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HomeMy WebLinkAbout1993-03-11 - Board of Directors Meeting MinutesPage - March 11, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 11, 1993 The March 11, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael J. Beverage Arthur C. Korn Directors absent at Roll Call: None Staff present: William J. Robertson, Secretary / General Manager Arthur G. Kidman, General Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Present: Suzanne M. Tague, Esq. McCormick, Kidman, Behrens and Holzwarth CONSENT CALENDAR Prior to discussion of the Consent Calendar, Director Beverage requested that Item No. 4 be removed from the consent calendar for discussion. On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of February 25, 1993. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of payment of bills, payroll and refunds in the amount of $507,827.85 on Check Nos. 13020 through 13104; and Payroll Check Nos. 4835 through 4898; and two wires, one to Bank of America in the amount of $147,462.50 dated March 11, 1993, and one to MWDOC in the amount of $79,097.70 dated March 12, 1993. Item 4. (Removed from the consent calendar) Item 5. Approval of Progress Payment No. 4 to Taymech Corporation in the amount of $72,338.58 for construction of the Lomas de Yorba Booster Station, Job No. 8933. Item 6. Approval to release the Guarantee Bonds with the Developers identified in this report totaling $17,000.00, Job No. 8941 and 8863. Page March 11, 1993 Item 7. Approval to solicit proposals from the District's prequalified consultants for engineering services to design modifications to the District's existing pipeline crossings of the Atchison, Topeka & Santa Fe railroad ACTION CALENDAR Item 4. Approval of the Quitclaim Certificate for Tract No. 13862; and authorize the General Manager to execute the Quitclaim Certificate. Director Beverage declared a conflict of interest and did not participate in the discussion or voting of this agenda item. On a motion by President Fox, seconded by Director Armstrong, the Board of Directors voted 4- 0, Director Beverage did not vote, to approve the Quitclaim Certificate for Tract No. 13862; and to authorize the General Manager to execute the Quitclaim Certificate. Item 8. Consideration of Revised Personnel Rules. William Robertson, General Manager gave an opening statement on the background of revising the Personnel Rules. Roger Lubin, Executive Assistant to the General Manager then gave a presentation by summarizing each Rule and outlining what changes were being made and the reasons for the changes. Following Mr. Lubin's presentation, Director Armstrong requested that additional language be added to section 5.04 A giving the General Manager sole authority to enter into contracts or agreements for hiring. Following a general discussion, on a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 4-1, with Director Korn voting No, to adopt Resolution No. 93-04 Amending the Personnel Rules and Rescinding Resolution No. 90-39. Item 9. Consideration of policy on Director and Staff Personnel attendance at Conferences. William Robertson, General Manager presented a report on the attendance of directors and staff members to attend conferences. Mr. Robertson outlined the proposed changes in the proposed policy. Vice President Scanlin requested that language be modified in Section 4 to clarify the accounting of expenditures. Director Beverage indicated that he had a problem with the Directors receiving compensation for attending conferences. Following a general discussion, Director Beverage requested that the two Resolutions be voted upon separately. The Board of Directors unanimously agreed to separate the Resolutions. On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors voted 4-1, with Director Beverage voting No, to adopt Resolution No. 93-05 as amended Setting Forth the Policy of Reimbursement of Expenses incurred by Directors and Rescinding Resolution No. 85-36. Following a general discussion of staff attending conferences, the Directors requested that the term "key staff' be eliminated from the Resolution. On a motion by Director Armstrong, seconded by President Fox, the Board of Directors voted 5-0 to adopt Resolution No. 93-06 as amended. Setting Forth the Policy of Reimbursement of Expenses Incurred by Staff Personnel and Rescinding Resolution No. 85-37. President Fox declared a recess beginning at 9:20 a.m. The meeting reconvened at 9:27 a.m. with all Directors and staff members present. Item 10. Consideration of resolution adopting the District's Investment Policy. Bevcrly Meza, Business Manager presented a report on the District's investment policy. Ms. Meza outlined all of the changes that were being implemented. Following a general discussion, the Board of Directors made minor revisions to the language in the Resolution. Page UUM March 11, 1993 On a motion by Director Beverage, seconded by President Fox, the Board of Directors voted 5-0 to adopt Resolution No. 93-07 as amended Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 91-22. Item U. Consideration of the Financial Statements for the six months ended December 31, 1992. Beverly Meza, Business Manager presented a report on the Financial statements for the first six months. Ms. Meza summarized the highlights of the statements and indicated that the water rate increase approved in October will be reflected in the next statement. On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to accept the Financial Statements for the six months ended December 31, 1992, as presented Item 12. Consideration of an appointment of a representative to the Xeriscape Committee. Michael Robinson, Assistant Administrator reported that a Director from the Public Information committee usually served on the Xeriscape Committee. Mr. Robinson concluded his report by stating that President Fox is no longer on the Public Information Committee and that a new Director should be appointed President Fox appointed Vice President Scanlin to the Xeriscape Committee. Item 13. Consideration of installation of drought tolerant landscaping at District office. Michael Robinson, Assistant Administrator presented a proposal to install drought tolerant landscaping at the District office. Mr. Robinson indicated that Village Nurseries, the Rain Bird Company and the Gro-power company were willing to provide significant discounts and or donate the materials. Mr. Robinson reported that a sign be installed in the planters recognizing the firms for their discounts and contributions. Director Armstrong requested that a grate be installed on the city tree well in front of the office. On a motion by Director Armstrong, seconded by President Fox, the Board of Directors voted 5- 0 to approve the plan for installation of drought tolerant landscape at the District office. DISCUSSION CALENDAR Item 14. Discussion on Property Tax Shift and the Special District Augmentation Fund. William Robertson, General Manager began the discussion by reporting the County is interpreting State law in a manner that requires the District to contribute about 55% of it's property tax revenue to schools. Following a lengthy discussion, Legal Counsel requested the Board continue this matter in closed session. The Board concurred and there was no further discussion of this item. Item 15. Discussion of Directors' Compensation, payroll deductions, and the tax laws pertaining to them. Beverly Meza, Business Manager distributed spread sheets explaining each Directors payroll deductions. The Board thanked Ms. Meza for the information. There was no action taken on this subject. GENERAL. MANAGER'S REPORT Item 16. General Manager's oral report and comments. William Robertson, General Manager, reported on the following: 1. That the JPIA Executive Committee will be hearing the District's request on the insurance requirements for possible recreational uses with the City. W. Robertson stated that he and Michael Payne would be attending the meeting. 2. Requested the Directors to select a date for the Directors Financial Workshop. The Board of Directors selected April 22, 1993 following the regular Board meeting. Page . . March 11, 1993 LEGAL. COUNSEL'S REPORT Item 17. Arthur G. Kidman did not have anything to report. STANDING COMMITTEE REPORTS Item 18. No Executive-Administrative-Organizational Committee meeting was held. Item 19. No Finance-Accounting Committee meeting was held. Item 20. A Personnel-Risk Management Committee meeting was held on February 23, 1993. President Fox reported that the Committee reviewed new procedures being implemented by JPIA on handling claims and workers compensation claims. President Fox further reported that the committee reviewed the classification plan, personnel rules, and the employee survey. Item 21. A Personnel-Risk Management Committee meeting was scheduled for March 23, 1993. Item 22. A Planning-Engineering-Operations Committee meeting was scheduled for March 18, 1993. Item 23. A Public Information Committee meeting was scheduled for March 24, 1993. INTERGOVERNMENTAL MEETINGS Item 24. Report on Yorba Linda City Council meeting on March 2, 1993. Director Beverage reported that the hearings for the General Plan EIR would be held on March 16, 1993. Item 25. Report on OCWD meeting on March 3, 1993. Vice President Scanlin reported that they discussed the water levels in Lake Elsinore and the discharge of 1,000 cfs into the Santa Ana River. In addition MWDOC was considering a standby charge of their own. Item 26. Report on MWDOC Joint Workshop meeting on March 3, 1993. President Fox reported on MWD rates and that San Luis Rey reservoir was projected to be full by the middle of April. Item 27. Report on MWD Board meeting on March 9, 1993. President Fox reported that he did not attend the meeting. Item 28. Report on WACO meeting on March 5, 1993. Director Armstrong reported that the Delta Smelt was put onto the endangered species list. Director Armstrong also reported on Steve Hall's presentation and he anounced that Mary Jane Forester was now the WACO representative to the Southern California Water Committee. Director Armstrong concluded his report by giving an update on the local water supply conditions. Item 29. Report on Yorba Linda Planning Commission meeting on March 10, 1993. Director Armstrong reported that the Commission discussed the Negative Declarations for various street improvements located throughout Yorba Linda. BOARD MEMBER COMMENTS Item 30. Director Armstrong asked if staff had found out about the MWD standby charge. William Robertson responded that the standby charge was an annual charge. Director Armstrong then gave an update on the Directors Errors and Omissions coverage that would be discussed by JPIA. Director Armstrong concluded his comments by mentioning that there were two articles in the OCWA newsletter about the District and General Manager. Item 31. Director Beverage did not have any comments. Page -1 ti 209 March 11, 1993 Item 32. Director Kom did not have any comments. Item 33. Nice President Scanlin did not have any comments. Item 34. President Fox did not have any comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION Upon direction by President Fox, the Board of Directors went into closed session at 11:07 a.m. pursuant to Government Code Section 54956.9 (b). Also attending the closed session were William Robertson, Arthur Kidman and Ms. Suzanne Tague. The Board of Directors, General Manager and General Counsel came out of closed session at 11:50 a.m. The Board of Directors authorized Legal Counsel to write a letter to the County of Orange. ADJOURNMENT On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors voted 5-0, at 11:51 am. to adjourn to Thursday, March 25, 1993, at 8:30 a.m., at the District headquarters on Plumosa Drive. General Manager/Secretary