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HomeMy WebLinkAbout1993-02-11 - Board of Directors Meeting MinutesPage. February 11, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING February 11, 1993 The February 11, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors =sent at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff present: William J. Robertson, Secretary / General Manager Janet Morningstar, General Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Ex. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Directors absent at Roll Call; None Visitors Present: Mr. & Mrs. Daniel Romano, homeowner Mr. & Mrs. Daniel Foldager, homeowner Mr. Edwin Paul, Esquire Mr. Lanny Watson of Schuler Engineering Mr. M. Roy Knauft Jr., former Director CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of January 28, 1993. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of payment of bills, payroll and refunds in the amount of $476,447.74 on Check Nos. 12780, 12839 through 12928; and Payroll Check Nos. 4687 through 4749. Item 4. Approval of the Quitclaim Certificate for Tract No. 13548, 13861 and 13863; and authorize the General Manager to execute the Quitclaim Certificate. Item 5. Approval of Progress Payment No. 17 in the amount of $10,322.92 and Change Order No. 13 in the amount of $6,936.80 to SSC Construction, Incorporated for the Camino De Bryant Reservoir, Job No. 8935. Item 6. Approval to release the assignment of a Savings Account with Y.L. Church of Christ for the water facilities located at 4382 Eureka Avenue. Item 7. Deny and refer the damage claims filed by Edwin Paul, Esq. on behalf of Mr. & Mrs. Daniel Romano and Mr. & Mrs. Daniel Foldager to ACWA/JPIA. Pager s February 11, 1993 Item 8. Deny and refer the damage claim filed by June K. Ma, dba Yorba Linda Kumon Math Center to ACWA/JPIA. Mr. Ed Paul, Esq. representing Mr. & Mrs. Daniel Romano and Mr. & Mrs. Daniel Foldager requested that the District accept responsibility for the water main break on San Antonio Road rather than denying and referring the claim to the District's insurance carrier. General Counsel Morningstar then explained the claims process to Mr. Paul. Mr. Paul responded that a law suit would be filed if the District did not accept responsibility for the damages. ACTION CALENDAR Item 9. Consideration of replacement of the natural gas engine at the Highland Booster Station. Charles Gray, Engineering Manager reported that staff had solicited bids on the replacement of the natural gas engine at the Highland Booster Station. Mr. Gray continued to report that a total of five bids were received and after careful review of the low bid, it was staffs recommendation that the contract be awarded to Schuler Engineering Corporation. On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to approve a construction budget in the amount of $170,430.00; award a contract to Schuler Engineering Corporation in the amount of $125,200.00 for replacement of natural gas engine at Highland Booster Station; authorize the General Manager to execute the contract, subject to review as to form by legal counsel; and approve the release of the other bid bonds, once the contract has been executed, Job 9045. Mr Larry Watson departed the meeting at this point. Item 10. Consideration for the reconstruction of the Zone 5 transmission pipeline in San Antonio Road. Charles Gray, Engineering Manager reported that staff had reviewed three alternatives for replacing the Zone 5 transmission pipeline that broke in the easement at 4640 San Antonio Road. Mr. Gray further reported that after careful consideration, staff recommended Option # 2 to construct a new pipeline south in San Antonio Road to the Southern California Gas Company easement. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to authorize staff to solicit proposals for water engineering services for the reconstruction of the Zone 5 transmission pipeline in San Antonio Road Mr. & Mrs. Romano, Mr. & Mrs. Foldager and Mr. Paul departed the meeting at this point. Item 11. Consideration of Resolution No. 93-02 to change check signing authorization. Beverly Meza, Business Manager reported that Director Beverage's name needed be added to the Bank of Yorba Linda's authorized list to sign District checks. Mr. Meza also reported that former Director Knauft's name would be removed from the list. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to adopt Resolution No. 93-02 authorizing individuals to sign on District checks and transfer funds via the Federal Wire System and rescinding Resolution No. 92-16. Item 12. Consideration of the Gas Engine Overhaul and Replacement Plan for Fiscal Year 1993-94. Ray Harsma, Operations Superintendent reported that the District's Gas Engine Overhaul and Replacement Plan for 1993-94 had been updated. Following a general discussion, the Board approved the plan but requested staff to investigate and report back on the economics of gas engines versus electrical engines. On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to approve the Gas Engine Overhaul and Replacement Plan for Fiscal Year 1993-94. Page,IM ~5% ~ 6. February 11, 1993 Item 13. Consideration of Resolution No. 93-03 supporting the nomination of Wes Bannister as a member of the Executive Committee of ACWA/Joint Powers Insurance Authority. Michael Robinson, Assistant Administrator reported that the District had received a request from Orange County Water District for support of the nomination of Wes Bannister to the ACWA/JPIA Executive Committee. On a motion by Director Armstrong, seconded by President Fox, the Board of Directors voted 5-0 to adopt Resolution No. 93-03 supporting the nomination of Wes Bannister as a member of the Executive Committee of ACWA Joint Powers Insurance Authority. DISCUSSION CALENDAR Item 14. Consideration of Revised Personnel Rules - Continued from the Board's meeting of January 28, 1993. Roger Lubin, Executive Assistant to the General Manager reported that staff had incorporated the proposed changes into the attached Revised Personnel Rules. Director Armstrong asked if a copy of the Rules be produced that had the stike through on it to show the language which had been removed. Roger Lubin responded that it could be done in some areas but that there were several areas that could not be done due to the type of changes being made. Director Korn then asked if a copy could be made that had both the old language and the new language included so that the Board could see the actual changes. Following a general discussion, the Board unanimously agreed that they wanted to see the current rules along with the proposed rules to see the actual changes being proposed. William Robertson, General Manager reported that the language would be combined and that staff would bring this Agenda Item back to the Board as a discussion item on February 25, 1993. Item 15. Discussion of Policy on Director attendance at conferences. William J. Robertson, General Manager presented a report on the District's current policy of Directors attending conferences. Following a general discussion on the policy issues relating to water supply, the Board of Directors referred the matter to the Executive-Administrative-Organizational Committee for further study. President Fox declared a recess beginning at 9:27 a.m. The meeting reconvened at 9:38 a.m. with all Directors and staff members present. Former Director Roy Knauft thanked the Board of Directors and District for his retirement dinner. Mr. Knauft also extended personal thanks to William Robertson, Barbara Bower and General Counsel Kidman for their efforts. Mr. Knauft then departed the meeting. GENERAL. MANAGER'S REPORT Item 16. General Manager's oral report and comments. William Robertson, General Manager, reported on the following: 1. That the City of Yorba Linda had received bids for the reconstruction of Lomas De Yorba East and that the bids were lower than expected. Mr. Robertson also reported that the District received the bids for the installation of the water main for that project. 2. That the check from Delft Corporation had cleared the bank and that the small claims court action against them would be dismissed. 3. That staff would be attending a FEMA meeting on February 19, to seek funding for the main breaks that occurred in January. 4. That the Conflict of Interest Forms arrived and that the Directors needed to complete the forms by April 1, 1993. 5. That the Directors planning to attend the ACWA conference meet with Barbara Bower to make reservations. 6. That the District's next facilities tour was planned for February 20, 1993. Page February 11, 1993 GENERAL COUNSEL'S REPORT Item 17. Janet Morningstar, General Counsel presented an update on the tax lawsuit that is pending in Ventura County. Ms. Morningstar also reported that ACWA was considering canceling insurance for the Directors who attended other conferences. Ms. Morningstar further reported that MWDOC and other agencies were sending letters to ACWA protesting the proposal. The Board concurred and requested that Ms. Morningstar write a letter on behalf of the District to ACWA protesting the proposal. STANDING COMMITTEE REPORTS Item 18. An Executive-Administrative-Organizational Committee was scheduled for February 17, 1993. Item 19. A Finance-Accounting meeting was scheduled for February 18, 1993. Item 20. A Personnel - Risk Management Committee meeting was scheduled for February 23, 1993. Item 21. No Planning-Engineering-Operations Committee meeting was held. Item 22. A Public Information Committee meeting was scheduled for February 18, 1993. held. INTERGOVERNMENTAL MEETINGS Item 23. Report on Yorba Linda City Council meeting on February 2, 1993. Director Beverage reported that he did not attend. Item 24. Report on MWDOC Joint Workshop meeting on February 3, 1993. President Fox reported on the process of the MWDOC Directors attending MWD meetings. President Fox also reported that MWD is considering a 22% rate increase. Item 25. Report on OCWD meeting on February 3, 1993. Director Scanlin reported on their General Managers Report outlining the latest figures on the rainfall and on the amounts of water captured. Director Scanlin also reported that the oil spill behind Prado Dam was much larger than previously thought and that it had damaged some of the habitat. Director Scanlin then reported on the forthcoming Radon requirements, their Budget and the Urban Water Conservation Plan. Lastly, Director Scanlin reported on the National Water Resources Workshop which outlined the lists of endangered species. Item 26. Report on Yorba Linda Planning Commission meeting on February 10, 1993. Director Armstrong reported that the Planning Commission discussed Mansionization and that the matter was continued Item 26 A. Report on WACO meeting on February 5, 1993. Director Armstrong reported that the Committee discussed D-1630. Director Armstrong then reported that MWD has not called the drought over. Director Armstrong also reported that MWD's fixed costs are over $200 million dollars a year and that they are considering increasing the standby fees. Lastly, the Committee discussed the latest figures on the water supply situation. BOARD MEMBER COMMENTS Item 27. Director Armstrong reported on an article that appeared in the Orange County Register about Special District's. Item 28. Director Beverage reported that he received two letters from local sports organizations requesting the use of District reservoirs for practice fields. Page" - February 11, 1993 Item 29. Director Korn reported that lake Elsinore had risen 19 vertical feet and had flooded the State Park. Item 30. vice President Scanlin reported that he would be out of the state over the weekend. Item 31. President Fox had no comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION On a motion by President Fox, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to go into closed session at 10:27 a.m. pursuant to Government Code Section 54956.9 (b). Also attending the closed session were William J. Robertson, General Manager, Michael Payne, Assistant General Manager and Janet Morningstar, General Counsel. The Board of Directors and staff came out of closed session at 10:37 a.m. No action was taken. ADJOURNMENT On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 5- 0, at 10:44 a.m., to adjourn to Thursday, February 25, 1993, at 8:30 a.m., at the District headquarters on Plumosa Drive. W am iogn====" General Manager/Secretary