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HomeMy WebLinkAbout1993-05-13 - Board of Directors Meeting MinutesPage. May 13, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING May 13, 1993 The May 13, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Sterling L. Fox Michael J. Beverage Arthur C. Korn Directors absent at Roll Call: Carl T. Scanlin Paul R. Armstrong Visitors Present: Councilman Mark Schwing Staff present: William J. Robertson, Secretary / General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR Prior to voting on the Consent Calendar, Director Beverage requested that Agenda Item No. 1 be removed from the Consent Calendar for discussion. On a motion by Director Beverage, seconded by President Fox, the Board of Directors voted 3-0 to approve the Consent Calendar as follows: Item 1. ( Removed from Consent Calendar. ) Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of payment of bills, payroll and refunds in the amount of $2,178,858.49 on Check Nos. 13392 through 13490; and Payroll Check Nos. 5153 through 5306; and two wires, one wire to Bank of America in the amount of $1,713,111.25 dated May 3, 1993 and one wire to MWDOC in the amount of $116,917.25 dated May 13, 1993. Item 4. Approval of the Terms and Conditions for water service with Grace Evangelical Lutheran Church for their project located at 20994 Yorba Linda Boulevard, Job No. 9309. Item 5. Approval to release the Cash Bond with Seven Fortune Partners V in the amount of $1,400.00 for the water facilities for P.M. No. 87-119. Item 6. Approval of Progress Payment No. 6 in the amount of $41,757.61 and Change Order No. 3 granting a 45 calendar day time extension to Taymech Corporation for construction of Lomas de Yorba Booster Station, Job No. 8933. Item 7. Approval to destroy Recruitment Applications more than two years old. Page; May 13, 1993 Item 8. Deny and refer claim filed by Truck Insurance Exchange on behalf of Nancy Capel to JPIA. Item 9. Deny the application for permission to present a late claim by the Law Offices of Lloyd Charton on behalf of Aurelio Mares Jr. and refer the claim to SSC Construction Company. Item 10. Deny District's membership in the Water Environment Federation. ACTION CALENDAR Item 1. Approval of Minutes - Regular meeting of April 22, 1993. Director Beverage stated that he did not attend the Board of Directors meeting on April 22, 1993 and could not vote on the minutes. President Fox requested that this item be continued to the May 27, 1993 Board of Directors meeting. General Manager William Robertson requested that Agenda Item No. 13 be continued to the May 27, 1993 Board of Directors meeting. Legal Counsel Arthur Kidman arrived at 8:34 a.m. Item 11. Consideration of designating prequalified engineering firms. Engineering Manager Charles Gray reported that the District had solicited for Statements of Qualifications from engineering consultants to prequalify them for future design projects during the next two years. Mr. Gray outlined the evaluation process that was used to establish a list of Prequalified Engineering Firms for the categories of reservoirs, booster stations, pipelines, treatment facilities and wells. A general discussion followed on the evaluation process and on the time period. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 3- 0, to approve the following engineering firms as prequalified for the next two years in the following categories: Reservoirs: ASL Consulting Engineers, Black and Veatch, Camp Dresser and McKee, Montgomery Watson and Robert Bein, William Frost & Associates. Booster Stations: ASL Consulting Engineers, Black and Veatch, Camp Dresser and McKee, Engineering Science, and Robert Bein, William Frost & Associates. Pipelines: ASL Consulting Engineers, Barrett Consulting Group, BSI Consulting, Incorporated, John Carollo Engineers, Willdan Associates and Robert Bein, William Frost & Associates. Water Treatment Facilities: Black & Veatch, Camp Dresser & McKee, Engineering Science, Montgomery Watson, John Carollo Engineers and Lee & Ro Consulting Engineers. Wells: ASL Consulting Engineers, Black & Veatch, Camp Dresser & McKee, Engineering Science and Robert Bein, William Frost & Associates. Item 12. Consideration of consultant agreement with Willdan Associates for engineering services to upgrade the District's existing pipeline crossings of the AT&SF tracks along La Palma Avenue. Engineering Manager Charles Gray reported that the District had solicited proposals from the previous list of prequalified engineering consultants to design the extension of the pipeline casings for all of the District's pipelines that cross the AT&SF tracks along La Palma Avenue. Mr. Gray further reported that staff had reviewed the three proposals received and that it was staffs recommendation that the Board of Directors award the design contract to Willdan Associates in the amount of $29,558. On a motion by President Fox, seconded by Director Beverage, the Board of Directors voted 3-0 to authorize the President and Secretary to execute a Consulting Agreement with Willdan Associates in an amount not to exceed $29,558 for design modifications to existing pipeline crossings of the AT&SF Railroad. Page 9 May 13, 1993 Item 13. Consideration of Property Exchange Agreement with Upper K Shapell, Joint Venture. ( This item was continued to the May 27, 1993 Board of Directors meeting. ) Item 14. Consideration of Resolution supporting nomination of Chester C. Gilbert for Vice- President of the Association of California Water Agencies. Assistant Administrator, Michael Robinson reported that the District had received a request from Eastern Municipal Water District for support of the nomination of Chester C. Gilbert for Vice President of ACWA. Mr. Robinson highlighted some of Mr. Gilberts qualifications. Following a short discussion, President Fox requested that this item be continued to the May 27, 1993 Board of Directors meeting. Item 15. Consideration of the Annual Board of Directors' Facilities Tour - Continued from the Board of Directors meeting of April 8, 1993. General Manager William Robertson reported that this item was presented to the Board of Directors on April 8, 1993 and that the item was referred to the Public Information committee for their review. Mr. Robertson stated that the committee had reviewed the different options available for a proposed facilities tour. Mr. Robertson concluded his report by naming a variety of sites that the Board and Management staff would tour immediately following the May 27, 1993 Board of Directors meeting. On a motion by President Fox, seconded by Director Kom, the Board of Directors voted 3-0, to schedule the annual Board of Directors Tour to follow the May 27, 1993, Board meeting. Director Beverage suggested that the District invite Councilman Schwing. Councilman Schwing accepted the offer. Item 16. Consideration of Resolution endorsing formation of Selection Committee to request distribution of Special District Augmentation Funds. General Manager William Robertson reported that at the last Board meeting there was a proposal to endorse the formation of Selection Committee. Mr. Robertson further reported that this was the subject of an ISDOC meeting that President Fox and he attended on April 23, 1993. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 3- 0, to adopt Resolution No. 93-10 which supports formation of the Independent Special District Selection Committee and that Independent Special Districts should receive Special District Augmentation Funds in an amount up to the amount of that District's contribution to the SDAF. Item 17. Consideration of Water Rates for Fiscal Year 1993-94 - continued from Board of Directors meeting of April 22, 1993. General Manager William Robertson made a lengthy audio/visual presentation on the District's current financial picture. Mr. Robertson outlined the loss of property taxes confiscated by the State and the rate increases already approved by Metropolitan Water District and Orange County Water District. Mr. Robertson then reviewed various options that the Board could implement to offset the lost revenue and increased operating costs. Councilman Schwing left the meeting at 9:15 a.m. Following a lengthy discussion, the Board of Directors provided direction and referred the matter back to staff for action at the May 27, 1993 Board meeting. President Fox declared a recess at 9:40 A.M. The meeting reconvened at 9:47 A.M. with all Directors and staff present. Page a 9, May 13, 1993 DISCUSSION CALENDAR Item 18. Review of the District's 1993-94 Five Year Plan. Assistant General Manager began staffs presentation by reviewing all of the chapters of the Five Year Plan. Presentations were then followed by General Manager William Robertson, Executive Assistant Roger Lubin and Engineering Manager Chuck Gray. Mr. Payne concluded staffs presentation by requesting the Board of Directors comments. The Board of Directors discussed whether their was too much effort put into the plan and whether the plan should be done less often. General Manager William Robertson replied that the plan was a valuable resource that the Board can use to be better informed on decisions regarding the annual budgeting process and that the District should continue with the same process. The Board of Directors concurred. Mr. Payne reported that the final 1993-94 Five Year Plan would be presented to the Board of Directors for their approval on May 27, 1993. This item was for information only and no action was taken. GENERAL MANAGER'S REPORT Item 19. General Manager's oral report and comments. General Manager William Robertson reported on the following: 1. Distributed a copy of a response letter to Mr. John Mesko, a customer of the District. 2. Distributed a copy of a response letter that he had sent to the Los Angeles Times on the District's policy on VIP Customers. LEGAL COUNSEL'S REPORT Item 20. General Counsel Arthur Kidman gave a report on the property tax update and on an proposed Assembly Bill by Vasconcellos on reinventing local government. STANDING COMMITTEE REPORTS Item 21. No Executive-Administrative-Organizational Committee meeting was held. Item 21-A. An Executive-Administrative-Organizational Committee meeting was scheduled for May 20, 1993. Item 22. A Finance-Accounting Committee meeting was held on May 6, 1993. Director Korn reported that the committee discussed water rates and projects needing white papers. Item 23. A Finance-Accounting Committee meeting was scheduled for May 25, 1993. Item 24. A Personnel-Risk Management Committee meeting was held on April 19, 1993. President Fox reported that the Committee reviewed liability claims and the Classification and Compensation study. Item 25. A Personnel-Risk Management Committee meeting was held on May 5, 1993. President Fox reported that the Committee reviewed the Meet and Confer proposals, the compensation survey and the General Manager's job description and evaluation. Item 26. A Planning-Engineering-Operations Committee meeting was held on April 20, 1993. Director Korn reported that the committee reviewed the draft 1993-94 Five Year Plan in detail. Item 27. A Planning-Engineering-Operations Committee meeting was held on May 5, 1993. Director Korn reported that the Committee discussed Engineering Consultants, the Danita Lane Sewer Assessment District, wells 16 & 17, the Five Year Plan and lastly well 10. Item 27-A. A Planning-Engineering-Operations Committee meeting was scheduled for May 19, 1993. Page May 13, 1993 Item 28. A Public Information Committee meeting was held on April 29, 1993. President Fox reported that minutes of the April 29, 1993 meeting were included in the agenda packet. INTERGOVERNMENTAL MEETINGS Item 29. Report on ISDOC meeting, April 23 (Fox). President Fox stated that he and William Robertson attended the meeting at the Placentia Library. President Fox reported that representatives of the Districts discussed forming an ISDOC selection committee and on having each agency adopt a Resolution. Item 30. Report on MWDOC Joint Workshop meeting, May 5 (Fox). President Fox reported that he did not attend the meeting. Item 31. Report on Yorba Linda Planning Commission meeting, April 28 (Armstrong). President Fox requested this item be continued to the May 27, 1993 Board of Directors meeting. Item 32. Report on WACO meeting, May 7 (Armstrong). President Fox requested that this item be continued to the May 27, 1993 Board of Directors meeting. Item 33. Report on ACWA's Spring Conference, April 28 - 30 (Fox, Korn). Director Kom reported that this was one of the better conferences that he has attended. President Fox concurred. Item 34. Report on Yorba Linda City Council meeting, May 4 (Beverage). Director Beverage reported that a petition to recall the mayor was filed. Item 35. Report on OCWD meeting, May 5 (Scanlin). President Fox requested that this item be continued to the May 27, 1993 Board of Directors meeting. Item 36. Report on Yorba Linda Planning Commission meeting, May 12 (Korn). Director Kom reported that he did not attend the meeting. BOARD MEMBER COMMENTS Item 37. Director Armstrong was absent. Item 38. Director Beverage requested that the Directors consider a straight rate for the Board of Directors. President Fox suggested that this request be continued until all of the Directors were present. Item 39. Director Korn did not have any comments. Item 40. Vice President Scanlin was absent. Item 41. President Fox did not have any comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar. There were no changes made. President Fox declared a recess at 11:50 a.m. The meeting reconvened into Closed Session at 12:00 p.m. with Directors Fox, Beverage and Korn all present. Also attending the Closed Session were General Manager William Robertson and Legal Counsel Arthur Kidman. The Directors discussed litigation matters pursuant to Government Code 54956.9(b) Legal Counsel Arthur Kidman departed the meeting at 12:20 p.m. Executive Assistant to the General Manager Roger Lubin and Administrative Assistant Michael Robinson went into the Closed Session to discuss personnel matters. Page , c May 13, 1993 Item 42. Review of Meet and Confer process. President Fox brought the Board out of Closed Session. No action was taken during the Closed Session. On a motion by Director Korn, seconded by President Fox the Board of Directors voted 3-0 to rescind their action on Agenda Item No. 15 and to continue the Annual Board of Directors' Facilities tour to a later date. ADJOURNMENT On a motion by President Fox, seconded by Director Beverage, the Board of Directors voted 3- 0, at 2.00 p.m. to adjourn to Thursday, May 27, 1993, at 8:30 a.m., at the District headquarters on Plumosa Drive. W?ll dm J.`Robertson General Manager/Secretary l