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HomeMy WebLinkAbout1993-07-22 - Board of Directors Meeting MinutesPage :f. July 22, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING July 22, 1993 The July 22, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Sterling L. Fox, President, at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael Beverage Arthur C. Korn Directors absent at Roll Call: None Visitors Present: Brandon and Mr. Tyra. Staff present: William Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Ray Harsma, Operations Superintendent Eric Joseph, Assistant Operations Superintendent Robin Katz, Customer Service Supervisor Roger Lubin, Executive Ass't to General Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Yury Zaslavsky, Assistant Engineering Manager BOARD RECOGNITION: Item 1. Recognition of winners of MWDOC Slogan Contest and Drought Tolerant Landscaping Contest. President Fox recognized Brandon Tyra as a winner of MWDOC's Annual Water Conservation Slogan Contest. Brandon's slogan "Don't let the earth drip away." will appear in MWDOC's pocket calendar. Winner Monica Garcia was unable to attend this meeting and will appear for presentation at the first meeting in August. CONSENT CALENDAR Director Beverage requested that Item 2, Minutes be removed for separate action. Prior to voting on the Consent Calendar, Director Armstrong had questions about Item No. 5 and 7, and Vice President Scanlin had a question on Item No. 7. Staff responded to the questions. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the following Consent Calendar items: Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Payment of bills, payroll and refunds in the amount of $400,941.52 on Check Nos. 13884 through 13963; and Payroll Check Nos. 5646 through 5681; and one wire to ACWA- HPIT in the amount of $17,821.43 dated July 22, 1993. Item 5. Approval of Declaration of Restrictive Covenants Agreement with Mr. and Mrs. Bruce McEntee for improvements constructed within the District's existing water main easement at 22750 High Tree Circle, Job 9314. Item 6. Approval of Progress Payment No. 1 in the amount of $110,250 to Schuler Engineering Corporation, for replacement of the natural gas engine at the Highland Booster Station, Job No. 9045. Page July 22, 1993 Item 7. Approval of Progress Payment No. 1 in the amount of $31,173.30 and Change Order No. 1 in the amount of $9,179.00 to David-Richard Electric Corporation for rehabilitation of Well No. 10, Job No. 9123. ACTION ITEM: Item 2. Approval of Minutes - Regular meeting of July 8, 1993. Director Beverage asked if there was a motion and vote on Item 12, Consideration of issues relating to the Board's Rules for Organization and Procedures, compensation and reimbursement of expenses incurred by Directors. William Robertson, Secretary, responded the Board did not make a motion, or vote on this item, and instead, the President provided direction on this matter. Director Armstrong requested that fringe benefit costs be included in the quarterly report. On a motion by Director Beverage, seconded by President Fox, the Board of Directors voted 5-0 to approve the Minutes of the Regular meeting of July 8, 1993. DISCUSSION CALENDAR Item 8. Report on the District's Water Production and Distribution functions. Mike Robinson, Assistant Administrator, facilitated an audio/visual presentation on the District's water production and distribution activities. The Board thanked Mr. Robinson for a fine presentation. This matter was for information only and no action was taken. President Fox declared a recess beginning at 9:08 a.m. The meeting reconvened at 9:15 a.m. with all staff and Board members present. GENERAL MANAGER' REPORT Item 9. General Manager's oral report and comments. William Robertson, General Manager, discussed the following: 1. An OCWD Tour was scheduled for Wednesday, July 28, 1993 from 5:00 to 7:00 p.m. All five Directors said they would like to attend. 2. ACWA news printed the District's story about the Lomas De Yorba booster station. 3. The picnic is scheduled for Saturday, August 7. 4. Fairfax Research will begin the customer survey this weekend and it will take about one week to complete. 5. A workers compensation case involving Mr. Polte is settled. 6. New Water bills are being mailed. Customers are responding to the term "Connection Charge". Staff will return to "Service Charge" for the next two billing cycles. STANDING COMMITTEE REPORT Item 10. No Executive-Administrative-Organizational Committee meeting was held. Item 11. The Finance-Accounting Committee meeting scheduled for July 28 was deferred to the first week of August. The General Manager will call Committee members. Item 12. No Personnel-Risk Management Committee meeting was held. Item 13. A Planning-Engineering-Operations Committee meeting was held on July 7, 1993. The AMP Buyout, Danita Lane Sewer Assessment District project, completion of remaining sewer facilities, Well 16-17 Treatment Plant and Water Quality in Pressure Zone 2 were discussed at the Committee meeting. Mr. Beverage reported the Danita Lane project may be reduced to three homes on Oriente Street. Item 14. No Public Information Committee was held. Page 0-A July 22, 1993 INTERGOVERNMENTAL MEETINGS Item 15. Report on WACO meeting, July 9. Vice President Scanlin attended and WACO discussed EPA will control the Delta and protect fish over people, LAFCO briefing on the Dana Point consolidation, and MWD's new manager will attend the next meeting. Item 16. Report on Yorba Linda Planning Commission meeting, July 14. Vice President Scanlin did not attend the meeting. Item 17. Report on OCWD Board meeting, July 21. Vice President Scanlin attended and OCWD discussed AB 1964 redistricting bill is awaiting approval by Governor Wilson, credit $21/AF for water produced from July through December, and push for conjunctive use program to get producers to 85% groundwater. Item 18. Report on CSDA meeting, July 9. Director Korn attended and CSDA discussed this years property tax legislation is almost as confusing as last years and non-enterprise districts were hit harder than enterprise districts. Item 19. Report on Yorba Linda City Council meeting, July 20. Director Beverage attended and the Council discussed the cities Sewer Maintenance charge will be reduced and several other matters not directly related to the District. Item 20. Report on MWDOC regular meeting, July 21. President Fox attended and MWDOC discussed Mary Jane Forester departure and replacement, and EPA's role in the Delta. BOARD MEMBER COMMENTS Item 21. Director Armstrong asked when the landscaping will be done. Mike Robinson responded the landscapers will return on July 26 to install plants and finish the sprinkler system. Item 22. Director Beverage had no comments. Item 23. Director Korn reported he received a letter asking for volunteers to serve on ACWA's Board of Directors and asked Director Armstrong if he would like to be nominated. Director Armstrong declined and suggested that Director Korn seek nomination to ACWA's Board. Director Korn accepted and President Fox asked staff to get the nomination requirements and documentation from ACWA. Item 24. Vice President Scanlin suggested that Directors car-pool to the OCWD tour. They agreed to meet at the District office at 4:30 p.m. on July 28. Item 25. President Fox asked if the District will reduce the water rate. General Manager Robertson responded that legal counsel is reviewing the property tax legislation and staff will present a Resolution at the second meeting in August to reduce rates if the property tax and OCWD's Replenishment Assessment action will actually increase revenue and reduce costs respectively. CLOSED SESSION There was no closed session. of Directors reviewed the Activity Calendar and made assignments. Page July 22, 1993 ADJOURNMENT On a motion by Vice President Scanlin, seconded by Director Armstrong, the Board of Directors voted 5-0, at 10:20 a.m., to adjourn to Wednesday, July 28, 5:00 p.m. for the purpose of attending the OCWD tour, and the next regular meeting of the Board scheduled for Thursday, August 8, 1993, at 8:30 a.m., at the District headquarters on Plumosa Drive. Wil iam J. 965-tson General Manager/Secretary