HomeMy WebLinkAbout1993-10-28 - Board of Directors Meeting MinutesPage v3 ~A-``A tz,
October 28, 1993
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR ADJOURNED MEETING
October 28, 1993
The October 28, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors
was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the
District Headquarters located at 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors present at Roll Call:
President Sterling L. Fox
Vice President Carl T. Scanlin
Paul R. Armstrong
Michael J. Beverage
Arthur C. Korn
Visitors Present:
Nancy Korn
Victoria Tejeda
,present:
William J. Robertson, Secretary/General Manager
Barbara Bower, Secretary to the General Manager
Ruben Gonzales, Maintenance Worker
Charles Gray, Engineering Manager.
Ray Harsma, Operations Superintendent
Michael Kiddie, Senior Mechanic
Roger Lubin, Exec. Asst. to the General Manager
Dennis McGlasson, Lead Maintenance Worker
Beverly Meza, Business Manager
Scott Roberts, Maintenance Worker
Michael Robinson, Assistant Administrator
Ron Talbert, Mechanic
SPECIAL RECOGNITION BY THE BOARD
Item 1. Dedication of District's new main office landscaping. The Board of Directors
dedicated the new xeriscape landscaping and recognized Dale Rahn, Village Nurseries; Mark
Hall, Terra Vista Landscape; Javier Cuellar and Dan Gonzalez, Rain Bird; and Zeke Luna from
the District's Xeriscape Committee the for their effort in making this project possible.
Item 2. Recognition of Mike Kiddie, promoted to. Senior Mechanic. Ray Harsma
introduced Mike Kiddie to the Board. They congratulated him on his promotion to Senior
Mechanic.
Item 3. Introduction of new employee, Ron Talbert, Mechanic II. Ray Harsma introduced
Ron Talbert, newly hired as Mechanic II, to the Board, who welcomed him to the District.
Item 4. Recognition of employees Dennis McGlasson, Ruben Gonzales and Scott Thomas
for their actions in recovering a citizen's personal property. Dennis McGlasson, Ruben
Gonzalez and Scott Thomas were commended and received Awards of Merit for their actions in
recovering a diamond-sapphire ring belonging to Victoria Tejeda which was accidentally flushed
down a toilet six months ago.
Mike Kiddie, Ron Talbert, Dennis McGlasson, Ruben Gonzales and Scott Thomas left the
meeting at 9:48 am.
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October 28, 1993
CONSENT CALENDAR
On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 5-
0 to approve the following Consent Calendar items:
Item 5. Approval of Minutes as corrected - Regular meeting of October 14, 1993.
Item 6. Authorization for Directors to leave the State of California prior to next meeting.
Item 7. Approval of payment of bills, payroll and refunds in the amount of $991,680.36 on
Check Nos. 14287, 14489 through 14581; and Payroll Check Nos. 6016 through 6080; and
three wires, one to MWDOC in the amount of $3,612.79 dated October 22, 1993, one to
ACWA-HPIT in the amount of $17,628.80, dated October 27, 1993, and one to Bank of
America in the amount of $689,698 dated October 28, 1993.
Item 8. Approval of Progress Payment No. 1 in the amount of $45,315 to Valverde
Construction for construction of the Imperial Highway watermain crossing at Casa Loma
Avenue, Job No. 9126.
Item 9. Approval to release the Guarantee Bond in the amount of $13,270 for the water
facilities installed by Y.L. Brighton Associates II for Tract No. 13479.
Item 10. Approval of Progress Payment No. 1 in the amount of $60,287.40 and Change
Order No. 1 in the amount of $16,607.00 to E. W. Harmon, Inc. for the water facility
improvements in Lakeview Avenue, Job No. 9218.
Item 11. Acceptance of the District's Investment Portfolio Report for September 30, 1993.
PUBLIC HEARING CALENDAR
Item 12. Consideration of Water and Sewer Development and Customer Service Fees for
Fiscal Year 1993-94.President Fox opened the public hearing at 9:49 a.m. Secretary William J.
Robertson provided proof of public hearing notice, and noted that the District received no
comments or letters on this matter. Engineering Manager Charles Gray's testimony informed the
Board that staff has examined the current fee structure and determined the District's costs are not
covered by the current fee structure, and recommended that the Board of Directors accept the
Water and Sewer Development and Customer Service Fee Report for Fiscal Year 1993-94 and
adopt Resolution Nos. 93-26 and 93-27 establishing Water and Sewer Development and
Customer Service Fees for Fiscal Year 1993-94.
President Fox closed the public hearing at 9:50 a.m.
On a motion by Director Beverage seconded by Vice-President Scanlin, the Board of Directors
voted 5-0 on a roll-call vote, to adopt Resolution No. 93-26.
On a motion by Director Beverage seconded by Director Korn, the Board of Directors voted 5-0
on a roll-call vote, to adopt Resolution No.93-27.
ACTION CALENDAR
Item 13. Consideration of Audited Financial Statement for the year ended June 30, 1993.
Business manager Beverly Meza introduced Rod McDaniel of Diehl, Evans and Company who
presented the audit report and findings to the Board. On a motion by President Fox, seconded by
Director Armstrong, the Board of Directors voted 5-0 to accept the Audited Financial Statements
for the year ended June 30, 1993.
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October 28, 1993
Item 14. Report on the sale of the Allen-McColloch Pipeline (AMP) to Metropolitan Water
District. General Manager William J. Robertson reported that staff met with the AMP
participants and MWDOC to discuss the sale to the Metropolitan Water District of Southern
California. Mr. Robertson traced the history, functions and uses of the AMP, and discussed why
Metropolitan is interested in acquiring it. He also explained the District's issues regarding the
sale of AMP, and the potential effects of the sale on the District's guaranteed flow of 50 cfs, and
an HGL of 781 feet.
A special meeting was scheduled October 27th to revisit the basic issues of selling AMP to
Metropolitan. At that meeting, agencies involved in the AMP sale presented their individual
positions. Key points are money; Metropolitan's position on HGL issues; Metropolitan's
commitment to build the Cleveland Tunnel; and the ability to wheel groundwater.
President Fox declared a recess at 9:55 a.m. The meeting reconvened at 10:05, with all Board
and attending staff present.
Following discussion, Mr. Robertson asked the Board for authorization to enter into a contract
for an engineering study on relevant technical issues involved in the AMP sale. On a motion by
Director Korn, seconded by Director Armstrong, the Board of Directors voted 5-0 to authorize
the General Manager to contract for this study.
Item 15. Consideration of a contract with Byron L. Crume, Incorporated for construction of
waterline casings extensions under the Atchison, Topeka and Santa Fe Railroad tracks at Brush
Canyon Drive. Engineering Manager Charles A. Gray reported that the plans for all pipeline
casings extensions have been completed by Willdan Associates. The first phase is to construct
casing extensions to the well transmission pipeline and a reserve pipeline casing for Wells No. 16
& 17. Byron L. Crume, Incorporated best met the District's overall needs with regards to the
project.
On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors
voted 5-0 to approve the construction budget in the amount of $49,240 and authorize the General
Manager to execute a contract with Byron L. Crume, Incorporated in the amount of $36,820.
Item 16. Consideration of alternative dates for Board of Directors meetings in November and
December. General Manager William J. Robertson reported to accommodate the Thanksgiving
holiday and the Christmas holiday, the Board may want to consider alternative dates for
meetings.
On a motion by President Fox seconded by Director Beverage, the Board of Directors voted 5-0
to reschedule meetings for 8:30 a.m., Tuesday, November 23, 1993; 8:30 a.m. Tuesday,
December 7, 1993; and 8:30 a.m. Tuesday, December 21, 1993.
Item 17. Consideration of date for Directors' self-evaluation workshop. General Manager
William J. Robertson reported that at their October 14th meeting, the Board requested an agenda
report to schedule the self-evaluation workshop.
Following discussion, on a motion by Director Beverage, seconded by Vice-President Scanlin,
the Board of Directors voted 5-0 to hold their self-evaluation workshop on Tuesday, November
2, 1993 at 9:30 a.m.
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October 28, 1993
Item 18. Discussion of participation in the Domenigoni Valley inspection trip sponsored by
the Metropolitan Water District of Southern California. General Manager William J. Robertson
reported that MWD's trip coordinator advised staff that available space on tours is filling up
quickly. Board members indicated their interest in the November 10th and November 15th tour
dates.
GENERAL MANAGER'S REPORT
Item 19. General Manager's oral report and comments. General Manager William Robertson
reported on the following:
1. Assistant Administrator Michael Robinson discussed the Fiesta Days parade
2. The District Facilities Tour, slated for Wednesday, November 10, is fully booked.
3. Copies of customer letters regarding our rate increases have been sent to MWDOC
and OCWD.
STANDING COMMITTEE REPORT
Item 20. The Executive-Administrative-Organizational Committee met on October 22, 1993,
and discussed Director Expenses, the reconstitution of the Technology-Innovation-Productivity
(TIP) Committee, and Directors Fox and Scanlin reported on the MWDOC and OCWD Board
meetings.
Item 21. The Finance-Accounting Committee met October 20, 1993. Beverly Meza and
Natin Patel of Diehl, Evans reviewed the District's audit report with the Committee. General
Manager William J. Robertson reported on the current annexation policy and how it relates to the
proposed Shell annexation. He also reported that the OCWD wants the District to annex all land
not currently within the OCWD boundary. The Committee discussed the District's policy
regarding the Orange County Treasurer Commingled Investment Pool. Assistant General
manager Michael Payne entered the meeting at that point to discuss the sale of the AMP to
Metropolitan Water District.
Item 22. No Personnel-Risk Management Committee meeting was scheduled.
Item 23. No Planning-Engineering-Operations Committee meeting was scheduled.
Item 24. A Public Information Committee meeting will be scheduled.
INTERGOVERNMENTAL MEETINGS
Item 25. Report on MWDOC Regular meeting, October 20 (Fox): President Fox reported
that July, 1994 is the revised projected date for completion of the AMP sale, and discussed the
nomination of Paul Armstrong to the Metropolitan Board of Directors. On a motion by Director
Beverage, seconded by Vice-President Scanlin, the Board of Directors voted 4-0 to nominate
Director Armstrong to sit on the Metropolitan Water District of Southern California's Board of
Directors, Director Armstrong abstained.
Item 26. Report on OCWD meeting, October 20 (Scanlin): Vice-President Scanlin reported
on a resolution to LAFCO to annex 991 acres of land in I.D. 2. He also reported on Radon rules
and AWWA research foundation projects.
Item 27. Report on Yorba Linda Planning Commission meeting, October 27 (Scanlin):
Director Scanlin reported that nothing of interest to the District transpired.
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Oxtober 28, 1993
Item 28. Report on MWDOC MWD Financial Structure meeting, October 21(Kom): Director
Korn reported that the process is having an effect, since Metropolitan is backing off some of its
capital projects, and looking at a variety of side charges which would allow them to maintain
water rates.
BOARD MEMBER COMMENTS
Item 29. Director Armstrong commented on the relative value of presidential memorabilia.
Item 30. Director Beverage had no comments.
Item 31. Director Korn had no comments.
Item 32. Vice President Scanlin had no comments.
Item 33. President Fox indicated a need to deal with the issue of how Board member
comments become Board consensus. He stated that there is need to provide clarity to staff, so
that Board comments do not inadvertently translate into work instructions.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5-
0, at 11:19 p.m.. to adjourn to Thursday, November 11, 1993 at 8:30 a.m., at the District
headquarters on Plumosa Drive.
W131iamY-Robertson
General Manager/Secretary