
69045 01/24/2017 County of Orange 45.57 LANDFILL FEES
69019 01/24/2017 CPR1 LLC 661.20 AED TOTAL SOLUTIONS - MAINTENANCE
69000 01/24/2017 CREATING HOMES 372.31 CUSTOMER REFUND
69020 01/24/2017 Culligan of Santa Ana 2,083.31 EQUIPMENT PE SOFTENER - 01/17
69021 01/24/2017 Dell Marketing L.P.1,696.00 SERVER PRO SUPPORT & ON-SITE SERVICE
69022 01/24/2017 DLT Solutions, LLC.538.51 SOFTWARE LICENSE RENEWAL
69023 01/24/2017 Eisel Enterprises, Inc.79.92 J16-03 - METER BOX, LID & COVERS
69024 01/24/2017 Enthalpy Analytical, Inc.2,510.60 WATER QUALITY - DECEMBER 2016
69026 01/24/2017 EyeMed 2,694.93 EYE MED - JANUARY 2016
69025 01/24/2017 Fairway Ford Sales, Inc.135.33 VEHICLE MAINTENANCE - UNIT #175 & 186
69027 01/24/2017 Flex Advantage 108.00 FLEX ADVANTAGE - DECEMBER 2016
69028 01/24/2017 GCI Construction Inc.49,164.72 J14-12 - '15 WATER PIPELINE REPLACEMENT - PROGRESS PAYMENT 06 - FINAL
68997 01/24/2017 GMC ENGINEERING, INC.920.00 CUSTOMER REFUND
68993 01/24/2017 GREENVIEW VISTA LLC 417.23 CUSTOMER REFUND
69029 01/24/2017 Harrington Industrial 335.86 CL2 REPLACEMENT PARTS
68998 01/24/2017 HUAJUN YAO 383.73 CUSTOMER REFUND
69030 01/24/2017 Infosend Inc.4,369.43 POSTAGE BILLING/CUSTOMER BILLING - MONTHLY FEE
69031 01/24/2017 Jackson's Auto Supply - Napa 296.38 VEHICLE MAINTENANCE - #175
68999 01/24/2017 JARIEL GARCIA 37.49 CUSTOMER REFUND
69032 01/24/2017 John Decriscio 90.00 CERTIFICATE REIMBURSEMENT - WATER TREATMENT OPERATOR GRADE 3
68994 01/24/2017 KERRY NELIGAN 58.99 CUSTOMER REFUND
69033 01/24/2017 Kidman Law 15,600.00 LEGAL SERVICES - DECEMBER 16
69034 01/24/2017 Liebert Cassidy Whitmore 4,140.50 EMPLOYEMENT RELATIONS CONSORTIUM MEMBERSHIP
69035 01/24/2017 LPR-Laser Printer Repair Co 429.99 HP T7100 - PRINTER MAINTENANCE
69036 01/24/2017 Managed Health Network 168.75 EAP - JANUARY 2017
68987 01/24/2017 MARIA OJEDA 81.13 CUSTOMER REFUND
69037 01/24/2017 Marina Landscape, Inc 4,114.68 MONTHLY LANDSCAPE MAINTENANCE - DECEMBER 16
69038 01/24/2017 Mc Fadden-Dale Hardware 217.60 HARDWARE SUPPLIES
68988 01/24/2017 MICHAEL ZINN 9.08 CUSTOMER REFUND
68986 01/24/2017 MONICA ESPEJO 272.25 CUSTOMER REFUND
W011317 01/13/2017 Municipal Water District 467,282.52 IMPORT WATER DELIVERIES - NOVEMBER 16
69039 01/24/2017 Muzak LLC 85.63 CUSTOMER MESSAGE/PHONE SERVICE - JANUARY 2017
68989 01/24/2017 MYRA HERRERA 64.36 CUSTOMER REFUND
68995 01/24/2017 NATALIE COOKE 40.34 CUSTOMER REFUND
69040 01/24/2017 NatPay Online Business Solutions 23.85 DOCULIVERY - DECEMBER 2016
69041 01/24/2017 Nickey Kard Lock Inc 4,044.44 FUEL - 12/16/17 - 12/31/17
69042 01/24/2017 Nu-Line Technologies, LLC 11,222.00 SEWER LINE REPAIRS - 63 LINEAR FEET
68996 01/24/2017 OC FURNITURE 361.08 CUSTOMER REFUND
69043 01/24/2017 Occu-Med, Ltd.135.50 EMPLOYMENT PHYSICAL - ERBACHER
69044 01/24/2017 Office Solutions 614.12 OFFICE SUPPLIES
69047 01/24/2017 P.T.I. Sand & Gravel, Inc.1,684.56 ROAD MATERIAL - COLD MIX & +30 FILL SAND
69046 01/24/2017 Pacific Hydrotech Corporation 387,953.40 J2010-11B - FAIRMONT BPS UPGRADE - PROGRESS PAYMENT #01
69051 01/24/2017 Rachel Padilla/Petty Cash 183.87 PETTY CASH - O010917
69001 01/24/2017 SALLY CHOI 65.73 CUSTOMER REFUND
Yorba Linda Water District
Check Register
For Checks Dated: 01/13/2016 thru 01/24/2017
69048 01/24/2017 Sanders Paving, Inc.3,656.63 CONCRETE REPAIR - 23231 LA PALMA
W011117 01/11/2017 So. California Edison 328.68 ELECTRICITY CHARGES - MULTIPLE LOCATIONS - DECEMBER 2016
69049 01/24/2017 Solarwinds Inc.696.00 ANNUAL RENEWAL - PM250
W011717 01/17/2017 Southern Calif Gas Co.55,808.76 GAS CHARGES - MULTIPLE LOCATIONS - DECEMBER 2016
69050 01/24/2017 Spinitar 2,582.79 ASSISTED LISTENING SYSTEM
69053 01/24/2017 St.Jude Hospital Yorba Linda 35.00 EXAM - DMV PHYSICAL
69052 01/24/2017 Step Saver Inc 610.89 COARSE SALT
69054 01/24/2017 Sunrise Medical Group 70.00 POST EMPLOYMENT PHYSICAL - DIAZ, J
69055 01/24/2017 Sunstate Equipment Co 69.12 HARDWARE SUPPLIES
69056 01/24/2017 TBU Inc 215,992.95 J14-23 - RICHFIELD WATER MAIN PLANT - PROGRESS PAYMENT #02
69057 01/24/2017 Time Warner Cable 175.13 BASIC CABLE - MIRALOMA
69058 01/24/2017 Titan Water Technology Inc 295.00 SERVICE HOT/COLD LOOP SYSTEM - ADMIN BUILDING
68985 01/24/2017 TOLL BROTHERS INC 75.00 CUSTOMER REFUND
68992 01/24/2017 TOMMY LE 53.49 CUSTOMER REFUND
69059 01/24/2017 Underground Service Alert 199.50 DIGALERT - DECEMBER 2016
69060 01/24/2017 United Industries 125.31 CLEANING PAINTING SUPPLIES
69061 01/24/2017 United Water Works, Inc.6,171.21 WAREHOUSE STOCK
68991 01/24/2017 VAN W SPINNEY 18.07 CUSTOMER REFUND
69062 01/24/2017 Wayne Miller 792.00 REIMBURSEMENT - TABLET/PC
69004 01/24/2017 WEI VIA ROMA LLC 400.31 CUSTOMER REFUND
69002 01/24/2017 WINSTON R COVINGTON 194.37 CUSTOMER REFUND
69003 01/24/2017 YONGHWA LIM 36.83 CUSTOMER REFUND
1,501,021.96
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: January 24, 2017 Budgeted:Yes
Total Budget:$90,000
To:Board of Directors
Funding Source:Operating Funds
From:Marc Marcantonio, General
Manager
Account No:1-7010-0780-00
Presented By:Gina Knight, HR/Risk and Safety
Manager
Dept:Human
Resources/Risk
Management
Reviewed by Legal:N/A
Prepared By:Amelia Cloonan, Human
Resources Analyst
Subject:Professional Services Agreement with Liebert Cassidy Whitmore for Legal
Services
SUMMARY:
The District uses the law firm of Liebert Cassidy Whitmore (LCW) for representation in employment
related matters. The law firm consists of 87 attorneys in four separate offices. Effective January 1,
2017, LCW's professional services rates increased in order to continue to provide the District with the
very best in public sector counsel.
STAFF RECOMMENDATION:
That the Board of Directors approve the proposed rates for legal services provided by Liebert Cassidy
Whitmore.
DISCUSSION:
The District received correspondence from Liebert Cassidy Whitmore informing staff that the law firm
will raise their rates effective January 1, 2017. LCW has not increased its rates since July 1, 2014.
The Liebert Cassidy Whitmore firm specializes in the representation of management in public sector
and employment law issues. Since 2007, the District has contracted with Liebert Cassidy Whitmore
for labor negotiations and employment law representation.
The rate increase is due to the rising costs of doing business and engaging exceptional counsel. A
schedule of the proposed rates is attached for review along with a copy of the current rates.
ATTACHMENTS:
Name:Description:Type:
LCW_Fee_Schedule.pdf Backup Material Backup Material
LIEBERT CASSIDY WHITMORE
FEE SCHED ULE
(EFFECTIVE JANUARY],2017)
HOURLY RATES
Partners $350.00
Senior Counsel $305.00
Associates $200.00 - $285.00
Labor Relations/Human Resources Consultant $195.00
Paraprofessionals& Litigation Support $75.00 - $160.00
LIEBERT CASSIDY WHITMORE
FEE SCHEDULE
(EFFECTIVE JULY 1,2014)
HOURLY RATES
Partners $325.00
Of Counsel $285.00
Associates $190.00 - $265.00
Paraprofessionals & Litigation Support $75.00 - $150.00
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: January 24, 2017 Budgeted:Yes
Total Budget:$1.2M
To:Board of Directors Cost Estimate:$760,726
Funding Source:All Water Funds
From:Marc Marcantonio, General
Manager
Account No:101-2700
Job No:J2014-12
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Reviewed by Legal:No
Prepared By:Bryan Hong, Water Quality
Engineer
CEQA Compliance:Exempt
Subject:Request to File Notice of Completion for 2015 Waterline Replacement Project
SUMMARY:
Construction is complete on the 2015 Waterline Replacement Project. Submitted for consideration
is a request for authorization to file the Notice of Completion for the project.
STAFF RECOMMENDATION:
That the Board of Directors authorize staff to file the Notice of Completion for construction of
the 2015 Waterline Replacement Project, Job No. J2014-12.
DISCUSSION:
Construction is complete on the 2015 Waterline Replacement Project. In accordance with the
District's Asset Management Plan, the project replaced approximately 3,400 feet of deteriorating
waterlines in Short Street, Lakehaven Way, Lakeshore Lane, Lemon Drive, Main Street, Olinda
Street, Meadowview Drive, and Woodhaven Drive.
The status of the construction contract with GCI Construction, Inc. is as follows:
The original construction contract was approved by the Board of Directors for $737,700.00
and 210 calendar days.
Change Order No. 1 was approved by the General Manager, in accordance with the District's
Purchasing Policy, which added $3,708.75 to the contract (0.5% of the original contract).
Change Order No. 2 was approved by the General Manager, in accordance with the District's
Purchasing Policy, which added $2,004.69 to the contract (0.3% of the original contract).
Change Order No. 3 was approved by the Board of Directors, which added $17,312.34 to the
contract (2.3% of the original contract).
The revised construction contract amount is $760,725.78 and 210 calendar days.
All work has been completed in accordance with the contract documents and to the satisfaction of
District staff; accordingly, staff requests authorization to file and proceed with recordation of the
Notice of Completion.
PRIOR RELEVANT BOARD ACTION(S):
On February 11, 2016, the Board of Directors awarded a construction contract in the amount of
$737,700.00 to GCI Construction, Inc. for the 2015 Waterline Replacement Project.
On November 21, 2016, the Board of Directors approved Change Order No. 3 for $17,312.34 for the
2015 Waterline Replacement Project.
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: January 24, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Marc Marcantonio, General
Manager
Dept:Communications
Prepared By:Malissa Muttaraid, Public Affairs
Representative
Subject:Support of California Eco Restore and California Water Fix
SUMMARY:
On December 7, 2016, the Municipal Water District of Orange County (MWDOC) Board of Directors
unanimously approved a resolution of support for the proposed California WaterFix project. Staff recommends
the YLWD Board of Directors adopt a support position for the California WaterFix and California Eco Restore
to ensure water supply reliability for the future.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 17-01 in Support of the California Eco Restore and
California Water Fix Preferred Alternative (No. 4A).
DISCUSSION:
On December 7, 2016, Municipal Water District of Orange County (MWDOC) Board unanimously approved a
resolution of support for the proposed California WaterFix project. The California WaterFix would stabilize the
Sacramento-San Joaquin Delta and ensure reliable water supplies for 25 million people. Projections show the
project would create over 1 million jobs and boost the economy by $400 billion.
The California WaterFix includes the construction of three intakes north of the Delta and modification of Clifton
Court forebay that will provide operational pumping flexibility and protect against water supply disruption due
to sea-level rise, earthquakes and flood events. The new intakes will also improve existing environmental
conditions in the Delta.
The California WaterFix is paired with the Eco Restore, which seeks to achieve the State’s co-equal goal of
habitat restoration and reliability of supplies. Eco Restore is initially charged with 30,000 acres of restoration
efforts under an accelerated effort by 2020 to improve the Delta.
Based on these proposed improvements in system conveyance and habitat restoration, staff recommends the
YLWD Board of Directors adopt a support position for the California WaterFix and California Eco Restore to
ensure water supply reliability for the future.
ATTACHMENTS:
Name:Description:Type:
CAWaterFix.pdf Information Paper Backup Material
MWDOC_Newsletter.pdf MWDOC Newsletter Backup Material
Resolution_No__17-01_-_CA_Water_Fix.docx Resolution Resolution
CALIFORNIA WATER FIX
A STATE-OF-THE-ART SOLUTION TO REPAIR AND PROTECT
CALIFORNIA’AGING WATER DELIVERY SYSTEM FROM THE NORTH
STATE WATER PROJECT (SWP)
The State Water Project
(SWP), built and operated
by the California
Department of Water
Resources, is a massive
water delivery system that
provides water to more
than 25 million Californians
and 700,000 acres of
farmland.
SACRAMENTO-SAN JOAQUIN BAY DELTA
The Sacramento-San
Joaquin Bay Delta (Delta)
is the focal point for water
distribution through the
state, serving as the hub
through which water
passes from north to south.
Its complex maze-like
waterways, supported by a
series of man-made levees,
are highly susceptible to
damage from flooding and
earthquakes.
750 SPECIES OF PLANTS AND WILDLIFE
$2 3 MILLION ACRES OF FARMLAND
AT RISK WITH MAJOR DELTA FAILURE 100-year-old levees are prone to failure in a large
earthquake, threatening to disrupt water deliveries
throughout California.
RISING SEA LEVELS
Native fish populations are in decline and many
species are endangered due to current operating
procedures and unnatural river flows caused by
pumping.
ENVIRONMENTAL DECLINE
MAJOR THREATS TO THE DELTA
Sea level rise threatens salt water intrusion and
contamination of fresh water, disrupting water
supplies for weeks, months, or years.
EARTHQUAKES
50%
S
NEARLY OF ORANGE COUNTY’
TOTAL WATER SUPPLY IS IMPORTED
S
WHAT IS THE PROBLEM?
OUTDATED AND UNRELIABLE SYSTEM
COST OF DOING NOTHING IS TOO GREAT
ENVIRONMENTAL DECLINE
The existing system is in need of repair so that it can
withstand the impacts of changing weather patterns and
seismic events.
Aging dirt levees are all that protect most Northern California
water supplies from rising sea levels, intense storms and
floods. If these levees fail, salt water intrusion would
contaminate our fresh water and disrupt water service to 25
million Californians.
Without fixes to our water supply infrastructure, the state’s
environment and economy is at serious risk of water supply
disruption, job loss, higher food & water prices and species
decline
3
California is positioned as the agricultural
powerhouse of the United States – leading
all other states in farm income. A fix to our
water delivery system would save
hundreds of thousands of acres of
farmland, preserve nearly 12,000 farm
jobs, and secure reasonable food prices. 70% Chance of a 6.7+
magnitude earthquake hitting San
Francisco Bay before 2030. An
earthquake of this magnitude could
destroy this valuable source of water.
The California Delta is considered the
most vulnerable location in the state’s
water system.
2
1
BILLION LOCAL ECONOMY
PROPOSED TUNNEL ROUTE
AND INTAKE LOCATIONS
The cost to fix California’s primary water delivery
system is estimated at $14.9 billion – or about $5 a
month for urban water users – and will be paid for by
public water agencies that rely on the supplies. The
California Water Fix will protect economic interests
across the state while generating thousands of jobs.
California Water Fix is a massive construction project that will secure water reliability
for generations. The plan is a state-of-the-art solution to the many threats facing the
Delta, protecting California’s water supply and native fish populations.
TWO FOOT
DIAMETER TUNNELS
40
$BILLIONS
$15 COST OF CONSTRUCTION =
IN ECONOMIC ACTIVITY
DEPENDENT ON DELTA
1000s JOBS CREATED FOR CALIFORNIANS
THE CALIFORNIAN SOLUTION
BILLION
up to 150 feet below ground have been
designed to protect California’s water supplies.
groundwater recharger work better.
periods, guard against water supply disruptions, and
ensure that local water projects like recycling and
The California Water Fix ensures that the millions of
Californians dependent on the Delta will have a
protected water supply.
Fixing our water delivery system will improve the
natural direction of river flows, help native fish species
navigate to and from the ocean during critical migration
State of the art construction techniques,
Without this solution, the
environment will continue to decline,
delta fish species will inevitably
perish, and a major disaster will
spell economic disruption for all of
California.
fish screens, and tunneling innovations
residents.
promise minimal impact on delta
MWDOC Directors Urge Support for Critical Water Project
California WaterFix would supply 25 million people; boost economy by $400 billion
Recognizing the importance of the California WaterFix to Southern California’s water reliability,
Directors of the Municipal Water District of Orange County (MWDOC) on December 5
unanimously approved a resolution of support for the proposed project.
The California WaterFix would stabilize the Sacramento-San Joaquin Delta and ensure reliable
water supplies from Northern California. About half of the water delivered to Orange County
flows through the Delta into the State Water Project (SWP), which carries it south. Water
through the SWP is also critical to filling Southern California’s emergency storage.
“The California WaterFix is critical to ensuring we can continue to reliably serve our customers
with water from north of the Delta,” MWDOC President Wayne Osborne said. “It’s not about
getting more water, it’s about reliability and protecting our investments. It is not a question of
“if;” without decisive action, the Delta will fail.”
About 25 million people – from Orange County to Silicon Valley -- rely on this same vital water
supply. Securing its reliability will protect nearly 1 million jobs statewide, based on a University
of California study. Projections show the project would create 1.1 million jobs and boost the
state economy by $400 billion.
MWDOC is a wholesale water supplier serving 2.2 million people in Orange County. The
agency’s resolution in support of the WaterFix passed 7-0. MWDOC is launching a campaign to
build support for decisive action among Orange County leaders and residents.
The California WaterFix would stabilize water deliveries by constructing tunnels that would
allow water to travel south beneath the Delta, rather than through it. Additionally, the intakes
would move north of the Delta, providing more protection to the Delta Smelt and other fish.
Had the Waterfix been in place the past year, enough additional water would have been
captured to supply 2.5 million families. Regulations and other conditions allowed that water to
flow to the ocean.
The California WaterFix, projected to cost $15 billion, would be paid for by those who receive
the water. Southern California’s share is expected to be approximately 25 percent. In addition
to improving water deliveries, it would also help protect water supplies from an earthquake
that would destroy many of the Delta’s 50-year-old levees.
MWDOC’s Water Reliability Study found the California WaterFix is the single most cost-effective
project to ensure long term water reliability. Without the WaterFix or substantial local projects,
OC would face frequent shortages requiring residents to cut back water use.
Federal and state environmental studies are underway on the WaterFix. While the State Water
Project originally envisioned a conveyance system that would take water around the Delta
instead of through it, the WaterFix faces opposition in Northern California. The California
WaterFix is paired with California EcoRestore, which would stabilize the Delta through
extensive habitat restoration.
For more information about the California WaterFix, see www.californiawaterfix.com
Resolution No. 17-01 In Support of the California Eco Restore and WaterFix Preferred Alternative 1
RESOLUTION NO. 17-01
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
IN SUPPORT OF THE CALIFORNIA ECO RESTORE AND
CALIFORNIA WATERFIX PREFERRED ALTERNATIVE (NO. 4A)
WHEREAS, the Delta, formed by the confluence of the Sacramento and San Joaquin
Rivers as they come together and flow into San Francisco Bay, is a major
water hub for California’s water supply system for the majority of the State,
including 30% of the supplies for Southern California, and therefore
underpins the overall economy of California, which stands equivalent to
the 6th largest Country in the world; and
WHEREAS, the Delta historically was a complex and dynamic natural system driven by
tidal fluctuations and natural marsh flooding that has been highly altered
over the last 100 years, with many of the levees and islands reclaimed
from former marshlands for development or farming. The scientific
consensus is that the Delta is not sustainable as it exists today and that
changes must be made in order to stabilize conditions; and
WHEREAS, it has been about 55 years since voter-approval of the State Water Project
(SWP), which was never completed as originally envisioned, to include an
independent conveyance facility which would allow increased capture and
storage of water during periods of high flows and would also minimize
conflicts with fisheries; and
WHEREAS, as the result of federal court decisions, U.S. Fish & Wildlife Service and
National Marine Fisheries Service Biological Opinions, as well as other
regulatory constraints to protect native species in the Delta, the SWP has
not been able to collect, store, and deliver an estimated volume of 3.6
million acre-feet of water since 2008; and
WHEREAS, Governor Brown’s California WaterFix and California Eco Restore
proposal provide a framework of how best to approach the management
of the Delta’s combined water and land resources in a manner that will
realistically achieve improvements in both water supply reliability and
ecosystem protection for the Delta as an evolving place by balancing the
many competing demands; and
WHEREAS, the California WaterFix and Eco-Restore proposal will help with water
supply reliability by improving essential ecosystem functions so that
populations of endangered or threatened aquatic species will be
strengthened; and
Resolution No. 17-01 In Support of the California Eco Restore and WaterFix Preferred Alternative 2
WHEREAS, the California Eco Restore will pursue more than 30,000 acres of critical
Delta restoration over the next 5 years, including the improvements of
habitat conditions for fisheries migration, restoring tidal and non-tidal
wetland habitat for native wildlife, and improving connectivity among
existing grassland and other natural habitats; and
WHEREAS, the California WaterFix includes the construction of three intakes north of
the Delta, two 35-mile 9,000 cfs underground tunnels, and modification of
Clifton Court forebay that will provide operational pumping flexibility and
protect against water supply disruption due to sea-level rise, earthquakes
and flood events; and
WHEREAS, the three new intakes north of the Delta will improve existing
environmental conditions in the Delta by reducing the current reverse flow
conditions, minimizing the trapping of migrating fish and reducing
diversions during critical fish migration periods, which will provide for more
operational flexibility to enhance water deliveries, especially during wet
periods; and
WHEREAS, the new conveyance operations would also provide water moving through
the south Delta channels to reduce salinity levels; and improving the SWP
system can increase regional storage reserve levels. These storage
reserves are used to protect the region from devastating effects of drought
and other emergencies. The California WaterFix will help ensure that
Orange County will have sufficient supplies at critical times when we need
them; and
WHEREAS, the 2016 Orange County Water Reliability Study revealed a number of
important findings with implications for Orange County’s water reliability,
including that without new supply and system investments made by
Metropolitan Water District of Southern California (“Met”), Met’s member
agencies (including the Yorba Linda Water District (“YLW D”)) and Orange
County, projected water shortages would be too frequent and overall
reliability would not be sustainable by as early as 2030; and
WHEREAS, YLWD should continue to support and strongly advocate for the
implementation of the California WaterFix and Eco Restore proposal, as it
represents the most cost-effective large-scale reliability solution to
improving regional water supply reliability for Southern California and
hence the reliability for Orange County. The Orange County water
reliability supply analyses assumed that the California W aterFix results in
“recovery” of historical supplies in the amount of approximately 440,000
acre-feet per year on average and noted that changes in the project costs
or supply development could result in changes to this recovered amount;
and
Resolution No. 17-01 In Support of the California Eco Restore and WaterFix Preferred Alternative 3
WHEREAS, moving forward with the California WaterFix will not be an inexpensive
endeavor; however, it is the most cost-effective investment of the
ratepayers’ dollars to maintain and continue our economic vitality for the
region. Furthermore, all of the costs for California WaterFix will be paid for
exclusively by water agencies benefiting from the project.
NOW THEREFORE BE IT RESOLVED that the Board of Directors of the Yorba Linda
Water District does hereby support the California Eco Restore and California WaterFix
Preferred Alternative (No. 4A) as described in the environmental documents with
reasonable adherence to the current, public operating criteria and cost allocation
principles and assumptions.
PASSED AND ADOPTED this 24th day of January 2017, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Law LLP
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: January 24, 2017
Subject:Status of Recruitment Process for Ad Hoc Citizens Advisory Committee
ATTACHMENTS:
Name:Description:Type:
ADCAC_Roles_Responsibilities_and_Duties.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
RECOMMENDED ROLES, RESPONSIBILITIES AND PROCEDURES
FOR THE YLWD AD HOC CITIZENS ADVISORY COMMITTEE
(AHCAC)
Purpose:
•Provide input, comments and feedback on the topic being considered by the
YLWD Board.
•Input will not be provided on matters other than the topic under consideration of
the Committee.
Meetings:
•Meeting schedule to be determined by the Committee.
•Meetings to take place in the District’s Training room.
•Committee meetings will be agendized and administered in accordance with the
Brown Act.
•All perspectives on the topic being considered should be presented (pro, con and
neutral) to the Committee to provide a balanced and thorough discussion and
review of the project on the table.
Facilitator:
•Select an impartial person, with technical background and leadership skills.
•Facilitate AHCAC meetings and help guide the discussions to ensure that all
Committee members have all background information they may need.
•Will not seek to influence the Committee’s discussions or decisions.
•Will ensure all Committee members have ample and fair opportunity to provide
input.
•Ensure meetings are conducted with a level of decorum and professionalism that
allows all issues to be identified and reviewed.
•Will lead the preparation of any written documents summarizing the comments
and concerns of the AHCAC prior to YLWD Board consideration.
•YLWD staff will provide administrative and technical support to the facilitator and
Committee as needed.
Backup Material Distributed Less Than 72 Hours Prior to the Meeting ITEM NO. 9.1.
MATERIALS SUBMITTED BY: Malissa Muttaraid
MEETING DATE: January 24, 2017
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: January 24, 2017 Budgeted:Yes
Total Budget:$151,624
To:Board of Directors
Funding Source:Water Operating
Fund
From:Marc Marcantonio, General
Manager
Account No:Multiple
Presented By:Marc Marcantonio, General
Manager
Dept:Board of Directors
Prepared By:Gina Knight, HR/Risk and Safety
Manager
Subject:Board of Directors' Compensation and Benefits
DISCUSSION:
At the request of President Miller, this item has been placed on the agenda to provide the Board
with an opportunity to discuss the Directors' compensation and benefits.
Historically, the Board has reviewed its compensation rate at the end of each calendar year. In
accordance with California Water Code Sections 20201-20202, the amount of compensation for
members of the Board of Directors is currently set at $150 per day for each day's attendance at
meetings of the Board and other meetings attended at the request of the Board, not to exceed 10
days per calendar month. Section 20202 also allows for an increase in the amount of compensation
up to 5% for each calendar year following the operative date of the last adjustment. As the last
adjustment was effective March 24, 2003 (per attached Ordinance No. 03-01), the Board of
Directors would be eligible for an increase in their current compensation rate up to $282.85 per day
(as of March 24, 2016).
Should the Board recommend an increase in the amount of compensation, an ordinance would
need to be adopted pursuant to the procedures specified in Water Code Sections 20203-20204 and
Government Code Section 6066:
A public hearing would need to be held prior to adoption of the ordinance.
Notice of the hearing would need to be published in a newspaper of general circulation once a
week for two successive weeks prior to the public hearing.
The ordinance would become effective 60 days from the date of its final passage.
In accordance with the Board of Directors' Policies and Procedures Manual, the Directors are
currently provided with the following benefits: medical, dental, vision, and life insurance. The
District pays 100% of the premium for Director coverage and 2/3 of the premium for Directors'
dependent's coverage. Attached is a copy of Section 9.0 (Directors' Compensation, Benefits and
Expense Reimbursement) for reference. Also attached are the results of a compensation and
benefits survey of 12 similar agencies that was recently conducted by the Human Resources
Department.
Should the Board recommend a change to their benefits, Resolution No. 16-12 will need to be
amended or rescinded and replaced at a future meeting. Revisions reflecting the Board's decision
to modify the regular meeting dates and times will be incorporated at the same time.
ATTACHMENTS:
Name:Description:Type:
Ordinance_No._03-01.pdf Backup Material Backup Material
Excerpt_from_BOD_Policies_and_Procedures_Manual.pdf Backup Material Backup Material
BOD_Salary_and_Benefits_Survey.xlsx Backup Material Backup Material
ORDINANCE NO. 03-01
AN ORDINANCE OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING COMPENSATION FOR MEMBERS
OF THE BOARD OF DIRECTORS
WHEREAS, The Yorba Linda Water District is organized and operates under authority of the
County Water District Act, Division 12, commencing with Section 30,000 of the
California Water Code: and
WHEREAS, Water Code Section 20202, permits water districts, as defined in Section 20200,
which includes the Yorba Linda Water District,to increase compensation of
members of the Board of Directors in an amount in excess of$100 per day for
each day's attendance at Board meetings or each day's service as a Director at
the Board's request, not to exceed ten day's per calendar month; and,
WHEREAS, the increase in compensation authorized pursuant to Section 20202 is limited to
five percent for each calendar year following the operative date of the last
adjustment; and
WHEREAS, the Board of Directors of the Yorba Linda Water District, by action taken in
February, 1991 set the daily compensation under Water Code Section 30507 at
$125 for Board and Board Committee meetings and $50 for other service
rendered at the request of the Board; and
WHEREAS, the Board of Directors of the Yorba Linda Water District has conducted a public
hearing upon notice pursuant to Government Code Section 6066 as required by
Water Code Section 20203.
NOW THEREFORE,the Board of Directors of the Yorba Linda Water District does hereby
find, declare, order and ordain as follows:
Section 1. The matters set forth in the recitals of this Ordinance are true and correct.
Section 2. Upon and after the effective date of this Ordinance, compensation for members
of the Board of Directors of the Yorba Linda Water District shall be $150 per
day for each day's attendance at meetings of the Board of Directors and other
meetings attended at the request of the Board of Directors. Compensation for
any type of service shall not exceed ten (10)days in any calendar month.
Members of the Board of Directors shall receive reimbursement or payment of
expenses, according to District rules, incurred in the performance of each
Director's duties required or authorized by the Board of Directors.
Section 3. This Ordinance shall become effective sixty(60) days after its adoption.
PASSED AND ADOPTED this 23rd day of January, 2003 by the following called vote:
AYES: Beverage, Mills, Summerfield
NOES: Armstrong
ABSENT: Korn
ABSTAIN:
kW.t
Summerfi'rd,
JEST
son,
Secretary
16
staff to post a completed form on the District’s website in accordance with the
requirements set forth in FPPC Regulation 18705.5.
9.0 DIRECTORS’ COMPENSATION, BENEFITS AND EXPENSE REIMBURSEMENT
Directors’ Compensation
9.1 As of January 23, 2003, compensation for members of the Board shall be $150 per day
for each day’s attendance at meetings of the Board and other meetings attended at the
request of the Board, including reasonable and necessary travel time (see Appendix 1).
Compensation for any type of service shall not exceed ten days in any calendar month.
9.2 Directors shall complete an Activity Report and Compensation Form (see Exhibit C) on a
monthly basis. Directors have until the 15th day of the following month to file said reports
with the General Manager or his/her designee. If an activity report is not returned by this
deadline, no compensation shall be paid to the Director for that reporting period.
9.3 All activity reports shall be reviewed and approved by the President or the Vice President.
9.4 Increases in compensation are limited to five percent for each calendar year following the
operative date of the last adjustment. The Board shall consider its compensation rate
following the reorganization meeting held at the first regular meeting of the Board in
December of each year. If the Board recommends an increase in the amount of
compensation, an Ordinance shall be considered and adopted by the Board according to
the following procedures:
A. A public hearing shall be held prior to adoption of the Ordinance.
B. Notice of the hearing shall be published in a newspaper of general circulation once
a week for two successive weeks prior to the public hearing.
C. The Ordinance shall become effective 60 days from the date of its final passage.
9.5 The District does not provide any of its Directors with loans.
Benefits
9.6 Directors and their eligible dependents may participate in the health benefits plans
provided by the District, including medical, dental and vision plans. The District shall pay
the premium amount for Directors and 2/3 of the premium amount for eligible dependents.
Directors are responsible for paying the balance of the premium amount for eligible
dependents. Health benefits provided to Directors shall not be greater than the most
generous plan being offered to any group of District employees. A Director is also eligible
for District-provided post-service health benefits if the following conditions are satisfied:
the Director’s term began before January 1, 1995 and continued uninterrupted until on or
after May 27, 2010; and the Director began receiving health benefits from the District
before January 1, 1994. The rate of accrual for post-service health benefits is one year
of benefits for each three years of service to the District as a Director. In addition to the
terms and conditions provided herein, any terms or conditions set forth in the personnel
rules of the District that are applicable to retiree health benefits shall also apply to post-
service health benefits for Directors, except those conditions relating to good standing
17
and adequate notice of retirement. Directors are also eligible for District-provided Group
Life insurance and Accidental Death and Dismemberment insurance in amounts up to
$10,000 each. Additionally, Directors may elect to participate in the District’s deferred
compensation plan. Enrollment in any of the above benefits plans is subject to the rules
and restrictions of the plans.
Travel Expense Reimbursement
9.7 Directors are encouraged to attend conferences, conventions, meetings, symposiums,
intergovernmental meetings and legislative sessions relating to the mission of the District.
Directors shall receive reimbursement or payment of expenses, according to District
rules, incurred in the performance of their duties as required or authorized by the Board.
Attendance at an event must be pre-approved or ratified by a majority vote of the Board
in order to be considered as an activity for the purposes of compensation and payment
or reimbursement of travel expenses. Directors’ rates for reimbursement and payment of
travel expenses shall not be greater than rates specified for District employees.
9.8 Directors shall be reimbursed for actual costs to attend activities, not to exceed:
Flight: $350 Per Round Trip (Most Economical Class)
Car Rental: $50 Per Day (Economy to Standard Size Vehicle)
Lodging: $275 Per Night
Meals: $75 Per Day
Actual and Necessary Expenses: $30 Per Day
9.9 Expenditures for lodging, meals, and transportation shall provide for reasonable and
necessary comfort and convenience. Directors shall be mindful that public funds are
being spent and that only a reasonable and necessary level of expense is warranted.
9.10 When available, Directors must use coach class for commercial travel and
group/government rates for lodging. If the group/government rate is not available, the
reimbursement cannot be more than the amount set forth above. In the event a more
expensive class of transportation is used, the reimbursable amount shall be limited to the
cost of the most economical class of transportation available as identified above.
9.11 If an expense does not fall within the reimbursement rates identified in Section 9.12, it
must be preapproved or ratified by a majority vote of the Board in a public meeting.
9.12 Meal expenses include the reasonable and necessary costs of meals and beverages, not
including alcoholic beverages. Meal expenses shall be reimbursed on a daily basis not
to exceed $75 per day. Meal expenses for partial days shall be reimbursed on a meal by
meal basis as follows: $15 for breakfast, $25 for lunch, and $35 for dinner. Any amount
spent over the daily or partial day reimbursable amounts set forth in this section may not
be deducted from another day’s reimbursable amount during that same activity.
Additionally, any amounts not spent over the daily or partial day reimbursable amounts
set forth above may not be added to another day’s reimbursable amount during that same
activity. No reimbursement shall be provided for alternative meals when the District has
paid for the cost of the activity including any incorporated meals. Attendance at
receptions before dinner shall not be considered a meal.
Directors/City Council Members Compensation and BenefitsJan-17AgencyPer Mtg Stipend# Mtgs Pd/MonthMedical Ins.Dental Ins.Vision Ins.Depend. CoverLife Ins.OtherEl Toro WD$198.0010No 100%100%No m, Yes d & v$10,000Long-term care insurance paid up to separation/retirement.Irvine Ranch WD$260.0010Yes ①100%100%YesNoneNo deferred comp plan.Laguna Bch Cty WD $0.00unpaid100%100%100%77% m, Yes d & v$10,000Mesa WD $240.0010$1400 cafeteria ②under cafeteriaunder cafeteriaunder cafeteria$25,000EAP included.Moulton Niguel WD$220.0010 mtgs/days95.7% ③95.7% paid95.7% paidYes$15,000May contribute to 457 Plan w/2% matchMWDOC$256.5510 mtgs/days80-100% 80-100%100% paidYesNoneOCWD$250.0010 daysYes YesYesYes$25,000Private 401A defined contribution retirement plan.Placentia, City of $150/Month2 mtgs, average95% BlShield Access100%100%Yes$5,000Looking at inclusion of CC in deferred compensation plan.Sta Margarita WD$210.0010 daysNoneNoneNoneNoneNoneThere may be additional special meetings.So Coast WD$190.0010 mtgs/days NoneNoneNoneNoneNoneDirectors may contribute to 457 Plan.Walnut Valley WD$150.007$1750/month ④under cafeteriaunder cafeteriaunder cafeteria$10,000 ④Yorba Linda, City of$500.002 ⑤NoneNoneNoneNoneNone$100 car allowance, $36 phone allowance.Yorba Linda WD$150.0010 mtgs/days100%100%100%66-2/3% paid$10,000EAP included.①Directors pay the same as the employees pay.①2017 Monthly Payroll Deductions Emp/Emp+1/FamilyPERS Care PPO$159/$318/$414②(Mesa WD) Health benefits: medical/dental/vision. If you don't spend $1400, you don't get to keep the remainder. PERS Choice PPO$71/$142/$186Anthem Traditional HMO ` $156/$311/$406③(MNWD) Med, dental, vision same as that offered to all employees. District pays 95.7% of cost. Increases in cost are paid 50%/50%Anthem Select HMO$16/$31/$42going forward to June 30, 2017 for employees and dependents. Health benefits after leaving office are $235/month for those hired prior to 1995.Blue Shield Access+ HMO$135/$270/$352④(Walnut Valley WD) To be eligible for all benefits, Directors must serve one term of office (4 Years). Once eligible Directors receive a $1750/month allowance, which includes dependents. If they do not spend the full amount, they do not get to keep the remainder.⑤ (Yorba Linda, City of) City Council Members may be appointed to meetings of other agencies. Attendance at meetings of the three agencies listed below are paid by the agency holding the meeting, not the City.Foothill/Eastern Trans Corridor Agency: $120 per meeting, maximum 18 meetings per quarter +$0.56/mile. OC Fire Authority: $100.00 per meeting/per day, maximum $300.00 per month.OC Mosquito & Vector Control District: $100.00 per meeting, maximum $1200 per year.Ordinance No. 2014-1004, passed July 15, 2014, following passage by voters of Measure JJ, eliminated health care and PERS retirement contribution for Council Members.Note: Amount of life insurance payout decreases at age milestones, which may differ for the specific life insurance company offering the insurance.
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: January 24, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Kelly McCann, Senior
Accountant
Subject:Budget to Actual Reports for the Month Ending December 31, 2016
SUMMARY:
Presented are the Budget to Actual Reports for the Month Ending December 31, 2016.
DISCUSSION:
For the month ending December 31, 2016, staff is presenting Budget to Actual reports for the
District as a whole, as well as the individual water and sewer funds.
As reported through December 31, 2016, Total Water Operating Revenue, as presented, is 57.15%
of annual budget. Variable Water Costs are 55.43% and Total Water Operating Costs is 51.43% of
their respective annual budgets. The majority of Supplies and Services expenses for the Water
Fund are below budget except for Materials and Utilities. Other Non-Operating Expenses are above
budget due to penalty credits issued.
Total Sewer Operating Revenue is 53.35% and Total Sewer Operating Costs is 41.38% of their
respective annual budgets. Other Non-Operating Expenses reflect a negative amount due to the
District being reimbursed for the over payment of prior year costs assessed by the Orange County
Sanitation District.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
Name:Description:Type:
Consolidated_Budget_to_Actual_Statement.xlsx December 2016 Consolidated Statement Backup Material
December_2016_Water_Statement.xlsx December 2016 Water Fund Statement Backup Material
December_2016_Sewer_Statement.xlsx December 2016 Sewer Fund Statement Backup Material
Water_Variable_Revenue_vs_Variable_Cost.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
Financial_Trends.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
Yorba Linda Water District
Summary Financial Report
Consolidated Budget to Actual Statement
For the Month Ending December 31, 2016
Annual YTD YTD YTD YTD
Budget Budget Actual Under(Over)% of
FY 2017 FY 2017 FY 2017 Budget Budget
Revenue (Operating):
Water Revenue (Residential) $13,907,406 $7,543,377 $8,055,017 5,852,389 57.92%
Water Revenue (Commercial & Fire Det.) 1,874,818 $1,016,901 1,001,429 873,390 53.41%
Water Revenue (Landscape/Irrigation) 2,998,777 $1,626,537 2,182,677 816,100 72.79%
Water Revenue (Service Charge) 10,036,923 5,018,462 5,138,936 4,897,987 51.20%
Sewer Charge Revenue 1,852,837 926,419 940,587 912,250 50.76%
Locke Ranch Assessments 198,400 99,200 114,267 84,133 57.59%
Other Operating Revenue 654,825 327,413 503,008 151,817 76.82%
Total Operating Revenue:31,523,986 16,558,307 17,935,921 13,588,065 56.90%
Revenue (Non-Operating):
Interest 115,000 57,500 151,498 (36,498) 131.74%
Property Tax 1,450,000 797,500 876,370 573,630 60.44%
Other Non-Operating Revenue 616,525 308,263 132,789 483,736 21.54%
Total Non-Operating Revenue: 2,181,525 1,163,263 1,160,657 1,020,869 53.20%
Total Revenue 33,705,511 17,721,570 19,096,578 14,608,933 56.66%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power) 13,179,477 7,418,790 7,305,095 5,874,382 55.43%
Salary Related Expenses 9,253,623 4,878,070 4,572,385 4,681,238 49.41%
Supplies & Services 4,969,229 2,500,206 2,055,282 2,913,947 41.36%
Total Operating Expenses 27,402,329 14,797,066 13,932,762 13,469,568 50.85%
Expenses (Non-Operating):
Interest on Long Term Debt 1,721,884 860,942 815,734 906,150 47.37%
Other Expense 23,000 11,500 9,517 13,483 41.38%
Total Non-Operating Expenses: 1,744,884 872,442 825,251 919,633 47.30%
Total Expenses 29,147,213 15,669,508 14,758,013 14,389,200 50.63%
Net Position Before Capital Contributions 4,558,298 2,052,062 4,338,565 219,733 95.18%
Capital Contributions - - 674,990 674,990 -
Net Position Before Depreciation 4,558,298 2,052,062 5,013,555 894,723 109.99%
Depreciation & Amortization 7,561,272 3,780,636 3,562,030 3,999,242 47.11%
Total Net Position ($3,002,974)($1,728,574)$1,451,525 ($3,104,519)-48.34%
(122,370)
Yorba Linda Water District
Budget to Actual Statement - Water Fund
For the Month Ending December 31, 2016
Annual YTD Dec YTD YTD YTD YTD
Budget Budget Actual Actual Under(Over)% of Annual % of YTD
FY 2017 FY 2017 FY 2017 FY 2017 FY Budget Budget Budget
Revenue (Operating):
Water Revenue (Residential)$13,907,406 $7,543,377 $973,388 $8,055,017 5,852,389 57.92%106.78%
Water Revenue (Commercial & Fire Det.)1,874,818 1,016,901 133,091 1,001,429 873,389 53.41%98.48%
Water Revenue (Landscape/Irrigation)2,998,777 1,626,537 190,037 2,182,677 816,100 72.79%134.19%
Water Revenue (Service Charge)10,036,923 5,018,462 828,839 5,138,936 4,897,987 51.20%102.40%
Other Operating Revenue 617,654 308,827 45,494 443,720 173,934 71.84%143.68%
Total Operating Revenue:29,435,578 15,514,103 2,170,849 16,821,779 12,613,799 57.15%108.43%
Revenue (Non-Operating):
Interest 100,000 50,000 21,480 137,323 (37,323)137.32%274.65%
Property Tax 1,450,000 797,500 670,499 876,370 573,630 60.44% 109.89%
Other Non-Operating Revenue 604,600 302,300 13,860 82,883 521,717 13.71%27.42%
Total Non-Operating Revenue:2,154,600 1,149,800 705,839 1,096,576 1,058,024 50.89%95.37%
Total Revenue 31,590,178 16,663,903 2,876,688 17,918,355 13,671,823 56.72% 107.53%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)13,179,477 7,418,790 1,046,811 7,305,095 5,874,382 55.43%98.47%
Salary Related Expenses 8,279,036 4,374,339 819,146 4,082,877 4,196,159 50.68%93.34%
Supplies & Services:
Communications 242,840 106,920 9,261 95,162 147,678 39.19%89.00%
Contractual Services 479,560 239,780 48,163 205,810 273,750 42.92%85.83%
Data Processing 245,351 122,676 35,131 104,264 141,087 42.50%84.99%
Dues & Memberships 88,878 72,567 8,722 71,836 17,042 80.83%98.99%
Fees & Permits 234,630 117,315 6,012 79,865 154,765 34.04%68.08%
Board Election 228,780 114,390 - 72,539 156,241 31.71%63.41%
Insurance 266,296 133,148 19,994 120,345 145,951 45.19% 90.38%
Materials 724,812 362,406 89,143 443,405 281,407 61.18%122.35%
District Activities, Emp Recognition 27,017 13,509 670 5,060 21,958 18.73%37.45%
Maintenance 393,245 196,623 46,933 149,140 244,105 37.93%75.85%
Non-Capital Equipment 158,364 79,182 13,951 55,290 103,074 34.91%69.83%
Office Expense 40,216 20,108 4,923 15,921 24,295 39.59%79.18%
Professional Services 562,720 281,360 18,271 207,391 355,329 36.86%73.71%
Training 69,299 34,650 2,628 14,444 54,855 20.84%41.69%
Travel & Conferences 111,263 55,631 1,764 22,264 88,999 20.01%40.02%
Uncollectible Accounts 32,550 16,275 (655) 4,111 28,439 12.63%25.26%
Utilities 116,250 58,125 10,701 65,026 51,223 55.94%111.87%
Vehicle Equipment 322,916 161,458 37,090 151,356 171,560 46.87%93.74%
Supplies & Services Sub-Total 4,344,986 2,186,120 352,702 1,883,229 2,461,757 43.34%86.14%
Total Operating Expenses 25,803,499 13,979,249 2,218,659 13,271,201 12,532,298 51.43%94.94%
Expenses (Non-Operating):
Interest on Long Term Debt 1,721,884 860,942 130,618 815,734 906,151 47.37%94.75%
Other Expense 23,000 11,500 (594) 12,259 10,741 53.30%106.60%
Total Non-Operating Expenses:1,744,884 872,442 130,024 827,993 916,892 47.45%94.91%
Total Expenses 27,548,383 14,851,691 2,348,683 14,099,194 13,449,189 51.18%94.93%
Net Position Before Capital Contributions 4,041,795 1,812,212 528,005 3,819,161 222,634 94.49%210.75%
Capital Contributions - - - 351,960 351,960 - -
Net Position Before Depreciation 4,041,795 1,812,212 528,005 4,171,121 574,594 103.20%230.17%
Depreciation & Amortization 6,198,432 3,099,216 483,506 2,895,619 3,302,813 46.72%93.43%
Total Net Position (2,156,637) (1,287,004) 44,499 1,275,502 (2,728,219) -59.14%-99.11%
Capital - Direct Labor (21,685)(113,013)
Yorba Linda Water District
Budget to Actual Statement - Sewer Fund
For the Month Ending December 31, 2016
Annual YTD Dec YTD YTD YTD YTD
Budget Budget Actual Actual Under(Over)% of Annual % of YTD
FY 2017 FY 2017 FY 2017 FY 2017 Budget Budget Budget
Revenue (Operating):
Sewer Charge Revenue $1,852,837 $926,419 $155,623 $940,587 912,251 50.76% 101.53%
Locke Ranch Assessments 198,400 99,200 94,317 114,267 84,133 57.59% 115.19%
Other Operating Revenue 37,171 18,586 13,416 59,288 (22,117) 159.50% 319.00%
Total Operating Revenue: 2,088,408 1,044,204 263,356 1,114,142 974,266 53.35% 106.70%
Revenue (Non-Operating):
Interest 15,000 7,500 1,887 14,175 825 94.50% 189.00%
Other Non-Operating Revenue 11,925 5,963 (126) 49,906 (37,981) 418.50% 837.00%
Total Non-Operating Revenue: 26,925 13,463 1,761 64,081 (37,156) 238.00% 476.00%
Total Revenue 2,115,333 1,057,667 265,117 1,178,223 937,110 55.70%111.40%
Expenses (Operating):
Salary Related Expenses 974,587 503,731 105,209 489,508 485,079 51.19% 97.18%
Supplies & Services:
Communications 16,085 8,043 697 4,974 11,112 30.92% 61.84%
Contractual Services 78,705 39,353 3,586 14,919 63,786 18.96% 37.91%
Data Processing 18,358 9,179 2,644 7,975 10,383 43.44% 86.88%
Dues & Memberships 6,907 5,418 657 5,407 1,500 78.28% 99.81%
Fees & Permits 16,795 8,398 3,029 7,374 9,421 43.91%87.81%
Board Election 17,220 8,610 - 5,460 11,760 31.71% 63.41%
Insurance 20,044 10,022 1,505 9,058 10,986 45.19%90.38%
Materials 104,688 52,344 1,783 15,024 89,664 14.35% 28.70%
District Activities, Emp Recognition 2,034 1,017 50 381 1,654 18.71% 37.41%
Maintenance 171,585 85,793 19,952 39,166 132,419 22.83% 45.65%
Non-Capital Equipment 36,687 18,344 3,212 8,042 28,645 21.92% 43.84%
Office Expense 2,884 1,442 364 1,192 1,693 41.31%82.63% Office Expense 2,884 1,442 364 1,192 1,693 41.31%82.63%
Professional Services 35,280 17,640 1,299 9,075 26,205 25.72% 51.45%
Training 7,786 3,893 168 1,759 6,027 22.60% 45.19%
Travel & Conferences 13,702 6,851 133 1,539 12,163 11.23% 22.47%
Uncollectible Accounts 2,450 1,225 (57) 803 1,647 32.78% 65.55%
Utilities 9,550 4,775 726 5,094 4,456 53.34% 106.68%
Vehicle Equipment 63,484 31,742 4,366 34,810 28,674 54.83% 109.67%
Supplies & Services Sub-Total 624,243 314,086 44,114 172,052 452,192 27.56% 54.78%
Total Operating Expenses 1,598,830 817,817 149,323 661,560 937,270 41.38% 80.89%
Expenses (Non-Operating):
Interest Expense - - - - - - -
Other Expense - - (638) (2,742) (2,742) - -
Total Non-Operating Expenses: - - (638) (2,742) (2,742) 0.00% 0.00%
Total Expenses 1,598,830 817,817 148,685 658,818 940,013 41.21%80.56%
Net Position Before Capital Contributions 516,503 239,850 116,432 519,405 (2,903)100.56%216.55%
Capital Contributions - - - 323,030 323,030 - -
Net Position Before Depreciation 516,503 239,850 116,432 842,435 320,127 163.10%351.23%
Depreciation & Amortization 1,362,840 681,420 111,373 666,411 696,429 48.90% 97.80%
Total Net Position (846,337) (441,570) 5,059 176,024 (376,302) -20.80%-39.86%
Capital - Direct Labor (1,589) (9,356)
ITEM NO. 9.4
AGENDA REPORT
Meeting Date: January 24, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Kelly McCann, Senior Accountant
Subject:Cash and Investment Report for Period Ending December 31, 2016
SUMMARY:
Government Code Section 530607, et. seq., requires the person delegated to invest funds to make
monthly report of investments to the legislative body.
DISCUSSION:
The Cash and Investment Portfolio Report presents the market value and percent yield for all District
investments by institution. The Cash & Investment Report Summary includes budget and actual
interest and average term portfolio information as well as market value broken out by reserve
categories. The Fair Value Measurement Report categorizes investments with the fair value hierarchy
established by generally accepted accounting principles.
The total yield for the month ending December 31, 2016 is 0.97%.
The overall increase in the investment balance from the previous month is approximately $1,948,000.
A larger balance change includes an increase in the Water Operating Fund of $1,861,799 and an
increase in the Sewer Operating Fund of $143,890, due to the receipt of tax apportionment payments
from the County of Orange and a positive net effect between operating revenues and expenses
through the reporting month of the fiscal year. While the Water Capital Project Reserve decreased by
$49,076, due to Pay-As-You-Go status for payments related to capital improvements and other
related capital purchases. The Conservation Reserve Fund decreased by $15,382, due to
conservation related costs.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely
and Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
Name:Description:Type:
Invst_Rpt_12-16.xlsx Cash and Investments Report for the Month Ending
December 31, 2016 Backup Material
Invst_Agenda_Backup_-_December_2016.xlsx Cash and Investment Summary Report December 2016 Backup Material
Fair_Value_Measurement_Report_12-16.xlsx Fair Value Measurement Report for the Month Ending
December 31, 2016 Backup Material
Market %Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account:
335,694$ 335,694$ Wells Fargo Bank
39,053 39,053 Pershing
374,747$ 374,747$ 0.99% Total 0.00%
Money Market Accounts:
46,091$ 46,091 US Bank (Revenue Bonds) 0.10%
1,702,472 1,702,472 Bank of the West 0.08%
1,748,563$ 1,748,563$ 4.61% Total 0.08%
Federal Agency Securities:
497,630$ 500,000 Federal Home Loan Bank 06/12/18 1.00%
499,465$ 500,000 Federal Home Loan Bank 06/13/18 1.10%
493,275$ 500,000 Federal Home Loan Bank 11/26/19 1.36%
2,116,079$ 2,124,676$ Federal Home Loan Bank 05/24/17 0.88%
3,606,449$ 3,624,676$ 9.50% Total 0.99%
Certificates of Deposits:
248,141$ 248,000$ CIT Bank, Salt Lake 05/22/18 1.19%
248,551$ 248,000 Discover 05/22/18 1.19%
248,141$ 248,000 Goldman Sachs Bank 05/22/18 1.19%
248,652$ 248,000 Beal Bank 05/23/18 0.99%
249,601$ 247,000 Barclays Bank 04/30/18 0.98%
248,868$ 248,000 State Bank of India 05/14/18 1.14%
248,203$ 249,000 Webster Bank 05/03/18 0.90%
248,618$ 248,000 American Express Centurion Bank 05/23/18 1.19%
247,794$ 248,000 GE Capital Bank 05/24/18 1.10%
249,050$ 249,000 Merrick Bank 05/24/17 0.74%
248,196$ 248,000 BMW Bank 05/24/17 0.89%
248,604$ 249,000 Oriental Bank & Trust 05/29/18 1.05%
248,480$ 249,000 Silvergate Bank 05/30/18 1.00%
248,425$ 249,000 Enterprise Bank & TR Co Lowell 05/30/18 1.00%
248,465$ 249,000 Safra National Bank 05/31/18 1.00%
247,425$ 248,000 Townebank Portsmouth 05/31/18 1.00%
248,430$ 249,000 Mascoma Savings Bank 05/29/18 1.00%
100,288$ 100,000 Ally Bank Midvale Utah 12/11/17 1.54%
198,770$ 200,000 World's Foremost Bk Sydney 05/28/19 1.30%
247,410$ 248,000 Capital One Bk USA Natl Assn 05/13/19 1.20%
245,145$ 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.67%
244,163$ 248,000 EnerBank USA Salt Lake City 08/26/20 1.32%
245,783$ 248,000 EverBank Jacksonville Fla CTF 08/30/19 1.16%
179,958$ 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 1.25%
242,008$ 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.63%
5,927,168$ 5,943,000$ 15.61% Total 1.13%
Pooled Investment Accounts:
7,455,997$ 7,455,997$ Local Agency Investment Fund 0.72%
516,980 517,103 CalTRUST Short Term 0.92%
18,331,794 18,407,580 CalTRUST Medium Term 1.11%
26,304,771$ 26,380,680$ 69.29%1.00%
37,961,698$ 38,071,667$ 100% Total Investments 0.97%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
12/31/16
Yorba Linda Water District
Cash & Investment Portfolio Report
December 31, 2016
________________________________
Kelly D. McCann, Senior Accountant
Below is a chart summarizing the yields as well as terms and maturities for the month of December 2016:
Average # of
Month Portfolio Days to
of 2016 Yield Maturity
December 0.97% 160
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 12/31/2015 12/31/2016
Monthly - December 19,457$ 23,367$
Year-to-Date 107,668$ 151,498$
Budget 2015/2016 2016/2017
Interest Budget, December YTD 46,500$ 57,500$
Interest Budget, Annual 93,000$ 115,000$
Interest earned on investments is recorded in the fund that owns the investment.
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
Total of $37.9 million in cash and investments which is split between minimum reserve requirements and what is available
to meet current year obligations (operating costs, debt service, capital costs).
Reserve Cash and
Requirements Investments
November 2016 % Alloc December 2016 % Alloc "Conditional Available for
Fund Description Balance 11/30/2016 Balance 12/31/2016 Use" CY Obligations
Water Operating Reserve 5,913,845$ 16.71%7,992,291$ 21.24%4,132,257$ 4,011,608
Cash & Investment Summary Report
Cash & Investment Summary Comparison Between Current and Previous Month
Water Operating Reserve 5,913,845$ 16.71%7,992,291$ 21.24%4,132,257$ 4,011,608
Water Emergency Reserve 1,044,115 2.95% 1,041,422 2.77%1,042,888 (1,466)
Water Capital Project Reserve 17,364,088 49.07% 17,315,011 46.02% 1,820,000 15,495,011
Water Reserve for Debt Service 2,760,432 7.80% 2,762,681 7.34% 2,723,509 39,172
Maintenance Reserve 200,884 0.57% 200,884 0.53% 200,000 884
Water Employee Liability Reserve 371,986 1.05% 372,000 0.99% 372,000 (0)
Conservation Reserve 1,460,879 4.13% 1,445,497 3.84% - 1,445,497
COP Revenue Bond 2008 - Reserve 2,163,118 6.11% 2,162,169 5.75% 2,147,096 15,073
Sewer Operating Reserve 205,721 0.58% 423,277 1.12% 239,825 367,572
Sewer Emergency Reserve 996,576 2.82% 996,526 2.65% 1,000,000 (3,474)
Sewer Employee Liability Reserve 28,088 0.08% 28,088 0.07% 28,000 88
Sewer Capital Project Reserve 2,877,258 8.13% 2,886,157 7.67% 345,000 2,541,157
35,386,991$ 100.00% 37,626,003$ 100.00% 14,050,575$ 23,911,123
Water Operating 368,221 151,574
Sewer Operating 257,786 184,120
626,007 335,694
Totals 36,012,997$ 37,961,698$
Wells Fargo Bank Checking
Yorba Linda Water District
Fair Value Measurement Report
December 31, 2016
Quoted Observable Unobservable
Prices Inputs Inputs
Investments Level 1 Level 2 Level 3 Total
CalTRUST Investment Pool -$ 18,848,774$ -$ 18,848,774$
Local Agency Investment Fund - 7,455,997 - 7,455,997
U.S. Government Sponsored
Agency Securities - 1,490,370 - 1,490,370
Negotiable Certificates of Deposit - 5,927,168$ - 5,927,168
Held by Bond Trustee:
U.S. Government Sponsored
Agency Securities - 2,116,079$ - 2,116,079
Total Investments -$ 35,838,388$ -$ 35,838,388$
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: January 24, 2017
Subject:Meetings from January 25, 2017 - March 31, 2017
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Event Date Attendance by:
January 2017
OCSD Wed, Jan 25 Jones
Yorba Linda Planning Commission Wed, Jan 25 Hawkins (As Needed)
ISDOC Thu, Jan 26 Miller (All Directors PA)
Board of Directors Workshop Meeting Tue, Jan 31
February 2017
MWDOC Wed, Feb 1 Nederhood
OCWD Wed, Feb 1 Jones
MWDSC Local Infrastructure Tour Fri, Feb 3 Hall/Miller
WACO Fri, Feb 3 _____ (All Directors PA)
Yorba Linda City Council Tue, Feb 7 Hall
LAFCO Wed, Feb 8 Nederhood (As Needed)
Yorba Linda Planning Commission Wed, Feb 8 Hawkins (As Needed)
Board of Directors Regular Meeting Tue, Feb 14
MWDOC Wed, Feb 15 Nederhood
OCWD Wed, Feb 15 Jones
Yorba Linda Planning Commission Wed, Feb 15 Hawkins (As Needed)
District Offices Closed Mon, Feb 20
YL City Council Tue, Feb 21 Hawkins
OCSD Wed, Feb 22 Hawkins/Jones
Yorba Linda Planning Commission Wed, Feb 22 Hawkins (As Needed)
MWDSC State Water Project Tour Fri, Feb 24 Jones/Nederhood
MWDSC State Water Project Tour Sat, Feb 25 Jones/Nederhood
MWDSC State Water Project Tour Sun, Feb 26 Jones/Nederhood
CSDA SDLA Conference Sun, Feb 26 Jones/Miller/Nederhood
CSDA SDLA Conference Mon, Feb 27 Jones/Miller/Nederhood
CSDA SDLA Conference Tue, Feb 28 Jones/Miller/Nederhood
March 2017
CSDA SDLA Conference Wed, Mar 1 Jones/Miller/Nederhood
MWDOC Wed, Mar 1 Nederhood
OCWD Wed, Mar 1 Jones
Board of Directors Regular Meeting Wed, Mar 1
WACO Fri, Mar 3 Jones (All Directors PA)
Yorba Linda City Council Tue, Mar 7 Jones
LAFCO Wed, Mar 8 Nederhood (As Needed)
Joint Committee Meeting with City of Yorba Linda Mon, Mar 13 Miller/Hawkins
Board of Directors Regular Meeting Tue, Mar 14
MWDOC Wed, Mar 15 Nederhood
OCWD Wed, Mar 15 Jones
Yorba Linda Planning Commission Wed, Mar 15 Hawkins (As Needed)
YL City Council Tue, Mar 21 Miller
OCSD Wed, Mar 22 Hawkins/Jones
Interagency Committee Meeting with MWDOC and OCWD Thu, Mar 23 Miller/Nederhood
Board of Directors Regular Meeting Tue, Mar 28
Yorba Linda Planning Commission Wed, Mar 29 Hawkins (As Needed)
ISDOC Thu, Mar 30 Hawkins (All Directors PA)
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Board of Directors Activity Calendar
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1/19/2017 4:51:05 PM