HomeMy WebLinkAbout2017-05-23 - Board of Directors Meeting Agenda Packet (B)Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, May 23, 2017, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
J. Wayne Miller, President
Al Nederhood, Vice President
Andrew J. Hall, Director
Phil Hawkins, Director
Brooke Jones, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of Board of Directors Special Meeting Held February 23, 2017
Recommendation. That the Board of Directors approve the minutes as presented.
7.2. Minutes of Board of Directors Special Meeting Held March 1, 2017
Recommendation. That the Board of Directors approve the minutes as presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize disbursements in
the amount of $1,771,792.93.
7.4. Directors and General Manager Fees and Expenses Report for Third Quarter FY 2017
Recommendation. That the Board of Directors receive and file the Directors and
General Manager Fees and Expenses Report for Third Quarter FY 2017.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Proposed Budgeted Positions for Fiscal Year 2018
Recommendation. That the Board of Directors adopt Resolution No. 17-15
approving the budgeted positions for Fiscal Year 2018 and rescinding Resolution
No. 16-20.
8.2. District Investments Held with Safe Keeper/Custodial Agent Pershing LLC
Recommendation. That the Board of Directors consider (1) retaining the
District's non -trustee U.S. Government Sponsored Agency Securities and
Certificates of Deposit investments with Pershing LLC as the safe keeper/custodial
agent or (2) moving these investments to another safe keeper/custodial agent.
8.3. Draft 2017 Water Quality Report
Recommendation. That the Board of Directors approve the 2017 Water Quality
Report and authorize staff to make it available on the District's website pursuant
to State and Federal law regarding electronic delivery.
8.4. Change Order No. 4 for Richfield Road Water Main Project
Recommendation. That the Board of Directors approve Change Order No. 4 for
$59,729.98 and 25 additional calendar days to TBU Construction Inc. for
construction of the Richfield Road Water Main Project, Job No. 2014-23.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District's interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. Unaudited Financial Statements for Third Quarter FY 2017
9.2. Budget to Actual Statements for Month Ending April 30, 2017
9.3. Cash and Investment Report for Period Ending April 30, 2017
9.4. Online Accessibility and Format of Periodic Financial Reports
10. REPORTS. INFORMATION ITEMS. AND COMMENTS
10.1. Directors' Reports
• Special Briefing: Making Conservation a Way of Life - May 22, 2017
(Jones/Miller/Nederhood)
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)
• Next meeting scheduled May 25, 2017 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)
Minutes of the meeting held March 13, 2017 at 4:00 p.m.
Next meeting scheduled June 12, 2017 at 4:00 p.m. at YL City Hall.
11.3. Joint Agency Committee with City of Placentia
(Miller/Nederhood)
Next meeting yet to be scheduled.
12. INTERGOVERNMENTAL MEETINGS
12.1. LAFCO - May 10, 2017 (Nederhood - As Needed)
12.2. YL Planning Commission - May 10, 2017 (Hawkins - As Needed)
12.3. YL City Council - May 16, 2017 (Hall)
12.4. MWDOC -May 17, 2017 (Nederhood)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from May 24, 2017 - July 31, 2017
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
14.1. Special Briefing: Making Conservation a Way of Life - May 22, 2017
CSDA Special District Leadership Academy Conference - July 9-12, 2017
UWI Annual Conference - August 16-18, 2017
Recommendation. That the Board of Directors approve and/or ratify Director
attendance at these events.
15. ADJOURNMENT
15.1. A Board of Directors Workshop Meeting has been scheduled Thursday, June 8, 2017 at
4:00 p.m. The next Regular Board of Directors Meeting will be held Tuesday, June 13,
2017. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30
p. M.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability -related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability -related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
AGENDA REPORT
Meeting Date: May 23, 2017
ITEM NO. 7.1
Subject: Minutes of Board of Directors Special Meeting Held February 23, 2017
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
2017-02-23 - Minutes - BOD.doc Minutes Minutes
1.
2.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Thursday, February 23, 2017, 6:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
CALL TO ORDER
President Miller called the meeting to order at 6:02 p.m.
PLEDGE OF ALLEGIANCE
3. ROLL CALL
CI
5.
DIRECTORS PRESENT
J. Wayne Miller, President
Al Nederhood, Vice President
Phil Hawkins, Director
Andrew J. Hall, Director
Brooke Jones, Director
ALSO PRESENT
2017 -XXX
STAFF PRESENT
Marc Marcantonio, General Manager
Gina Knight, HR/Risk and Safety Manager
Annie Alexander, Executive Assistant
Cindy Botts, Water Cons Supv/Mgmt Analyst
Malissa Muttaraid, Public Affairs Representative
Andrew Gagen, Partner, Kidman Law LLP
PUBLIC COMMENTS
The following individuals spoke regarding their professional background and
interest in serving on the Ad Hoc Citizens Advisory Committee (AHCAC):
Mr.
Dennis Anderson
Mr.
Michael Weber
Mr.
Bill Lawrence
Mr.
Terry Harris
Mr.
Ken Tam
Ms.
Judy DesJardin
ACTION CALENDAR
Mr.
Kent Ebinger
Mr.
Ben Parker
Mr.
Fred Hebein
Ms.
Cristy Parker
Dr.
Jeff Decker
5.1. Formation of Ad Hoc Selection Committee
Ms. Malissa Muttaraid asked that the Board consider forming an Ad Hoc
Selection Committee to assist with reviewing candidate applications for
Minutes of the YLWD Board of Directors Special Meeting Held February 23, 2017 at 6:00 p.m.
the newly formed AHCAC and provide direction regarding the assessment
process in preparation for appointments to be made at the regular Board
meeting on March 1, 2017.
Ms. Julia Schultz, resident, commented on the time required to become
familiar with District operations and spoke against the formation of an ad
hoc selection committee.
Ms. Pat Nelson, resident, spoke against the formation of an ad hoc
selection committee and commented on the applicant review process.
Dr. Jeff Decker, resident, commented on the Directors' professional
backgrounds.
An unknown resident commented on the applicant review process.
Director Jones suggested the Directors review the candidate's
applications and submit their rankings for tabulation at the next meeting.
The Board discussed the applicant review process and limiting the number
of committee members.
The Board voted 5-0 to limit the number of AHCAC members to 11
individuals.
The Board voted 5-0 to have the Directors review the candidate's
applications and submit their rankings for tabulation at the March 1, 2017
regular meeting.
The Board then discussed applicant qualifications to consider, the need
for candidates from a variety of different backgrounds, posting of meeting
agendas and preparation of minutes, engagement of a facilitator, and
handling of a tied ranking.
An unknown candidate disclosed that he currently owned District bonds
and inquired as to a potential conflict of interest. Mr. Andrew Gagen
indicated it was not an issue.
Mr. Kent Ebinger, resident, asked for clarification as to when the next
regular Board meeting was going to be held. President Miller stated it was
originally scheduled February 28, 2017 but had been rescheduled to
March 1, 2017. Staff will notify the OC Register regarding this change and
invite the other candidates to speak at the next Board meeting.
Minutes of the YLWD Board of Directors Special Meeting Held February 23, 2017 at 6:00 p.m. 2
6. DISCUSSION ITEMS
6.1. Future Agenda Items and Staff Tasks
Ms. Muttaraid stated that staff was in the process of obtaining proposals
for meeting facilitation services which would be presented to the Board for
consideration at the next meeting.
Dr. Decker (resident) commented on the proposed engagement of a
meeting facilitator.
7. ADJOURNMENT
7.1. The meeting was adjourned at 6:52 p.m.
Annie Alexander
Assistant Board Secretary
Minutes of the YLWD Board of Directors Special Meeting Held February 23, 2017 at 6:00 p.m. 3
AGENDA REPORT
Meeting Date: May 23, 2017
ITEM NO. 7.2
Subject: Minutes of Board of Directors Special Meeting Held March 1, 2017
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
2017-03-01 - Minutes - BOD (A).doc Minutes Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Wednesday, March 1, 2017,6:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
President Miller called the meeting to order at 6:02 p.m.
2. ROLL CALL
3.
4.
DIRECTORS PRESENT
J. Wayne Miller, President
Al Nederhood, Vice President
Andrew J. Hall, Director
Phil Hawkins, Director
Brooke Jones, Director
2017 -XXX
STAFF PRESENT
Marc Marcantonio, General Manager
Gina Knight, HR/Risk and Safety Manager
Annie Alexander, Executive Assistant
ALSO PRESENT
Andrew Gagen, Partner, Kidman Law LLP
PUBLIC COMMENTS
Ms. Julia Schultz, resident, commented on the upcoming budget process,
reserve levels, and the Ad Hoc Citizens Advisory Committee (AHCAC).
Ms. Pat Nelson, resident, commented on the AHCAC and her experience serving
on an advisory committee.
CLOSED SESSION
The meeting was adjourned to Closed Session at 6:07 p.m. All Directors in
attendance were present. Also present were Messrs. Gagen and Marcantonio
and Ms. Knight.
4.1. Conference with Legal Counsel — Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the
California Government Code
Name of Case: Brian Wooldridge vs. Yorba Linda Water District (OC
Superior Court — Case No. 00886870)
Minutes of the YLWD Board of Directors Special Meeting Held March 1, 2017 at 6:00 p.m.
The Board reconvened in Open Session at 6:31 p.m. Mr. Gagen reported that no
action was taken during Closed Session that was required to be reported under
the Brown Act.
5. ADJOURNMENT
5.1. The meeting was adjourned at 6:32 p.m.
Annie Alexander
Assistant Board Secretary
Minutes of the YLWD Board of Directors Special Meeting Held March 1, 2017 at 6:00 p.m.
AGENDA REPORT
Meeting Date: May 23, 2017
To: Board of Directors
From: Marc Marcantonio, General
Manager
Presented By: Delia Lugo, Finance Manager
Prepared By: Maria Trujillo, Accounting Assistant
11
Budgeted:
Cost Estimate:
Funding Source:
Dept:
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
ITEM NO. 7.3
Yes
$1,771,792.93
All Funds
Finance
Section 31302 of the California Water Code says the District shall pay demands made against it when they
have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,771,792.93.
DISCUSSION:
The major items on this disbursement list are as follows: A check of $$492,396.40 to Pacific Hydrotech
Corporation for April 2017 Fairmont Booster Pump Station progress payment; a wire of $397,157.36 to
MWDOC for March 2017 water purchases; a check of $156,684.97 to TBU, Inc. for April 2017 Richfield
Water Main progress payment; a check of $113,812.16 to ACWA/JPIA for May Medical and Dental
Premiums; and, a check of $76,486.00 to Best Drilling and Pump Incorporated for Well 15 Pump repairs.
The balance of $270,447.13 is routine invoices.
The Accounts Payable check register total is $1,506,984.02; Payroll No. 09 total is $264,808.91; and the
disbursements of this agenda report are $1,771,792.93. A summary of the checks is attached.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and
Transparent Manner to the Board of Directors and Member Agencies
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Description: Type:
17 -CS 0523.pdf Cap Sheet Backup Material
CkRegister052317.pdf Check Register Backup Material
17 CC 0523.pdf Credit Card Register Backup Material
CHECK NUMBERS:
Computer Checks
Void Checks
WIRES:
W051217
W051517
W051517A
May 23, 2017
69640-69771
69645-69646,69651,
69654-69655,69660,
69662-69672,69675,
69678, 69692, 69699,
69710-69716, 69733,
and 69743
The Gas Company
MWDOC
Southern California
Edison Co.
TOTAL OF CHECKS AND WIRES
PAYROLL NO. 09:
Direct Deposits
Third Party Checks 6671-6685
Void Checks 6680-6684
Payroll Taxes
TOTAL OF PAYROLL
$ 1,070,213.90
$ 0.00
$ 1,070,213.90
$ 19,149.73
$ 397,157.36
$ 20,463.03
$ 436,770.12
$ 166,972.43
$ 50,313.89
$ 0.00
$ 47, 522.59
$ 264,808.91
$1,506,984.02
$ 264,808.91
DISBURSEMENT TOTAL: $1,771,792.93
------------------------------------------------------------------
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APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF MAY 23, 2017
------------------------------------------------------------------
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Yorba Linda Water District
Check Register
For Checks Dated: 5/10/2017 thru 5/23/2017
Check No.
Date
Vendor Name
Amount
Description ($10k or greater)
69753
05/23/2017
ACWA/JPIA
113,812.16
MED/DENTAL PREMIUM JUNE 2017
69754
05/23/2017
Al Nederhood
137.71
MILEAGE REIMBURSEMT-APRIL 17
69659
05/23/2017
ANDREA BENIN
105.91
CUSTOMER REFUND
69755
05/23/2017
Aqua -Metric Sales Co.
21,162.10
WAREHOUSE/METER PARTS
69756
05/23/2017
Aramark
389.00
UNIFORMS
69757
05/23/2017
AT & T - Calnet3
849.69
CALNET3 APRIL 2017
69758
05/23/2017
Autoscribe Corporation
951.75
PAYMENT VISION GATEWAY
69673
05/23/2017
Bee Busters, Inc
150.00
BEE COLONY ABATEMENT
69674
05/23/2017
Best Drilling and Pump, Inc.
76,486.00
PUMP REPAIRS - YL WELL #15
69759
05/23/2017
BHI Management Consulting
8,000.00
AHCAC MEETINGS - APRIL 2017
69652
05/23/2017
BRANDYWINE HOMES
809.35
CONSTRUCTION METER REFUND
69676
05/23/2017
BrightView Tree Care Services Inc.
7,432.84
LANDSCAPE SERVICE
69677
05/23/2017
Brooke Jones
46.22
MILEAGE REIMBURSEMT -APRIL 17
69679
05/23/2017
CalCard US Bank
10,481.59
CREDIT CARD TRANSACTIONS
69680
05/23/2017
California United Bank
25,915.60
J1011B RETENTION-FAIRMONT BPS
69760
05/23/2017
CalPERS
1,206.55
REPL BENEFIT FUND CHGS 2017
69681
05/23/2017
CDW Government, Inc
2,414.50
SOFTWARE LIC. RENEWAL
69643
05/23/2017
CHRIS JAQUES
25.87
CUSTOMER REFUND
69682
05/23/2017
City Of Placentia
4,435.13
SEWER FEES - APRIL 2017
69683
05/23/2017
Coastal Ignition & Controls
4,052.66
ALL GAS ENG/SPARK PLUGS
69750
05/23/2017
COMPLETE PROPERTY SOLUTIONS
392.74
CUSTOMER REFUND
69771
05/23/2017
CORINNE PYSHER
170.52
CUSTOMER REFUND
69684
05/23/2017
Culligan of Santa Ana
1,970.96
WATER SOFTENER SERVICE MAY
69656
05/23/2017
CYNTHIA GILLASPY
148.39
CUSTOMER REFUND
69641
05/23/2017
DANA KNIGHT
25.04
CUSTOMER REFUND
69644
05/23/2017
DEBORAH RANZAN
73.64
CUSTOMER REFUND
69685
05/23/2017
Delta Wye Electric, Inc.
3,239.07
BOX CANYON RTU CABINET
69686
05/23/2017
Eisel Enterprises, Inc.
2,992.23
VALVE BOX -CAST IRON COVER
69752
05/23/2017
EL CAMINO ASPHALT COMPANY
958.40
CONSTRUCTION METER REFUND
69687
05/23/2017
Employee Relations, Inc.
75.10
PRE-EMPLOYMENT BKGRND CK
Employment Development
69688
05/23/2017
Department
679.00
UNEMPLOYMT INSURANCE JAN -MAR 2017
69689
05/23/2017
Enthalpy Analytical, Inc.
2,971.04
LAB ANALYSES APRIL 2017
69658
05/23/2017
ERIKA CANTU
24.70
CUSTOMER REFUND
69690
05/23/2017
Espinoza Cosntruction
3,778.00
J1507S SEWER BOND RELEASE
69691
05/23/2017
ESRI
11,992.13
ARC GIS SOFTWARE ANNUAL MAINTENANCE
69693
05/23/2017
EyeMed
1,347.86
VISION PREMIUM MAY 2017
69761
05/23/2017
Fairway Ford Sales, Inc.
250.27
UNIT 179 COIL ASSEMBLY
69741
05/23/2017
FIRST TEAM RE
211.47
HARDWARE SUPPLIES
69694
05/23/2017
Flex Advantage
108.00
FLEX ADV - APRIL 2017 (24)
69740
05/23/2017
FRANKLIN MGMT
71.25
CUSTOMER REFUND
69695
05/23/2017
Graybar Electric Co
307.71
IT PARTS/CONTROLS
69647
05/23/2017
GUOLIANG ZHOU
144.21
CUSTOMER REFUND
69696
05/23/2017
Haaker Equipment Co.
808.58
VEH. MAINTENANCE - #197 & 210
69751
05/23/2017
HAITBRINK ASPHALT PAVING
874.90
CONSTRUCTION METER REFUND
69697
05/23/2017
Harrington Industrial
1,476.75
CL2 REPLACEMENT PARTS
69698
05/23/2017
Hydrex Pest Control
175.00
PEST CONTROL
69762
05/23/2017
Infosend Inc.
6,679.96
MONTHLY BILLING - POSTAGE
69700
05/23/2017
Jackson's Auto Supply - Napa
275.20
UNIT 180 OIL
69661
05/23/2017
JAMES LEWIS
46.72
CUSTOMER REFUND
69650
05/23/2017
JAMIE MCDONALD
34.78
CUSTOMER REFUND
69747
05/23/2017
JENNIFER WU
43.87
CUSTOMER REFUND
69744
05/23/2017
JOHN ERIC EIDE
82.11
CUSTOMER REFUND
69742
05/23/2017
JUDITH PRENESTI
191.94
CUSTOMER REFUND
69640
05/23/2017
KAREN OAKES
104.35
CUSTOMER REFUND
69701
05/23/2017
Kidman Law
35,278.53
LEGAL SERVICES APRIL 2017
69702
05/23/2017
Konica Minolta Business
781.75
BIZHUB COPIERS' LEASE
69748
05/23/2017
KRISANN APA
127.81
CUSTOMER REFUND
69703
05/23/2017
Lawson Products Inc
425.17
MECH SHOP SUPPLIES
69704
05/23/2017
Liebert Cassidy Whitmore
4,809.00
LEGAL SERVICES
69706
05/23/2017
Marc Marcantonio
106.52
MILEAGE REIMBURSEMT -APRIL 17
69707
05/23/2017
Mc Fadden -Dale Hardware
649.25
TOOLS & EQUIPMENT
69708
05/23/2017
Mc Master -Carr Supply Co.
1,043.78
MECHANIC SHOP STEEL SHEET
69709
05/23/2017
Mobile Industrial Supply
66.19
WELDING SUPPLIES
W051517
05/15/2017
Municipal Water District
397,157.36
WATER DELIVERIES - MARCH 17
69763
05/23/2017
Nickey Kard Lock Inc
4,191.21
FUEL - 4/15/17 - 4/30/17
69764
05/23/2017
Occu-Med, Ltd.
170.50
OUT OF AREA EXAM -MR 1
69765
05/23/2017
Office Solutions
1,631.06
TONER
69769
05/23/2017
P.T.I. Sand & Gravel, Inc.
737.59
MATERIAL +30 FILL SAND
69766
05/23/2017
Pacific Hydrotech Corporation
492,396.40
J101 1B PROG PY#5 FAIRMONT BPS
69767
05/23/2017
Parts Source Anaheim
27.48
WELL 7 PARTS
69642
05/23/2017
PETE R AGUILERA
94.01
CUSTOMER REFUND
69768
05/23/2017
Progistics Distribution, Inc.
31.69
FREIGHT/SH IPMENT-MCMASTER CARR
69717
05/23/2017
Public Retirement Journal
195.00
PUB.RETIREMT JRNL SUBS 1YR
69718
05/23/2017
Quinn Company
12,906.65
WELL 18 MAINTENANCE
69720
05/23/2017
Red Wing Shoe Store
542.22
BOOT ALLOWANCE
69719
05/23/2017
Red Wing Shoe Store - Orange
200.00
SAFETY BOOTS BRAUNDAHL
69721
05/23/2017
RKI Engineering, LLC
1,400.00
SCADA CONTROL SUPPORT
69745
05/23/2017
ROBERT SMITH
38.91
CUSTOMER REFUND
69722
05/23/2017
Roberto Cuellar
332.00
CERT COLLECTION GR I AND APPLICATN FEE
69657
05/23/2017
ROY ALLAN SLURRY SEAL INC
147.50
CUSTOMER REFUND
69653
05/23/2017
SHAUN SALAS
195.69
CUSTOMER REFUND
69723
05/23/2017
South Coast AQMD
125.47
RCHFLD#16239 AQMD FEE FY1617
W051517A
05/15/2017
Southern Calif Edison Co.
20,463.03
VARIOUS SITES/APRIL 2017
W051217
05/12/2017
Southern Calif Gas Co.
19,149.73
FAIRMONT BLVD - APRIL 2017
69725
05/23/2017
St.Jude Hospital Yorba Linda
285.00
PHYS EXAM/PRE-EMPLOYMENT
69724
05/23/2017
Step Saver Inc
401.88
COARSE SALT
69726
05/23/2017
Sunrise Medical Group
70.00
HEP B SURFACE VACCINE -EMPLOYEE
69727
05/23/2017
Sunstate Equipment Co
99.13
PROPANE
69728
05/23/2017
TBU Inc
156,684.97
J1423 PRG PY6 APR -RICHFIELD WTR MN
69729
05/23/2017
TDC Group Inc
1,500.00
FREEANCE SOFTWARE
69705
05/23/2017
The Lighthouse Inc.
1,360.28
FLOOD LIGHT - #174
69730
05/23/2017
The Shredders
22.00
SHRED ONSITE SERVICE
69731
05/23/2017
Time Warner Cable
175.13
MIRALOMA BASIC CABLE
69732
05/23/2017
TMobile
0.10
T -MOBILE - APRIL 2017
69770
05/23/2017
Townsend Public Affairs, Inc.
5,000.00
CONSULTING APRIL SVCS
69736
05/23/2017
U S Postal Service(Hasler)
2,500.00
REPLENISH POSTAGE METER
69734
05/23/2017
Underground Service Alert
333.00
USA NEW TICKET CHGS APRIL 2017
69735
05/23/2017
United Industries
269.58
CLEANING/PAINTING SUPPLIES
69737
05/23/2017
United Water Works, Inc.
19,531.91
WAREHOUSE STOCK
69746
05/23/2017
VIVIENNE SHI WANG
45.57
CUSTOMER REFUND
69645
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69646
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69648
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69649
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69651
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69654
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69655
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69660
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69662
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69663
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69664
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69665
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69666
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69667
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69668
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69669
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69670
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69671
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69672
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69675
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69678
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69692
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69699
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69710
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69711
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69712
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69713
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69714
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69715
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69716
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69733
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69743
05/23/2017
VOID CHECK
0.00
VOID CHK -PRINTER ALIGNMT ERROR
69738
05/23/2017
Walters Wholesale Electric Co.
758.64
SWING DOOR FOR RTC CABINET
69749
05/23/2017
YANAN ZOU
299.81
CUSTOMER REFUND
69739
05/23/2017
Yorba Linda Chamber
635.00
YL CHAMBER OF COMM DUES
Total
$1,506,984.02
Total $50,313.89
CALIFORNIA PUBLIC EMPLOYEES'
6685
05/04/2017
RETIREMENT SYSTEM
35,260.42
6676
05/04/2017
CALIFORNIA STATE DISBURSEMENT UNIT
366.92
6677
05/04/2017
CALIFORNIA STATE DISBURSEMENT UNIT
339.69
6678
05/04/2017
CALIFORNIA STATE DISBURSEMENT UNIT
670.96
6671
05/04/2017
COLONIAL LIFE & ACCIDENT
128.30
6672
05/04/2017
FLEX ADVANTAGE
1,652.41
6675
05/04/2017
GARNISHMENT
231.00
6679
05/04/2017
GARNISHMENT
231.00
6673
05/04/2017
LINCOLN FINANCIAL GROUP
3,379.35
6674
05/04/2017
NATIONWIDE RETIREMENT SOLUTIONS
8,053.84
6680-6684
05/04/2017
VOID CHECKS
0.00
Total $50,313.89
Cal Card Credit Card
U S Bank
Vendor Name
Amount
Description
AMAZON.COM
$51.68
CELL PHONE CHARGES
AMERICAN AIRLINE
$413.59
TRAVEL EXPENSE - AWWA CONFERENCE
AMAZON.COM
$64.60
USB CAR CHARGERS
AMAZON.COM
$21.58
CISCO FAN AND ROUTER REPLACEMENT
ANSWER ONE COMMUNICATIONS
$444.90
AFTER HOURS SERVICE - APRIL 2017
AMERICAN WTR WORKS ASSOC (AWWA)
$249.00
RECRUITMENT ADVERTISEMENT FOR ASSOCIATE ENGINEER
AMERICAN WTR WORKS ASSOC (AWWA)
$910.00
TRAVEL EXPENSE - AWWA CONFERENCE
BROWN AND CALDWELL
$200.00
RECRUITMENT ADVERTISEMENT FOR ASSOCIATE ENGINEER
CALOLYMPIC GLOVE & SAFETY INC
$557.92
SERVICE ON GAS DETECTORS
MCMASTER-CARR
$210.38
PROPANE TANK - FORKLIFT
DICK'S LOCK AND SAFE
$204.24
DOOR HANDLES FOR ADMINSTRATION BLDG
DAN COPP CRUSHING
$450.00
OLD ROAD MATERIAL DISPOSAL
DOOR HARDWARE CENTER
$143.36
DOOR HANDLES
EVERGREEN RURAL WATER
$331.21
WARNING SIGNS
FULLERTON PAINT
$400.06
PAINT FOR VALUES & ALERT SIGNS
FTP TODAY
$110.00
YLWD.FTPTODAY.COM - STORAGE
HOME DEPOT
$206.79
REPAIR PARTS FOR DOORS
HOME DEPOT
$51.32
PROPANE CYL
HOME DEPOT
$115.67
PARTS - CL2 SYSTEM CONDUIT
INLAND KENWORTH
$146.36
VEHICLE UNIT 197 SENSOR
INLAND KENWORTH
$25.71
VEHICLE UNIT 197 GASKET
JD SQUARED
$222.68
SQUARE DIE SET
MOBILE INDUSTRIAL SUPPLY
$103.43
MECHANIC SHOP SUPPLIES - VISE
ONLINE INFORMATION SERVICES
$103.28
UTILITY EXCHANGE REPORTS
ORCHARD SUPPLY HARDWARE
$12.15
HARDWARE SUPPLIES
PLUMBING & INDUSTRIAL SUPPLY
$90.36
PLUMBING REPAIR PARTS
PRAXAIR
$212.61
WELDING GASES REFILL
PRAXAIR
$135.64
WELDING GASES REFILL
SCHORR METALS
$103.77
MECHANIC SHOP SUPPLIES - METAL
SO CAL INLAND EMPIRE ARMA
$150.00
TRAVEL EXPENSE - RISK MANAGEMENT CONFERENCE
SITEONE
$110.89
OPERATIONS SUPPLIES - PVC CUTTERS
SNAP-ON TOOLS
$118.69
MECHANIC SHOP - TOOLS & EQUIPMENT
SNAP-ON TOOLS
$115.82
MECHANIC SHOP - TOOLS & EQUIPMENT
TARGET
$7.53
USB STICK FOR SEWER PHOTOS
VERIZON WIRELESS
$3,686.37
VERIZON WIRELESS SERVICES APRIL 2017
$10,481.59
AGENDA REPORT
Meeting Date: May 23, 2017
ITEM NO. 7.4
To: Board of Directors
From: Marc Marcantonio, General
Manager
Presented By: Delia Lugo, Finance Manager
Prepared By: Richard Cabadas, Accounting
Assistant I
Subject: Directors and General Manager Fees and Expenses Report for Third Quarter
FY 2017
�w.. IWO
SUMMARY:
Presented are the Third Quarter Directors and General Manager Fees and Expenses Report for FY
2017.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the Directors and General Manager Fees and Expenses
Report for Third Quarter FY 2017.
ATTACHMENTS:
Name Description: Type:
BOD GM YTD FY 2016-17.pdf Backup Material Backup Material
BOD GM Qtr Summary.pdf Backup Material Backup Material
Travel Expense Report.pdf Backup Material Backup Material
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
YEAR-TO-DATE REPORT FROM 07-01-2016 TO 03-31-2017
FISCAL YEAR 2016-2017
BEVERAGE COLLETT HAWKINS KILEY MELTON MILLER HALL NEDERHOOD JONES SUB -TOTAL MARCANTONIO TOTAL
DIRECTORS:
34
28
43
36
32
21
13
REGULAR MEETINGS ATTENDED
9
10
16 9
9
8
6 7
8 82
COMMITTEE MEETINGS ATTENDED
8
6
1 2
3
2
0 1
0 23
OFF SITE MEETINGS ATTENDED
13
7
11 10
13
1
1 7
10 73
SPECIAL MEETINGS ATTENDED
4
4
9 4
4
5
5 7
6 48
OTHER MEETINGS ATTENDED
0
1
6 11
3
5
1 8
7 42
TOTAL MEETINGS ATTENDED YTD
34
28
43
36
32
21
13
30
31
268
DIRECTOR FEES YTD
$5,100
$4,200
$6,450
$5,400
$4,800
$3,150
$1,950
$4,500
$4,650
$40,200
MEETING FEES BUDGET YTD
$7,500
$7,500
$13,500
$7,500
$7,500
$6,000
$6,000
$6,000
$6,000
$67,500
TRAVEL & CONFERENCES EXPENSES YTD
$122
$0
$205
$3,907
$0
$627
$0
$1,743
$1,784
$8,389
TRAVEL& CONFERENCE BUDGET YTD
$2,296
$2,296
$4,133
$2,296
$2,296
$1,837
$1,837
$1,837
$1,837
$20,663
TOTAL DIRECTORS FEES & EXPENSES YTD
$5,222
$4,200
$6,655
$9,307
$4,800
$3,777
$1,950
$6,243
$6,434
$48,589
TOTAL FEES & EXPENSES BUDGET YTD
$9,796
$9,796
$17,633
$9,796
$9,796
$7,837
$7,837
$7,837
$7,837
$88,163
GENERAL MANAGER EXPENSES YTD
GENERAL MANAGER TRAVEL & CONFERENCE BUDGET YTD
268
$40,200
$67,500
$8,389
$20,663
$48,589
$88,163
$3,329 $3,329
$18,330 $18,330
TOTAL FEES & EXPENSES YTD $5,222 $4,200 $6,655 $9,307 $4,800 $3,777 $1,950 $6,243 $6,434 $48,589 $3,329 $51,918
TOTAL FEES & EXPENSES BUDGET YTD $9,796 $9,796 $17,633 $9,796 $9,796 $7,837 $7,837 $7,837 $7,837 $88,163 $18,330 $106,493
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES
AND EXPENSES
3RD QUARTER REPORT
FROM 01-01-2017
TO 03-31-2017
FISCAL YEAR 2016-2017
HAWKINS
MILLER
HALL
NEDERHOOD JONES SUB -TOTAL
MARCANTON
TOTAL
REGULAR MEETINGS ATTENDED
5
6
4
6
6
27
COMMITTEE MEETINGS ATTENDED
1
2
0
1
0
4
OFF SITE MEETINGS ATTENDED
4
1
1
7
10
23
SPECIAL MEETINGS ATTENDED
4
4
4
6
5
23
OTHER MEETINGS ATTENDED
3
5
1
8
7
24
TOTAL MEETINGS ATTENDED QTD
17
18
10
28
28
101
101
DIRECTOR FEES QTD
$2,550
$2,700
$1,500
$4,200
$4,200
$15,150
$15,150
MEETING FEES BUDGET QTD
$4,500
$4,500
$4,500
$4,500
$4,500
$22,500
$22,500
TRAVEL & CONF. EXPENSES QTD
$106
$627
$0
$1,743
$1,784
$4,261
$4,261
TRAVEL & CONF. BUDGET QTD
$1,378
$1,378
$1,378
$1,378
$1,378
$6,888
$6,888
DIR.FEES AND EXPENSES QTD
$2,656
$3,327
$1,500
$5,943
$5,984
$19,411
$19,411
FEES AND EXPENSES BUDGET QTD
$5,878
$5,878
$5,878
$5,878
$5,878
$29,388
$29,388
GEN MGR EXPENSES QTD
$456
$456
GEN MGR TRAVEL/CONF. BUDGET QTD
$6,110
$6,110
TOTAL FEES & EXPENSES QTD
$2,656
$3,327
$1,500
$5,943
$5,984
$19,411
$456
$19,867
TOTAL FEES & EXPENSES BUDGET QTD
$5,878
$5,878
$5,878
$5,878
$5,878
$29,388
$6,110
$35,498
DIRECTOR'S & GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES
THIRD QUARTER OF FY 2016-17
JANUARY - MARCH 2017
GL Trip Trip
Director Date Date Name
Trip
Location
Meals
Lodging
Travel
Event/
Conf. Fee
Misc.
Total trip Total
Hawkins 3/15/17 2/1/17 WACO Meeting
Fountain Valley, CA
$
$
$ 26
$
$ -
$ 26
3/30/17 3/30/17 MWDOC Policy Forum
Garden Grove, CA
$
$
$
$ 80
$ -
$ 80
$ -
$
17
3/30/17
3/30/17
MWDOC Policy Forum
Garden Grove, CA
$
$
$
$ 80
$ -
$
80
3/31/17
2/26/17
CSDA - Special Leadership Academy
La Jolla, CA
$ $ 106
Miller
2/7/17
1/26/17
ISDOC Quarterly Meeting
Fountain Valley, CA
$
$
$
$ 17
$ -
$
17
3/20/17
3/30/17
ISDOC Quarterly Meeting
Fountain Valley, CA
$
$
$
$ 17
$ -
$
17
3/30/17
3/30/17
MWDOC Policy Forum
Garden Grove, CA
$
$
$
$ 80
$ -
$
80
3/31/17
2/26/17
CSDA - Special Leadership Academy
La Jolla, CA
$
$ 179
$ 109
$ 225
$ -
$
513
$
-
$ 627
Hall
$
$ -
$ -
$ -
$ -
$
Nederhood
1/31/17
1/01-31/17
MWDOC & LAFCO
Multiple locations
$
$
$ 65
$ -
$ -
$
65
3/6/17
4/10-13/17
AWWA CA/NV Conference
Anaheim, CA
$
$
$
$ 445
$ -
$
445
3/15/17
2/8/17
LAFCO Meeting
Fountain Valley, CA
$
$
$ 13
$ -
$ -
$
13
3/20/17
3/30/17
ISDOC Quarterly Meeting
Fountain Valley, CA
$
$
$
$ 17
$ -
$
17
3/30/17
5/25/17
Santa Ana Watershed Conference
Ontario, CA
$
$
$
$ 158
$ -
$
158
3/30/17
3/30/17
MWDOC Policy Forum
Garden Grove, CA
$
$
$
$ 80
$ -
$
80
3/31/17
02/26-2/28/17
CSDA - Special Leadership Academy
La Jolla, CA
$
27
$ 538
$
$ 400
$ -
$
965
$
-
$ 1,743
Jones
1/31/17
1/01-31/17
OCWD, MWDOC, WACO & OCWD
Multiple locations
$
$ -
$ 94
$ -
$ -
$
94
2/7/17
1/26/17
ISDOC Quarterly Meeting
Fountain Valley, CA
$
$
$
$ 17
$ -
$
17
3/15/17
02/1-28/17
OCWD, OCSD, & MWDOC
Multiple locations
$
$
$ 92
$ -
$ -
$
92
3/30/17
3/30/17
ISDOC Quarterly Meeting
Fountain Valey, CA
$
$
$
$ 17
$ -
$
17
3/30/17
5/25/17
Santa Ana Watershed Conference
Ontario, CA
$
$
$
$ 158
$ -
$
158
3/30/17
3/30/17
MWDOC Policy Forum
Garden Grove, CA
$
$
$
$ 90
$ -
$
90
3/31/17
02/26-28/17
CSDA - Special Leadership Academy
La Jolla, CA
$
39
$ 538
$ 139
$ 600
$ -
$
1,315
$
-
$ 1,784
Total Director's
$
66
$ 1,255
$ 538
$ 2,402
$ -
$
4,261
$ 4,261
General Manager
Marcantonio
1/31/17
1/1-31/17
MWDOC & Townsend meeting
Multiple locations
$
$ -
$ 44
$ -
$ -
$
44
2/7/17
1/26/17
ISDOC Quarterly Meeting
Fountain Valley, CA
$
$
$ -
$ 17
$ -
$
17
3/15/17
2/1-28/17
MWDOC, MWDSC & PFOA Meet
Multiple locations
$
$
$ 78
$
$ -
$
78
3/20/17
3/9/17
LCW Public Sector Employment
Anaheim, CA
$
$
$
$ 12
$ -
$
12
3/30/17
3/30/17
ISDOC Quarterly Meeting
Fountain Valley, CA
$
$
$
$ 17
$ -
$
17
3/30/17
3/30/17
MWDOC Policy Forum
Garden Grove, CA
$
$
$
$ 80
$ -
$
80
3/30/17
11/29-12/01/16
ACWA Conference
Anaheim, CA
$
$
$ 45
$
$ -
$
45
12/14/17
3/30/17
CRWUA Annual Conference
Las Vegas, NV
$
56
$
$ 107
$
$ -
$
163
Total GM $
56
$
$ 274
$ 126
$ -
$
456
$ 456
Total Director's & GM $ 122 $ 1,255 $ 812 $ 2,528 $ - $ 4,716 $ 4,716
AGENDA REPORT
Meeting Date: May 23, 2017
To: Board of Directors
ITEM NO. 8.1
From: Marc Marcantonio, General
Manager
Presented By: Gina Knight, HR/Risk and Safety Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: N/A
Prepared By: Gina Knight, HR/Risk and Safety
Manager
Subject: Proposed Budgeted Positions for Fiscal Year 2018
,1�11
SUMMARY:
The District's Board of Directors on an annual basis adopts a Budget. In addition, the Board also
considers and approves the funding for the proposed positions for that given fiscal year.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 17-15 approving the budgeted positions for Fiscal
Year 2018 and rescinding Resolution No. 16-20.
DISCUSSION:
The District's Board of Directors will consider adopting a Budget that will fund eighty (80) regular,
full-time positions. The following new positions have been added to this year's Budgeted Positions
List: one (1) regular full-time Assistant General Manager and one (1) regular full-time Accountant.
The following positions have been removed from this year's Budgeted Positions List: one (1) limited -
term full-time Water Conservation Supervisor, one (1) temporary part-time Water Conservation
Representative, one (1) limited -term full-time Office Clerk, and one (1) limited -term full-time Water
Conservation Representative. In addition, the following position will not be funded during Fiscal
Year 2018: one (1) regular full-time Communications Manager.
PRIOR RELEVANT BOARD ACTION(S):
The Board annually considers adopting a resolution authorizing budgeted positions, in accordance
with both the District's adopted Personnel Rules and CaIPERS' statutory and regulatory
requirements for publicly available pay schedules clarified under California Codes of Regulations
(CCR) Section 570.5. The Board adopted Resolution No. 16-20 approving Budgeted Positions for
Fiscal Year 2017 on November 21, 2016.
ATTACHMENTS:
Name Description: Type:
Resolution No. 17-15.doc Resolution Resolution
Resolution No. 17-15 Exhibit A.xlsx Exhibit Exhibit
RESOLUTION NO. 17-15
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGETED POSITIONS
FOR FISCAL YEAR 2018
AND RESCINDING RESOLUTION NO. 16-20
WHEREAS, the Board of Directors adopted Resolution No. 13-01 on January 24, 2013,
the "Yorba Linda Water District Personnel Rules"; and
WHEREAS, the "Personnel Rules" direct that the number of Authorized Positions and
Salary Ranges are subject to approval by the Board of Directors; and
WHEREAS, the Board of Directors adopted Resolution No. 16-20 on November 21,
2016, approving the budgeted positions for the remainder of Fiscal Year
2016/17; and
WHEREAS, it is the desire of the Board of Directors to adopt Budgeted Positions for
Fiscal Year 2018 as set forth in Exhibit "A" attached hereto, and to rescind
Resolution No. 16-20.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The number of Budgeted Positions as set forth in Exhibit "A" attached
hereto is approved and adopted for Fiscal Year 2018 effective July 1,
2017.
Section 2. The General Manager is hereby authorized to employ up to the number of
employees budgeted and funded in each fiscal year without further
approval of the Board of Directors.
Section 3. The General Manager is hereby authorized while this Resolution is active
to fill a budgeted position that is vacated with a new employee at a lower
or equal classification. The General Manager is further authorized to fill a
budgeted position with a part time employee or contract staff.
Section 4. That Resolution No. 16-20 is hereby rescinded effective July 1, 2017.
Resolution No. 17-15 Approving Budgeted Positions for Fiscal Year 2018 and Rescinding Resolution No. 16-20
PASSED AND ADOPTED this 23rd day of May 2017 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Law LLP
Resolution No. 17-15 Approving Budgeted Positions for Fiscal Year 2018 and Rescinding Resolution No. 16-20
Exhibit "A"
Resolution No. 17-15
Budgeted Positions for Fiscal Year 2018
Effective July 1, 2017
Salary
Budgeted
Proposed
Budgeted
Range
position Classification
as of
Change
as of
11/21/2016
7/1/2017
12
Office Clerk
1
1
15
Customer Service Rep 1
0
0
Public Affairs Representative
1
1
16
Meter Reader 1
1
1
17
Accounting Assistant 1
1
1
Customer Service Rep 11
2
2
Maintenance Worker 1
9
9
Mechanic 1
0
0
18
Meter Reader 11
2
2
19
Customer Service Rep 111
2
2
Operations/Warehouse Assistant
1
1
Records Management Specialist
1
1
20
Engineering Technician 1
0
0
Maintenance Dist. Operator 11
7
7
Water Quality Technician 1
0
0
21
Accounting Assistant 11
1
1
Facilities Maintenance
1
1
Mechanic 11
1
1
22
Information Systems Tech 1
1
1
Water Quality Technician 11
1
1
23
Human Resources Technician
0
0
Maintenance Dist. Operator 111
5
5
Mechanic 111
1
1
Meter Services Lead
1
1
Plant Operator 11
3
3
24
Construction Inspector
1
1
Engineering Technician 11
2
2
25
Human Resources Analyst
2
2
Accountant
0
Instrumentation Technician
1
1
26
GIS Analyst
1
1
Sr. Construction Inspector
1
1
Sr. Fleet Mechanic
1
1
Sr. Maintenance Dist. Operator
4
4
Sr. Plant Operator
1
1
27
Associate Engineer
1
1
Customer Service Supervisor
1
1
Safety and Training Analyst
1
1
28
Construction Project Supervisor
1
1
Management Analyst
1
1
Programmer Analyst
1
1
29
Chief Water System Operator
1
1
Water Conservation Supervisor
1
Page 1 of 2
Exhibit "A"
Resolution No. 17-15
Budgeted Positions for Fiscal Year 2018
Effective July 1, 2017
30
IS Administrator 1
80
Records Management Administrator 1
Salary
Sr. Accountant 1
Water Maint. Superintendent 1
31
Water Production Superintendent 1
Water Quality Engineer 1
32
Executive Assistant 1
34
Sr. Project Manager 1
37
Communications Manager 1
0.5
Engineering Manager 1
12
Finance Manager 1
1
Human Resources/Risk and Safety Manager 1
IT Manager 1
1
Operations Manager 1
40
Assistant General Manager
Salary Set General Manager 1
by Board
Page 2 of 2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
80
0
0
0
0
Total
80
0
Salary
Position Classification
Range
10
Water Conservation Representative
0.5
-0.5
12
Office Clerk
1
-1
Water Conservation Representative
1
-1
Total
2.5
-2.5
Page 2 of 2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
80
0
0
0
0
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: May 23, 2017
To: Board of Directors
From: Marc Marcantonio, General
Manager
Presented By: Delia Lugo, Finance Manager
Prepared By: Kelly McCann, Senior
Accountant
Subject: District Investments Held with Safe Keeper/Custodial Agent Pershing LLC
STAFF RECOMMENDATION:
That the Board of Directors consider (1) retaining the District's non -trustee U.S. Government
Sponsored Agency Securities and Certificates of Deposit investments with Pershing LLC as the
safe keeper/custodial agent or (2) moving these investments to another safe keeper/custodial
agent.
DISCUSSION:
Once again we are bringing to the Boards attention the safe keeper/custodial relationship that exists
with the Districts Investments held at Pershing LLC. The District's Non -Trustee U.S. Government
Sponsored Agency Securities and Certificates of Deposit are currently being held by Pershing and
are in the District's name. However, the safe keeper/custodial agreement is between First Empire
Securities (an authorized broker) and Pershing. The District could retain these investments with
Pershing and the safe keeper/custodial agreement would remain between First Empire and
Pershing. However, our auditors would report a significant deficiency of internal control by the
District. Another option would be to transfer these investments from Pershing LLC to another safe
keeper/custodial agent.
Attached is a list of potential safe keeper/custodial agents.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
NamE
Safekeeping Backup.pdf
Description:
Safe Keeper - Custodial Agents
Type:
Backup Material
List of Safe Keepers• In Compliance
Cost of Safekeeping
Bank of the West $5,800 one-time fee Yes
+ $200 per new investment transferred in
U.S. Bank $1,000 one-time fee Yes
+ $1,500 annually (up to 50 investments)
+ $50/year per investment above 50
Wells Fargo $10,000 annually Yes
Comerica Bank $10,000 annually Yes
List of Safe Keepers- NOT in Compliance
First Empire/Pershing LLC
Bank of California
Cantella/NSF
East West Bank
Union Bank
OneWest Bank
Bank of Southern California
Bank of New York Mellon
Pacific Western Bank
In Compliance with
Cost of Safekeeping Auditing
Requirement?
$0
$11,500 annually
$5.65/transaction
Service Not Available
Service Not Available
Service Not Available
Service Not Available
Service Not Available
Service Not Available
No
No
No
N/A
N/A
N/A
N/A
N/A
N/A
AGENDA REPORT
Meeting Date: May 23, 2017
To: Board of Directors
From: Marc Marcantonio, General
Manager
Presented By: Steve Conklin, Engineering
Manager
Prepared By: Bryan Hong, Water Quality
Engineer
Subject: Draft 2017 Water Quality Report
SUMMARY:
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Dept:
Reviewed by Legal:
CEQA Compliance:
ITEM NO. 8.3
Yes
$1400
$1400
All Water Funds
Engineering
N/A
N/A
Since 1990, California public water utilities have been required to provide annual water quality
reports to their customers. This report is also known as the Consumer Confidence Report (CCR)
which covers water quality testing and analysis from January to December of the previous calendar
year. State and Federal laws require that this annual water quality report be provided to every
customer by July 1 to ensure that customers are informed of the quality of their drinking water.
STAFF RECOMMENDATION:
That the Board of Directors approve the 2017 Water Quality Report and authorize staff to make
it available on the District's website pursuant to State and Federal law regarding electronic delivery.
DISCUSSION:
State and Federal laws require that the District prepare an annual water quality report and
make it available to its customers by July 1 of each year. This annual water quality report covers
water quality monitoring, testing and analysis conducted from January to December of the previous
calendar year. The purpose of this report is to inform customers of the quality of the water they are
receiving. Since 2013, State and Federal laws allow electronic delivery of the annual water quality
report. As a result, the District will save cost in printing and distribution and will make the report
available via the District's website. Hard copies of the report will be available upon request. The
District plans to provide information to their customers regarding the availability of the report on the
customer water bills for the billing cycles of June and July.
In 2016, over 23,000 analyses were conducted to ensure that the water that the District
provides met all State and Federal drinking water regulations. In some cases, the District went
beyond what is required by State and Federal laws, by providing additional monitoring for
contaminants of concern. Staff is pleased to report that the District has never violated any drinking
water regulation from both the State and Federal standards. To be provided at the meeting is a draft
copy of the District's 2017 Water Quality Report for review and consideration by the Board.
PRIOR RELEVANT BOARD ACTION(S):
On May 26, 2016, the Board of Directors approved the 2016 Water Quality Report and its
distribution.
ATTACHMENTS:
Name:
Draft 2017 Water Quality Report.pdf
Description:
Draft 2017 Water Quality Report
Type:
Backup Material
2017
WATER QUALITY REPORT
Yorba Linda
Water District
YL
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Yorba Linda Water District "
will provide reliable, high quality
water and sewer services in an
environmentally responsible
manner, while maintaining an
economical cost and unparalleled
customer service to our community.
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Your 2017 Water Quality Report
Since 1990, California public water utilities have been providing annual Water Quality Reports to
their customers. This year's report, also known as the "Consumer Confidence Report;'
covers water quality testing from January to December 2016, unless otherwise specified.
The Yorba Linda Water District's (District) annual Water Quality Report is prepared in
compliance with the regulations called for in the 1996 reauthorization of the Safe Drinking
Water Act (SDWA). The reauthorization charged
the United States Environmental Protection Agency
(USEPA) with updating and strengthening the tap
water regulatory program. USEPA and the State
Water Resources Control Board, Division of Drinking
Water (DDW) are the agencies responsible for
establishing water quality standards.
To ensure that your tap water is safe to drink, USEPA
and DDW prescribe regulations that limit the amount
of certain contaminants in water provided by water
systems. The U.S. Food and Drug Administration regulations and California Law also establish
limits for contaminants in bottled water that provide the same protection for public health.
The State and Federal governments require that this annual Water Quality Report be
provided to every customer to insure you are informed of the quality of your water. The District
is committed to safeguarding its water supply and, as in years past, the water delivered to your
home meets the standards required by the state and federal regulatory agencies.
In 2016, we conducted over 23,000 analyses to ensure that your water is clean and safe to
drink. We are proud to report that our water system has never violated any water quality
standard from both the State and Federal drinking water regulations. In some cases, the District
goes beyond what is required by providing additional monitoring for contaminants that may
have health risks.
We encourage you to read this report and to contact us with any questions you may have.
This report contains important
information about your drinking
water. Translate it, or speak with
someone who understands it.
Este informe contiene informaci6n
importante sobre su agua potable.
Para mas informaci6n o traducci6n,
favor contactar a nuestro
representantes de servicio.
fS #R A T 1h L,-17101 Tq,1„
i#Pj-�T T
�b �7IJx`iJIKa0Mr 6n
Questions about your water?
Contact us for answers.
Yorba Linda Water District is an independent
special district that provides water and sewer
service to most of the City of Yorba Linda and
to portions of Anaheim, Brea, Placentia and
unincorporated Orange County. For more
information about the District or your water
service, please visit our website at
www.ylwd.com or call (714) 701-3000.
The Yorba Linda Water District Board of
Directors' regularly scheduled meetings are
held on the second and fourth Tuesday of each
month at 6:30 p.m. in the District boardroom
located at 1717 E. Miraloma Avenue, Placentia,
California 92870.
The Quality of Your Water is Our Primary Concern
Sources of Supply
The District's water supply is a blend of groundwater from our
own wells and water imported from Northern California and the
Colorado River by the Metropolitan Water District of Southern
California (MWD).
The source water for our wells is a natural aquifer that is
replenished with water from the Santa Ana River, local rainfall,
imported water, and through the Groundwater Replenishment
System (GWRS). The GWRS is a three step process where the
Orange County Water District takes highly treated wastewater from
the Orange County Sanitation District and purifies the water
through a state-of-the-art purification process consisting of micro-
filtration, reverse osmosis, and ultraviolet light with hydrogen
peroxide. This near -distilled -quality water is then transported to
percolation basins where the GWRS water naturally filters through
sand and gravel to the groundwater basin managed by the Orange
County Water District.
The groundwater basin is approximately 350 square miles in
area and lies beneath most of
northern and central Orange
County. The Yorba Linda Water
District and more than 20 cities
Your Water:
Always Available,
Always Assured
THE DIEMER WATER TREATMENT PLANT, located in the hills above
Yorba Linda, processes up to 520 million gallons of clean water
per day — enough to fill the Rose Bowl every 4 hours. The water is a
blend from both the Colorado River Aqueduct and the State Water
Project. At 212 -acres, it's one of the largest water treatment plants in
the U.S. It provides nearly half of Orange County's total water supply.
Water flowing from Diemer meets — or exceeds — all state and
federal regulations. And it is kept safe from the treatment plant to
your tap by constant testing throughout the distribution network.
Every day, the Yorba Linda Water District monitors the water quality
at all sources, reservoirs, and various points on the distribution
system. In addition, the Orange County Water District performs
testing on the District's groundwater wells by analyzing for
hundreds of compounds, many more than are required by state and
federal laws and regulations. This constant
surveillance ensures your drinking water
stays within the requirements mandated #CAL"
by the federal Safe Drinking Water Act. JW 711
and retail water districts r
pump from the ground-
water basin to provide
water to homes and
businesses. Your water
source depends on where
you live or work within the
boundaries of our
community. L
Having multiple sources of water is beneficial for the District's
customers. Local groundwater is both high in quality and lower in
cost than imported water, which must travel hundreds of miles
through aqueduct systems. Having more than one source also
improves the overall reliability of our water supply.
To find out which water source is provided to your home or
business, please call the District's main line.
Local Groundwater (Chlorine Disinfection)
The District obtains approximately 70% of its water supplies
from wells located within the District. The District's groundwater
sources include: Well No. 1, Well No. 5, Well No. 7, Well No. 10,
Well No. 12, Well No. 18 and Well No. 19, which are located within
Placentia city limits; and Well No. 11, Well No. 15, Well No. 20 and
Well No. 21, which are located within Anaheim city limits.
The District uses chlorine to disinfect the well water as it enters
the distribution system.
Imported Water (Chloramine Disinfection)
The District obtains the remainder of the water from local whole-
saler Municipal Water District of Orange County (MWDOC).
MWDOC obtains water from regional supplier Metropolitan Water
District of Southern California (MWD). MWD obtains water from
Northern California via the California Aqueduct, and from the
Colorado River via the Colorado River Aqueduct. MWD owns and
operates the Robert B. Diemer water treatment plant located just
north of western Yorba Linda where the water is treated to meet
drinking water standards.
MWD disinfects the water with chloramines, a combination of
chlorine and ammonia.
The Source of Your Water
Can Change Throughout the Year
In order to maximize the delivery of groundwater, the District may
change their operating dynamics which would result in a source
water change from import water to groundwater at different times
throughout the year. Because your water sources may vary or may
be a blend of these two supplies, you may notice a difference in
the taste or hardness (mineral content) of the water. None of
these factors affect the quality and safety of your water.
-3-
Federal and State Water Quality Regulations
— Water Quality Issues that Could Affect Your Health —
Basic Information About
Drinking Water Contaminants
The sources of drinking water (both public tap water and bottled
water) include rivers, lakes, streams, ponds, reservoirs, springs, and
groundwater. As water travels over the surface of the land or through
the ground, it dissolves naturally
occurring minerals and, in some cases,
radioactive material. Water also picks up
substances resulting from the presence
of animals or from human activity.
Drinking water, including bottled water,
may reasonably be expected to contain
at least small amounts of some
contaminants. The presence of
contaminants does not necessarily
indicate that water poses a health risk.
More information about
contaminants and potential health
effects can be obtained by calling the USEPA's Safe Drinking Water
Hotline (1-800-426-4791).
Contaminants that may be present in source water include:
• Microbial contaminants, such as viruses and bacteria, which may
come from sewage treatment plants, septic systems, agricultural
livestock operations, and wildlife. Cryptosporidium is a microscopic
organism that, when ingested,
can cause diarrhea, fever, and
other gastrointestinal maladies.
The organism comes from
animal and/or human waste and
may be found in surface
(imported) water. A standard
treatment process that includes
sedimentation, filtration, and
disinfection can eliminate
Cryptosporidium contamination.
• Pesticides and herbicides that may come from a variety of sources
such as agriculture, urban storm water runoff, and residential uses.
• Inorganic contaminants, such as salts and metals that can be
naturally occurring or result from urban storm water runoff,
industrial or domestic wastewater discharges, oil and gas
production, mining or farming.
• Organic chemical contaminants, including synthetic and volatile
organic chemicals that are by-products of industrial processes and
petroleum production, and can also come from gas stations, urban
storm water runoff, agricultural application and septic systems.
• Radioactive contaminants that can be naturally occurring or be the
result of oil and gas production and mining activities.
-4-
Fluoride
The District does not add fluoride to its
groundwater supplies. Naturally occurring
fluoride is present in the aquifer.
In 1995, the California Legislature passed
a bill mandating that all large water agencies
fluoridate their supplies, but only if the state
or "somebody" provided the agencies with
the funds to do so. To date, the state has not
come up with the funds to implement fluoridation.
MWD commenced fluoridation of the drinking water it supplies to
Southern California in November of 2007. The District purchases
approximately 30% of its water from MWD. Because of MWD's decision
and the District's dual sources of water (groundwater and import), the
District is faced with a situation where some of its customers will receive
water fluoridated by MWD, some will receive non -fluoridated water, and
some will receive a blend of fluoridated and non -fluoridated water.
If you wish to know the approximate level of fluoride in your tap
water, or specific water service area, please call the Water Quality
Engineer, at (714) 701-3000.
Additional information about the fluoridation of drinking water can
be found through the following sources:
U.S. Centers for Disease Control and Prevention:
www.cdc.gov/fluoridation/ • 1 -888 -CDC -INFO (1-888-232-4636)
State Water Resources Control Board, Division of Drinking Water
www.waterboards.ca.gov/drinking water/
certlic/drinkingwater/Fluoridation.shtml
American Dental Association
http://www.ada.org/en/public-programs/advocating-for-the-
public/fluoride-and-fluoridation/ada-fluoridation-resources
American Water Works Association: www.awwa.org
Special Risk Populations
Some individuals may be more vulnerable
to the effects of possible contaminants in
drinking water than the general population.
Immuno -compromised persons such as
persons with cancer undergoing chemo-
therapy, persons who have undergone organ
transplants, some elderly persons, infants,
persons infected with HIV/AIDS, or persons
with other immune system disorders can be
particularly at risk from infections These persons should seek advice
from their health care providers about drinking water
The USEPA/Center for Disease Control guidelines on appropriate
means to lessen the risks of infection by Cryptosporidium or other
microbial contaminants are available from the Safe Drinking Water
Hotline (1-800-426-4791).
About Lead in Tap Water
If present, elevated levels of lead can cause serious health purpose, such as watering plants.
problems, especially for pregnant women and young children. If you are concerned about lead in your water, you
Lead in drinking water is primarily from materials and may wish to have your water tested. Information on
components associated with service lines and home plumbing. lead in drinking water, testing methods, and steps you
The District is responsible for providing high quality drinking
water, but cannot control the variety of materials used in
plumbing components. When your water has been sitting for
several hours, you can minimize the potential for lead exposure
by flushing your tap for 30 seconds to 2 minutes before using
water for drinking or cooking. If you do so, you may wish to
collect the flushed water and reuse it for another beneficial
can take to minimize exposure is available from the
Safe Drinking Water Hotline or on the web at:
www.epa.gov/safewater/lead.
There are no known lead service lines for potable
water in the District. Please see chart titled "Lead and
Copper Action Levels for Residential Taps" on page 7
for more District -specific information.
Alpha Radiation (pCi/L) 15 (0) ND ND -4 No Erosion of Natural Deposits
Beta Radiation (pCi/L) 50 (0) 5 4-6 No Decay of Man-made or Natural Deposits
Uranium (il 20 0.43 3 2 — 3 No Erosion of Natural Deposits
2016
Aluminum (ppm)
1
0.6
0.168
0.12-0.24
No
Treatment Process Residue, Natural Deposits
Barium (ppm)
1
2
0.138
0.138
No
Refinery Discharge, Erosion of Natural Deposits
Fluoride (ppm) treatment-related
Control Range 0.6 — 1.2 ppm
Optimal Level 0.7 ppm
0.7
0.6-0.9
No
Water Additive for Dental Health
Secondary Standards* — Tested in 2016
— 262
No
Runoff or Leaching from Natural Deposits
Total Dissolved Solids (ppm)
1,000*
Aluminum (ppb)
200*
600
168
120-240
No
Treatment Process Residue, Natural Deposits
Chloride (ppm)
500*
n/a
103
101 —103
No
Runoff or Leachinq from Natural Deposits
Odor (threshold odor number)
3*
n/a
3
3
No
Naturally -occurring Organic Materials
Specific Conductance (pmho/cm)
1,600*
n/a
1,040
1,030—
1,050
No
Substances that Form Ions in Water
Sulfate (ppm)
500*
n/a
260
257
— 262
No
Runoff or Leaching from Natural Deposits
Total Dissolved Solids (ppm)
1,000*
n/a
654
650-658
No
Runoff or Leaching from Natural Deposits
Unregulated Chemicals — Tested in 2016
Alkalinity, total as CaCO3 (ppm)
Not Regulated
n/a
120
115—
124
n/a
Runoff or Leaching from Natural Deposits
Boron (ppm)
NL=1
n/a
0.15
0.15
n/a
Runoff or Leaching from Natural Deposits
Calcium (ppm)
Not Regulated
n/a
76
75-76
n/a
Runoff or Leaching from Natural Deposits
Hardness, total as CaCO3 (ppm)
Not Regulated
n/a
296
292—
300
n/a
Runoff or Leaching from Natural Deposits
Hardness, total (grains/gallon)
Not Regulated
n/a
17
17—
18
n/a
Runoff or Leaching from Natural Deposits
Magnesium (ppm)
Not Regulated
n/a
27
26-27
n/a
Runoff or Leaching from Natural Deposits
pH (pH units)
Not Regulated
n/a
8.1
8.1
n/a
Hydrogen Ion Concentration
Potassium (ppm)
Not Regulated
n/a
5.1
5-5.1
n/a
Runoff or Leaching from Natural Deposits
Sodium (ppm)
Not Regulated
n/a
103
99—
107
n/a
Runoff or Leaching from Natural Deposits
Total Organic Carbon (ppm)
TT
n/a
2.5
2.1
—2.6
n/a
Various Natural and Man-made Sources
ppb = parts -per -billion; ppm = parts -per -million; pCi/L = plcoCuries per liter,
pmho/cm =
mlcromhos per centimeter, ND
= not detected,
MCL= Maximum Contaminant Level, (MCLG) =
federal MCL Goal, PHG
= California Public
Health Goal,
NIL otiflcationLevel, n/a = not applicable, TT=
treatment technique
*Chemical
lsregulated byasecondary standard
.
1) Highest single turbidity measurement 0.3 NTU 0.07 No Soil Runoff
2) Percentage of samples less than 0.3 NTU 95% 100% No Soil Runoff
Turbidity is a measure of the cloudiness of thewater, an indication of particulate matter, some ofwhlch might include harmful microorganisms. NTU = nephelometric turbidity units
Lowturbidity in Metropolitan's treated water is a good indicator of effective filtration. Filtration is called a "treatment technique" (TT).
A treatment technique Is a required process Intended to reduce the level of chemicals In drinking water that are difficult and sometimes Impossible to measure directly.
Chromium, Hexavalent (ppb)** MCL=10 0.02 0.07 0.03-0.11 2013
Chromium, Total (ppb)*** MCL= 50 MCLG = 100 <0.2 ND -0.5 2074 --
Molybdenum, Total (ppb)
014Molybdenum,Total(ppb) n/a n/a 4.7 4.5-5 2014
Strontium,Total (ppb) n/a n/a 931 854-1,070 2014
Vanadium, Total (ppb) 50 n/a 2.8 2.3-3 2014
**Hexavalent chromium Is regulated with an MCL of 10 ppb but was not detected, based on the detection limit for purposes of reporting of 1 ppb.
Hexavalentchromlum was Included as part of the unregulated chemicals requiring monitoring.
***Total chromium Is regulated with an MCL of 50 ppb but was not detected, based on the detection limit for purposes of reporting of 10 ppb.
Total chromium was Included as part of the unregulated chemicals requiring monitoring.
-5-
Gross Alpha (pCi/L) 15 (0) <3 ND - 4.22 No 2014 Erosion of Natural_Deposits_______________
Uranium (pCi/L) 20 0.43 5.85 4.49 - 8.6 No 2014 Erosion of Natural Deposits
Inorganic Chemicals
Arsenic (ppb) 10 0.004 2.5 ND - 4.3 No 2016 Erosion of Natural Deposits
Barium (ppm) 1 2 <O.1 ND - 0.11 No 2016 Erosion of Natural Deposits
Fluoride (ppm) 2 1 0.48 0.41 -0.53 No 2016 Erosion of Natural Deposits
Nitrate (ppm as N) 10 10 1.77 1.02-2.62 No 2016 Fertilizers, Septic Tanks
Nitrate+Nitrite (ppm as N) 10 10 1.77 1.03-2.63 No 2016 Fertilizers, Septic Tanks
Secondary Standards*
Chloride (ppm)
500*
n/a 122 109-140 No 2016 Erosion of Natural Deposits
Color (color units)
15*
n/a 0.33 ND -3 No 2016 Naturally-occuring organic materials
Iron (ppb)
300*
n/a 4.4 ND -158 No 2016 Erosion of Natural Deposits
Specific Conductance (pmho/cm)
1,600*
n/a 1,070 1,010 - 1,180 No 2016 Erosion of Natural Deposits
Sulfate (ppm)
500*
n/a 147 118-176 No 2016 Erosion of Natural Deposits
Total Dissolved Solids (ppm)
1,000*
n/a 674 592-730 No 2016 Erosion of Natural Deposits
Turbidity (NTU)
5*
n/a <0.1 ND - 0.7 No 2016 Erosion of Natural Deposits
Unregulated Chemicals
1.05
0.8-1.79
Alkalinity, total (ppm as CaCO3)
Not Regulatedn/a
226 214-245 n/a 2016 Erosion of Natural Deposits
Bicarbonate (ppm as HCO3)
Not Regulated
n/a 275 261 -298.7 n/a 2016 Erosion of Natural Deposits
Boron (Dom)
NL = 1
_
n/a 0.26 0.24-0.28 n/a 2016 Erosion of Natural Deposits
n/a
n/a
n/a
n/a
n/a
n/a
n/a 0.025 0.018-0.031 n/a 2016 Man-made Sources
pH (pH units) Not Regulated n/a
7.7
7.5-7.8
0.15-0.18
n/a
2016
Acidity, hydrogen ions
Potassium (ppm) Not Regulated n/a
5.6
4.6-8.7
- 12
n/a
2016
Erosion of Natural Deposits
Sodium (ppm) Not Regulated n/a
94.5
82.4-107
2013
n/a
2016
Erosion of Natural Deposits
Total Organic Carbon (ppm) Not Regulated n/a
1.05
0.8-1.79
n/a
n/a
2016
Various Natural and Man-made Sources
Van NL n/a
adium (ppb) -
4.6
3.3
- 8.4
n/a
2016
Erosion of Natural Deposits; Industrial Discharge
p e g
ppb = parts -per -billion; ppm = parts -per -million, pCi/L= plcoCuries per liter, NTU = nephelometric turbidity units, ND -not detected, n/a -not applicable,
<=average is less than the detection limit for reporting purposes, MCL -Maximum Contaminant Level, (MCLG) -federal MCL Goal, PHG -California Public Health Goal,
pmho/cm= mlcromho per centimeter *Contaminant Is regulated by a secondary standard to maintain aesthetic qualities (taste, odor, color).
Chromium, Hf
Molybdenum,
Perfluorooctai
n/a 0.57 0.55-0.59
2013
2013
L=10
0.02
0.17
0.15-0.18
2013
n/a
n/a
11.6
11.1
- 12
2013
n/a
n/a
0.0472
0.047 -
0.0474
2013
n/a
n/a
0.025
0.0241
-0.0259
2013
n/a
n/a
860
832-888
2013
n/a 4.3 4.2-4.3 2013
**Hexavalent chromium Is regulated with an MCL of 10 ppb butwas not detected, based on the detection limit for purposes of reporting of 1 ppb.
Hexavalent chromium was Included as part of the unregulated chemicals requiring monitoring.
Table Legend
What is a Water Quality Goal?
In addition to mandatory water quality standards, USEPA and the
DDW have set voluntary water quality goals for some contaminants.
Water quality goals are often set at such low levels that they are not
achievable in practice and are not directly measurable. Nevertheless,
these goals provide useful guidance and directions for water
management practices. The chart in this report includes three types
of water quality goals:
t Maximum Contaminant Level Goal (MCLG): The level of a
contaminant in drinking water below which there is no known or
expected risk to health. MCLGs are set by the USEPA.
t Maximum Residual Disinfectant Level Goal (MRDLG): The level
of a disinfectant added for water treatment below which there is
no known or expected risk to health. MRDLGs are set by USEPA.
t Public Health Goals (PHG): The level of a contaminant in
drinking water below which there is no known or expected risk to
health. PHGs are set by the California Environmental Protection
Agency - Office of Environmental Health Hazard Assessment.
What are Water Quality Standards? Measurement Information
Drinking water standards established by the USEPA and DDW In order to ensure that tap water is safe to drink, USEPA and DDW prescribe regulations that
set limits for substances that may affect consumer health or limit the amount of certain contaminants in water provided by public water systems.
aesthetic qualities of drinking water. The chart in this report
shows the following types of water quality standards:
t Maximum Contaminant Level (MCL): The highest level of a
contaminant that is allowed in drinking water. Primary MCLS
are set as close to the PHGs (or MCLGs) as is economically
and technologically feasible.
t Maximum Residual Disinfectant Level (MRDL): The level
of a disinfectant added for water treatment that may not be
exceeded at the consumer's tap.
t Secondary MCLs are set to protect the odor, taste, and
appearance of drinking water.
t Primary Drinking Water Standard: MCLS for contaminants
that affect health along with their monitoring and reporting
requirements and water treatment requirements.
t Regulatory Action Level (AL): The concentration of a
contaminant, which, if exceeded, triggers treatment or other
requirements that a water system must follow.
-6-
The tables list all the drinking water contaminants that the District detected above the reporting
limits during the 2016 calendar year.
The presence of these contaminants in the water does not necessarily indicate that the water poses
a health risk. Unless otherwise noted, the data presented in this table is from testing done for
the period January 1 through December 31, 2016. The DDW requires monitoring for certain
contaminants less often than every year because the concentrations of these contaminants are
not expected to vary significantly from year to year. Thus, some of the data, though
representative of current water quality, is more than one year old. The District contracts with
state certified, independent laboratories to perform most of the District's water quality testing.
How are Contaminants Measured?
t Parts per million (ppm) or t Parts per billion (ppb) or t Parts per trillion (ppt) or
milligrams per liter (ni micrograms per liter (pg/L) nanograms per liter (ng/L)
What Do the Abbreviations Represent?
t pCi/L - picoCuries per liter t NO - not detected
t NTU - nephelometric turbidity units t n/a - not applicable
t TON - Threshold Odor Number t NL - Notification Level
t pmho/cm - micromhos per centimeter
Disinfectant Residual and Disinfection By -Products
Chlorine Residual (ppm) (4/4) 1.2 0.04-2.35 No Disinfectant Added for Treatment
Total Trihalomethanes (ppb) 80 53 13.9-78.2 No Byproducts of Chlorine Disinfection
Haloacetic Acids (ppb) 60 13 1.5-16.9 No Byproducts of Chlorine Disinfection
Aesthetic Quality
Color (color units) 15" ND ND No Naturally-occuring organic materials
Odor (threshold odor number) 3" ND ND No Naturally-occuring organic materials
Turbidity (NTU) 5" <0.1 ND— 1 No Erosion of natural deposits
Eight locations in the distribution system are tested quarterly for total trihalomethanes and haloacetic acids. Thirty-seven locations are tested monthly for color, odor and turbidity.
MRDL= Maximum Residual Disinfectant Level, MRDLG = Maximum Residual Disinfectant Level Goal, <=detected but average Is less than the reporting limit,
NTU = nephelometric turbidity unit, ND = not detected "Chemical is regulated by a secondary standard to maintain aesthetic qualities (color, odor, and taste).
Lead and Copper Action Levels at Residential Taps
Action Level Public 90tl Percentile Sites Exceeding AL I AL Typical Source
(AL) Health Goal Value Number of Sites Violation? of Chemical
Lead (ppb) 15 0.2 ND 0/47 No Internal corrosion of household water plumbing systems;
discharges from industrial manufacturers;
erosion of natural deposits
Copper (ppm) 1.3 0.3 0.5 0/47 No Internal corrosion of household water plumbing systems;
discharges from industrial manufacturers;
erosion of natural deposits
Every three years, at least 37 residences are tested for lead and copper at -the -tap. The most recent set of samples were collected In October 2015.
Lead was detected in 3 homes, none exceeded the Action Level. Copper was detected in 41 homes, none exceeded theAction Level.
The regulatoryAction Level is the concentration at which, if exceeded in more than ten percent of the homes tested, triggers treatment or other requirements that a water system must follow
The Yorba Linda Water District coma Ired with the lead and copper Action Levels.
Chlorate (ppb) 800 n/a 151 56.2-239 2013
Chromium, Hexavalent (ppb)** MCL =10 0.02 0.12 0.04-0.18
2013
Molybdenum, Total (ppb) n/a n/a 8.6 4.8-13 2013
Strontium, Total (ppb) n/a n/a 926 763-1,070 2013
Vanadium,Total (ppb) 50 n/a 3.7 2.7-4.6 2013
**Hexavalent chromium Is regulated with an MCL of 10 ppb but was not detected, based on the detection Ilmltfor purposes of reporting of 1 ppb.
Hexavalent chromium was included as part of the unregulated chemicals requiring monitoring.
Source Water Assessments
Imported (MWD) Water Assessment
Every five years, MWD is required by DDW to examine
possible sources of drinking water contamination in its
State Water Project and Colorado River source waters.
The most recent watershed sanitary surveys for MWD's
source waters are the Colorado River
�t\ZpNTF,p Watershed Sanitary Survey —
£h ° AN&°��� 2015 Update, and the State
Water Project Watershed
r w
Sanitary Survey -2011 Update.
Water from the Colorado River
is considered to be most
vulnerable to contamination from
recreation, urban/stormwater runoff,
increasing urbanization in the watershed, and wastewater.
Water supplies from Northern California's State Water
Project are most vulnerable to contamination from
urban/stormwater runoff, wildlife, agriculture, recreation,
and wastewater.
USEPA also requires MWD to complete one Source
Water Assessment (SWA) that utilizes information collected
in the watershed sanitary surveys. MWD completed its
SWA in December 2002. The SWA is used to evaluate the
vulnerability of water sources to contamination and helps
determine whether more protective measures are needed.
A copy of the most recent summary of either Watershed
Sanitary Survey or the SWA can be obtained by calling
MWD at (800) CALL -MWD (225-5693).
Groundwater Assessment
Vulnerability assessments of potential sources of contamination for Wells 20 and 21 were conducted in June 2011 and June
2014, respectively. The groundwater sources are considered most vulnerable to the following activities not associated with detected
contaminants: chemical/petroleum processing/storage facilities; historic gas stations; metal plating/finishing/ fabricating plants;
automobile repair shops; furniture repair and manufacturing; junk/scrap/salvage yards; machine shops; NPDES/WDR permitted
discharges; photo processing/printing; recreational area surface water use; sewer collection systems; oil wells; gas stations;
plastic/synthetic producers; above ground storage tanks; artificial recharge projects using non -potable water; car
washes; construction/demolition staging areas; dredging; hardware/lumber/part stores; parking lots; transportation
corridors; water supply wells; body shops, automobile repair shops; electrical/electronic manufacturing;
fleet/truck/bus terminals; dry cleaners; appliance/electronic repair; medical/dental offices/clinics; office buildings;
surface water; decommissioned inactive underground storage tanks; upgraded and/or registered underground
storage tanks; monitoring wells; hospitals, and parks.
Vulnerability assessments of potential sources of contamination for Wells 19 and 18 were completed in May
2004 and September 2005, respectively. The groundwater sources are considered most vulnerable to the following
activities not associated with detected contaminants: gas stations; dry cleaners; metal plating/ finishing/fabricating plants;
plastic/synthetic producers; underground injection of commercial/industrial discharges; underground storage tanks; agricultural
drainage; fertilization, pesticide and herbicide application; automobile -body and repair shops; sewer collection systems; food
processing, and chemical/petroleum processing/storage.
Vulnerability assessments of potential sources of contamination for Wells 11 and 15 were completed in April 2003. These
groundwater sources are considered most vulnerable to the following activities not associated with detected contaminants:
chemical/petroleum processing/storage; metal plating/finishing/fabricating; and plastics/synthetics production.
The District completed an assessment of its Wells 1, 5, 7, 10, and 12 in January 1999. The wells are considered most vulnerable
to contaminants produced by the following activities: gas stations; dry cleaners; metal plating/finishing/ fabricating plants;
plastic/synthetic producers; underground injection of commercial/industrial discharges; underground storage tanks; agricultural
drainage; fertilization, pesticide and herbicide application; automobile -body and repair shops; and chemical/petroleum
processing/storage.
A copy of the complete assessment is available at State Water Resources Control Board, Division of Drinking Water at 605 West
Santa Ana Boulevard, Building 28, Room 325, Santa Ana, California 92701.
—7—
Water from State Water Project
�.
Reservoir
Mountains, the Santa Ana River is fed by a watershed
Colorado River
Aqueduct
wetlands
A'Alld,J1l 11 01111 b
-
Water `-..Santa ..
Ana
Water _
Treatment Metropolitan
Disinfection River
Facility
Plant Water District
—_ of Sou them California Well
(fa0rangeCountyWaterDistriRGroundwaterBasinJ
rangeCationPond
(via MWD of Orange County) j
1K
L
F'
�
y
�-
1 Storage
Tank .�
s
(
Commercial Building
I
How Does Our Water Get to Us?
Importing water from hundreds of miles away is only the start to providing
you clean, fresh water. Once the water is in the southland, the Municipal
Water District of Orange County, in partnership with the Metropolitan
Water District of Southern California, pumps the water to individual cities
throughout Orange County. The Orange County Water District, which
manages the groundwater basin beneath the county, ensures the quality
and supply of groundwater throughout its service area. Yorba Linda Water
District sits atop the county aquifer and draws water from this local
source, then blends it with the imported surface water.
Big Bear San Bernardino
Reservoir
Cascading from its source high in the San Bernardino
- • Mountains
Mountains, the Santa Ana River is fed by a watershed
�•
Yover ZS00 square miles in area. River water is
captured behind Prado Dam and slowly released
even to help replenish the Orange County groundwater
oa
wetlands
A'Alld,J1l 11 01111 b
Dam basin. Percolation ponds in Anaheim and Orange
hold this water so it can seep into the basin.
The Yorba Linda Water District
.;
vigorously works to ensure the
safety of your drinking water
and, in conjunction with MWD
and OCWD, continuously
monitors the water to verify
AmiL A&
adherence with drinking water
regulations.
1K
L
This winter's wet weather, while welcome, has not alleviated the State's water
situation. One good season can't overcome the effects of five dry years.
Southern California has an and climate and the need for wise water use
must remain a part of everyone's daily lives. Simple water saving acts like
the ones listed here can save countless gallons of water every day.
Soak pots and pans instead of letting water run while you scrub them
clean. This both saves water and makes the job easier.
p Keep a pitcher of drinking water in the refrigerator. Thiscansave
l gallons of water every day and it's always cold!
Plug the sink instead of running water to rinse your razor or wet your
toothbrush. This can save upwards of 300 gallons of water a month.
g Use a broom instead of a hose to clean off sidewalks and driveways
It takes very little time to sweep and the water savings quickly
adds up.
Check your sprinkler system for leaks, overspray, and broken
sprinkler heads and repair promptly. This cansave countless
gallons each time you water.
Water plants in the early morning. It reduces evaporation and
ensures deeper watering.
1E
Drinking Watersj011
„ ocean
—� Santa Ana River Supply Well �.
7
Orange County rrs'
Groundwater Basin
(Aquifer)
Where Do We Use Water the Most?
Outdoor watering of lawns and gardens makes up approximately
60% of home water use. By reducing your outdoor water use — by
either cutting back on irrigation or planting more drought tolerant
landscaping — you can dramatically reduce your overall water use.
Save the most where you use the most: Make your outdoor use efficient.
Q Showers & Baths: 8% * Toilets: 11
Landscaping: 58% Q Clothes Washers: 9% Q Leaks: 7
Q Dishwashers: 1 % 4D Faucets: 6
Data is representative of average consumption;
your water usage may vary.
Where Can You learn More?
There's a wealth of information on the internet about Drinking Water
Quality and water issues in general. Some good sites to begin your own
research are:
Metropolitan Water District of So. California: www.mwdh2o.com
California Department of Water Resources: www.water.ca.gov
The Water Education Foundation: www.watereducation.org
To learn more about Water Conservation & Rebate Information:
www.bewaterwise.com • www.ocwatersmart.com
And to see the Aqueducts in action, checkout these two videos:
Wings Over the State Water Project: youtu.be/8A1v1Rr2neU
Wings Over the Colorado Aqueduct: youtu.be/KipMQh5tOf4
Yorba Linda Water District
1717 E Miraloma Avenue • Placentia, California 92870
(714) 701-3000 • www.ylwd.com
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
May 23, 2017
Board of Directors
Marc Marcantonio, General
Manager
Steve Conklin, Engineering
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 8.4
Yes
$1.3 M
$1,115,000
All Water Funds
101-2700
2014-23
Engineering
No
MND
Change Order No. 4 for Richfield Road Water Main Project
11]�H H I]] H
Work is proceeding on construction of the Richfield Road Water Main Project. Submitted for
consideration is Change Order No. 4.
STAFF RECOMMENDATION:
That the Board of Directors approve Change Order No. 4 for $59,729.98 and 25 additional calendar
days to TBU Construction Inc. for construction of the Richfield Road Water Main Project, Job No.
2014-23.
DISCUSSION:
In accordance with the contract documents, TBU Construction, Inc. has submitted Change Order
No. 4 due to differing site conditions and unknown utilities. A copy of Change Order No. 4 is
attached for your review.
Specifically, TBU has requested an increase of $59,729.98 and 25 calendar day extension for the
project, as described in more detail below.
While excavating the trench for the installation of the new pipeline in Richfield Road, the
contractor discovered the existing sand backfill to be very fine and flowed easily, making it
difficult to retain in place while installing the shoring. This caused extensive amounts of trench
wall collapse and subsequently more slurry backfill to be used than anticipated for the project.
The extra slurry used was necessary to install the new pipeline and maintain the integrity of
Richfield Road. The cost of the total additional slurry used for the complete project is
$46,165.55 and twenty three (23) additional calendar days.
. During work along Richfield Road, the contractor discovered an existing abandoned water
pipeline and reinforced concrete encasement that was unknown. This obstruction had to be
removed as it was in the alignment for the new pipeline. The cost of this work is $13,564.43
and two (2) additional calendar days.
The status of the construction contract with TBU Construction Inc. is as follows:
. The current contract is $1,160,737.08 and 369 calendar days.
. If approved, Change Order No. 4 adds 25 calendar days to the project.
. If approved, Change Order No. 4 adds $59,729.98 to the project.
. If approved, the revised construction contract is $1,220,467.06 and 394 calendar days.
District staff reviewed this change order request and recommend approval.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board authorized the President and Secretary to execute a construction agreement with TBU
Inc. in the amount of $1,114,746.00 for the Richfield Road Water Main Project, Job No. 2014-23.
The Board of Directors approved Change Order No. 1 on 10/27/16 for a 60 day no -cost time
extension due to pipe manufacturing delays. The Board of Directors approved Change Order No. 2
on 3/1/17 for a 45 day no -cost time extension due to rain. The Board of Directors approved Change
Order No. 3 on 4/11/17 for an additional $45,991.08 and 24 calendar days.
ATTACHMENTS:
Name: Description: Type:
TBU CO 4 signed.pdf TBU Change Order No. 4 Richfield Road Project Backup Material
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 4
DATE 5/11117
Page 1 of 1
CONTRACT NAME: Richfield Road Pipeline CONTRACT AMT.: $1,160,737.08 DAYS: 369
CONTRACTOR: TBU Inc.
PROJECT NUMBER: 2014-23
THIS CHANGE: $59,729.98 DAYS: 25
(5.1%) —
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $1,220,467.06 DAYS: 394
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES
+INCREASE
CONTRACT
! OR
TIME
+EXTENSION
— DECREASE IN
/ OR -
CONTRACT
REDUCTION
AMOUNT ($)
(DAYS)
PCO # 5 – Additional slurry used for pipeline construction Final Project Total).
$46,165.55
23
PCO # 9, 10 – Removal of an unknown abandoned waterline and reinforced concrete
encasement which interfered with the new pipeline alignment.
$13,564.43
2
NET CHANGE
$59,729.98
25
REVISED CONTRACT AMOUNT AND TIME
$1,220,467.06
394
The amount of the contract will be increased decreased by the sum of $59,729.98 and the contract time shall be increasec
desfeased by 25 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change it
work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The
Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly
related to the approved time extension, required to complete the Change Order items. This document will become a supplement of
the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the
Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead
profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes in the work.
including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any
delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under WE
contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date
change, if any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with
the above -referenced changes.
RECOMMENDED:- /ENGINEER OR DATE:
44� L_ - rQNS"LTANT-15' )Z
Joe Polimino
Construction Supervisor, Y1,WD
ACCEPTED:
APPROVED:
irton
TBU
Engineering Manager, YLWD
/CONTRACTOR DATE: Or5h57/9. o !
ER DATE: ���/
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: May 23, 2017
To: Board of Directors
From: Marc Marcantonio, General
Manager
Presented By: Delia Lugo, Finance Manager Dept: Finance
Prepared By: Kelly McCann, Senior
Accountant
Subject: Unaudited Financial Statements for Third Quarter FY 2017
DISCUSSION:
For the period ending March 31, 2017, staff is presenting "unaudited" statements in the CAFR
format. We have included a Statement of Net Position, a Consolidated Budget to Actual Statement,
as well as the individual Water and Sewer Budget to Actual Statements, and the Debt Service Ratio
Calculation.
For Fiscal Year 2017 the District was approved by the SWRCB to "self -certify" at a 0% conservation
mandate. Under this guise, and in all efforts to be revenue neutral, the District's annual Operating
Budget reflects an anticipated 12% annual rebound in volumetric Water Sales (customer
consumption) from reported water sales of the same reporting period for the prior fiscal year, which
are expected to be offset by a reduction in total annual Service Charge Revenue due to the Board
of Directors approving the reduction of the monthly service charge rates billed to our customers
based on the meter size of their service address.
As reported in the Balance Sheet of the Unaudited Combining Schedule of Net Assets, the District's
Net Position reflects a more positive result when compared to that of the same reporting period of
the prior fiscal year by approximately $3.3 million. This is prominently due to the District paying
down debt, the Line of Credit in particular, to Wells Fargo Bank.
Cumulative Volumetric Water Revenue, as reported through the Period Ending March 31, 2017,
reflects an average rebound of 9.19% as compared to prior year for the same reporting period.
Landscape/Irrigation classified customer connections have had the largest rebound in consumption
for this reporting period. Due to the fact that it is typical for outdoor irrigation usage to decrease as
the weather becomes cooler, it is anticipated that the annual rebound percentage will move closer
to the 12%, as projected in the budget. Other Operating Revenue as reported for this fiscal year is
significantly lower than that of the prior year due the District suspending the assessment of
administrative penalties.
Total Variable Water Costs results reflect 18% increase when compared to prior year for the same
reporting period. The increase in costs is reflective of an increase in demand as well as a higher
cost per acre foot. The cumulative demand recovery from July through March is approximately
11 %.
With the issuance of the 2008 Certificates of Participation (COP's) and the Refunding Revenue
Bonds, Series 2012A the District covenanted "...to fix, prescribe and collect rates and charges for
Water Service which will be at least sufficient to yield during each Fiscal Year, Net Revenues equal
to 110% of the Debit Service for such Fiscal Year." To confirm the covenant is upheld, staff
calculates the Debt Service Ratio quarterly and is received and filed by the Board of Directors.
Accordingly, the "unaudited" Debt Service Ratio Calculation for the Period Ending March 31, 2017 is
being reported at 237%. This demonstrates the District's strong financial health.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
Name
FY 2017 3rd Qtr Consolidated Balance Sheet.xlsx
3rd Qtr 2017 Debt Svc Calc.xlsx
3rd QTR 2017 Consolidated Statement.xlsx
3rd QTR 2017 Water Statement.xlsx
3rd QTR 2017 Sewer Statement.xlsx
Monthly Recovery as of March 2017.pdf
Monthlv Bounce Back as of March 2017.xlsx.odf
Consumption by Class as of March 2017.pdf
Description:
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
Type:
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF NET ASSETS
March 31, 2017
(With March 31, 2016 for comparison only)
ASSETS
CURRENT ASSETS:
Cash and cash equivalents
Investment
Accounts receivable - water and sewer services
Accrued interest receivable
Prepaid expenses & other deposits
Inventory
TOTAL CURRENT ASSETS
NONCURRENT ASSETS:
Bond issuance costs
Other post -employment benefit (OPEB) asset
Deferred Pension Plans
Notes Receivable
Capital assets:
Non -depreciable
Depreciable, net of accumulated depreciation
TOTAL NONCURRENT ASSETS
TOTALASSETS
LIABILITIES
CURRENT LIABILITIES:
Accounts payable
Accrued expenses
Accrued interest payable
Certificates of Participation - current portion
Accrued OPEB
Refunding Revenue Bond - current portion
Compensated absences
Customer and construction deposits
Deferred revenue
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES (LESS CURRENT PORTION):
Deferred annexation revenue
Compensated absences
Net Pension Liability
Deferred Pension Plan
Line of Credit (Wells Fargo)
Refunding Revenue Bond
Certificate of Participation
TOTAL LONG TERM LIABILITIES (LESS
CURRENT PORTION)
TOTAL LIABILITIES
NET NET POSITION:
March 2017 March 2016
$ 26,109, 769 $
29, 369,113
9,532,587
8,942,587
2,808,758
3,382,684
24,948
36,092
341,090
357,439
262,532
256,267
39, 079, 684
42, 344,182
672,452
406,597
431,428
276,289
142,701
712,574
587,176
154,107
226,741
7,036,366 3,845,351
181,310,641 185,948, 734
189, 896, 574 191,182,131
228,976,258 233,526,313
1,277, 080
1,227, 841
756,863
637,554
808,354
828,529
825,000
795,000
4,527
1,224
295,000
285,000
377,270
330,840
672,452
472,154
328,415
345,460
5,344,961
4,923,602
14,226, 783
14, 721, 828
1,194, 688
1,047,660
5,289,322
5,092,626
1,331,326
1,810,965
-
6,458,297
7,714,142
8,056,842
28,797,620
29,649,042
58, 553, 881 66, 837, 260
63, 898, 842 71, 760, 862
$ 165,077,416 $ 161,765,451
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES
AND CHANGES IN NET ASSETS
March 31, 2017
(With March 31, 2016 for comparison only)
NET INCOME/(LOSS) BEFORE CAPITAL
CONTRIBUTIONS & EXTRAORDINARY ITEM(S)
EXTRAORDINARY ITEM(S)
CAPITAL CONTRIBUTIONS
CHANGES IN NET POSITION
NET POSITION - BEGINNING OF YEAR
NET POSITION - FOR PERIOD END MARCH 31, 2017
(702,068) 960,316
1,403, 382 182,472
701,314 1,142,788
164, 376,102 160,622,663
$ 165, 077,416 $ 161, 765,451
March 2017
March 2016
OPERATING REVENUES:
Water sales
$ 21,000,952
$ 19,922,336
Sewer revenues
1,535,176
1,346,193
Other operating revenues
638,265
2,155,981
TOTAL OPERATING REVENUES
23,174,393
23,424,510
OPERATING EXPENSES
Variable water costs
9,112,497
7,705,766
Personnel services
6,591,271
6,388,345
Supplies and services
3,283,292
3,161,167
Depreciation and amortization
5,349,175
5,682,524
TOTAL OPERATING EXPENSES
24,336,235
22,937,802
OPERATING INCOME/(LOSS)
(1,161,842)
486,708
NONOPERATING REVENUES (EXPENSES):
Property taxes
1,063,649
1,015,622
Investment income
235,757
173,879
Interest expense
(1,207,588)
(1,271,090)
Other nonoperating revenues
332,586
576,557
Other nonoperating expenses
35,370
(21,360)
TOTAL NONOPERATING REVENUES/EXPENSES
459,774
473,608
NET INCOME/(LOSS) BEFORE CAPITAL
CONTRIBUTIONS & EXTRAORDINARY ITEM(S)
EXTRAORDINARY ITEM(S)
CAPITAL CONTRIBUTIONS
CHANGES IN NET POSITION
NET POSITION - BEGINNING OF YEAR
NET POSITION - FOR PERIOD END MARCH 31, 2017
(702,068) 960,316
1,403, 382 182,472
701,314 1,142,788
164, 376,102 160,622,663
$ 165, 077,416 $ 161, 765,451
Yorba Linda Water District
Unaudited Debt Service Ratio Calculation
For Period Ending March 31, 2017
(With March 31, 2016 for comparison purposes)
Revenue (Operating):
Water Revenue (Residential)
Water Revenue (Commercial & Fire Det.)
Water Revenue (Landscape/Irrigation)
Water Revenue (Service Charge)
Other Operating Revenue
Total Operating Revenue:
Revenue (Non -Operating):
Interest
Property Tax
Other Non -Operating Revenue
Total Non -Operating Revenue:
Total Revenue
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Salary Related Expenses
Supplies & Services
Depreciation
Total Operating Expenses
Expenses (Non -Operating):
Interest on Long Term Debt
Other Expense
Total Non -Operating Expenses:
Total Expenses
Net Position Before Capital Contributions
Capital Contributions (Non -Cash Transaction -
GASB 34 Compliant)
Net Position
DEBT SERVICE RATIO CALCULATION:
Net Revenues
Debt Service
YTD Debt Prior YTD PY Debt
Actual Service Actual Service
FY 2017 Calculation FY 2016 Calculation
$9,687,058
$9,687,058
$9,267,898
$9,267,898
1,329,102
$1,329,102
1,284,280
$1,284,280
2,358,928
$2,358,928
1,972,995
$1,972,995
7,625,864
$7,625,864
7,397,163
$7,397,163
559,322
559,322
2,089,887
2,089,887
21,560,274
21,560,274
22,012,223
22,012,223
212,778
212,778
160,846
160,846
1,063,649
1,063,649
1,015,622
1,015,622
260,096
(111,188)
529,887
167,614
1,536,523
1,165, 239
1,706,355
1,344,082
22,725,513
23,096,797
23,718,578
23,356,305
9,112, 497
9,112, 497
7,705,766
7,705,766
5,876,468
5,876,468
5,729,181
5,729,181
2,956,840
2,956,840
2,891,647
2,891,647
4,348,388
-
4,656,714
-
22, 294,193
17, 945, 805
20, 983, 308
16, 326, 594
1,207,588
-
1,271,090
-
(42,677)
(42,677)
39,386
39,386
11164,911
(42,677)
1,310,476
39,386
17,903,128
23,459,104
22,293,784
16,365,980
4,822,385
(362,307)
1,424,794
6,990,325
833,012
-
104,605
-
$ 4,822,385
$ 470,705
$ 1,529,399 $
6,990,325
$ 4,822,385
$
6,990,325
$ 2,037,663
$
2,041,169
237%
342%
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending March 31, 2017
(With March 31, 2016 for comparison purposes)
Revenue (Non -Operating):
YTD
March
YTD
YTD Actual
Prior Year
Prior Year
YTD Actual YTD Actual
Budget
Actual
Actual
(Under) Over
Mar. Actual
Actual (thru
vs
vs
35.59%
FY 2017
FY 2017
FY 2017
YTD Budget
FY 2016
Mar. 2016)
PY Actual $ PY Actual
Revenue (Operating):
4.73%
Other Non -Operating Revenue
462,394
21,264
332,586
(129,807)
119,142
576,556
Water Revenue (Residential)
$10,166,314
$900,826
$9,687,058
(479,255)
$1,010,510
$9,267,898
$419,160
4.52%
Water Revenue (Commercial & Fire Det.)
1,370,492
102,257
1,329,102
(41,390)
140,769
1,284,280
44,822
3.49%
Water Revenue(Landscape/Irrigation)
2,192,106
59,805
2,358,928
166,822
176,283
1,972,995
385,933
19.56%
Water Revenue (Service Charge)
7,527,692
829,244
7,625,864
98,172
1,054,222
7,397,163
228,701
3.09%
Sewer Charge Revenue
1,389,628
151,628
1,400,658
11,031
143,825
1,240,413
160,246
12.92%
Locke Ranch Assessments
124,198
11,097
134,518
10,320
9,681
105,780
28,738
27.17%
Other Operating Revenue
491,119
50,757
638,265
147,147
177,723
2,155,981
(1,517,716)
-70.40%
Total Operating Revenue:
231261,549
2,105,614
23,174,393
(87,156)
2,713,013
23,424,510
(250,117)
-1.07%
Revenue (Non -Operating):
Interest
86,250
24,676
235,757
149,507
20,016
173,879
61,877
35.59%
Property Tax
907,700
101,908
1,063,649
155,949
94,255
1,015,622
48,027
4.73%
Other Non -Operating Revenue
462,394
21,264
332,586
(129,807)
119,142
576,556
(243,970)
-42.31
Total Non -Operating Revenue:
1,456,344
147,848
1,631,992
175,648
233,413
1,766,057
(134,065)
-7.59%
Total Revenue
24,717,893
2,253,462
24,806,385
88,493
2,946,426
25,190,567
(384,182)
-1.53%
Expenses (Operating):
405,413
1,403,383
1,403,383
3,363
182,472
1,220,911
669.09%
GASB 34 Compliant)
Variable Water Costs (G.W., Import & Power)
9,793,059
863,624
9,112,497
(680,563)
470,436
7,705,766
1,406,731
18.26%
Salary Related Expenses
6,888,705
646,018
6,591,271
(297,434)
673,119
6,388,345
202,926
3.18%
Supplies & Services
3,720,218
409,531
3,283,292
(436,926)
397,438
3,161,167
122,124
3.86%
Total Operating Expenses
20,401,982
1,919,173
18,987,059
(1,414,923)
1,540,993
17,255,278
1,731,781
10.04%
Expenses (Non -Operating):
Interest on Long Term Debt
1,291,413
130,618
1,207,588
(83,824.80)
153,636
1,271,090
(63,502)
-5.00%
Other Expense
17,250
(56,371)
(35,369)
(52,619)
(3,034)
21,360
(56,729)
-265.58%
Total Non -Operating Expenses:
1,308,663
74,247
1,172,219
(136,444)
150,602
1,292,450
(120,231)
-9.30%
Total Expenses
21,710,645 1,993,420
20,159,278
(1,551,367)
1,691,595
18,547,728
1,611,550
8.69%
Net Position Before Capital Contributions
3,007,248
260,042
4,647,107
1,639,859
1,254,831
6,642,839
(1,995,732)
-30.04%
Capital Contributions (Non -Cash Transaction -
-
405,413
1,403,383
1,403,383
3,363
182,472
1,220,911
669.09%
GASB 34 Compliant)
Net Position Before Depreciation
3,007,248
665,455
6,050,490
3,043,242
1,258,194
6,825,311
(774,821)
-11.35%
Depreciation & Amortization
5,670,954
596,242
5,349,176
(321,779)
628,857
5,682,524
(333,348)
-5.87%
Total Net Position
($2,663,706)
$69,213
$701,314
$3,365,021
$629,337
$1,142,788
($441,473)
-38.63%
(17,572)
(172,003)
(16,420)
(153,342)
(18,662)
12.17%
Revenue (Operating):
Water Revenue (Residential)
Water Revenue (Commercial & Fire Det.)
Water Revenue (Landscape/Irrigation)
Water Revenue (Service Charge)
Other Operating Revenue
Total Operating Revenue:
Revenue (Non -Operating):
Interest
Property Tax
Other Non -Operating Revenue
Total Non -Operating Revenue:
Total Revenue
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Salary Related Expenses
Supplies & Services:
Communications
Contractual Services
Data Processing
Dues & Memberships
Fees & Permits
Board Election
Insurance
Materials
District Activities, Emp Recognition
Maintenance
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Equipment
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating):
Interest on Long Term Debt
Other Expense
Total Non -Operating Expenses:
Total Expenses
Net Position Before Capital Contributions
Capital Contributions (Non -Cash Transaction -
GASB 34 Compliant)
Net Position Before Depreciation
Depreciation & Amortization
Yorba Linda Water District
Water Fund
For Period Ending March 31, 2017
(With March 31, 2016 for comparison purposes)
YTD
March
YTD
YTD Actual
Prior Year
Prior YTD
YTD Actual
YTD -CUR
Budget
Actual
Actual
(Under)Over
Mar. Actual
Actual (thru
vs
vs
FY 2017
FY 2017
FY 2017
YTD Budget
FY 2016
Mar. 2016)
PY Actual $
PY Actual %
$10,166,314
$900,826
$9,687,058
(479,255)
$1,010,510
$9,267,898
$419,160
4.52%
1,370,492
102,257
1,329,102
(41,390)
140,769
1,284,280
44,822
3.49%
2,192,106
59,805
2,358,928
166,822
176,283
1,972,995
385,933
19.56%
7,527,692
829,244
7,625,864
98,172
1,054,222
7,397,163
228,701
3.09%
463,241
40,014
559,322
96,081
172,814
2,089,887
(1,530,565)
-73.24%
21,719,844
1,932,146
21,560,274
(159,570)
2,554,598
22,012,223
(451,949)
-2.05%
75,000
22,683
212,778
137,778
18,433
160,846
$51,932
32.29%
907,700
101,908
1,063,649
155,949
94,255
1,015,622
$48,027
4.73%
453,450
3,164
260,096
193,354
101,684
529,887
269,791
-50.91%
1,436,150
127,755
1,536,523
100,373
214,372
1,706,355
(169,832)
-9.95%
23,155,994 2,059,901 23,096,797
59,197
2,768,970
23,718,578
621,780
-2.62%
9,793,059
863,624
9,112,497
(680,562)
470,436
7,705,766
1,406,731
18.26%
6,167,656
572,951
5,876,468
(291,188)
595,799
5,729,181
147,287
2.57%
160,380
8,984
122,704
(37,676)
11,582
159,657
(36,953)
-23.15%
359,670
26,180
308,740
(50,930)
45,074
369,338
(60,598)
-16.41%
184,013
21,964
181,056
(2,957)
17,523
167,197
13,859
8.29%
80,722
3,030
77,650
(3,072)
237
70,977
6,673
9.40%
175,973
26,231
145,471
(30,502)
36,432
155,613
(10,142)
-6.52%
171,585
-
120,873
(50,712)
-
-
120,873
199,722
19,766
179,611
(20,111)
19,912
178,105
1,506
0.85%
543,609
68,955
652,851
109,242
53,367
574,651
78,200
13.61%
20,263
99
5,951
(14,312)
421
7,108
(1,158)
-16.29%
294,934
36,807
262,497
(32,437)
25,205
217,975
44,522
20.43%
118,773
25,644
108,732
(10,041)
24,978
89,933
18,799
20.90%
30,162
3,182
25,312
(4,850)
4,745
28,241
(2,930)
-10.37%
422,040
89,232
394,915
(27,125)
67,767
458,171
(63,256)
-13.81%
51,975
82
31,499
(20,475)
1,686
16,623
14,876
89.49%
83,447
9,294
32,987
(50,460)
5,168
36,314
(3,327)
-9.16%
24,412
392
7,586
(16,826)
23,719
57,715
(50,129)
-86.86%
87,187
11,009
97,601
10,414
7,256
83,737
13,864
16.56%
242,187
21,718
200,803
41,384
26,732
220,292
19,489
-8.85%
3,251,053
372,569
2,956,840
(294,213)
371,804
2,891,647
65,193
2.25%
19,211,768
1,809,144
17,945,804
(1,265,963)
1,438,039
16,326,594
1,619,210
9.92%
1,291,413
130,618
1,207,588
(83,825)
153,636
1,271,090
(63,502)
-5.00%
17,250
66,421
42,677
59,927
321
39,386
82,063
-208.36%
1,308,663
64,197
1,164,911
(143,752)
153,315
1,310,476
(145,565)
-11.11%
20,520,431 1,873,341
19,110,715
1,409,716
1,591,354
17,637,070
1,473,645
8.36%
2,635,563
186,560
3,986,082
1,350,518
1,177,616
6,081,508
(2,095,426)
-34.46%
-
270,313
833,012
833,012
-
104,605
728,407
696.34%
2,635,563
456,873
4,819,094
2,183,530
1,177,616
6,186,112
(1,367,019)
-22.10%
4,648,824
484,646
4,348,388
(300,436)
515,286
4,656,714
(308,325)
-6.62%
Total Net Position (2,013,261) (27,773) 470,705 2,483,966 662,330 1,529,399 (1,058,693) -69.22%
Capital - Direct Labor (15,734) (158,722) (14,825) (136,952) (21,770) 15.90%
Revenue (Operating):
Sewer Charge Revenue
Locke Ranch Assessments
Other Operating Revenue
Total Operating Revenue:
Revenue (Non -Operating):
Interest
Other Non -Operating Revenue
Total Non -Operating Revenue:
Total Revenue
Expenses (Operating):
Salary Related Expenses
Supplies & Services:
Communications
Contractual Services
Data Processing
Dues & Memberships
Fees & Permits
Board Election
Insurance
Materials
District Activities, Emp Recognition
Maintenance
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Equipment
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating):
Interest Expense
Other Expense
Total Non -Operating Expenses:
Total Expenses
Net Position Before Capital Contributions
Capital Contributions (Non -Cash Transaction -
GASB 34 Compliant)
Net Position Before Depreciation
Depreciation & Amortization
Total Net Position
Capital - Direct Labor
Yorba Linda Water District
Sewer Fund
For Period Ending March 31, 2017
(With March 31, 2016 for comparison purposes)
YTD Mar YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR
Budget Actual Actual (Under)Over Mar Actual Actual (thru vs vs
FY 2017 FY 2017 FY 2017 YTD Budget FY 2016 Mar 2016) PY Actual $ PY Actual %
$1,389,628
$151,628
$1,400,658
$11,031
$143,825
$1,240,413
$160,245
12.92%
124,198
11,097
134,518
10,320
9,681
105,780
28,738
27.17%
27,878
10,742
78,943
51,064
4,909
66,094
12,849
19.44%
1,541,704
173,467
1,614,119
72,415
158,415
1,412,287
201,832
14.29%
11,250
1,992
22,979
11,729
1,583
13,033
9,946
76.31%
8,944
18,100
72,490
63,546
17,458
46,669
25,821
55.33%
20,194
20,092
95,469
75,275
19,041
59,702
35,767
59.91%
1,561,898
193,559
1,709,588
147,690
177,456
1,471,989
237,599
16.14%
721,049
73,067
714,803
(6,246)
77,320
659,164
55,639
8.44%
12,064
676
6,771
(5,293)%
872
9,914
(3,144)
-31.71%
59,029
1,571
22,076
(36,953);
2,961
26,890
(4,814)
-17.90%
13,769
1,511
13,613
(156)
652
11,817
1,796
15.20%
6,162
228
5,845
(317);
18
5,520
325
5.88%
12,596
492
9,076
(3,520)
477
7,653
1,423
18.59%
12,915
-
9,098
(3,817);
-
-
9,098
-
15,033
1,208
13,239
(1,794)
1,499
13,406
(167)
-1.24%
78,516
469
21,541
(56,975)'%
5,480
26,937
(5,396)
-20.03%
1,526
7
448
(1,078);
32
533
(86)
-16.04%
128,689
20,126
127,562
(1,127)
4,139
68,798
58,764
85.42%
27,515
1,951
12,691
(14,824)
1,579
21,154
(8,462)
-40.00%
2,163
240
1,906
(257);
318
1,839
67
3.63%
26,460
2,077
15,943
(10,517)
830
16,631
(688)
-4.13%
5,840
687
3,870
(1,969)
269
2,244
1,626
72.48%
10,277
434
2,083
(8,194)
286
2,567
(485)
-18.88%
1,838
28
1,276
(562)
1,517
7,117
(5,841)
-82.07%
7,162
885
7,725
563
602
6,059
1,666
27.49%
47,613
4,371
51,690
4,077 '%,
4,102
40,444
11,246
27.81%
469,165
36,961
326,452
(142,713)'',
25,633
269,523
56,929
21.12%
1,190,214 110,028 1,041,255 (148,958) 102,953 928,688 112,568 12.12%
10,050 7,308 7,308 (2,713) (18,026) 25,334 -140.54%
10,050 7,308 7,308 (2,713) (18,026) 25,334 -140.54%
1,190,214 120,078 1,048,563 (141,650)''% 100,240 910,662 137,901 15.14%
- 135,100 570,370 570,370 1 3,363 77,867 492,503 632.49%
1,022,130 111,596 1,000,787 (21,343); 113,570 1,025,810 (25,023) -2.44%
(1,837) (13,282) (1,596) (16,390) 3,108 -18.97%
25.00
20.94 21.00
20.00 19.63
.03 18.42
16.1 16.4
15.1
15.00
10.00
5.00
AW
Monthly Recovery (MG)
(based on average daily demand)
"Bounce Back" from July 1, 2016- March 31, 2017:
11%
16.93
.14 15.21
14.4 14.78
13.5
1 12.65 1
i1.29
0.53 1
8.7 9.77
B.92 .89
0.17
18.01
17.23
15.38
15.11
13.07 1 .49
April May June
July August September October November December January February March
� Prior Year � Current Year f 12% Bounce Back Target
Monthly Recovery
(based on average daily demand, FY 16/17 vs. FY 15/16)
40%
30% 30%
30% 28%
-06
20% 17%
9%
10%
0%
July August September October November
-10%
-20%
-30%
-40%
-50%
26%
Average Consumption by Month - All Customers by Class
(Prior Year-FY16 vs. Current Year-FY17), in Billing Units
215
199.13
165 154.73
000
137.88
115
70
65 67.59
15
-35
21.27
21.42
July
49.63
18 .21 21.58 16.18
1 16.38
� i X31 1 17.24
23.76 25.6 21.53 20.3
14.32
August September October November December
10.88
10.58
January
10.40
February
--@--Res Prior Year tResCurrent Year fCom Prior Year tComCurrent Year --@--Irr Prior Year --@--Irr Current Year
70.89
1-0
52.65
38.46
e0b
14.50
10.84
March
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: May 23, 2017
To: Board of Directors
From: Marc Marcantonio, General
Manager
Presented By: Delia Lugo, Finance Manager Dept: Finance
Prepared By: Kelly McCann, Senior
Accountant
Subject: Budget to Actual Statements for Month Ending April 30, 2017
DISCUSSION:
Cumulative Volumetric Water Revenue, as reported through the month ending April 30, 2017,
reflects an average rebound of 11 % as compared to prior year for the same reporting period.
Landscape/Irrigation classified customer connections have experienced the largest rebound in
monthly consumption for this reporting period (See included Average Consumption by Month by
Customer Class graph). As expected, when the weather cools and the rainy season is upon us
customer consumption decreases. This is very evident for the past two reporting months.
Total Variable Costs results reflect at 19% increase when compared to prior year for the same
reporting period. The increase in costs is reflective of an increase in demand as well as a higher
cost per acre foot. The cumulative demand recovery from July through April is 13.7% which is 1.7%
above the projection.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
Name:
Description:
Type:
Consolidated Budget to Actual Statement April 2017.xlsx Backup Material
Backup Material
Water Budget to Actual Statement April 2017.xlsx
Backup Material
Backup Material
Sewer Budget to Actual Statement April 2017.xlsx
Backup Material
Backup Material
Consumption by Class as of April 2017.pdf
Backup Material
Backup Material
Monthly Bounce Back as of April 2017.pdf
Backup Material
Backup Material
Monthly Recovery as of April 2017.pdf
Backup Material
Backup Material
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending April 30, 2017
(With April 30, 2016 for comparison purposes)
Revenue (Non -Operating):
YTD
April
YTD
YTD Actual
Prior Year
Prior Year
YTD Actual YTD Actual
$568,547
Budget
Actual
Actual
(Under) Over
Apr. Actual
Actual (thru
vs
vs
36.69%
FY 2017
FY 2017
FY 2017
YTD Budget
FY 2016
Apr. 2016)
PY Actual $ PY Actual %
Revenue (Operating):
4.56%
Other Non -Operating Revenue
513,771
48,190
380,776
(132,994)
45,127
621,682
Water Revenue (Residential)
$11,248,310
$1,018,426
$10,705,484
(542,826)
$813,272
$10,081,170
$624,314
6.19%
Water Revenue (Commercial & Fire Det.)
1,516,353
139,744
1,468,845
(47,508)
119,467
1,403,747
65,098
4.64%
Water Revenue (Landscape/Irrigation)
2,425,411
244,534
2,603,462
178,051
156,287
2,129,282
474,180
22.27%
Water Revenue (Service Charge)
8,364,103
831,179
8,457,043
92,941
1,052,636
8,449,799
7,244
0.09%
Sewer Charge Revenue
1,544,031
155,874
1,556,532
12,502
141,491
1,381,904
174,629
12.64%
Locke Ranch Assessments
189,551
73,143
207,661
18,110
70,438
176,217
31,444
17.84%
Other Operating Revenue
545,688
67,138
705,403
159,716
170,449
2,326,429
(1,621,026)
-69.68%
Total Operating Revenue:
25,833,446
2,530,038
25,704,430
(129,015)
2,524,040
25,948,548
(244,117)
-0.94%
Revenue (Non -Operating):
5,947,516 (353,544)
629,002
6,311,526
(364,010)
-5.77%
Total Net Position ($2,390,511) $349,189
$1,050,504 $3,441,015
$568,547
Interest
95,833
43,533
279,289
183,455
30,443
204,323
74,966
36.69%
Property Tax
1,385,330
526,096
1,589,745
204,415
504,757
1,520,380
69,365
4.56%
Other Non -Operating Revenue
513,771
48,190
380,776
(132,994)
45,127
621,682
(240,906)
-38.75%
Total Non -Operating Revenue:
1,994,934
617,819
2,249,810
254,876
580,327
2,346,385
(96,575)
-4.12%
Total Revenue
27,828,380
3,147,857
27,954,240
125,860
3,104,367
28,294,933
(340,692)
-1.20%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
10,772,477
1,057,830
10,170,326
(602,151)
822,104
8,527,870
1,642,456
19.26%
Salary Related Expenses
7,564,396
649,366
7,240,636
(323,759)
613,921
7,002,266
238,371
3.40%
Supplies & Services
4,126,888
362,744
3,646,035
(480,853)
324,080
3,485,251
160,784
4.61%
Total Operating Expenses
22,463,760
2,069,940
21,056,997
(1,406,763)
1,760,105
19,015,387
2,041,611
10.74%
Expenses (Non -Operating):
Interest on Long Term Debt
1,434,903
130,618
1,338,206
(96,698)
133,980
1,405,071
(66,865)
-4.76%
Other Expense
19,167
1,421
(33,948)
(53,115)
12,733
34,094
(68,042)
-199.57%
Total Non -Operating Expenses:
1,454,070
132,039
1,304,258
(149,812)
146,713
1,439,165
(134,907)
-9.37%
Total Expenses
23,917,830
2,201,979
22,361,255
(1,556,575)
1,906,818
20,454,552
1,906,703
9.32%
Net Position Before Capital Contributions
3,910,549
945,878
5,592,985
1,682,436
1,197,549
7,840,381
(2,247,396)
-28.66%
Capital Contributions (Non -Cash Transaction -
-
1,652
1,405,035
1,405,035
-
182,472
1,222,563
670.00%
GASB 34 Compliant)
Net Position Before Depreciation
3,910,549
947,530
6,998,020
3,087,471
1,197,549
8,022,853
(1,024,833)
-12.77%
Depreciation & Amortization 6,301,060 598,341
5,947,516 (353,544)
629,002
6,311,526
(364,010)
-5.77%
Total Net Position ($2,390,511) $349,189
$1,050,504 $3,441,015
$568,547
$1,711,327
($660,823)
-38.61%
(9,692)
(181,696)
(19,276)
(172,618)
(9,078)
5.26%
Revenue (Operating):
Water Revenue (Residential)
Water Revenue (Commercial & Fire Det.)
Water Revenue (Landscape/Irrigation)
Water Revenue (Service Charge)
Other Operating Revenue
Total Operating Revenue:
Revenue (Non -Operating):
Interest
Property Tax
Other Non -Operating Revenue
Total Non -Operating Revenue:
Total Revenue
Expenses (Operating):
Variable Water Costs (G.W., Import & Power
Salary Related Expenses
Supplies & Services:
Communications
Contractual Services
Data Processing
Dues & Memberships
Fees & Permits
Board Election
Insurance
Materials
District Activities, Emp Recognition
Maintenance
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Equipment
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating):
Interest on Long Term Debt
Other Expense
Total Non -Operating Expenses:
Total Expenses
Net Position Before Capital Contributions
Capital Contributions (Non -Cash Transaction -
GASB 34 Compliant)
Net Position Before Depreciation
Depreciation & Amortization
Total Net Position
Capital - Direct Labor
Yorba Linda Water District
Water Fund
For Period Ending April 30, 2017
(With April 30, 2016 for comparison purposes)
YTD
April
YTD
YTD Actual
Prior Year
Prior YTD
YTD Actual
YTD - CUR
Budget
Actual
Actual
(Under)Over
Apr. Actual
Actual (thru
vs
vs
FY 2017
FY 2017
FY 2017
YTD Budget
FY 2016
Apr. 2016)
PY Actual $
PY Actual %
$11,248,310
$1,018,426
$10,705,484
(542,826)
$813,272
$10,081,170
$624,314
6.19%
1,516,353
139,744
1,468,845
(47,507)
119,467
1,403,747
65,098
4.64%
2,425,411
244,534
2,603,462
178,051
156,287
2,129,282
474,180
22.27%
8,364,103
831,179
8,457,043
92,941
1,052,636
8,449,799
7,244
0.09%
514,712
58,059
617,381
102,669
169,928
2,259,815
(1,642,434)
-72.68%
24,068,888
2,291,942
23,852,215
(216,672)
2,311,590
24,323,813
(471,598)
-1.94%
83,333
36,231
249,009
165,675
26,910
187,757
$61,252
32.62%
1,385,330
526,096
1,589,745
204,415
504,757
1,520,380
$69,365
4.56%
503,833
48,190
308,287
(195,547)
45,127
575,013
(266,726)
-46.39%
1,972,497
610,517
2,147,041
174,544
576,794
2,283,150
(136,110)
-5.96%
26,041,384
2,902,459
25,999,256
(42,129)
2,888,384
26,606,963
(607,707)
-2.28%
10,772,477
1,057,830
10,170,327
(602,150)
822,104
8,527,870
1,642,457
19.26%
6,770,907
577,400
6,453,868
(317,039)
546,252
6,275,433
178,435
2.84%
178,200
7,593
130,297
(47,903)
7,750
167,407
(37,110)
-22.17%
399,633
21,323
330,063
(69,571)
33,519
402,857
(72,794)
-18.07%
204,459
4,922
185,979
(18,480)
20,048
187,244
(1,265)
-0.68%
83,441
642
78,292
(51148)
40
71,018
7,274
10.24%
195,525
57,587
203,058
7,533
7,413
163,026
40,032
24.56%
ivu,vou
-
14U'010
wv,r r r/
-
-
14U'010
-4.76%
19,167
221,913
19,679
199,291
(22,623)
20,095
198,201
1,090
0.55%
132,039
604,010
56,805
709,657
105,647
54,159
628,811
80,846
12.86%
21,223,456
22,514
440
6,391
(16,124)
59
7,167
(777)
-10.84%
1,337,900
327,704
49,975
312,472
(15,232)
16,508
234,483
77,989
33.26%
-
131,970
25,478
134,210
2,240
12,337
102,270
31,940
31.23%
7,322,602
33,513
1,822
27,135
(6,378)
2,638
30,878
(3,744)
-12.12%
(337,281)
468,933
41,424
436,339
(32,594)
30,727
488,898
(52,559)
-10.75%
-64.01%
57,750
11,281
42,780
(14,969)
510
17,133
25,647
149.70%
92,719
3,090
36,077
(56,641)
1,171
37,485
(1,407)
-3.75%
27,125
(702)
6,884
(20,240)
(3,590)
54,126
(47,241)
-87.28%
96,875
9,977
107,579
10,704
7,256
90,993
16,587
18.23%
269,096
34,132
234,935
(34,161)
26,242
246,534
(11,599)
-4.70%
606,030
345,468
3,302,312
(303,719)
236,882
3,128,530
173,782
5.55%
1,434,904
130,618
1,338,206
(96,697)
133,980
1,405,071
(66,865)
-4.76%
19,167
1,421
(41,256)
(60,423)
12,675
52,061
(93,317)
-179.25%
1,454,070
132,039
1,296,950
(157,120)
146,655
1,457,132
(160,182)
-10.99%
2,603,485
2,112,737
21,223,456
(1,380,028)
1,751,893
19,388,965
1,834,491
9.46%
{,437,900
789,722
4,775,800
1,337,900
1,136,491
7,217,998
(2,442,198)
33.83%
-
833,012
833,012
-
104,605
728,408
696.34%
{,437,900
789,722
5,608,812
2,170,912
1,136,491
7,322,602
(1,713,790)
-23.40%
5,165,360
486,477
4,834,864
(330,496)
515,432
5,172,146
(337,281)
-6.52%
1,727,460)
303,245
773,948
2,501,408
621,059
2,150,457
(1,376,509)
-64.01%
(9,348)
(168,070)
(16,238)
(153,190)
(14,880)
9.71%
Revenue (Operating):
Sewer Charge Revenue
Locke Ranch Assessments
Other Operating Revenue
Total Operating Revenue:
Revenue (Non -Operating):
Interest
Other Non -Operating Revenue
Total Non -Operating Revenue:
Total Revenue
Expenses (Operating):
Salary Related Expenses
Supplies & Services:
Communications
Contractual Services
Data Processing
Dues & Memberships
Fees & Permits
Board Election
Insurance
Materials
District Activities, Emp Recognition
Maintenance
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Equipment
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating):
Interest Expense
Other Expense
Total Non -Operating Expenses:
Total Expenses
Net Position Before Capital Contributions
Capital Contributions (Non -Cash Transaction -
GASB 34 Compliant)
Net Position Before Depreciation
Depreciation & Amortization
Total Net Position
Capital - Direct Labor
Yorba Linda Water District
Sewer Fund
For Period Ending April 30, 2017
(With April 30, 2016 for comparison purposes)
YTD April YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR
Budget Actual Actual (Under)Over Apr. Actual Actual (thru vs vs
FY 2017 FY 2017 FY 2017 YTD Budget FY 2016 Apr. 2016) PY Actual $ PY Actual %
$1,544,031
$155,874 $1,556,532
$12,502
$141,491
$1,381,904
$174,628
12.64%
189,551
73,143 207,661
18,110
70,438
176,217
31,444
17.84%
30,976
9,079 88,022
57,046
521
66,615
21,407
32.14%
1,764,558
238,096 1,852,215
87,657
212,450
1,624,736
227,479
14.00%
12,500 7,301
30,280
17,780
3,533 16,566
13,714
82.78%
9,938 -
72,490
62,553
- 46,669
25,821
55.33%
22,438 7,301
102,770
80,332
3,533 63,235
39,535
62.52%
1,786,996 245,397
1,954,985
167,989
215,983 1,687,971
267,014
15.82%
793,489 71,965 786,768 (6,720)
13,404 572 7,343 (6,062)
65,588 1,592 23,669 (41,919)
15,298 370 13,983 (1,315)
6,411 220 6,065 (346)
13,996 4,066 13,142 (854)
14,350 - 9,098 (5,252)
16,703 1,481 14,721 (1,983)
87,240 694 22,235 (65,005) 2
1,695 33 481 (1,215)
142,988 (3,222) 124,340 (18,648)
30,573 3,125 15,816 (14,756)
2,403 137 2,042 (361)
29,400 1,193 17,137 (12,263);
6,488 1,386 5,255 (1,233)
11,418 230 2,313 (9,106)
2,042 (82) 1,194 (848)',,
7,958 813 8,538 580
52,903 4,664 56,353 3,450
520,858 17,272 343,725 (177,133)
67,669 726,833 59,936 8.25%
583
10,497
(3,155)
-30.05%
2,510
29,400
(5,731)
-19.49%
1,509
13,326
657
4.93%
3
5,523
542
9.81%
436
8,089
5,053
62.47%
-
-
9,098
-
1,513
14,918
(197)
-1.32%
256
27,194
(4,959)
-18.24%
4
537
(57)
-10.52%
58,469
127,267
(2,927)
-2.30%
16,226
37,380
(21,563)
-57.69%
195
2,034
8
0.40%
903
17,534
(397)
-2.26%
277
2,521
2,734
108.46%
(30)
2,537
(225)
-8.85%
(550)
6,567
(5,373)
-81.82%
597
6,656
1,882
28.28%
4,297
44,741
11,613
25.96%
87,198
356,721
(12,997)
-3.64%
1,314,346 89,237 1,130,493 (183,853)'', 154,867 1,083,554 46,939 4.33%
7,308 7,308 58 (17,968) 25,276 -140.67%
7,308 7,308 58 (17,968) 25,276 -140.67%
1,314,346 89,237 1,137
- 1,652 572,022 572,022
154,925 1,065,586 72,215 6.78%
77,867 494,155 634.61%
1,135,700 111,864 1,112,651 (23,049)1 113,570 1,139,380 (26,730) -2.35%
(344) (13,626) (3,038) (19,428) 5,802 -29.87%
Average Consumption by Month - All Customers by Class
(Prior Year-FY16 vs. Current Year-FY17), in Billing Units
199.13
200
177.49 177.33
3.59
154.7
150 137.88 42.53€ 140.74
130. 9
127.06
112.18
4.1 102.47 103.
96.66
100
7.49
83.77
77.53 78.9 80.45
74.34
70 t-ft� 68.7 65.36 69.9 70.89 71.0
66.49 63.85
67.59 58.83 61.00
64.21 54 88 41.34 50.36 52.66 i
48.74
50
38:
49.63 45.
0'
21.27 18.21 21.58 16.18 16.38 .3 21.35
�� 10.88
17.24 38.6 17.64 16.26
14.50 13.55 0
�i-X
21.42 23.76 25.6 21.53 � 1 � � � 20.48
20.3 14.32
10.58 10.41 10.85
0
July August September October November December January February March April May June
�Res Prior Year tResCurrent Year fCom Prior Year Com Current Year --41-- Irr Prior Year --41-- Irr Current Year
40
30
20
10%
0%
-10%
-20%
-30%
-40
-50%
Monthly Recovery
(based on average daily demand, FY 16/17 vs. FY 15/16)
Actual --*—Projected
25.00
20.94 21.00
20.00
16.1 16.4
15.00
10.00
5.00
0.00
Monthly Recovery (MG)
(based on average daily demand)
"Bounce Back" from July 1, 2016- April 30, 2017:
13%
19.63
.42
16.93 17.33
96
15.1 .14 15.21 15.38
14.4 14.7815.1
13.5 13.07 13.4
12.65 3.01
11.29 11
k
11.6 pu
8.72 9.77
9.92 .89
19.00
=,,18.01
21.00
July August September October November December January February March April May June
Prior Year Current Year I Projected f 12% Bounce Back Target
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
May 23, 2017
Board of Directors
ITEM NO. 9.3
Marc Marcantonio, General
Manager
Delia Lugo, Finance Manager Dept: Finance
Kelly McCann, Senior Accountant
Cash and Investment Report for Period Ending April 30, 2017
Government Code Section 530607, et. seq., requires the person delegated to invest funds to make
monthly report of investments to the legislative body.
DISCUSSION:
The Cash and Investment Portfolio Report presents the market value and percent yield for all District
investments by institution. The Cash and Investment Report Summary includes budget and actual interest
and average term portfolio information as well as market value broken out by reserve categories. The Fair
Value Measurement Report categorizes investments with the fair value hierarchy established by generally
accepted accounting principles.
The total yield for the month ending April 30, 2017 is 1.05%.
The overall net decrease in the District's cash and investment balance from the previous month is
approximately $85,000. As reported, a large decrease in the COP Revenue Bond - Reserve Fund of
$801,089 is a result of the scheduled biannual Debt Service interest payment on April 1, 2017. The Water
Capital Project Reserve Fund has decreased by $480,327 due to the current "Pay -As -You -Go" status for
monthly payments related to capital improvements and other related capital purchases. The Conservation
Reserve Fund decreased by $6,297, due to conservation related costs. The Water Operating Fund
increased by $1,064,220 and Sewer Operating Fund increased by $102,300, due to the receipt of property
tax apportionment payments from the County of Orange and a positive net effect between operating
revenues and expenses for the reporting month of the current fiscal year.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and
Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
Name. Description: Type:
Invst Rpt 4-17.xlsx Backup Material Backup Material
Invst Agenda Backup - April 2017.xlsx Backup Material Backup Material
Fair Value Measurement Report 4-17.xlsx Backup Material Backup Material
Water CIP Captial Outlay Analysis thru April 2017.pdf Backup Material Backup Material
Yorba Linda Water District
Cash & Investment Portfolio Report
April 30, 2017
Market % Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account:
$ 523,875 $ 523,875 Wells Fargo Bank
50,842 50,842 Pershing
$ 574,717 $ 574,717 1.62% Total 0.00%
Money Market Accounts:
$ 2,159,116 2,159,116 US Bank (Revenue Bonds) 0.15%
952,593 952,593 Bank ofthe West 0.08%
3,111,709 $ 3,111,709 8.77% Total 0.13%
Federal Agency Securities:
$ 498,165 500,000 Federal Home Loan Bank 06/12/18 1.00%
$ 499,630 500,000 Federal Home Loan Bank 06/13/18 1.10%
$ 997,795 $ 1,000,000 2.81% Total 1.05%
Certificates of'Deposits
$
248,089
$
248,000
CIT Bank, Salt Lake
05/22/18
1.19%
$
248,402
248,000
Discover
05/22/18
1.19%
$
248,089
248,000
Goldman Sachs Bank
05/22/18
1.19%
$
248,481
248,000
Beal Bank
05/23/18
0.99%
$
249,729
247,000
Barclays Bank
04/30/18
0.98%
$
248,645
248,000
State Bank of India
05/14/18
1.14%
$
248,390
249,000
Webster Bank
05/03/18
0.90%
$
248,454
248,000
American Express Centurion Bank
05/23/18
1.19%
$
247,824
248,000
GE Capital Bank
05/24/18
1.10%
$
249,010
249,000
Merrick Bank
05/24/17
0.74%
$
248,035
248,000
BMW Bank
05/24/17
0.89%
$
248,674
249,000
Oriental Bank & Trust
05/29/18
1.05%
$
248,579
249,000
Silvergate Bank
05/30/18
1.00%
$
248,534
249,000
Enterprise Bank & TR Co Lowell
05/30/18
1.00%
$
248,564
249,000
Safra National Bank
05/31/18
1.00%
$
247,534
248,000
Townebank Portsmouth
05/31/18
1.00%
$
248,539
249,000
Mascoma Savings Bank
05/29/18
1.00%
$
100,230
100,000
Ally Bank Midvale Utah
12/11/17
1.54%
$
198,504
200,000
World's Foremost Bk Sydney
05/28/19
1.30%
$
246,981
248,000
Capital One Bk USA NatlAssn
05/13/19
1.20%
$
244,812
249,000
Comenity Cap Bk Salt Lake City
06/30/21
1.67%
$
243,581
248,000
EnerBank USA Salt Lake City
08/26/20
1.32%
$
245,329
248,000
EverBank Jacksonville Fla CTF
08/30/19
1.16%
$
179,918
180,000
HSBC BK USA, NA MC Clean CTF
08/31/21
1.25%
$
241,525
248,000
Wells Fargo Bank NA Sioux Falls D
08/31/21
1.64%
$
245,469
247,000
PrivateBank & Tr Chicago Ill CTF
03/30/22
2.21%
$
250,327
249,000
JP Morgan Chase Bk NA Columbus
03/31/22
2.43%
$
6,420,247
$
6,439,000 18.10%
Total
1.22%
Pooled Investment Accounts:
$
5,453,431
$
5,453,431
Local Agency Investment Fund
0.88%
1,058,581
1,058,787
Ca1TRUST Short Term
1.06%
17,863,525
17,934,428
Ca1TRUST Medium Term
1.23%
$
24,375,537
$
24,446,646 68.70%
1.15%
$
35,480,006
$
35,572,072 100%
Total Investments
1.05%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
4 �-11 rWL-'t/Yl-
Kelly D. McCann, Senior Accountant
4/30/17
Cash & Investment Summary Report
Below is a chart summarizing the yields as well as terms and maturities for the month of April 2017:
Average
# of
Month Portfolio
Days to
of 2017 Yield
Maturity
April 1.05%
149
Below are charts comparing operating fund interest for current and prior fiscal years.
Actuallnterest 4/30/2016 4/30/2017
Monthly - April
Year -to -Date
$ 30,443 $ 43,533
$ 204,323 $ 279,289
Budget 2015/2016 2016/2017
Interest Budget, April YTD $ 77,500 $ 95,833
Interest Budget, Annual $ 93,000 $ 115,000
Interest earned on investments is recorded in the fund that owns the investment.
Cash & Investment Summary Comparison Between Current and Previous Month
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
Total of $35.5 million in cash and investments which is split between minimum reserve requirements and what is available
to meet current year obligations (operating costs, debt service, capital costs).
Reserve
Cash and
Requirements
Investments
March 2017
% Alloc
April 2017
% Alloc
"Conditional
Available for
Fund Description
Balance
3/31/2017
Balance
4/30/2017
Use"
CY Obligations
Water Operating Reserve
$ 5,846,057
16.69% $
7,029,453
20.11%
$ 4,132,257
3,039,204
Water Emergency Reserve
1,043,251
2.98%
1,043,626
2.99%
1,042,888
738
Water Capital Project Reserve
16,107,057
45.99%
15,626,730
44.70%
1,820,000
13,806,730
Water Reserve for Debt Service
2,770,639
7.91%
2,773,551
7.93%
2,723,509
50,042
Maintenance Reserve
201,165
0.57%
201,674
0.58%
200,000
1,674
Water Employee Liability Reserve
372,032
1.06%
372,040
1.06%
372,000
40
Conservation Reserve
1,329,592
3.80%
1,323,295
3.79%
0
1,323,295
COP Revenue Bond 2008 - Reserve
2,960,205
8.45%
2,159,116
6.18%
2,147,096
12,020
Sewer Operating Reserve
411,036
1.17%
411,777
1.18%
239,825
553,819
Sewer Emergency Reserve
999,120
2.85%
999,998
2.86%
1,000,000
(2)
Sewer Employee Liability Reserve
28,128
0.08%
28,199
0.08%
28,000
199
Sewer Capital Project Reserve
2,955,679
8.44%
2,986,672
8.54%
345,000
2,641,672
$ 35,023,961
100.00% $
34,956,131
100.00%
$ 14,050,575
21,429,431
Wells Fargo Bank Checking
Water Operating
261,184
142,008
Sewer Operating
280,308
381,867
541,492
523,875
Totals
$ 35,565,453
$
35,480,006
Yorba Linda Water District
Fair Value Measurement Report
April 30, 2017
Call R USllnvestment Pool
Local Agency Investment Fund
U.S. Government Sponsored
Agency Securities
Negotiable Certificates of'Deposit
$ - $ 18,922,106 $
- 5,453,431
- 997,795
- 6,420,247
- $ 18,922,106
- 5,453,431
- 997,795
- 6,420,247
Total Investments S - $ 31,793,580 $ - $ 31,793,580
Quoted
Observable
Unobservable
Prices
Inputs
Inputs
Investments
Level 1
Level 2
Level 3
Total
Call R USllnvestment Pool
Local Agency Investment Fund
U.S. Government Sponsored
Agency Securities
Negotiable Certificates of'Deposit
$ - $ 18,922,106 $
- 5,453,431
- 997,795
- 6,420,247
- $ 18,922,106
- 5,453,431
- 997,795
- 6,420,247
Total Investments S - $ 31,793,580 $ - $ 31,793,580
Fiscal Year 2017 Water CIP & Capital Outla
$25.5M= As of June 36 2016
- $7.OM LOC Payment (Sept. 2016)
- $2.9M = CIP & Capital Outlay Payments
- 52.7M = CIP & Capital Outlay Committed
$12.9M Projected Capital Reserve(FYE17)
- 51.8M =Minimum Reserve Requirement
$11,01 M Available for Future FYs
CIP & Ca
ital Outlay Payments
$983K Fairmont Booster Pump Station
$685K 2015 Waterline Replacement
$613K Richfield Road Pipeline
$360K Well #21
$214K Vehicle and Capital Outlay
$12K Wells #22
>12K Pressure Reducing Station Rehab.
$2.9M CIP & Capital Outlay
Meeting Date: May 23, 2017
Subject: Directors' Reports
ATTACHMENTS:
Name:
Meeting Report.pdf
MWD Briefing.pdf
ITEM NO. 10.1
AGENDA REPORT
• Special Briefing: Making Conservation a Way of Life - May 22, 2017
(Jones/Miller/Nederhood)
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to
Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
To All ... Meeting held today on
What Does "Making Conservation a Way of Life" Mean for
Decision Makers? by WaterNow Alliance
DESCRIPTION
Governor Brown issued Executive Order B-37-16 a year ago elevating water conservation as a key
strategy in California's long-term plan to become water secure and resilient. A draft plan was
issued in November, and the state has now released its Final Framework. This strategy will be
implemented primarily at the local level - what does this mean exactly for public water utilities and
their board members?
Speakers include:
• Max Gomberg, Climate and Conservation Manager, State Water Board
• Peter Brostrom, Urban Water Efficiency Manager, Department of Water Resources
• Joe Grindstaff, General Manager, Inland Empire Utilities Agency --> Was ill today
• Joone Lopez, General Manager, Moulton Niguel Water District
• Sue Mosburg, CA -NV AWWA & Chair, Water Loss Control Collaborative
• Moderator, Cynthia Koehler, Executive Director, WaterNow Alliance
The key changes were:
• The Governor's Framework calls for strengthened efficiency standards, rather than across
the board % reduction in water use
• Budgets are customized to local conditions and give more authority to local decision
makers on how to meet those budgets.
In a word, doing away with % reductions and looking for equitable targets/budgets that factor in
the locale conditions for the 400 water urban water suppliers. While an equation is set to calculate
total use, there is a lot of discussion and data needed before the interim standards for each of the
4 categories are converted to final.
EFFICIENCY STANDARDS: WHAT'S COVERED? ----> Workshops needed to set equitable standards
Residential indoor
Water system losses
Outdoor irrigation
CII Uses (commercial, industrial, institutional
Suppliers to
Interim standards Refined standards calculate water
Final compliance
adopted targets
2018 ==* 2020 2021 2025
MATERIALS SUBMITTED BY: J. Wayne Miller, PhD
MEETING DATE: May 23, 2017
Other observations....
1. Oct 2017 ...reports on losses due
2. Moulton Niguel.... people want to conserve so need to provide them with more tools and information
on how to conserve.MN was surprised on the level of potential conservation.
3. My question on who sets budget for fire zones --> join CII and bring up since undecided.
4. Does SW have standards for air surveys and list of vendors meeting those standards. No; might talk
with Patrick Atwater.
5. Interim standards are not enforceable; just guidelines/checkpoints for district to get ready.
6. ? Compliance tools ... same as before; come at 3 levels. 1) State asks for data on conservation program
or... 2) issue conservation order; eg. audit large users; increase conservation budget ...3)cease/desist
order & fine. 4 agencies fined last time for $60K each. 3 used the fines to improve conservation ..
Considered if >5% high
7. Data for climate and population change is considered in the equation
Bottom line.... Framework in place; however, there are many important details missing so get involved in the
standards setting process.
MAKING WATER CONSERVATION A
CA WAY OF LIFE
MAY 22, 2017 11:30AM-2:OOPM
METROPOLITAN WATER DISTRICT
Cynthia Koehler, Executive Director
THANKS TO OUR PARTNERS
Inland Empire Utilities Agency
WATER 0. T A MUNICIPAL WATER DISTRICT
0�00op
C A L I F O R N I A
Water Boards
STATE W A TER HE SOURCES CON TROL BOARD
REGIONAL WATER ORALITY CONTROL BOARDS
C
nvulton niguel water district
IIII��III�����;�IIIII Local
Government; American'�I1fater WcAs Association
�!\\�
Commission
water leaders. resilient solutions.
�Ioors c»
• Convey the basics about the Executive Order (EO)
and conservation Framework
• Provide utility perspectives on the Framework
• Answer your questions or concerns
Clouds
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25 km �', R - - 4t
Sierra Nevada
Snow Pack
Spring 2010
Average year
Spring 2014
34% of average
Spring 2015
5% of average
Source:
NASA Earth Observatory
STATE OROUGNT EMERGENCY
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alliance
2014 I 2015 I 2016
January 17, 2014:
Gov. Brown declares
state of emergency
SWCRB issues curtailment
order
April 1, 2015:
Executive order directing
SWRCB to enact first-ever
mandatory conservation
Requirement to achieve a
25% reduction in ca urban
water use
Water Boards
STATE WATER RESOURCES CONTROL BOARD
REGIONAL WATER QUALITY CONTROL BOARDS
May 16, 2016:
SWRCB adopts new
"stress test approach" to
regs that replace
percentage reductions with
locally developed
conservation standards
that are agency specific
waternow
alliance
dater
22.5% cum ui sarin%s
rrrtlor Departitirtit
#tutu of Crafforitia
EXECUTIVE ORDER B-37-16
MAKING WATER CONSERVATION A CALIFORNIA WAY OF LIFE
WHEREAS California has stiffered through a severe multi-year drought that has
threatened the water supplies of communities and residents, devastated agriGUItural
production in many areas, and harmed fish, animals and their environmental habitats;
"Californians stepped up during this drought
and saved more water than ever before. But now
we know that drought is becoming a regular
occurrence and water conservation must be a
part of our everyday life."
,perry Brown, Governor of California
kYXSX
AC WA PACIFIC
INSTITUTE
Association of California Water Agencies
Inland Em ire Utilities Agency
A MUNICIPAL WATER DISTRICT
16�t
aternow
alliance
OF EAIGUE
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California
Landscape
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CALIFORNIA
AMERICAN WATERT
COMMUNITY
WATER CENTER
F,l, CFNTRO COMUNITARIO
POR EI_ AQUA
CB111.
California Building
Industry Association
MUNICIPAL
WATER
DISTRICT
OF
ORANGE
COUNTY
moulton niguel water district
CALIFORNIA
AMERICAN WATERT
COMMUNITY
WATER CENTER
F,l, CFNTRO COMUNITARIO
POR EI_ AQUA
CB111.
California Building
Industry Association
Making Water Conservation a
California Way of Life
Implementing Executive order B-37-16
PUBLIC REVIEW DRAFT
November 2016
Making Water Conservation a
California flay of Life
Implementing Executive order B-37-1
FINAL REPORT
April 2017
• Conservation is not a drought response but a key
management strategy going forward
• The hidden drought is not over -
Groundwater recharge will take years
40 j,"'aternow
alliance
GROUNDWATER
LEVEL CHANGE
FALL 2011 TO FALL 2016
#nyfiN Pn�'w�e Owp
sigh OW-I*h x1.30•
Groundwater Level Change
Increase 1 5D!eel
Increase 16 to 50 feet
CrAnge 10 feet
Dqmas� r to 50 test
• Deerew* > 50 feel
Groundwater Basin
C4unLy Boundary
Valor KrgN"
Vidor Canal
A
1
180
1 b
1.40
a+ 1)0
02
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Department of Water Resources California
Cooperative Snow Surveys
April 1 Statewide Conditions
2004 2005 2006 2007 2008 20D9
2010 2011
Year
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2ag3 2014 201`,
MA,Li,
201b 2417
11111111anowpack MRrecipitation mRunoff Reservoir Storage
EFFICIENCY OPTIONS
HIGH -EFFICIENCY
TOILET TODAY
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Peter Brostrom_ Dp-nt_ nt WatPr R
►:t16 [*]1110124 r•
1. Use Water More Wisely
2. Eliminate Water Waste
3. Strengthen Local Drought Resilience
4. Improve Agricultural Water Use Efficiency
and Drought Planning
Alakna JA 161ko
1. Develop new water use efficiency target
" customized to the unique conditions of each
water agency"
2. Propose higher levels of conservation
3. Improve data through monthly agency
reporting (use, conservation & enforcement.)
WATER CONSERVATION ACT OF 2009
SB 7x7
Established statewide goal of reducing
urban water per capita use 20% by 2020
10 year average 1996-2005 = 200 GPCD
20% by 2020 target =160 GPCD
2015 statewide average = 133 GPCD
40waternow
alliance
Budgets are customized to local conditions and
give more authority to local decision makers on
how to meet those budgets.
Residential
indoor
Water system
losses
EFFICIENCY STANDARDS:
WHAT'S COVERED?
I
Outdoor
irrigation
CII Uses
(commercial,
industrial,
institutional)
NEW Framework Approach to C11.0
Change from SB 7x7
9
SB 7x7 required 10% across the
board reductions in per capita CII
r 11 water use
M Framework moves away from this
Ccmmercial, Industrial,
Institutional Water Uses volumetric approach to a best
practices approach
• Recognizes diversity of businesses,
institutions and industry in CA
WATER FOR COMMERCIAL, INDUSTRIAL,
INSTITUTIONAL PURPOSES
CII Uses
1. Dedicated irrigation
accounts for large CII
landscapes
• 3 performance measures for
utilities serving CII customers
2. Classification of CII
accounts using e.g.,
North American Industry
Classification System
3. Water audits or
management plans for
large CII accounts
EFFICIENCY STANDARDS:
THE BASIC PROPOSAL
Residential indoor
Outdoor irrigation
Water system losses
Indoor + Outdoor +
System
Loss
Budgets =
Utility's "Overall
Water
Use""
Target
INDOOR RESIDENTIAL USE CALCULATION
Residential indoor
55 GPCD
GALLONS PER CAPITA/DAY
This is the existing indoor residential standard
set through SB 7x7
ILVDIO-101 ilk WT "DI
Residential indoor
Example: You have
170,319 people in
your service area
■OUTDOOR IRRIGATION STANDARD
Outdoor irrigation
Framework would establish outdoor
water "budget" for each water
provider based on the total amount
of outdoor landscaping based local
evapotranspiration rates (Eto)
40waternow
alliance
ET°V 1 e WHAT IS ETo?
The amount of water a plant needs based
on the weather and type of plant.
8.6
6.0
3.4
40waternow
FMr
alliance
OUTDOOR IRRIGATION STANDARD:
HOW WILL THIS WORK?
LANDSCAPE AREA MEASURMENT:
REMOTE SENSING
• Service that the state
provides to local
water utilities
• Not mandatory
OPPORTUNITIES FOR SAVINGS
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More attention to local conditions
t.111
like geography& weather h
New standards measurements will ;
j be more accurate and data -driven
IV-
s
WATER EFFICIENCY STANDARDS:
THE BASIC PROPOSAL
Residential indoor
Outdoor irrigation
Water system losses
Indoor + Outdoor +
System
Loss
Budgets =
Utility's "Overall
Water
Use""
Target
o:
iQAmerican Water Works Association
California -Nevada Section
n
O
"0
x'41'
SON
SS CONTROL
VO
CO<<,q
0,0
EDUCATION
SUE MOSIBURG, CA -NV AWWA
Chair, Water Loss Control Collaborative
WATER SYSTEM LOSSES
Water system losses
lk
SB 555
Requires water loss performance
standard to be in place by 2020
EXISTING REQUIREMENTS:
• Annually compile & submit validated water loss audits
• DWR to establish rules & technical standards
• State assistance to urban water providers
SUCCESSESFUL COLLABORATION
a
Activities Underway:
P- C
�CeNiOmla-Nevadaho
Sacn
`►
Water Loss TAP
• California Water Loss CollaborativeOVERVIEW
UTILITY STATUS RESOURCES CONTACT US NAWL2017
i
• Water Loss TAP
The Water Loss Technical Assistance Program (Water Loss TAP) aids urban Water suppliers In
complying with California Senate Bill 555, requiring utilities to submit a completed and Level 1
validated water loss audit annually to the California Department of Water Resources (DWR).
555 Rulemaking
We, TMqqLmy rlttemctpMrMloo•nueawqs4rt.MmnmpErtgtwKn4e<amEmltwmnls fwvee�oOsrrta me.
e SAW6N<MCay
1M1Rmcmdftii1d•SB ------
--• .
•Relevant Technical Training
r e
• WRF research projects
111n
• CEC Leak Detection Equipment Study
�
• Water Auditor Va I i d ato r (WAV) Certificate
Person Remote Work In Person Remote
Work Session Session Work Session Vaiidatio
Session
a
WHAT ABOUT RECYCLED WATER?
Efficiency standards allow recycled
water to be used at higher volume
levels than non -recycled watera*
PROPOSED TIMELINE
Achieving improved urban water efficiency on a statewide will take time.
Suppliers to
Interim standards Refined standards calculate water
Final compliance
adopted targets
2018 2020 2021 2025
4waternow
alliance
INTERIM STANDA DS
The 2018 Interim targets would be in place until
refined standards are adopted in 2021
PURPOSE:
1. To allow time for EO agencies to collect data that will
inform final standards
2. Allows water suppliers and users to plan and adjust to
approach before final standards
ADDITIONAL ELEMENTS OF THE FRAMEWORK
41M J
ELIMINATING
WATER WASTE
1
•
DROUGHT
CONTINGENCY
AG WAT E R
MANAGEMENT
ACTIVITI ES PLANNING PLANNING
Identify and prohibit specific practices that
constitute " waste" such as:
L"
EM
D]:i6UICI :ItS[•
`J W.
Seeks to have local urban
water suppliers be more pro-
active with their contingency
planning for drought.
Dl:i6lIICI :ItK•
!ffs
r 4 LNG a NO]; I*
'01 La L
w
It
5 year drought planning
Establishes 10 elements to be
included in shortage plans
J:ie1V 10 [CIACI:J [NI1 in K II:L•
The Framework set new reporting requirements
for Ag Water Management Plans
EXAMINING THE FRAMEWORK FROM A
UTILITY PERSPECTIVE
JOONE LOPEZ, MOULTON NIGUEL WATER DISTRICT
moulton nig
I
water district
DATA -DRIVEN DECISION MAKING
MW
• Better management
• Clarity in dialoguey
• Bringing
frontier
AL
chores -���
into decision making — the new it
-W
Emphasizes fairness while putting local conditions
and local decision making first
Supports and
promotes economic
Data powers smart
decisions and smart
Elevates efficiency as
a reliable and
prosperity investments resilient strategy
Deepens public's relationship with water
I
61113.'1 1 [•
CONTACT US!
Cynthia Koehler, WaterNow Alliance
ck@waternow.org
(415) 360-2999
Meeting Date:
Subject:
ATTACHMENTS:
ITEM NO. 11.2
AGENDA REPORT
May 23, 2017
Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)
• Minutes of the meeting held March 13, 2017 at 4:00 p.m.
• Next meeting scheduled June 12, 2017 at 4:00 p.m. at YL City Hall.
Name: Description: Type:
2017-03-13 - Minutes - YLWD-City of YL.pdf Minutes Minutes
CITY OF YORBA LINDA
Land of Gracious Living
YORBA LINDA WATER DISTRICT/
CITY COUNCIL JOINT ADVISORY COMMITTEE
MEETING
MINUTES
March 13, 2017
4:00 p.m.
CALL TO ORDER
The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened
at 4:09 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
PLEDGE OF ALLEGIANCE
Councilwoman Beth Haney
ROLL CALL
Committee Members
City Council: Beth Haney, Tom Lindsey (arrived at 4:32 p.m.)
Water District: J. Wayne Miller, Phil Hawkins
Staff Members: Marc Marcantonio, Mark Pulone
PUBLIC COMMENTS
None
YLWD/CC Joint Advisory Committee Minutes March 13, 2017
Page 1 of 4
ACTION CALENDAR
1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held
on October 26, 2016.
The YLWD/City Council Joint Advisory Committee approved the minutes of the
October 26, 2016 meeting.
DISCUSSION ITEMS
2. Drought Response, Water Conservation/Drought Penalty Ordinances, and
Community Outreach Efforts
General Manager Marc Marcantonio reported that for the month of February the
water savings was at 54% and the cumulative savings from June 2015 through
February 2017 was a total of 31.4%. He also said that the State Water Resources
Control Board (SWRCB) extended the Emergency Drought Declaration until after the
snow pack measurement on April 1.
Julia Schultz, resident, asked about the Proposition 1 Bonds from 2015 and what the
State would do with them.
General Manager Marcantonio responded and said that the monies had not been
dispersed yet as there were several projects competing for the funding.
3. Impact of Senate Bill 814 — Drought: Excessive Water Use: Urban Retail Water
Suppliers
General Manager Marcantonio stated that SB 814 was signed into law last year. He
said the bill will require each urban retail water supplier to establish a method to
identify and discourage excessive water use by using rate structures that include
block tiers, water budgets, rate surcharges, and establish administrative penalties up
to $500 per unit of water. The Water District's prior Administrative Penalty system
charged only $10 for per 10 units of excess water. These new regulations would be
in effect during drought conditions.
Board President J. Wayne Miller commented that Orange County is the largest water
recycler in the nation but does not receive any credit from the SWRCB for it.
4. District Revised Budgeted Positions for Remainder of FY 2016/2017
General Manager Marcantonio informed the committee members that the revised
Budgeted Positions item was continued during the last YLWD meeting to a future
meeting. He said the District was considering changing the Communications
Manager position to an Assistant General Manager position for succession planning;
this position would supervise the management team and perform the duties of the
previous Communications Manager.
YLWD/CC Joint Advisory Committee Minutes March 13, 2017
Page 2 of 4
5. District Budget to Actual Financial Statements for Month Ending
January 31, 2017
Councilman Lindsey asked what the new Board had found during their initial review
of the Water District's financials.
General Manager Marcantonio stated that the new board has been extremely busy
learning governing principals, the Brown Act, touring different state water projects as
well as local infrastructure and getting ready to start budget workshops.
Board President Miller stated that his main concern was the decline of the District's
long standing AAA rating with Standard & Poor which was downgraded to AA. He
said the Board would also be looking at reserves, replacement of R&R, Capital
Budgets, staffing and water rates and that they expect to have a new budget in July.
General Manager Marcantonio provided a brief review of the District's financials and
stated that they prepare an Income Expense Statement which includes information
on their present net position; the District uses Governmental Accounting Standards
Board (GASB) accounting principles.
Councilwoman Beth Haney inquired about Income Expense Statements and if there
was a tool that could be used to make it quicker and easier for busy people to
interpret.
General Manager Marcantonio responded that the District was researching improved
methods of communication so that in the future the public doesn't misunderstand the
financial position of the Water District.
Julia Schultz, resident, said she appreciated Councilwoman Haney's comment and
agreed there was a lot of information on the District website from which the public
could learn. She said she was glad to help get the word out and inform residents.
6. City Council Actions to Vacate Easements in Underfunded Landscape Maintenance
Assessment District (LMAD) Zones
Councilman Lindsey briefly discussed the current process before Council of vacating
certain easements in LMAD zones which could mean significantly less water use in
these areas.
Discussion ensued regarding estimating water usage, the potential different
scenarios of landscape easement vacations and irrigation systems.
7. Improper Disposal of Pool Plaster Material
General Manager Marcantonio requested the City's assistance with an issue that
developed recently. He explained that some residents were complaining of sewer
blockages on their property. After the District investigated by running a camera
through the sewer line it was discovered that one or more pool re -plastering
contractors were disposing of excess plaster material by pumping it into the sewer.
YLWD/CC Joint Advisory Committee Minutes March 13, 2017
Page 3 of 4
City Manager Pulone suggested that a pamphlet with information on proper disposal
procedures be disseminated through the City's Building Department to all contractors
who pull permits.
Community Development Director David Brantley agreed that his department would
work with the District to identify sewer blockage areas and try to match them with
recently filed pool permits.
8. Future Meeting Dates and Times
Board President Miller suggested bimonthly meetings and Councilwoman Haney
suggested quarterly meeting.
Discussion ensued in regards to holding bi-monthly or quarterly meetings.
The Committee agreed to meet quarterly with the option of calling a special meeting
if necessary.
9. Potential Future Agenda Items
General Manager Marcantonio suggested a continued discussion regarding
projections from the City on anticipated future water use.
ADJOURNMENT
City Manager Pulone adjourned the meeting at 5:36 p.m. to the next Yorba Linda Water
District/City Council Advisory Committee Joint meeting on Monday, June12, 2017 at 4:00
p.m.
YLWD/CC Joint Advisory Committee Minutes March 13, 2017
Page 4 of 4
Meeting Date:
Subject:
ATTACHMENTS:
AGENDA REPORT
May 23, 2017
Meetings from May 24, 2017 - July 31, 2017
Name
BOD - Activities Calendar.pdf
Description:
Backup Material
ITEM NO. 13.1
Type:
Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
May 2017
OCWD
Wed, May 24
5:OOPM
Jones
OCSD
Wed, May 24
6:OOPM
Hawkins/Jones
Yorba Linda Planning Commission
Wed, May 24
6:30PM
Hawkins (As Needed)
Santa Ana River Watershed Conference
Thu, May 25
9:OOAM
Jones/Nederhood
Interagency Committee Meeting with MWDOC and OCWD
Thu, May 25
4:OOPM
Miller/Nederhood
District Offices Closed
Mon, May 29
7:OOAM
Jones (All Directors PA)
June 2017
Sun, Jul 9
5:OOPM
WACO
Fri, Jun 2
7:30AM
Jones (All Directors PA)
Yorba Linda City Council
Tue, Jun 6
6:30PM
Miller
MWDOC
Wed, Jun 7
8:30AM
Nederhood
OCSD Operations Committee
Wed, Jun 7
5:OOPM
Hawkins
OCWD
Wed, Jun 7
5:30PM
Jones
Board of Directors Workshop Meeting
Thu, Jun 8
4:OOPM
Hawkins (As Needed)
Joint Committee Meeting with City of Yorba Linda
Mon, Jun 12
4:OOPM
Miller/Hawkins
Board of Directors Regular Meeting
Tue, Jun 13
6:30PM
Nederhood
LAFCO
Wed, Jun 14
8:OOAM
Nederhood (As Needed)
Yorba Linda Planning Commission
Wed, Jun 14
6:30PM
Hawkins (As Needed)
OC Water Summit
Fri, Jun 16
7:30AM
Jones/Nederhood
Board of Directors Workshop Meeting
Mon, Jun 19
4:OOPM
Hawkins (As Needed)
YL City Council
Tue, Jun 20
6:30PM
Nederhood
MWDOC
Wed, Jun 21
8:30AM
Nederhood
OCWD
Wed, Jun 21
5:30PM
Jones
Board of Directors Regular Meeting
Tue, Jun 27
6:30PM
OCSD
Wed, Jun 28
6:OOPM
Hawkins/Jones
Yorba Linda Planning Commission
Wed, Jun 28
6:30PM
Hawkins (As Needed)
ISDOC
Thu, Jun 29
11:30AM
Hawkins (All Directors PA)
July 2017
District Offices Closed
Tue, Jul 4
7:OOAM
Yorba Linda City Council
Tue, Jul 4
6:30PM
Hall
MWDOC
Wed, Jul 5
8:30AM
Nederhood
OCSD Operations Committee
Wed, Jul 5
5:OOPM
Hawkins
OCWD
Wed, Jul 5
5:30PM
Jones
WACO
Fri, Jul 7
7:30AM
Jones (All Directors PA)
CSDA SDLA Conference
Sun, Jul 9
5:OOPM
CSDA SDLA Conference
Mon, Jul 10
8:30AM
CSDA SDLA Conference
Tue, Jul 11
8:30AM
Board of Directors Regular Meeting
Tue, Jul 11
6:30PM
LAFCO
Wed, Jul 12
8:OOAM
Nederhood (As Needed)
CSDA SDLA Conferece
Wed, Jul 12
8:30AM
Yorba Linda Planning Commission
Wed, Jul 12
6:30PM
Hawkins (As Needed)
YL City Council
Tue, Jul 18
6:30PM
Hawkins
MWDOC
Wed, Jul 19
8:30AM
Nederhood
OCWD
Wed, Jul 19
5:30PM
Jones
Board of Directors Regular Meeting
Tue, Jul 25
6:30PM
OCSD
Wed, Jul 26
6:OOPM
Hawkins/Jones
Yorba Linda Planning Commission
Wed, Jul 26
6:30PM
Hawkins (As Needed)
Interagency Committee Meeting with MWDOC and OCWD
Thu, Jul 27
4:OOPM
Miller/Nederhood
5/18/2017 9:42:17 AM
ITEM NO. 14.1
AGENDA REPORT
Meeting Date: May 23, 2017
Subject: Special Briefing: Making Conservation a Way of Life - May 22, 2017
CSDA Special District Leadership Academy Conference - July 9-12, 2017
UWI Annual Conference - August 16-18, 2017
STAFF RECOMMENDATION:
That the Board of Directors approve and/or ratify Director attendance at these events
ATTACHMENTS:
Name. Description: Type:
Briefing at MWDSC.pdf Backup Material Backup Material
SDLA Conf.pdf Backup Material Backup Material
UWI Conf.pdf Backup Material Backup Material
A CA WAY OF LIFE" r-1EAN FOR LOCAL
DESCRIPTION
Governor Brown issued Executive Order B-37-15 a
year ago elevating water conservation as a key
strategy in California's long-term plan to become
water secure and resilient. A draft plan was issued in
November, and the state has now released its Final
Framework. This strategy will be implemented
primarily at the local level - what does this mean
exactly for public water utilities and their board
members?
Jain us to learn more_
Speakers include:
Max Gomberg, Climate and Conservation Manager,
State Water Board
Peter Brostrom. Urban Water Efficiency Manager,
Department of Water Resources
Joe Grindstaff, General Manager, Inland Empire
Utilities Agency
Joone Lopez, General Manager, Moulton Niguel
Water District
A-1 A y
22
What Does "Making
Conservation a Warr of
Life" Mean for Decision
Makers?
by WaterNow Alliance
Free
DATE AND TIME
Mon, May 22. 2017
11;30 AM — 2:00 PM
PDT
Add to Calendar
LOCATION
Metropolitan 'Water
District - Room 102
700 North Alameda
Street
Los Angeles. CA 90012
View Map
FRIENDS WHO ARE G01NG
00
Connect toFacebook
"As a new board member, I truly enjoyed attending the Governance
foundations workshop. the material was informative, and I recommend
this workshop to anyone serving as an elected official."
Why attend?
Local boards are the reason
why local control is local.
Special district boards are the
voices of the community and
they are also a large reason
why special districts exist. The
truth is that every elected or
appointed public official needs
to worry about governance;
governance is what boards
do. It's what they bring to
the table. Governance is
taking the wishes, needs, and
desires of the community and
transforming them into policies
that govern the district.
Attendees will learn
• Working as a team: The roles
of the board and staff in your
district.
• Attributes and characteristics
of highly effective boards.
• How culture, norms, values,
and operating styles
influence the district.
• Specific jobs that the board
must perform.
• How individual values, skills,
and knowledge help shape
how effective boards operate.
• The importance of moving
from "I" to "we" as the
governance team.
• The board's role in setting
direction for the district.
• The board's role in finance
and fiscal accountability.
• Much more!
— Shiva Frentzen, Director, Cameron Park Community Services District
Where to stay
February 26 — March 1, 2017
Embassy Suites La Jolla
4550 La Jolla Village Drive
San Diego, CA 92122
ROOM RESERVATIONS
Room reservations are available at
CSDA rate of $159 plus tax, single
or double occupancy by calling
1-800-362-2779 and using the
group code XLE. The CSDA rate
also includes discounted parking
and complimentary guest room
internet. The room reservation cut-
off is January 27, 2017, however,
space is limited and may sell out
before this date.
EARLY BIRD DISCOUNT
The early bird discount for this
location requires registration on or
before Friday, January 27, 2017.
CANCELLATIONS
Cancellations must be in writing and
received by CSDA no later than February
13, 2017at 5.00 p.m. All cancellations
received by this date will be refunded
less a $75 cancellation fee. There will
be no refunds for cancellations made
after February 13, 2017. Substitutions are
acceptable and must be done in writing
no later than February 20 at 5:00 p.m.
Please submit any cancellation notice or
substitution requests to meganhQcsda.net
or fax to 916-520-2465.
April 23 — 26, 2017
Embassy Suites San Luis Obispo
333 Madonna Road
San Luis Obispo, CA 93405
ROOM RESERVATIONS
Room reservations are available at
CSDA rate of $120 plus tax, single
or double occupancy by calling
805-549-0800 and using the group
code XCO. There is complimentary
self -parking at this location.
The room reservation cut-off is
March 24, 2017, however, space
is limited and may sell out before
this date.
EARLY BIRD DISCOUNT
The early bird discount for this
location requires registration on
or before Friday, March 24, 2017
CANCELLATIONS
Cancellations must be in writing and
received by CSDA no later than April
10, 2017 at 5:00 p.m. All cancellations
received by this date will be refunded less
a $75 cancellation fee. There will be no
refunds for cancellations made after April
10, 2017 Substitutions are acceptable
and must be done in writing no later
than April 17 at 5:00 p.m. Please submit
any cancellation notice or substitution
requests to meganhQcsda.net or fax to
916-520-2465.
July 9 — 12,2017
Embassy Suites Napa Valley
1075 California Blvd.
Napa, CA 94559
ROOM RESERVATIONS
Room reservations are available
at CSDA rate of $169 plus tax,
single or double occupancy by
calling 1 -800 -HILTONS and using
the group code CAS. The room
reservation cut-off is June 9, 2017,
however, space is limited and may
sell out before this date.
EARLY BIRD DISCOUNT
The early bird discount for this
location requires registration on
or before Friday, June 9, 2017.
CANCELLATIONS
Cancellations must be in writing and
received by CSDA no later than June
26, 2017 at 5:00 p.m. All cancellations
received by this date will be refunded less
a $75 cancellation fee. There will be no
refunds for cancellations made after June
26, 2017 Substitutions are acceptable
and must be done in writing no later
than July 3 at 5:00 p.m. Please submit
any cancellation notice or substitution
requests to meganhQcsda.net or fax to
916-520-2465.
Demonstrate your commitment to good governance.
During the course of this conference, you will complete the entire Academy.
5:30 — 7:00 p.m.
REGISTRATION AND
NETWORKING RECEPTION
Take a moment to network with
your peers from throughout the
state at this informal networking
reception. Reception includes
light appetizers.
8:30 a.m. —12:30 p.m. (Break for all attendees from 10.00 - 10.-30 a.m.)
BUILDING A FOUNDATION FOR GOOD GOVERNANCE
In this informational session, the instructor will lay the ground work for good governance in your
district. Attendees will discover:
• Why good governance is so important to the overall well-being of the district.
• The traits of effective board members.
• What good governance means and how to effectively put it into practice
• How to move your board from "I" to "we," including how to become an effective team,
establish team standards, and essential conditions for team building.
This session covers Module 1 of the Special District Leadership Academy.- Governance Foundations.
n�h"Helped clarify my role as a new director."
.1-10 — D. Albright, Director, Greater Vallejo Recreation District
12:30 —1:30 p.m.
LUNCH PROVIDED (all attendees)
1:45 — 4:30 p.m. (Break for all attendees from 3.-00 - 3.-30 p. m.)
FULFILLING YOUR DISTRICT'S MISSION - CHARTING THE COURSE
This session will highlight the importance of setting the direction for your district. Learn the critical
components of direction setting for your district along with how to avoid planning pitfalls. Attendees
will walk through the steps of establishing and fulfilling your district's mission, vision, values, and
strategic goals and how to communicate those objectives to your constituents.
This session covers Module Z of the Special District Leadership Academy. -
Setting Direction/Community Leadership.
5:30 — 7:00 p.m
SIP AND SAVOR EVENING RECEPTION
Join us for a lively evening of networking and refreshments.
Sponsored by Special District Risk Management Authority
SDRMA
You must attend all education sessions to earn your graduation certificate at the
conclusion of the conference.
8:30 —10:00 a.m.
GET THE WORD OUT! BEST PRACTICES FOR
COMMUNICATION AND OUTREACH
This session looks at common communication breakdowns and
potential areas for improvement in public agency communications.
It will discuss proper and effective communication methods to be
aware of as a governing official including:
• Identifying audiences.
• Responding to public input.
• Media relations.
• Legislative outreach and advocacy.
This session covers Module 2 of the Special District Leadership
Academy.- Setting Direction/Community Leadership.
10:00-10:30 a.m.
BREAK (all attendees)
10:30 a.m. —12:00 p.m.
DEFINING BOARD AND STAFF ROLES AND
RELATIONSHIPS PART 1
This conference session will teach participants how to determine the
Human Resource health of their district and what areas to focus on
as a board and individual governing official including:
• Identifying the board's role in human resources.
• Recognizing HR red flags and positive indicators.
• Developing and maintaining essential HR policies.
• Covering confidentiality and legal liabilities.
• Evaluating the general manager.
This session covers Module 4 of the Special District Leadership
Academy.- Board's Role in Human Resources.
12:00 —1:00 p.m.
LUNCH PROVIDED (all attendees)
1:15 — 4:00 p.m. (Break for all attendees from 2.45 - 3.-00 p. m.)
DEFINING BOARD AND STAFF ROLES AND RELATIONSHIPS PART 2
OPEN EVENING
8:30 a.m. —12:00 p.m. (Break for all attendees from 10.00 - 10.-30 a.m.)
SHOW ME THE MONEY! WHAT DO BOARD MEMBERS NEED TO
KNOW ABOUT DISTRICT FINANCES?
This session will provide a review and insight of important financial
concepts, reports, and policies specific to public agencies including
special districts. Attendees will learn:
• How to ask the right questions.
• How to link the finance process to the district mission and goals.
• Budget process, budget assessment, and communicating budget
information to the public.
• How to develop and analyze capital improvement plans and
reserve guidelines.
This session covers Module 3 of the Special District Leadership
Academy.- Board's Role in Finance and Fiscal Accountability.
12:00 —12:30 p.m.
GRADUATION - CERTIFICATE DISTRIBUTION
At the completion of the conference attendees will be awarded a
certificate of completion for the Special District Leadership Academy.
Attendees must attend all education sessions to receive credit.
"The workshop on Setting
Direction/Community Leadership
was out -standing. The instructor
defined roles and responsibilities
which were essential to productive
and conscientious board members.
The Leadership Academy should
be a requirement for all new board
members."
— Dave Kulchin, Board Member, Leucadia Wastewater District
(Use one form per registrant)
SDLO2017 Registration Form
Special District Leadership Academy Conference
Three Ways to Register
• Register online by visiting the Special District Leadership Academy Conference website at leadershipacademy.csda.net.
• Fax number: 916-520-2465. All faxed registration forms must include credit card payment.
Mail: CSDA, 1112 1 Street, Suite 200, Sacramento, CA 95814. Please include registration form and payment.
Checks should be made payable to: California Special Districts Association.
Not sure if you are a member?
Contact the CSDA office at 877-924-2732 to find out if your agency or company is already a member. To learn more about the many
benefits of CSDA membership, contact Member Services Director Cathrine Lemaire at cathrinel@csda.net or call
toll-free at the number listed above.
Registration fees include:
• 2.5 days of education and materials • 2 luncheons • 2 receptions
NamefTitle:
District:
Address:
City:
State:
Zip:
Phone:
Fax:
❑ Member ❑ Non-member
Email:
Emergency Contact - Name & Phone:
1111 111 1111 1111 1
•
FEBRUARY 26 - MARCH 1, 2017 -
LA JOLLA
APRIL 23-26, 2017 - SAN LUIS 0BISPO
An•
JULY 9-12, 2017 - NAPA
EARLY BIRD DISCOUNT: JANUARY 27
EARLY BIRD DISCOUNT:
MARCH 24
EARLY BIRD DISCOUNT: JUNE 9
❑ CSDA Member
$600
❑ CSDA Member
$600
❑ CSDA Member
$600
❑ Non -Member
$900
❑ Non -Member
$900
❑ Non -Member
$900
AFTER JANUARY 27
AFTER MARCH 24
AFTER JUNE 9
❑ CSDA Member
$650
❑ CSDA Member
$650
❑ CSDA Member
$650
❑ Non -Member
$975
❑ Non -Member
$975
❑ Non -Member
$975
SEND • •DISCOUNTED
PRICING!
ADDITIONAL ATTENDEE FROM THE SAME DISTRICT
ADDITIONAL ATTENDEE FROM THE SAME DISTRICT
BEFORE EARLY BIRD DISCOUNT
AFTER EARLY BIRD DISCOUNT
❑ CSDA Member
$400
❑ CSDA Member
$450
❑ Non -Member
$600
❑ Non -Member
$675
❑ Check ❑ Visa ❑ MasterCard ❑ Discover ❑ American Express
Acct. name:
Acct. Number:
Expiration date:
Authorized Signature:
Special needs
❑ Vegetarian ❑ Other:
URBAN WATER
INSTITUTE, INC.
dw—A Non -Profit Organizaor M -
tion
Urban mater Institute's Annual Water Conference
"Risk, Crisis & Uncertainty: Are We Ready??"
Confirmed Topics:
(List in Formation)
Oroville - An Engineering &
Policy Perspective
Infrastructure
Legislative Leadership & Policy
California Water Fix
Ethics & Crisis Management
The Water/Energy Nexus
Updating the Bay -Delta WQCP
Colorado River
Confirmed Speakers:
(Listin Formation)
Marty Adams, Los Angeles Department
of Water and Power
Marc Bracken, SWAN North America
Jennifer Buckman, Bartkiewicz,
Kronick & Shanahan
Bill Croyle, CA Department of Water Resources
David A. Gutierrez, PE, GE, GEI Consultants
Jeanne Kuttel, CA Department of Water Resources
Pat Mulroy, William S. Bovd School of Law, UNLV
Don Polese, Vectis Strategies
Jack Safely, Metropolitan Water District
of Southern California
Eric Sapirstein, ENS Resources
Jamie Weisman, OpTerra Energy -
August 16-18, 2017—Hilton San Diego Resort & Spa
1775 East Mission Bay Drive, San Diego, CA 92109
For more information please contact the Urban Water Institute at
(949) 679-9676 or eva@urbanwater.com
URBAN WATER
INSTITUTEINC.
URBAN WATER INSTITUTE'S ANNUAL WATER CONFERENCE
AUGUST 16-18,2017 1 REGISTRATION FORM
NAME: TITLE:
ORGANIZATION:
ADDRESS: CITY/STATE/ZIP
PHONE WORK MOBILE: EMAIL:
CONFERENCE REGISTRATION FEES
Registration fees include handouts, breakfasts, luncheon, breaks and receptions.
Note: Self parking for hotel guests is complimentary
$375 Urban Water Member Registration Fee for Conference August 16-18, 2017
(Must be a member of the Urban Water Institute with 2017 dues paid in full, for more information on memberships please contact
the Urban Water Institute at (949) 679-9676 or evaeurbanwater.com)
$475 Non -Member Registration Fee for Conference August 16-18, 2017
$100 Spouse Registration - Includes breakfasts, luncheon, breaks and receptions.
Spouse Name For Nametag
REGISTRATION INFORMATION
LOCATION
The 24th Annual Water Conference will be conducted at the Hilton San Diego Resort & Spa located at:
1775 E Mission Bay Dr, San Diego, CA 92109
WILL YOU STAY AT THE HILTON SAN DIEGO RESORT & SPA?
Please contact the hotel directly to reserve your room, we have a special conference rate of $219 per night plus tax. To make your
room reservations, call the Hilton San Diego Resort & Spa directly at (619) 276-4010 and reference Urban Water Institute. Please note
the cut-off date for the group rate is July 26, 2017. Reservations can also be made online at www.Hton.com.
CONFERENCE REGISTRATION (All Registrations Should Be Made In Advance)
To pay by credit card visit our website www.urbanwater.com. You can register online and pay with a Visa, MasterCard or American
Express. To pay by check, please complete the Registration Form and send it along with a check made payable to:
Urban Water Institute: 24651 Evereve Circle, Suite 1, Lake Forest, CA 92630.
After August 11, 2017 registrations will be accepted at the door on a space available basis, with an additional $25 administrative charge.
CANCELLATION POLICY
Cancellations must be received in writing by August 2, 2017. Faxes are accepted at (949) 305-9919. Registration fee will be refunded,
less a $50 administrative charge if received by August 2, 2017. Substitutes are accepted. No refunds after August 2, 2017. The Institute
reserves the right to substitute announced speakers and assumes no responsibility for personal expenses.
EXHIBITOR & SPONSORSHIP INFORMATION
Information on exhibiting and sponsoring may be obtained by calling (949) 679-9676 or can be found on the Urban Water Institute
Website www.urbanwater.com.
MAIL CONFERENCE REGISTRATION CHECKS PAYABLE TO:
Urban Water Institute: 24651 Evereve Circle, Suite 1 • Lake Forest, CA 92630
Tax ID # 33-0578523
For More Information Contact the Urban Water Institute
at (949) 679-9676 or eva(kurbanwater.com