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HomeMy WebLinkAbout1993-06-24 - Board of Directors Meeting MinutesPagel June 24, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 24, 1993 The June 24, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Sterling L. Fox, President, at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael Beverage Arthur C. Korn Directors absent at Roll Call: None Visitors Present: Mr. Bruce Bailey, Yorba Linda Star Staff present: William Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Executive Ass't to General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the following Consent Calendar items: Item 1. Minutes of the Regular meeting of June 10, 1993. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Payment of bills, payroll and refunds in the amount of $436,807.76 on Check Nos. 13704, 13705, 13709 through 13808; and Payroll Check nos. 5413 through 5482; two wires to MWDOC, one in the amount of $2,410.00 dated June, 2, 1993 and one in the amount of $80,237.55 dated June 22, 1993; and one wire to ACWA/HPIT in the amount of $17,822.19 dated June 28, 1993. Item 4. Approval to release the Guarantee Bond totaling $61,500.00 for construction of the water and sewer facilities installed by the developers identified in the Agenda Report, Job Nos. 8837, 8958 and 9107. Item 5. Approval of a construction budget in the amount of $234,485; award a contract to Valverde Construction, Inc. in the amount of $188,900 for construction of the water improvement projects in Imperial Highway at Prospect Avenue, Eureka Avenue and Casa Loma Avenue; authorize the General Manager to execute the contract, subject to review and approval as to form by legal counsel; and approve the release of the other bid bonds, once the contract has been executed, Job Nos. 9124, 9125 and 9126. ACTION CALENDAR Item 6. Consideration of the District's 1993-94 Annual Budget. William Robertson, General Manager, reviewed details of the District's budget. In addition, there was a lengthy discussion of the impact of the State's budget on the District. Mr. Robertson reported that YLWD may be exempt from additional loss of property tax revenue because it did not receive AB 8 funds in 1992-93 and OCWD may be exempt because they do not sell water at retail. There was a general discussion on details of the District's Budget. Page 4S5. June 24, 1993 On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to adopt Resolution No. 93-14 adopting the 1993-94 Annual Budget and rescinding Resolution No. 92-09. On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors voted 4-1, Director Korn voted no, to adopt Resolution 93-15 approving the number of authorized positions for fiscal 1993-94 and rescinding Resolution No. 92-10. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 5- 0 to adopt Resolution No. 93-16 adopting the appropriation limit for fiscal 1993-94. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 5- 0 to adopt Resolution No. 93-17 adopting the fiscal 1993-94 debt service requirements for Waterworks-Election 1959, Series "A" and "B" General Obligation Bonds. On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to adopt Resolution No. 93-18 adopting the fiscal year 1993-94 debt service requirements for Improvement District No. 1, Series "A" and "B" General Obligation Bonds. On a motion by Vice President Scanlin, seconded by Director Beverage, the Board of Directors voted 5-0 to adopt Resolution No. 93-19 adopting the fiscal year 1993-94 debt service requirements for Improvement District No. 2, Series "A", 1987 Refunding, and Series "C" General Obligation Bonds. DISCUSSION CALENDAR Item 7. Consideration of survey research instrument by Fairfax Research. Roger Lubin, Executive Assistant to the General Manager, facilitated a lengthy review and discussion of the customer survey questions to be used by Fairfax Research. The Board offered their advice on a variety of issues. This matter will return to the Board at the July 8, meeting. President Fox declared a recess beginning at 9:35 a.m. The meeting reconvened at 9:45 a.m. with all Directors and staff members present. Mr. Bailey departed the meeting during the recess. Item 8. Consideration of a new date for the next District Facilities Tour Michael Robinson, Assistant Administrator, reported that Pope John Paul II's upcoming visit in August tied up busses scheduled for the District's August 14, tour date. Mr. Robinson requested the Board consider changing the date to August 21. The Board concurred that August 21, was a good date. Director Korn requested that staff watch out for items on the Discussion Calendar where some action, even though very minor, is taken. GENERAL MANAGER'S REPORT Item 9. General Manager's oral report and comments. William Robertson, General Manager, discussed the following: 1. MWDOC has scheduled an Ethics Conference for Tuesday, September 14. Director Scanlin reported he would like to attend. 2. The FEMA audit process has begun and FEMA is impressed with the District's paperwork. 3. The AMP buyout is becoming a high priority again. Assistant General Manager Payne is closely monitoring this matter and will make a report to the Board at a later date. 4. On June 9, there was an accident involving the Jet Vactor machine. Assistant General Manager Payne is handling this matter. 5. Mr. Robinson wants photos of each Board member following the meeting. Page iW €z~ June 24, 1993 6. Homeowners in the Danita Lane sewer assessment area met at the District on Tuesday, June 22. Mr. Gray reported there is no progress toward consensus and would like to discuss options at the next Planning-Engineering-Operations Committee meeting. 7. In regards to the District's lawsuit against the County, the judge has not rendered an opinion on the case. STANDING COMMITTEE REPORTS Item 10. An Executive-Administrative-Organizational Committee meeting was held on June 18, 1993. The Committee discussed the customer service survey, Board compensation policies, Board conference policy and a contract for the General Manager. Following a lengthy discussion, the Board requested: 1) a copy of the Board's Rules for Organization and Procedure, Ordinance 91-01 setting compensation for Board members and Resolution 93-05 setting policy for reimbursement of expenses incurred by Directors; and 2) an agenda item for the July 8, meeting to discuss Director Compensation and reimbursement of expenses. Item 11. A Finance-Accounting Committee meeting was held on June 16, 1993. The Committee discussed the Finance Master Plan, Rate Stabilization Fund and 1993-94 Budget. Director Korn noted the discussion about the Rate Stabilization Fund. Item 12. No Personnel-Risk Management Committee meeting was held. Item 13. A Planning-Engineering-Operations Committee meeting was scheduled for July 7, 1993, at 9:00 a.m. Item 14. A Public Information Committee was held was held on June 16, 1993. The Committee discussed the District tour, recognition of student water conservation poster and slogan winners and landscape award winner, MWDOC/California Urban Water Agencies consumer survey and water bill itemization. INTERGOVERNMENTAL MEETING Item 15. Report on Yorba Linda City Council meeting, June 15. Director Armstrong reported the City discussed their budget, special assessments, AQMD mandated trip reduction Ordinance, Measure M funding, and impact of State Budget on Redevelopment Agency. Item 16. Report on OCWD meeting, June 16. Director Scanlin reported that OCWD discussed Mary Jane Forester's appointment to the State Water Resources Control Board, water use in the County, OCWD percolated 5,000 AF from one day's rain in June. Item 17. Report on Yorba Linda Planning Commission meeting, June 23. Director Korn did not attend the meeting. BOARD MEMBER COMMENTS Item 18. Director Armstrong asked if staff inspected and flushed hydrants downstream of a Detector Check meter. General Manager Robertson responded that facilities downstream of a [Detector Check] meters are the customers responsiblity therefore District employees do not inspect or flush these hydrants. Item 19. Director Beverage did not have any comments. Item 20. Director Korn reported that his fifth grandchild will be born around noon on June 24. Item 21. Vice President Scanlin reported he will be out of the State from June 29 to July 6, 1993. Page . i June 24, 1993 Item 22, President Fox reported he will be out of the State from July 9 to July 20, 1993. CLOSED SESSION There was no closed session. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignments through the month of July. ADJOURNMENT On a motion by Director Korn, seconded by President Fox, the Board of Directors voted 5-0, at 11:40 a.m., to adjourn to Thursday, July 8, 1993, at 8:30 a.m., at the District headquarters on Plumosa Drive. William J. Robertson General Manager/Secretary