Loading...
HomeMy WebLinkAbout2008-04-03 - Planning-Engineering-Operations Committee Meeting Minutes ITEM NO. ?4- APPROVED BY THE BOARD OF DIRECTORS MINUTES OF THE OF THE YORBA LINDA WATER DISTRICT YORBA LINDA WATER DISTRICT APR 1_ PLANNING-ENGINEERING-OPERATIONS COMMITTEE April 3, 2008 Y A meeting of the Planning-Engineering-Operations Committee was called to order by Committee Chair William Mills at 8:30 a.m. The meeting was held at the District Administrative Offices at 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT: STAFF PRESENT: William R. Mills, Chairman Mike Payne, General Manager Paul R. Armstrong, Director Ken Vecchiarelli, Assistant GM Lee Cory, Operations Manager Ken Mendum, Operations Superintendent John DeCriscio, Chief Plant Operator Diane Dalton, Sr. Maintenance Dist. Operator VISITORS PRESENT: Mr. Jack Santos, representing Mt. San Antonio Home Owners Association Mr. Gordon Thompson, representing the King Family Development Mr. Fred Cornwell, engineer for the King Family Development project DISCUSSION ITEMS (Items were discussed out of order from the posted a4enda): 1. Furnace Creek Sewer Lining. Ms. Dalton and Mr. Mendum reported on a sewer main repair within an easement in the Locke Ranch Service Area between Furnace Creek Road and Amberdale Drive. The repairs were performed using a trenchless slip lining technology. Crews inserted a flexible fiber-reinforced liner inside the damaged sewer main from a manhole located in a landscaped slope on a private property. The repairs were performed with no excavation and with no property damage or landscaping reconstruction required. Once in place, the liner is expanded using steam to form a tight bond against the inside of the sewer pipe bridging any gaps and cracks and restoring the integrity and smooth channel flow. 2. Preventative Maintenance Program Status Report. Mr. Mendum and Mr. Cory reported on the monthly maintenance activities and presented the updated spreadsheet tracking progress of these efforts. Mr. Mendum reported where he was projecting progress to be on or ahead of schedule and which efforts he thought would require a more focused effort to finish the year on target with goals and objectives established at the beginning of the fiscal year. 3. Status Report on Meter Replacement and Radio Read Retrofit Project. Mr. Mendum reported on these efforts and showed where he would take crews that completed other maintenance duties ahead of schedule to pick up the pace of the meter replacement and retrofit program. The goal is to get the Western Service Area completely converted to radio read meters by the end of Fiscal Year 2008-09. Mr. Mendum and Ms. Dalton left the meeting following these discussions. -1- 4. Terms and Conditions for Water Service for the King Family Development. Messrs. Santos, Thompson and Cornwell had all joined the meeting by this time to discuss a tentative project extending north of the newly developed Casino Ridge. The 11 lot development had previously approved Terms and Conditions (T&C's) for Water Service, which were approved in 2003 but which had subsequently expired. Woodbridge Development has since completed a 67 lot development extending from San Antonio Road up Casino Ridge consisting of private streets maintained by the Mt. San Antonio Home Owners Association (HOA). Mr. Vecchiarelli reported on the circumstances that have changed since the 2003 T&C's were approved including the adoption of higher standards for service pressures and more stringent water storage criteria. These standards were adopted with the 2005 Domestic Water System Master Plan and create a problem for several of the pads in the proposed King Family Development, which were designed at or near 100 feet below the high water level of the reservoir serving the property. Mr. Vecchiarelli and Mr. Cornwell discussed the limitations for grading within the King Family Property due to the location of two existing 36-inch diameter high pressure gas mains. The committee discussed the complications that this development would encounter in trying to meet the District's newer standards for service and encouraged staff and the developers to work together to find acceptable alternatives for the Committee and ultimately the Board of Directors to consider. Mr. Santos, representing the HOA, presented a letter stating their concerns about the proposed development extending the private streets and utilities and questioned the affects of this development on the service levels to the existing community. All visitors left the meeting following this discussion. 5. Monthly Water Production and Purchased Imports through March 2008. Chief Plant Operator DeCriscio presented the report for February and March. The groundwater production percentage for the year is tracking below allowable numbers (the Basin Production Percentage or BPP) due to the failure of an old temporary highline to Fairmont Boulevard. This pipeline broke in late January causing damage to adjacent properties. The pipeline has been repaired several times but has surpassed its useful life expectancy and represents a liability. The permanent pipeline is currently under construction in Bastanchury Road and should be completed and placed in service by the end of April. Staff anticipates making up some of the production percentage gap in May and June by utilizing the additional capacity from the new Lakeview Booster Pump Station once the new 18-inch pipeline becomes operational in Bastanchury Road from Lakeview to Fairmont Boulevard. Mr. DeCriscio and Mr. Cory left the meeting following this discussion. ACTION ITEMS: 6. Construction Agreement for the Highland Reservoir Replacement Project. The Committee discussed staffs recommendation for award of a construction agreement to Schuler Engineering, the lowest responsive and responsible bidder. This matter is included as an action item for the Board of Directors' consideration in this agenda packet. -2- DISCUSSION ITEMS (Continued): 7. Change Order No. 1 to SSC Construction, Inc. The Committee discussed staffs recommendation for approval of a negotiated settlement related to a delayed notice to proceed. SSC, staff and legal counsel negotiated a settlement incorporated as Change Order No. 1 to the construction agreement with SSC. This matter is included as an action item for the Board of Directors' consideration in this agenda packet. 8. Monthly MWDOC Managers Meeting. No report was given since Mr. Cory who attended the MWDOC Managers Meeting had left the Planning-Engineering- Operations Committee meeting. 9. Monthly Orange County Groundwater Producers Meeting. Mr. Vecchiarelli reported on the monthly meeting of the GW Producer's Group held March 12, 2008 and discussed activities related to the OCWD budget process. 10. Status Report of Capital Improvement Projects in Progress. No report was given. ADJOURNMENT: The Committee adjourned at 9:55 a.m. The next regularly scheduled Planning- Engineering-Operations Committee will be held May 1, 2008 at the new administration building located at 1717 E. Miraloma Avenue, Placentia. -3-