HomeMy WebLinkAbout2017-07-11 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, July 11, 2017, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
J. Wayne Miller, President
Al Nederhood, Vice President
Andrew J. Hall, Director
Phil Hawkins, Director
Brooke Jones, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
5.2. Overview of Services Provided by ACWA/JPIA
5.3. Overview of County Water Districts
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of Board of Directors Regular Meeting Held April 25, 2017
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $461,487.91.
7.3. Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061
Recommendation: That the Board of Directors approve the Terms and Conditions
for Water and Sewer Service with Shea Homes for Tract 18061, Job No. 201719.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Revised Budgeted Positions for the Remainder of Fiscal Year 2018
Recommendation: That the Board of Directors adopt Resolution No. 17-21
Approving the Revised Budgeted Positions for the Remainder of Fiscal Year 2018
and Rescinding Resolution No. 17-15.
8.2. Clarifying Employee Classifications, Salary Ranges, and Pay Plans
Recommendation: That the Board of Directors:
(1) adopt Resolution No. 17-22 approving the modification of certain Classifications
and Salary Ranges agreed upon between the District and Employees of the Yorba
Linda Water District Employees Association for the remainder of Fiscal Years 2015-
2018 and amending Resolution No. 15-06;
(2) adopt Resolution No. 17-23 approving the modification of certain Classifications
and Salary Ranges for Professional and Confidential Employees for the remainder
of Fiscal Years 2015-2018 and amending Resolution No. 15-07;
(3) adopt Resolution No. 17-24 approving the modification of certain Classifications
and Salary Ranges, and Pay Plan for Management Employees for the remainder of
Fiscal Years 2015-2018 and amending Resolution No. 15-08; and
(4) adopt Resolution No. 17-25 approving the Classification and Salary for the
General Manager effective July 11, 2017.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. Budget to Actual Statements for Month Ending May 31, 2017
9.2. Cash and Investment Report for Period Ending May 31, 2017
9.3. Budget Process for Fiscal Year 2018 and Potential Modifications for Fiscal Year 2019
9.4. District Unfunded Accrued Liabilities
9.5. District Unfunded Long-term Projects
9.6. Disposition and Potential Refund of Administrative Penalties
9.7. Disposition and Potential Refund of Fiscal Year 2017 Net Income
9.8. Request for Proposals for Contractual Services
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)
· Minutes of the meeting held June 12, 2017 at 4:00 p.m. will be provided when
available.
· Next meeting scheduled September 18, 2017 at 4:00 p.m. at YL City Hall.
11.2. Joint Agency Committee with City of Placentia
(Miller/Nederhood)
· Next meeting yet to be scheduled.
11.3. Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)
· Next meeting scheduled July 27, 2017 at 4:00 p.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. OCSD Board - June 28, 2017 (Hawkins/Jones)
12.2. YL Planning Commission - June 28, 2017 (Hawkins - As Needed)
12.3. Symposium on Statewide Conservation - June 29, 2017 (Jones)
12.4. ISDOC - June 29, 2017 (Hawkins/Nederhood)
12.5. MWDOC - July 5, 2017 (Nederhood)
12.6. OCSD Operations Committee - July 5, 2017 (Hawkins)
12.7. OCWD Board - July 5, 2017 (Jones)
12.8. WACO - July 7, 2017 (Hawkins/Miller/Nederhood)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from July 12 - September 30, 2017
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
14.1. MWDOC Water Policy Forum - August 30, 2017
CSDA Annual Conference - September 25-28, 2017
Recommendation: That the Board of Directors approve Director attendance at these
events if desired.
15. ADJOURNMENT
15.1. The next Regular Board of Directors Meeting will be held Tuesday, July 25, 2017.
Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 5.2
AGENDA REPORT
Meeting Date: July 11, 2017
Subject:Overview of Services Provided by ACWA/JPIA
ATTACHMENTS:
Name:Description:Type:
ACWAJPIA_Presentation.pdf Backup Material Backup Material
Presented by:
Walter “Andy” Sells
Chief Executive Officer
July 11, 2017Your best protection
What is the JPIA?
A Partnership of the JPIA& 370 California Water Agencies
JPIA’s Cost Less
Over 100 JPIA’s
in California
Contract vs.
Insurance
•10-30% less
•Have no profit margin
•No Income Taxes
Governance
Membership
Board of Directors
Executive Committee
Finance & Audit
Committee
Program
Committee’s
Liability
Property
Workers’
Compensation
Employee
Benefits
Risk Management
Committee
Executive Committee
Programs
Liability Property
Workers’
Comp
Employee
Benefits
Liability Program
•$60 million limits
•No deductible
•Pooled retention to $5 million per occurrence
•Fully funded for catastrophic events
*Newly added coverages:
•Cyber Liability
•Drones
Property Program
•$150 million limits
•Pooled retention to $100 thousand per loss
•Includes Boiler & Machinery
•Earthquake & Flood
Workers’ Compensation
Program
•Over 6,000 employees covered
•No deductible
•In-house Claims Examiners
•Fully funded for catastrophic events
Employee Benefits
Program
Medical Dental
Vision Life
EAP
Coverages
Unique to
the JPIA
Specialized Services
•Risk Management
•Human Resources
•EPL & Risk Transfer Hotlines; (800) 231-5742
•Specialized training & development
•Webinars
•Property appraisals
Training for Districts
Last year, the JPIA provided:
328 training classes
to 5,451 participants
Training for District:
•171 YBWD staff attended JPIA classes
•10 classes hosted by District
•37 staff enrolled in PDP Program
•145 courses completed in
TargetSolutions
Popular Training
Courses Confined
Space Entry
Controlling Costs
$47.9 million
refunded to JPIA Members
since inception of the
Program
Retrospective Premium
Adjustments
Only Public Water Agencies
Membership Requirements
Premium Stabilization Fund
Long-term relationships with
Members
•Tailored for Water Districts
•The JPIA is Member controlled
•The JPIA costs less and is more stable
•The JPIA provides broader coverage
•You are the owner
•You set the policy
ITEM NO. 5.3
AGENDA REPORT
Meeting Date: July 11, 2017
Subject:Overview of County Water Districts
ATTACHMENTS:
Name:Description:Type:
Kidman_Presentation.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
WHAT MAKES A COUNTY WATER
DISTRICT DIFFERENT?
YORBA LINDA WATER DISTRICT
JULY 11, 2017
2030 Main Street, Suite 1300
Irvine, CA 92614
(714) 755-3100
Kidman Law LLP
Water |Environment |Government
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
SYLLABUS
County Water Districts
Define types of Special Districts
Compare/Contrast forms of local government and water suppliers
Examine specific powers, purposes and differences
YLWD and Property Taxes
YLWD and Water Rights
Kidman Law LLP 2
What is a County Water District?
A COUNTY WATER DISTIRCT IS A
SPECIAL DISTRICT
A Special District is a local government agency
created under authority granted from the State
of California for the performance of specified and
limited governmental or proprietary functions
within limited jurisdictional boundaries.
Kidman Law LLP 3
What is a County Water District?
MANY TYPES OF SPECIAL DISTRICTS EXIST,
BESIDES WATER DISTRICTS
Library Districts
Cemetery Districts
Vector Control Districts
Sanitation Districts
School Districts ???
Kidman Law LLP 4
What is a Special District?
A County Water District is a special District created and operating under
authority of:
The County Water District Act
Division 12 of the California Water Code (§§30,000 et. seq)
This “organic statute” both grants and limits the powers and purposes
of a County Water District
Many other statutes govern Yorba Linda Water District, but the County
Water District Act is the heart and soul.
Kidman Law LLP 5
What is a County Water District?
SOME OF THE OTHER CODES AND STATUTES THAT GOVERN COUNTY WATER DISTRICTS AND OTHER LOCAL GOVERNMENTS
California Constitution
Other Water Code Provisions
Government Code
Brown Act
Public Records Act
Political Reform Act
Public Contract Code
Revenue and Tax Code
Health and Safety Code
Kidman Law LLP 6
What is a County Water District?
A County Water District is NOT a
PRIVATE Water Company
Mutual Companies are user owned and governed private companies
YLWD’s predecessor, Yorba Linda Water Company, was a mutual water
company
Regulated Water Companies are investor owned private companies
Investor owned public utilities are regulated by the California Public Utility
Commission (public agency utilities are not)
The Golden State Water Company is an investor owned public utility
Kidman Law LLP 7
What is a County Water District?
A COUNTY WATER DISTRICT IS NOT
A GENERAL PURPOSE LOCAL GOVERNMENT
Cities and Counties are general purpose local governments
The California Constitution and statutes have delegated general “Police Powers”
(Public Health, Safety and Welfare) to Cities and Counties
Notably, the Cities and Counties have authority over land use entitlements
County Water Districts are limited purpose local governments, which do not
possess general police power and have no land use entitlement authority.
Kidman Law LLP 8
What is a County Water District?
A COUNTY WATER DISTRICT IS A
“GENERAL ACT” SPECIAL DISTRICT
Many County Water Districts have been formed and exist
pursuant to the County Water District Act
Locally, in addition to YLWD:
Mesa Water
East Orange County Water District
South Coast Water District
Laguna Beach County Water District
Kidman Law LLP 9
What is a County Water District?
OTHER TYPES OF GENERAL ACT WATER DISTRICTS
Municipal Water Districts
MWDOC
Basic Building Block of Metropolitan
IEUA (formerly Chino Basin Municipal WD)
Eastern Municipal WD
Western Municipal WD
Central Basin Municipal WD
West Basin Municipal WD
Kidman Law LLP 10
What is a County Water District?
OTHER TYPES OF GENERAL ACT WATER DISTRICTS
California Water Districts are important in South Orange County
Irvine Ranch Water District
Mouton Niguel Water District
Santa Margarita Water District
Around 25 types of General Act water districts exist
Irrigation Districts, Municipal Utility Districts, Water Replenishment Districts, Water
Conservation Districts
Kidman Law LLP 11
What is a County Water District?
A COUNTY WATER DISTRICT IS NOT
A “SPECIAL ACT” SPECIAL DISTRICT
Special Act Districts are single districts created by an act of the State
Legislature
The Metropolitan Water District of Southern California
Orange County Water District
Approximately 80 Special Act Water Districts are in the Water Code.
Kidman Law LLP 12
What is a County Water District?
NO TWO WATER DISTRICT TYPES ARE THE ALIKE
Similar subjects and similar approaches, but every water district type is
unique
Some differences are quirky
Some are profound
Kidman Law LLP 13
What Makes County Water Districts
Different?
A quirky difference…
In most public agencies, including most water districts:
A quorum consists of a majority of governing body members
and a majority of a quorum can take action
So on a 5 member board, 3 members constitute a quorum
and a motion can be adopted on a 2-1 vote
But the County Water District Act provides:
30524.A majority of the board shall constitute a quorum for the transaction of
business.
30525. No ordinance, resolution, or motion shall be passed or become effective without the affirmative votes of at least a majority of the members of the board.
So a 2-1 vote fails!
Kidman Law LLP 14
What Makes County Water Districts
Different?
A PROFOUND DIFFERENCE
Most water districts are allowed to construct public works with their own “forces” (force account) only up to a certain dollar maximum; projects exceeding the force account cap are required to be put out to private contract to the low bidder
In contrast, County Water District’s have no force account cap,
… and no competitive bidding requirement
The courts have ruled that County Water Districts are not subject to any statutory or implied competitive bidding requirement
Most County Water Districts, by local rule, require competitive bidding on public works above a certain value
Kidman Law LLP 15
What Makes County Water Districts
Different?
HOWEVER…
Competitive Bidding is only a PROCUREMENT process
Numerous other requirements apply to “public works” contracts,REGARDLESS OF THE PROCUREMENT PROCESS used to select the contractor
prevailing wages
payment bonds
subcontracting fair practices
worker’s compensation
many others
ABOVE ALL: Proof of insurance must be provide to the District by all contractors who enter onto District property or third party property to carry out a contract with the District.
Kidman Law LLP 16
What Makes County Water Districts
Different?
WHY CAN’T A COUNTY WATER DISTRICT LEVY PROPERTY TAXES
TO COVER CAPITAL AND OTHER FIXED COSTS ?
Generally, County Water Districts are in the same boat as all other local agencies.
Prior to July 1, 1978 most local public agencies,INCLUDING COUNTY WATER
DISTRICTS, could levy property taxes to be collected on the county property
tax bills.
Proposition 13 (Article XIII B, Calif. Const.) removed this authority, froze tax rates
at 1% statewide and limited increases in assessed values.
Kidman Law LLP 17
County Water Districts and
Property Taxes?
WHY CAN’T A COUNTY WATER DISTRICT LEVY PROPERTY TAXES
TO COVER CAPITAL AND OTHER FIXED COSTS ?
After Prop 13, the tax proceeds from the statewide 1% levy are distributed to
local agencies as determined by the State Legislature.
General rule: taxes proceeds distributed among local agencies according to the same
percentage each received in 1978
YLWD levied property taxes before 1978 and continues to this day to receive a share of the
statewide 1% property tax collected by the County or Orange within YLWD boundaries
Exceptions exist for assessments and other certain other charges collected on
the tax rolls along with the statewide 1% property tax levy
Prop 218 and other measures regulate imposition of new or increased
assessments and other charges
Kidman Law LLP 18
County Water Districts and
Property Taxes?
WATER RIGHTS IS A BIG SUBJECT
OF MORE ACHEDEMIC THAN PRACTICAL INTEREST TO YLWD
A water right is State granted license to acquire and use a certain quantity of water
California maintains a DUAL SYSTEM of water rights
SURFACE WATER in streams
Regulated by the State Water Resources Control Board
OCWD has APPROPRIATIVE water rights to the entire flow of the Santa Ana River below Prado Dam.
For purposes of replenishing the OC Groundwater Basin for the benefit of groundwater producers,including YLWD.
WATER PERCOLATING in a Groundwater Basin
Not regulated by the State (yet!)
Water rights in OC Groundwater Basin are not “adjudicated”
YLWD and others have unlimited rights to produce water from the basin
for reasonable and beneficial uses
Kidman Law LLP 19
Yorba Linda Water District and
Water Rights
UNLIMITED RIGHT TO PRODUCE WATER
FROM THE OC GROUNDWATER BASIN
FOR REASONABLE AND BENEFICIAL USES
OCWD Act provides for demand management without adjudication of water rights
“Net Pump Tax” –pumping not limited, but pay extra if exceed fair share
Basin Production Percentage (BPP)
Set annually: Basin water production/Total water demand
WITHIN OCWD BOUNDARIES
Basin Equity Assessment (BEA) set annually
Designed to exceed cost of imported water
BEA applies to each producer’s overproduction of the BPP
Thus, a net pump tax
Kidman Law LLP 20
Yorba Linda Water District and
Water Rights
YLWD NOW ABLE TAKE ADVANTAGE OF ITS ENTIRE BPP
OCWD policy arising from the Post Prop 13 property tax allocation system prevented annexation of portions of YLWD to OCWD
Policy prevented YLWD from getting its full BBP based on total water demand within YLWD without incurring the BEA
Annexation of entire YLWD into OCWD now allows YLWD to use full BEA
Kidman Law LLP 21
Yorba Linda Water District and
Water Rights
IRWD vs OCWD THREAT TO YLWD
Export of GW outside of OCWD allows OC GW Basin usage without fair
share payment
Implicit threat of adjudication which would ruin current management
system
Backroom deal could hurt YLWD
Kidman Law LLP 22
Yorba Linda Water District and
Water Rights
QUESTIONS?
Kidman Law LLP 23
WHAT MAKES A COUNTY WATER DISTRICT
DIFFERENT?
Kidman Law LLP 24
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: July 11, 2017
Subject:Minutes of Board of Directors Regular Meeting Held April 25, 2017
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2017-04-25_-_Minutes_-_BOD.doc Minutes Minutes
Minutes of the YLWD Board of Directors Regular Meeting Held April 25, 2017 at 6:30 p.m. 1
2017-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, April 25, 2017, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called the meeting to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
J. Wayne Miller, President Marc Marcantonio, General Manager
Al Nederhood, Vice President Steve Conklin, Engineering Manager
Andrew J. Hall, Director John DeCriscio, Operations Manager
Phil Hawkins, Director Art Vega, Information Technology Manager
Brooke Jones, Director Annie Alexander, Executive Assistant
Cindy Botts, Management Analyst
Amelia Cloonan, Human Resources Analyst
Kelly McCann, Senior Accountant
ALSO PRESENT
Andrew Gagen, Partner, Kidman Law LLP
Brett Barbre, Director, MWDSC and MWDOC
Beth Haney, Councilmember, City of Yorba Linda
Robert Porr, Senior Vice President, Fieldman Rolapp & Associates
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
Director Brett Barbre reported on Metropolitan’s water storage efforts,
State Water Project allocations, recent legislative activity, cost of repairs to
the Oroville Dam, and arrangements for a tour of the Diemer Treatment
Plant.
Minutes of the YLWD Board of Directors Regular Meeting Held April 25, 2017 at 6:30 p.m. 2
Councilmember Beth Haney reported on the status of various City projects
including the Town Center, library, and dog park. She noted that a new
financial portal had been made available on the City’s website.
6. PUBLIC COMMENTS
Mr. Ben Parker (resident) commented on the disposition of a Public Records Act
request he had previously submitted.
Mr. Andrew Gagen indicated that some records had already been provided.
Another batch was scheduled to be provided on May 4, 2017.
7. CONSENT CALENDAR
Director Hawkins made a motion, seconded by Director Jones, to approve the
Consent Calendar. Motion carried 5-0.
7.1. Minutes of the Board of Directors Regular Meeting held January 24, 2017
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,407,206.79.
8. ACTION CALENDAR
8.1. Status of Market Conditions in Relation to Issuance of Revenue Bonds, Series 2017A
Mr. Marc Marcantonio explained that Mr. Robert Porr was present to
report on the status of market conductions in relation to issuance of the
revenue bonds. Mr. Porr provided an overview of the current municipal
market, financing statistics, proposed refunding structure, and an example
savings structure. He noted that Standard & Poor’s had affirmed the
District’s AA+ rating and Fitch had affirmed the District’s AA rating, both
with a stable outlook.
Mr. Ben Parker (resident) commented on associated savings.
The Board thanked staff and Mr. Porr for their assistance during this
process and commented on the long-term benefits for the District.
Minutes of the YLWD Board of Directors Regular Meeting Held April 25, 2017 at 6:30 p.m. 3
Director Nederhood made a motion, seconded by Director Hawkins, to
authorize staff to work with the Financing Team in regards to the
execution and delivery of an Installment Purchase Agreement for the
issuance of approximately $35,000,000 Aggregate Principal Amount of
Revenue Bonds, Series 2017A based on the status of market conditions.
Motion carried 5-0.
8.2. Claim for Damages Filed by Jeff Hansen
Mr. Marcantonio explained that Mr. Jeff Hansen had submitted a claim to
the District requesting repair of a metal fence panel. He then reviewed the
results of staff’s investigation. The Board and staff briefly discussed
standard operating procedures for accessing District facilities located
within easements.
Director Jones made a motion, seconded by Director Hawkins, to reject
and deny the claim filed by Jeff Hansen. Motion carried 5-0.
9. DISCUSSION ITEMS
9.1. Cash and Investment Report for Period Ending March 31, 2017
Mr. Kelly McCann reviewed information contained in the reports related to
yields, expenditures, and reserve levels.
Director Barbre suggested the District consider participation in the
County’s investment pool.
9.2. Budget to Actual Statements for the Month Ending March 31, 2017
Mr. McCann summarized the statements touching on cumulative
volumetric water revenue and variable expenses. He then provided an
overview of expenses for supplies and services.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
Director Hall commented on engaging a public relations firm and the
importance of a strategic plan.
Mr. Marcantonio reported that staff had requested proposals from two
public relations firms.
The Board and staff then discussed when the Ad Hoc Citizens Advisory
Committee would be submitting their recommendations and services
provided by the meeting facilitator.
Minutes of the YLWD Board of Directors Regular Meeting Held April 25, 2017 at 6:30 p.m. 4
CA-NV AWWA Spring Conference – April 10-13, 2017 (Nederhood)
Vice President Nederhood reported on his attendance at this
conference.
10.2. General Manager's Report
Mr. Marcantonio provided the Board with an overview of his meetings and
activities. He then asked each of the managers (or their designee) to
report on activities within their respective departments.
Mr. Conklin reported on the status of the Fairmont Booster Pump Station
(FBPS) Upgrade Project and summarized the associated benefits.
Mr. Greg Schultz (resident) commented on the expected life of the FBPS
following the upgrade.
Ms. Julia Schultz (resident) commented on the benefits provided by the
FBPS upgrade project.
Mr. Conklin then reported on the status of the Richfield Road Water Main
Project.
The Board and staff briefly discussed the placement of information related
to active construction projects on the District’s website.
Mr. John DeCriscio reported on a planned 24-hour shutdown of some of
the District’s wells in order to facilitate a tie-in and expected delivery of the
new hydro excavator.
Mr. MrCann reported on staff’s efforts related to periodic tax filings and
financials. He noted that representatives from White Nelson Diehl Evans
would be providing a presentation at the next meeting regarding the audit
process.
Mr. Art Vega reported on staff’s efforts related to the replacement of
switches in the data center and upgrading the District’s billing system.
10.3. General Counsel’s Report
None.
10.4. Future Agenda Items and Staff Tasks
None.
Minutes of the YLWD Board of Directors Regular Meeting Held April 25, 2017 at 6:30 p.m. 5
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)
Next meeting is scheduled May 25, 2017 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)
Minutes of the meeting held March 13, 2017 at 4:00 p.m. will be
provided when available.
Next meeting is scheduled June 12, 2017 at 4:00 p.m. at YL City
Hall.
11.3. Interagency Committee with City of Placentia and Golden State Water Company
(Miller/Nederhood)
Next meeting is yet to be scheduled.
11.4. Ad Hoc Citizens Advisory Committee
Minutes of the meetings held April 6 and 13, 2017 at 6:00 p.m.
were provided in the agenda packet.
Minutes of the meeting held April 20, 2017 at 6:00 p.m. will be
provided when available.
Next meeting is scheduled April 27, 2017 at 6:00 p.m.
An unknown resident commended Customer Service and Operations staff on their
efforts related to a recent service call.
12. INTERGOVERNMENTAL MEETINGS
The Directors reported on their attendance at the following meetings.
12.1 LAFCO – April 12, 2017 (Nederhood – As Needed)
Director Nederhood did not attend this meeting.
12.2 YL Planning Commission – April 12, 2017 (Hawkins – As Needed)
Director Hawkins did not attend this meeting.
12.3. YL City Council – April 18, 2017 (Jones)
Minutes of the YLWD Board of Directors Regular Meeting Held April 25, 2017 at 6:30 p.m. 6
12.4. MWDOC Board – April 19, 2017 (Nederhood)
12.5. OCWD Board – April 19, 2017 (Jones)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from April 26, 2017 – July 31, 2017
The Board reviewed the activity calendar and made no changes.
Director Hawkins made a motion, seconded by Director Hall, to approve
the Board of Directors’ activity calendar as presented. Motion carried 5-0.
14. ADJOURNMENT
14.1. The meeting was adjourned at 8:25 p.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: July 11, 2017 Budgeted:Yes
To:Board of Directors Cost Estimate:$461,487.91
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $461,487.91.
DISCUSSION:
The Accounts Payable check register total is $170,188.15; Payroll No. 13 total is $291,299.76; and
the total of all listed disbursements for this agenda report is $461,487.91. A summary of the
disbursements is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
17-CS_0711.pdf Cap Sheet Backup Material
CkReg071117.pdf Check Register Backup Material
17_CC_0711.pdf Credit Card Summary Backup Material
Summary of Disbursements
July 11, 2017
CHECK NUMBERS:
Computer Checks 69961—70029 $ 170,188.15
____________
$ 170,188.15
TOTAL OF CHECKS $170,188.15
PAYROLL NO. 13:
Direct Deposits $ 186,405.37
Third Party Checks 6721—6728 $ 47,674.72
Payroll Taxes $ 57,219.67
$ 291,299.76
TOTAL OF PAYROLL $291,299.76
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $461,487.91
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JULY 11, 2017
==================================================================.
Check No.Date Vendor Name Amount Description
69973 07/11/2017 3T Equipment Company Inc.452.55 SEWER MAIN REPAIR PARTS
69974 07/11/2017 Advanced Infrastructure 766.10 TOOLS & EQUIPMENT
69975 07/11/2017 AGM Electronics Inc.536.58 INSTRUMENTATION
69968 07/11/2017 ALIE NORSTROM 61.89 CUSTOMER REFUND
69976 07/11/2017 Aqua-Metric Sales Co.5,177.99 REPLACEMENT METERS
69998 07/11/2017 Aramark 194.50 UNIFORM SERVICE
69999 07/11/2017 Art Vega 146.40 TRAVEL EXPENSE REIMBURSEMENT - INTEROP ITX17
69964 07/11/2017 ASHLEY MILLER 65.64 CUSTOMER REFUND
70000 07/11/2017 AT & T - Calnet3 3,369.59 ATT CALNET 3
69977 07/11/2017 BrightView Tree Care Services Inc.12,848.50 LANDSCAPE SVCS AT MULTIPLE LOCATIONS FOR MAY & JUNE 2017
69978 07/11/2017 CalCard US Bank 20,843.82 CREDIT CARD TRANSACTIONS FOR JUNE 2016
69979 07/11/2017 CDW Government, Inc 6,026.11 J2016-15 - VOIP PHONE SYSTEM
69970 07/11/2017 CHRISTINE RICH 9.62 CUSTOMER REFUND
70001 07/11/2017 City Of Anaheim 33,585.60 LAKEVIEW & RICHFIELD -ELECTRICITY- 05/10-06/09
70002 07/11/2017 Clinical Lab. Of San Bern.1,360.00 WATER QUALITY - LAB SAMPLES
69980 07/11/2017 CNA Surety 500.00 BOND #71497797 - LUGO, D
70003 07/11/2017 Culligan of Santa Ana 5.70 EQUIPMENT PE SOFTENER
69983 07/11/2017 Dean Criske Trucking 778.13 ROAD MATERIAL - BASE
69982 07/11/2017 Delia Lugo 64.57 LUNCH MEETING WITH RAFTELIS - (3) ATTENDEES
69981 07/11/2017 Dell Marketing L.P.20,011.04 IT - SERVER, SOFTWARE & VOIP EQUIPMENT
70004 07/11/2017 Delta Wye Electric, Inc.799.13 TROUBLESHOOTING AT LITTLE CANYON
70005 07/11/2017 E. H. Wachs Company 536.04 VEHICLE MAINTENANCE - UNIT #180
70006 07/11/2017 Fleet Services, Inc 996.95 VEHICLE MAINTENANCE - #168
70007 07/11/2017 Freddie Ojeda 250.00 CERTIFICATE & EDUCATION REIMBURSEMENT
70008 07/11/2017 Fry's Electronics 978.98 IT HARDWARE SUPPLIES
69984 07/11/2017 Graybar Electric Co 380.18 CIRCUIT BREAKERS
70009 07/11/2017 Haaker Equipment Co.640.68 VEHICLE MAINTENANCE - UNIT #168, #197 & #210
70010 07/11/2017 Hach Company 956.84 WATER QUALITY TEST MATERIAL
69985 07/11/2017 Harrington Industrial 460.01 PRODUCTION REPAIR PARTS
70011 07/11/2017 Hydrex Pest Control 175.00 PEST CONTROL
70012 07/11/2017 Jackson's Auto Supply - Napa 403.11 VEHICLE MAINTENANCE - UNIT #170 & #210
69966 07/11/2017 JAMES KRUSE 158.37 CUSTOMER REFUND
70013 07/11/2017 John R Brundahl III 336.00 EDUCATION REIMBURSEMENT
69962 07/11/2017 JOHN SANTOS 58.21 CUSTOMER REFUND
70014 07/11/2017 Konica Minolta Business 854.48 LEASE - C258 & C558 COPIERS
70015 07/11/2017 Liebert Cassidy Whitmore 2,219.00 LEGAL SERVICES
69971 07/11/2017 LINDA L VICARS 2.24 CUSTOMER REFUND
69972 07/11/2017 LISA DONATI 123.16 CUSTOMER REFUND
69986 07/11/2017 Los Angeles Times 169.88 EVERY DAY DELIVERY - 01/13/18
69987 07/11/2017 Managed Health Network 173.25 EAP - JULY 2017
70016 07/11/2017 Mc Fadden-Dale Hardware 494.53 HARDWARE SUPPLIES
69969 07/11/2017 MC REALTY INVESTMENTS 409.05 CUSTOMER REFUND
70028 07/11/2017 Measurement Specialties, Inc.88.05 PRODUCTION METERS & SENSORS
69961 07/11/2017 MONICA ESPEJO 97.62 CUSTOMER REFUND
70017 07/11/2017 Nickey Kard Lock Inc 5,299.80 FUEL 05/16/17 - 05/31/17
70018 07/11/2017 Nickey Petroleum Co Inc 1,373.70 FLEET MOTOR OIL
69988 07/11/2017 Office Solutions 3,656.68 PRINTER & OFFICE SUPPLIES
69989 07/11/2017 Orange County Hose Co.699.87 TOOLS & EQUIPMENT
70019 07/11/2017 Orvac Electronics 266.13 IT HARDWARE SUPPLIES
69967 07/11/2017 P ASSET INC 195.30 CUSTOMER REFUND
69991 07/11/2017 P.T.I. Sand & Gravel, Inc.1,280.43 ROAD MATERIAL - COLD MIX ASPHALT
70021 07/11/2017 P.T.I. Sand & Gravel, Inc.338.29 ROAD MATERIAL: 30 FILL SAND
69963 07/11/2017 PATRICK P FLYNN 54.00 CUSTOMER REFUND
69990 07/11/2017 Plumbers Depot Inc.565.69 TOOLS & EQUIPMENT
70020 07/11/2017 Praxair Distribution 169.64 WELDING SUPPLIES
69965 07/11/2017 PREEMINENT INVESTMENT CORP 385.14 CUSTOMER REFUND
69992 07/11/2017 S&J Supply Co.14,907.45 WAREHOUSE STOCK & VALVE REPLACEMENT PARTS
70022 07/11/2017 Safety-Kleen Systems Inc 711.11 HAZARDOUS WASTE DISPOSAL
69993 07/11/2017 Solarwinds Inc.9,672.00 SOFTWARE LICENSE RENEWALS
70023 07/11/2017 Stater Bros. Markets 51.63 MEETING SUPPLIES
70024 07/11/2017 Step Saver Inc 27.00 COARSE SALT
70025 07/11/2017 Switch Ltd 554.87 DATA HOSTING - COLOCATION
70026 07/11/2017 Time Warner Cable 2,095.82 BASIC CABLE SERVICE - RICHFIELD
69994 07/11/2017 Titan Water Technology Inc 295.00 A/C MAINTENANCE
70027 07/11/2017 Titus Industrial Group 588.85 AQUA SEAL CHEMICAL GROUT
69995 07/11/2017 United Industries 1,235.81 PPE EQUIPMENT
70029 07/11/2017 United Industries 69.82 PPE EQUIPMENT
Yorba Linda Water District
Check Register
For Checks Dated: 06/28/2017 thru 07/11/2017
69997 07/11/2017 United Water Works, Inc.3,509.80 WAREHOUSE STOCK AND VALVE & HYDRANT REPAIR PARTS
69996 07/11/2017 UNUM Life Insurance Co. of America 3,619.23 LIFE, AD&D, STD, & LTD - JULY 2017
170,188.15
06-29-2017 PAYROLL #13 - EMPLOYEE DIRECT DEPOSIT 186,405.37
06-29-2017 PAYROLL #13 - PAYROLL TAX PAYMENT 57,219.67
6721 06-29-2017 COLONIAL LIFE & ACCIDENT 128.30
6722 06-29-2017 LINCOLN FINANCIAL GROUP 2,653.18
6723 06-29-2017 NATIONWIDE RETIREMENT SOLUTIONS 7,641.20
6724 06-29-2017 KATHERINE VARGAS-LIMON 231.00
6725 06-29-2017 CALIFORNIA STATE DISBURSEMENT UNIT 366.92
6726 06-29-2017 CALIFORNIA STATE DISBURSEMENT UNIT 339.69
6727 06-29-2017 CALIFORNIA STATE DISBURSEMENT UNIT 670.96
6728 06-29-2017 CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT 35,643.47
291,299.76
Payroll Checks #13
Vendor Name Amount Description
Amazon.com 338.40 PPE equipment for Operations
Staples.com 215.49 Office chair
GFOA 296.00 Registration - Budgeting for government fees & user charges- McCann, K
NYNY Hotel 68.03 Travel expense - Black Hat Conference - Vega, A
Southwest Airlines 257.97 Travel expense - Black Hat Conference - Vega, A
Black Hat 595.00 Travel expense - Black Hat Conference - Vega, A
Best Value Tire & Wheel 40.00 Vehicle maintenance - Unit #145
Harrington Industrial 37.67 Hardware supplies
Online Information Services 123.48 Utility exchange report
Answer One Communications 472.50 After hours answering service - June 2017
Placentia Disposal 519.00 Waste service - (2) front loads- Richfield Rd
Amazon.com 162.99 Employee retirement item
Fitness Grill 83.85 Lunch meeting - Accounting Year-end planning - 4 attendees
ServerMonkey.com 288.42 IT equipment
Amazon.com 47.08 Shop supplies
Chino Basin Water Conservation Dist 25.00 Registration - Statewide Cnservation - Director Jones
Staples.com 218.30 Office & breakroom supplies
R.E. Michael 330.31 A/C repair parts
Home Depot 19.33 Sod for landscape repair
The Home Depot 84.52 Tools & sod for landscape repairs
Inland Group 6,624.00 Postage for summer 2017 newsletter
KB Design 603.40 YLWD hats - PPE equipment
Constant Contact 185.25 Newsletter subscription
AWWA 2.00 Publications - Guide to design and installation
Community Lock & Key 17.39 Copy - Facility key
Verizon Wireless 3,274.06 Verizon wireless service - May 2017
Home Depot 14.77 Travel expense - AWWA 2017 Conference - Hollon, N
ISDOC 17.00 Quarterly ISDOC meeting - Dir. Hawkins
The Home Depot 149.75 Tools & equipment
Village Nursery 38.79 Sod for landscape repair
Orchard Supply 73.60 Tools & equipment
AutoZone 129.28 Vehicle maintenance - Unit #174
L&P Automotive Paint 24.22 Vehicle maintenance - Unit #174
GFOA 592.00 Personnel Budgeting Seminar - Knight & Lim
Dunkin Donuts 4.16 Travel expense - AWWA 2017 Conference - Hollon, N
215 GetACab 11.08 Travel expense - AWWA 2017 Conference - Hollon, N
Grainger 300.67 PPE equipment
Avilas El Ranchito 33.62 Lunch meeting - Knight and Assistant GM - Mesa Water Dist.
Liebert Cassidy and Whitmore 250.00 Registration - How to avoid claims of disability discrimination
Penn Convention Center 11.00 Travel expense - AWWA 2017 Conference - Hollon, N
ISDOC 34.00 Quarterly ISDOC meeting - Dir. Nederhood & Marcantonio
GFOA 464.00 Registration - GFOA Long term financial planning seminar - Lugo, D
Dan Copp Crushing 450.00 Road material disposal
SCIE ARMA 20.00 SCIE ARMA Chapter meeting - 06/21/17 - McAllister, L
Pacific Coast Tool 218.23 Tools & equipment
Alea Café 149.99 Breakfast for Confined Space Training
Penn Convention Center 5.50 Travel expense - AWWA 2017 Conference - Hollon, N
National Mechanics 36.78 Travel expense - AWWA 2017 Conference - Hollon, N
Home Depot 475.87 (2) pallets of concrete mix
Liebert Cassidy and Whitmore 375.00 Nuts and Bolts of Negotiation seminar
Azalea Bar & Lounge 14.96 Travel expense - AWWA 2017 Conference - Hollon, N
AWWA 90.00 Publications - Communicating Water Value
Cosi 6.46 Travel expense - AWWA 2017 Conference - Hollon, N
Johnny Rockets 14.05 Travel expense - Interop IT Expo - Vega, A
MGM Grand Hotel 624.11 Travel expense - Interop IT Expo - Vega, A
Johnny Rockets 20.52 Travel expense - Interop IT Expo - Vega, A
Pieology 22.19 Travel expense - Interop IT Expo - Vega, A
Franklin Hotel 1,242.78 Travel expense - AWWA 2017 Conference - Hollon, N
20,843.82
Cal Card Credit Card
U S Bank
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: July 11, 2017 Budgeted:N/A
To:Board of Directors
Funding Source:Developer Funded
From:Marc Marcantonio, General
Manager
Account No:1/2-2600
Job No:201719
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Prepared By:Ariel Bacani, Engineering
Technician II
CEQA Compliance:N/A
Subject:Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061
SUMMARY:
Shea Homes is proposing to redevelop an existing residence and nursery into housing Tract 18061,
consisting of 22 single family residential lots on 12.45 acres. The project is located on east side of Lakeview
Avenue, south of Buena Vista Avenue, within the City of Yorba Linda, as shown in the attached exhibit.
STAFF RECOMMENDATION:
That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Shea
Homes for Tract 18061, Job No. 201719.
DISCUSSION:
The District has an existing Zone 1A pipeline in Lakeview Avenue that is adequate in size and of sufficient
pressure to serve the project. Staff requires the applicant to loop the proposed onsite water system
into Lakeview Avenue for water circulation and redundancy. Additionally, private individual booster pumps
shall be installed for each residential lot to supplement the existing system pressures.
The project is located within Drainage Area "2" of the District's Sewer Service Area. The District has an
existing 8-inch sewer main in Lakeview Avenue that is adequate in size to serve the housing tract. Shea
Homes will reroute the Lakeview sewer lift station force main outlet into the proposed development and in
turn, tie into the existing Lakeview Avenue sewer main. The applicant will also provide sewer flow calculations
to determine its impact on the existing public sewer system further downstream from the project site.
The Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061 are attached for
your consideration.
ATTACHMENTS:
Name:Description:Type:
201719_T_C.docx Terms and Conditions Agreement
201719_Exhibit.pdf Exhibit Exhibit
Date: JULY 11, 2017
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: SHEA HOMES
LOCATION OF PROJECT: 5802 & 5842 LAKEVIEW AVE., YORBA LINDA
TRACT NUMBER: 18061 JOB NUMBER: 201719 LOT(S): 22
The applicant will be required to complete to the satisfaction of the District the following
items that have an “X” following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. l.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
Page 2 of 6
NAME OF APPLICANT: SHEA HOMES
LOCATION OF PROJECT: TRACT 18061 – 5802 & 5842 LAKEVIEW AVE.
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District’s approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water and/or Sewer facilities.
14) X The applicant shall complete an Application to and Agreement with the
Yorba Linda Water District for Water Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations for Water Service of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations for Water
Service of the Yorba Linda Water District.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the Standard Specifications and
Drawings for Construction of Domestic Water and Sewer Facilities. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
Page 3 of 6
NAME OF APPLICANT: SHEA HOMES
LOCATION OF PROJECT: TRACT 18061 – 5802 & 5842 LAKEVIEW AVE.
20) X The applicant’s engineer shall provide a computer hydraulic analysis report
to confirm that the District’s existing water system can accommodate the
project.
21) X The applicant’s water facilities (on-site) shall be District owned and
maintained.
22) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
23) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
24) The applicant shall install water Sampling Station(s) in conformance with
the District’s Standard Specifications and Drawings for Construction of
Domestic Water and Sewer Facilities.
25) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
26) X The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
27) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
28) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
29) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
30) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
31) X The applicant shall install a pressure regulator in all buildings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
32) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new buildings.
Page 4 of 6
NAME OF APPLICANT: SHEA HOMES
LOCATION OF PROJECT: TRACT 18061 – 5802 & 5842 LAKEVIEW AVE.
33) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
34) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
35) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
36) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
37) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District’s Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
38) The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
39) X The applicant shall complete an Application to and Agreement with the
Yorba Linda Water District for Sanitary Sewer Service.
40) X The applicant shall comply with the Rules and Regulations for Sewer
Service of the Yorba Linda Water District.
41) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations for Sewer Service of the District.
42) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and the Standard Specifications and Drawings
for Construction of Domestic Water and Sewer Facilities. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
43) X The applicant’s engineer shall provide sewer flow calculations to confirm
that the District’s existing sewer system can accommodate the peak
wastewater generation from the project.
44) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
Page 5 of 6
NAME OF APPLICANT: SHEA HOMES
LOCATION OF PROJECT: TRACT 18061 – 5802 & 5842 LAKEVIEW AVE.
45) X The applicant’s sewer facilities (on-site) shall be District owned and
maintained.
46) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District’s Standard
Specifications and Drawings for Construction of Domestic Water and Sewer
Facilities.
47) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
48) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
49) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
Page 6 of 6
NAME OF APPLICANT: SHEA HOMES
LOCATION OF PROJECT: TRACT 18061 – 5802 & 5842 LAKEVIEW AVE.
PROJECT SPECIFIC TERMS AND CONDITIONS
50) X The applicant shall loop the proposed onsite public water system into the
existing Zone 1A water main pipeline at Lakeview Ave., per approved plans
and District Specifications.
51) X The applicant shall install a private individual booster pump for each
residential lot to supplement existing water system pressures.
52) X The applicant shall reroute the Lakeview sewer lift station force main outlet
into the proposed onsite public sewer system, which in turn, tie into the
existing sewer main pipeline at Lakeview Ave., per approved plans and
District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the July 11,
2017 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Water
and/or Sewer Service is not executed for the project under consideration.
Marc Marcantonio, General Manager
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PREPARED BY: EXHIBIT SCALE:
N.T.S.
YORBA LINDA WATER DISTRICT PROPOSED WATER AND SEWER IMPROVEMENTS DATE:
1717 E. MIRALOMA AVENUE FOR TRACT 18061 7/11/2017
PLACENTIA, CALIFORNIA 92870 SHEA HOMES FILENAME:
(714) 701-3100 J-2017-19
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: July 11, 2017 Budgeted:Yes
To:Board of Directors
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Gina Knight, HR/Risk and Safety
Manager
Dept:Human
Resources/Risk
Management
Prepared By:Gina Knight, HR/Risk and Safety
Manager
Subject:Revised Budgeted Positions for the Remainder of Fiscal Year 2018
SUMMARY:
The District's Board of Directors approves the funding of proposed positions for a given Fiscal Year
during the Budget process. However, there are times in which circumstances arise that require the
Board of Directors to approve a revision to the Budgeted Positions for a specific Fiscal Year.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 17-21 Approving the Revised Budgeted Positions
for the Remainder of Fiscal Year 2018 and Rescinding Resolution No. 17-15.
DISCUSSION:
On May 23, 2017, the District's Board of Directors approved and adopted Resolution No. 17-15
Approving the Budgeted Positions for FY 18. Human Resources staff presented a proposal to the
District's Employees Association which included the revision of specific represented job descriptions
along with title changes. The District's Employees Association's representatives recently approved
the revised job descriptions along with the title changes.
Staff is proposing the following title changes: the present job titles for Maintenance Distribution
Operator II/III and Sr. Maintenance Distribution Operator should be changed to Maintenance Worker
II/III and Sr. Maintenance Worker.
ATTACHMENTS:
Name:Description:Type:
Resolution_No._17-21_-
_Budgeted_Positions_for_Remainder_of_FY18.doc Resolution Resolution
Resolution_No._17-21_-_Exhibit_A.xlsx Exhibit Exhibit
Resolution No. 17-21 Approving Budgeted Positions for Remainder of FY18 and Rescinding Resolution No. 17-15 1
RESOLUTION NO. 17-21
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
REVISING THE BUDGETED POSITIONS
FOR THE REMAINDER OF FISCAL YEAR 2018
AND RESCINDING RESOLUTION NO. 17-15
WHEREAS, the Board of Directors adopted Resolution No. 13-01 on January 24, 2013,
the "Yorba Linda Water District Personnel Rules"; and
WHEREAS, the “Personnel Rules” direct that the number of Authorized Positions and
Salary Ranges are subject to approval by the Board of Directors; and
WHEREAS, the Board of Directors adopted Resolution No. 17-15 on May 23, 2017,
approving the budgeted positions for Fiscal Year 2018; and
WHEREAS, it is the desire of the Board of Directors to adopt Budgeted Positions for
the remainder of Fiscal Year 2018 as set forth in Exhibit “A” attached
hereto, and to rescind Resolution No. 17-15.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The number of Budgeted Positions as set forth in Exhibit "A" attached
hereto is approved and adopted for Fiscal Year 2018 effective July 11,
2017.
Section 2. The General Manager is hereby authorized to employ up to the number of
employees budgeted and funded in each fiscal year without further
approval of the Board of Directors.
Section 3. The General Manager is hereby authorized while this Resolution is active
to fill a budgeted position that is vacated with a new employee at a lower
or equal classification. The General Manager is further authorized to fill a
budgeted position with a part time employee or contract staff.
Section 4. That Resolution No. 17-15 is hereby rescinded effective July 11, 2017.
Resolution No. 17-21 Approving Budgeted Positions for Remainder of FY18 and Rescinding Resolution No. 17-15 2
PASSED AND ADOPTED this 11th day of July 2017 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Law LLP
Exhibit A
Resolution No. 17-21
Budgeted Positions for Remainder of Fiscal Year 18
Effective July 11, 2017
Salary
Range Position Classification
Budgeted
as of
7/1/2017
Proposed
Change
Budgeted
as of
7/11/2017
12 Office Clerk 1 1
Customer Service Rep I 0 0
Public Affairs Representative 1 1
16 Meter Reader I 1 1
Accounting Assistant I 1 1
Customer Service Rep II 2 2
Maintenance Worker I 9 9
Mechanic I 0 0
Plant Operator I 0 0
18 Meter Reader II 2 2
Customer Service Rep III 2 2
Operations/Warehouse Assistant 1 1
Records Management Specialist 1 1
Engineering Technician I 0 0
Maintenance Dist. Operator II 7 -7 0
Maintenance Worker II 0 7 7
Water Quality Technician I 0 0
Accounting Assistant II 1 1
Facilities Maintenance 1 1
Mechanic II 1 1
Information Systems Tech I 1 1
Water Quality Technician II 1 1
Human Resources Technician 0 0
Maintenance Dist. Operator III 5 -5 0
Maintenance Worker III 0 5 5
Mechanic III 1 1
21
23
15
19
20
22
17
Page 1 of 2
Mechanic III 1 1
Meter Services Lead 1 1
Plant Operator II 3 3
Safety and Training Technician 0 0
Construction Inspector 1 1
Engineering Technician II 2 2
GIS Technician 0 0
Human Resources Analyst 2 2
Accountant 1 1
Instrumentation Technician 1 1
GIS Analyst 1 1
Sr. Construction Inspector 1 1
Sr. Fleet Mechanic 1 1
Sr. Maintenance Dist. Operator 4 -4 0
Sr. Maintenance Worker 0 4 4
Sr. Plant Operator 1 1
Associate Engineer 1 1
Customer Service Supervisor 1 1
27
25
26
24
Page 1 of 2
Exhibit A
Resolution No. 17-21
Budgeted Positions for Remainder of Fiscal Year 18
Effective July 11, 2017
Safety and Training Analyst 1 1
Construction Project Supervisor 1 1
Management Analyst 1 1
Programmer Analyst 1 1
Water Conservation Supervisor 0 0
29 Chief Water System Operator 1 1
IS Administrator 1 1
Records Management Administrator 1 1
Sr. Accountant 1 1
Water Maint. Superintendent 1 1
Water Production Superintendent 1 1
Water Quality Engineer 1 1
32 Executive Assistant 1 1
34 Sr. Project Manager 1 1
Communications Manager 0 0
Engineering Manager 1 1
Finance Manager 1 1
Human Resources/Risk and Safety Manager 1 1
IT Manager 1 1
Operations Manager 1 1
40 Assistant General Manager 1 1
General Manager 1 1
Total 80 0 80
Salary
Range Position Classification
Salary Set
by Board
37
30
31
28
Page 2 of 2
Range
10 Water Conservation Representative 0 0
Office Clerk 0 0
Water Conservation Representative 0 0
Total 0 0 0
12
Page 2 of 2
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: July 11, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Gina Knight, HR/Risk and Safety
Manager
Dept:Human
Resources/Risk
Management
Reviewed by Legal:Pending
Prepared By:Gina Knight, HR/Risk and Safety
Manager
Subject:Clarifying Employee Classifications, Salary Ranges, and Pay Plans
STAFF RECOMMENDATION:
That the Board of Directors:
(1) adopt Resolution No. 17-22 approving the modification of certain Classifications and Salary
Ranges agreed upon between the District and Employees of the Yorba Linda Water District
Employees Association for the remainder of Fiscal Years 2015-2018 and amending Resolution No.
15-06;
(2) adopt Resolution No. 17-23 approving the modification of certain Classifications and Salary
Ranges for Professional and Confidential Employees for the remainder of Fiscal Years 2015-2018
and amending Resolution No. 15-07;
(3) adopt Resolution No. 17-24 approving the modification of certain Classifications and Salary
Ranges, and Pay Plan for Management Employees for the remainder of Fiscal Years 2015-2018
and amending Resolution No. 15-08; and
(4) adopt Resolution No. 17-25 approving the Classification and Salary for the General Manager
effective July 11, 2017.
DISCUSSION:
In anticipation of the Board of Directors adopting Resolution No. 17-21 approving the Budgeted
Positions for the Remainder of Fiscal Year 2018, staff has updated Exhibit A of the Bargaining Unit
Employees Association Classifications and Salary Ranges to reclassify the Maintenance
Distribution Operator II, Maintenance Distribution Operator III, and Senior Maintenance Distribution
Operator classifications to Maintenance Worker II, Maintenance Worker III, and Senior Maintenance
Worker. Attached to this report are copies of Resolution No. 17-22 and the amended exhibit of
Resolution No. 15-06.
On November 21, 2016, the Board of Directors adopted Resolution No. 16-20 approving the
Budgeted Positions for the Remainder of Fiscal Year 2016/17 which reclassified the Executive
Secretary to Executive Assistant and the SCADA Administrator to Chief Water System Operator.
Additionally, on May 23, 2017, the Board of Directors adopted Resolution No. 17-15 approving the
Budgeted Positions for Fiscal Year 2018 which eliminated the Communications Manager and Water
Conservation Supervisor positions and were replaced with the Assistant General Manager and
Accountant positions. With the creation of the Assistant General Manager position, the Pay Plan for
Management Employees was also updated to add Ranges 38-43. In accordance with these
changes, staff has updated Exhibit B of the Professional and Confidential Employees Classifications
and Salary Ranges and Exhibit B and E of the Management Employees Classifications and Salary
Ranges. Attached to this report are copies of Resolution Nos. 17-23 and 17-24 and the amended
exhibits of Resolution Nos. 15-07 and 15-08.
Additionally, in accordance with California Code of Regulations, Title 2, §§ 570.5 and 571 and the
Public Employees’ Retirement Law Government Code §§ 20636 and 20636.1, all Public Agency
members pay amounts are required to be paid pursuant to a publicly available pay schedule that
has been approved and adopted by the employer’s governing body. To be in compliance, staff has
created Exhibit A General Manager Classifications and Salary effective July 11, 2017 which outlines
the current salary for the General Manager. Attached to this report are copies of Resolution No. 17-
25 and Exhibit A.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors adopted Resolution Nos. 15-06 approving the Memorandum of
Understanding between the District and the Yorba Linda Water District Employees Association for
Fiscal Years 2015-2018, 15-07 approving the Management Employees Compensation Letter for
Fiscal Years 2015-2018, and 15-08 approving the Professional and Confidential Employees
(formerly known as Supervisory and Confidential Employees) Compensation Letter for Fiscal Years
2015-2018 on May 11, 2015. The Board of Directors subsequently adopted Resolution No. 15-18
amending Resolution No. 15-06, Resolution No. 15-19 amending Resolution No. 15-07, and
Resolution No. 15-20 amending Resolution No. 15-08 on July 23, 2015. The Board of Directors
adopted Resolution No. 16-20 approving the Budgeted Positions for the Remainder of Fiscal Year
2016/17 on November 21, 2016 and Resolution No. 17-15 approving the Budgeted Positions for
Fiscal Year 2018 on May 23, 2017.
ATTACHMENTS:
Name:Description:Type:
Resolution_No._17-22_-_BU_Classifications_Amendment.docx Resolution Resolution
Resolution_No._17-22_-_Exhibit_A.pdf Exhibit Exhibit
Resolution_No._17-23_-
_PC_Classifications_and_Salary_Ranges_Amendment.docx Resolution Resolution
Resolution_No._17-23_-_Exhibit_B.pdf Exhibit Exhibit
Resolution_No._17-24_-
_ME_Classifications__Salary_Ranges__and_Pay_Plan_Amendment.docx Resolution Resolution
Resolution_No._17-24_-_Exhibit_B.pdf Exhibit Exhibit
Resolution_No._17-24_-_Exhibit_E.pdf Exhibit Exhibit
Resolution_No._17-25_-
_General_Manager_Classification_and_Salary_Range.docx Resolution Resolution
Resolution_No._17-25_-_Exhibit_A.pdf Exhibit Exhibit
Resolution No. 17-22 Amending Resolution No. 15-06 Related to Employee Memorandum of Understanding 1
RESOLUTION NO. 17-22
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT AMENDING EXHIBIT A
OF RESOLUTION NO. 15-06 TO MODIFY CERTAIN CLASSIFICATIONS AND
SALARY RANGES AGREED UPON BETWEEN THE DISTRICT AND EMPLOYEES
OF THE YORBA LINDA WATER DISTRICT EMPLOYEES ASSOCIATION
FOR THE REMAINDER OF FISCAL YEARS 2015-2018
WHEREAS, the Board of Directors of the Yorba Linda Water District previously
adopted the Memorandum of Understanding between the District and the
Yorba Linda Water District Employees Association for Fiscal Years 2015-
2018 (Resolution No. 15-06); and
WHEREAS, the Board of Directors subsequently adopted Resolution No. 15-18
amending Section 13.1 and Exhibits A and E of the Memorandum of
Understanding (Resolution No. 15-06) in order to modify and further clarify
the salaries, benefits and special conditions agreed upon between the
District and employees of the Yorba Linda Water District Employees
Association; and
WHEREAS, it is the desire of the Board of Directors to further amend Exhibit A of the
Memorandum of Understanding (Resolution No. 15-06) in order to modify
certain classifications agreed upon between the District and employees of
the Yorba Linda Water District Employees Association for the remainder of
Fiscal Years 2015-2018.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That Exhibit A - Bargaining Unit Employees Association Classifications
and Salary Ranges for Fiscal Years 2015-2018 of Resolution No. 15-06 be
amended to read as attached hereto and by this reference incorporated
herein.
PASSED AND ADOPTED this 11th day of July 2017, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
Resolution No. 17-22 Amending Resolution No. 15-06 Related to Employee Memorandum of Understanding 2
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by Labor Counsel:
J. Scott Tiedemann, Managing Partner
Liebert Cassidy Whitmore LLP
Exhibit A
Yorba Linda Water District – Bargaining Unit Employees Association
Classifications and Salary Ranges
Effective July 11, 2017
CLASSIFICATION TITLE SALARY RANGES FLSA
Accounting Assistant I BU 17 Non-Exempt
Construction Inspector BU 24 Non-Exempt
Customer Service Representative I BU 15 Non-Exempt
Customer Service Representative II BU 17 Non-Exempt
Customer Service Representative III BU 19 Non-Exempt
Engineering Technician I BU 20 Non-Exempt
Engineering Technician II BU 24 Non-Exempt
Facilities Maintenance BU 21 Non-Exempt
GIS Analyst BU 26 Non-Exempt
GIS Technician BU 24 Non-Exempt
Information Systems Technician I BU 22 Non-Exempt
Instrumentation Technician BU 25 Non-Exempt
Maintenance Worker I BU 17 Non-Exempt
Maintenance Worker II BU 20 Non-Exempt
Maintenance Worker III BU 23 Non-Exempt
Mechanic I BU 17 Non-Exempt
Mechanic II BU 21 Non-Exempt
Mechanic III BU 23 Non-Exempt
Meter Reader I BU 16 Non-Exempt
Meter Reader II BU 18 Non-Exempt
Meter Services Lead BU 23 Non-Exempt
Office Clerk BU 12 Non-Exempt
Operations/Warehouse Assistant BU 19 Non-Exempt
Plant Operator I BU 17 Non-Exempt
Plant Operator II BU 23 Non-Exempt
Public Affairs Representative BU 15 Non-Exempt
Sr. Fleet Mechanic BU 26 Non-Exempt
Sr. Maintenance Worker BU 26 Non-Exempt
Sr. Plant Operator BU 26 Non-Exempt
Water Quality Technician I BU 20 Non-Exempt
Water Quality Technician II BU 22 Non-Exempt
Resolution No. 17-23 Amending Resolution No. 15-07 Related to Professional and Confidential Employees Compensation Letter 1
RESOLUTION NO. 17-23
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT AMENDING EXHIBIT B
OF RESOLUTION NO. 15-07 TO MODIFY THE CLASSIFICATIONS AND
SALARY RANGES FOR PROFESSIONAL AND CONFIDENTIAL EMPLOYEES
FOR THE REMAINDER OF FISCAL YEARS 2015-2018
WHEREAS, the Board of Directors of the Yorba Linda Water District previously
adopted the Employee Compensation Letter for Supervisory and
Confidential Employees for Fiscal Years 2015-2018 (Resolution No. 15-
07); and
WHEREAS, the Board of Directors subsequently adopted Resolution No. 15-19
amending the Employee Compensation Letter and its Exhibits (Resolution
No. 15-07) to modify and further clarify the salaries, benefits and special
conditions contained therein and effectively rename the employee group
to “Professional and Confidential”; and
WHEREAS, it is the desire of the Board of Directors to further amend Exhibit B of the
Employee Compensation Letter (Resolution No. 15-07) in order to modify
the classifications and salary ranges for Professional and Confidential
employees for the remainder of Fiscal Years 2015-2018.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That Exhibit B - Professional and Confidential Employees Classifications
and Salary Ranges for Fiscal Years 2015-2018 of Resolution No. 15-07 be
amended to read as attached hereto and by this reference incorporated
herein.
PASSED AND ADOPTED this 11th day of July 2017, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
Resolution No. 17-23 Amending Resolution No. 15-07 Related to Professional and Confidential Employees Compensation Letter 2
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by Labor Counsel:
J. Scott Tiedemann, Managing Partner
Liebert Cassidy Whitmore LLP
Exhibit B
Yorba Linda Water District – Professional and Confidential Employees
Classifications and Salary Ranges
Effective July 11, 2017
CLASSIFICATION TITLE SALARY RANGES FLSA
Accountant PC 25 Exempt
Accounting Assistant II PC 21 Non-Exempt
Associate Engineer PC 27 Exempt
Chief Water System Operator PC 29 Non-Exempt
Construction Project Supervisor PC 28 Exempt
Customer Service Supervisor PC 27 Exempt
Executive Assistant PC 32 Non-Exempt
Human Resources Analyst PC 25 Exempt
Human Resources Technician PC 23 Non-Exempt
Information Systems Administrator PC 30 Exempt
Management Analyst PC 28 Exempt
Programmer Analyst PC 28 Exempt
Records Management Administrator PC 30 Exempt
Records Management Specialist PC 19 Non-Exempt
Safety and Training Analyst PC 27 Exempt
Safety and Training Technician PC 23 Non-Exempt
Sr. Accountant PC 30 Exempt
Sr. Construction Inspector PC 26 Non-Exempt
Sr. Project Manager PC 34 Exempt
Water Maintenance Superintendent PC 30 Exempt
Water Production Superintendent PC 31 Exempt
Water Quality Engineer PC 31 Exempt
Resolution No. 17-24 Amending Resolution No. 15-08 Related to Management Employees Compensation Letter 1
RESOLUTION NO. 17-24
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT AMENDING EXHIBITS B AND C
OF RESOLUTION NO. 15-08 TO MODIFY THE CLASSIFICATIONS,
SALARY RANGES, AND PAY PLAN FOR MANAGEMENT EMPLOYEES
FOR THE REMAINDER OF FISCAL YEARS 2015-2018
WHEREAS, the Board of Directors of the Yorba Linda Water District previously adopted
the Employee Compensation Letter for Management Employees for Fiscal
Years 2015-2018 (Resolution No. 15-08); and
WHEREAS, the Board of Directors subsequently adopted Resolution No. 15-20
amending Exhibits B and F of the Employee Compensation Letter
(Resolution No. 15-08) to modify and further clarify the salaries, benefits
and special conditions contained therein; and
WHEREAS, it is the desire of the Board of Directors to further amend Exhibit B and
amend Exhibit E of the Employee Compensation Letter (Resolution No. 15-
08) in order to modify the classifications, salary ranges, and pay plan for
Management employees for the remainder of Fiscal Years 2015-2018.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That Exhibit B - Management Employees Classifications and Salary
Ranges and Exhibit E – Management Employees Pay Plan of Resolution
No. 15-08 be amended to read as attached hereto and by this reference
incorporated herein.
PASSED AND ADOPTED this 11th day of July 2017, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Resolution No. 17-24 Amending Resolution No. 15-08 Related to Management Employees Compensation Letter 2
Reviewed as to form by Labor Counsel:
J. Scott Tiedemann, Managing Partner
Liebert Cassidy Whitmore LLP
Exhibit B
Yorba Linda Water District – Management Employees
Classifications and Salary Ranges
Effective July 11, 2017
CLASSIFICATION TITLE SALARY RANGES FLSA
Assistant General Manager ME 40 Exempt
Engineering Manager ME 37 Exempt
Finance Manager ME 37 Exempt
Human Resources/Risk and Safety Manager ME 37 Exempt
Information Technology Manager ME 37 Exempt
Operations Manager ME 37 Exempt
Exhibit EYLWD Pay Plan - Management EmployeesEffective July 11, 2017 through June 30, 2018Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11Hourly 49.85 51.10 52.37 53.68 55.03 56.40 57.81 59.26 60.74 62.26 63.81 Monthly 8,640.81 8,856.83 9,078.25 9,305.21 9,537.84 9,776.28 10,020.69 10,271.21 10,527.99 10,791.19 11,060.97 Yearly 103,690 106,282 108,939 111,662 114,454 117,315 120,248 123,255 126,336 129,494 132,732 Hourly 52.34 53.65 54.99 56.37 57.78 59.22 60.70 62.22 63.78 65.37 67.00 Monthly 9,072.85 9,299.67 9,532.16 9,770.47 10,014.73 10,265.10 10,521.73 10,784.77 11,054.39 11,330.75 11,614.02 Yearly 108,874 111,596 114,386 117,246 120,177 123,181 126,261 129,417 132,653 135,969 139,368 Hourly 54.96 56.33 57.74 59.19 60.67 62.18 63.74 65.33 66.96 68.64 70.35 Monthly 9,526.49 9,764.66 10,008.77 10,258.99 10,515.47 10,778.35 11,047.81 11,324.01 11,607.11 11,897.29 12,194.72 Yearly 114,318 117,176 120,105 123,108 126,186 129,340 132,574 135,888 139,285 142,767 146,337 Hourly 57.71 59.15 60.63 62.15 63.70 65.29 66.92 68.60 70.31 72.07 73.87 Monthly 10,002.82 10,252.89 10,509.21 10,771.94 11,041.24 11,317.27 11,600.20 11,890.21 12,187.46 12,492.15 12,804.45 Yearly 120,034 123,035 126,111 129,263 132,495 135,807 139,202 142,682 146,250 149,906 153,653 Hourly 60.59 62.11 63.66 65.25 66.88 68.56 70.27 72.03 73.83 75.67 77.57 Monthly 10,502.96 10,765.53 11,034.67 11,310.54 11,593.30 11,883.13 12,180.21 12,484.72 12,796.84 13,116.76 13,444.68 Yearly 126,036 129,186 132,416 135,726 139,120 142,598 146,163 149,817 153,562 157,401 161,336 Hourly 63.62 65.21 66.84 68.52 70.23 71.98 73.78 75.63 77.52 79.46 81.44 Monthly 11,028.11 11,303.81 11,586.41 11,876.07 12,172.97 12,477.29 12,789.22 13,108.95 13,436.68 13,772.59 14,116.91 Yearly 132,337 135,646 139,037 142,513 146,076 149,727 153,471 157,307 161,240 165,271 169,403 Hourly 66.80 68.48 70.19 71.94 73.74 75.58 77.47 79.41 81.40 83.43 85.52 Monthly 11,579.51 11,869.00 12,165.73 12,469.87 12,781.62 13,101.16 13,428.68 13,764.40 14,108.51 14,461.22 14,822.76 Yearly 138,954 142,428 145,989 149,638 153,379 157,214 161,144 165,173 169,302 173,535 177,873 Hourly 70.15 71.90 73.70 75.54 77.43 79.36 81.35 83.38 85.47 87.60 89.79 Monthly 12,158.49 12,462.45 12,774.01 13,093.36 13,420.70 13,756.21 14,100.12 14,452.62 14,813.94 15,184.29 15,563.89 Yearly 145,902 149,549 153,288 157,120 161,048 165,075 169,201 173,431 177,767 182,211 186,767 Hourly 73.65 75.49 77.38 79.32 81.30 83.33 85.41 87.55 89.74 91.98 94.28 Monthly 12,766.41 13,085.57 13,412.71 13,748.03 14,091.73 14,444.02 14,805.12 15,175.25 15,554.63 15,943.50 16,342.09 Yearly 153,197 157,027 160,953 164,976 169,101 173,328 177,661 182,103 186,656 191,322 196,105 ME 33ME 34ME 35ME 36ME 37ME 38ME 39ME 40ME 41*In the event of a keying/formula discrepancy, all pay plans (salary matrices) are calculated at 2.5% between each step and 5.0% between each range.
Exhibit EYLWD Pay Plan - Management Employees Effective July 11, 2017 through June 30, 2018Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11Hourly 77.34 79.27 81.25 83.28 85.36 87.50 89.68 91.93 94.23 96.58 99.00 Monthly 13,404.73 13,739.85 14,083.35 14,435.43 14,796.32 15,166.23 15,545.38 15,934.02 16,332.37 16,740.68 17,159.19 Yearly 160,857 164,878 169,000 173,225 177,556 181,995 186,545 191,208 195,988 200,888 205,910 Hourly 81.20 83.23 85.31 87.45 89.63 91.87 94.17 96.52 98.94 101.41 103.95 Monthly 14,074.97 14,426.84 14,787.52 15,157.20 15,536.13 15,924.54 16,322.65 16,730.72 17,148.98 17,577.71 18,017.15 Yearly 168,900 173,122 177,450 181,886 186,434 191,094 195,872 200,769 205,788 210,933 216,206 ME 43ME 42*In the event of a keying/formula discrepancy, all pay plans (salary matrices) are calculated at 2.5% between each step and 5.0% between each range.
Resolution No. 17-25 Adopting the General Manager Classification and Salary 1
RESOLUTION NO. 17-25
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE GENERAL MANAGER CLASSIFICATION
AND SALARY EFFECTIVE JULY 11, 2017
WHEREAS, pursuant to California Code of Regulations, Title 2, §570.5, CalPERS
requires governing bodies of local agencies contracting with CalPERS to
approve and adopt a publicly available pay schedule in accordance with
public meeting laws; and
WHEREAS, the Board of Directors regularly enters into employment agreements for
the position of General Manager, and
WHEREAS, it is the desire of the Board of Directors to adopt the General Manager
Classification and Salary effective July 11, 2017.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The General Manager Classification and Salary as set forth in Exhibit A
and attached hereto is approved and adopted effective July 11, 2017.
PASSED AND ADOPTED this 11th day of July 2017, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by Labor Counsel:
J. Scott Tiedemann, Managing Partner
Liebert Cassidy Whitmore LLP
Exhibit A
Yorba Linda Water District – General Manager
Classifications and Salary
Effective July 11, 2017
CLASSIFICATION TITLE FLSA
General Manager Hourly 104.28$ Exempt
Monthly 18,075.00$
Yearly 216,900.00$
SALARY
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: July 11, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Kelly McCann, Senior
Accountant
Subject:Budget to Actual Statements for Month Ending May 31, 2017
DISCUSSION:
Cumulative Volumetric Water Revenue, as reported through the month ending May 31, 2017,
reflects an average rebound of 12% as compared to prior year for the same reporting period.
Landscape/Irrigation classified customer connections have experienced the largest rebound in
monthly consumption for this reporting period (see included Average Consumption by Month and
Consumption by Class graph). As seen the last few months, as the weather warms customer
consumption increases.
Total Variable Costs results reflect at 20% increase when compared to prior year for the same
reporting period. The increase in costs is reflective of an increase in demand as well as a higher
cost per acre foot. The cumulative demand recovery from July through May is 14% which is 2%
above the projection.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
Name:Description:Type:
Consolidated_Budget_to_Actual_Statement_May_2017.xlsx Backup Material Backup Material
Water_Budget_to_Actual_Statement_May_2017.xlsx Backup Material Backup Material
Sewer_Budget_to_Actual_Statement_May_2017.xlsx Backup Material Backup Material
Consumption_by_Class_as_of_May_2017.pdf Backup Material Backup Material
Monthly_Bounce_Back_Report_as_of_May_2017.pdf Backup Material Backup Material
Monthly_Recovery_Report_as_of_May_2017.pdf Backup Material Backup Material
Pro_Forma_May_17.pdf Backup Material Distributed Less Than 72 Hours Prior
to the Meeting Backup Material
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending May 31, 2017
YTD May YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual
Budget Actual Actual (Under) Over May Actual Actual (thru vs vs
FY 2017 FY 2017 FY 2017 YTD Budget FY 2016 May 2016) PY Actual $ PY Actual %
Revenue (Operating):
Water Revenue (Residential) $12,520,838 $1,215,667 $11,921,151 (599,686) $963,689 $11,044,859 $876,292 7.93%
Water Revenue (Commercial & Fire Det.) 1,687,899 147,883 1,616,728 (71,171) 136,770 1,540,517 76,211 4.95%
Water Revenue (Landscape/Irrigation) 2,699,799 300,691 2,904,153 204,354 228,353 2,357,635 546,518 23.18%
Water Revenue (Service Charge) 9,200,513 830,953 9,287,996 87,483 1,052,913 9,502,712 (214,716) -2.26%
Sewer Charge Revenue 1,698,434 157,359 1,713,891 15,457 142,167 1,524,071 189,821 12.45%
Locke Ranch Assessments 194,928 7,123 214,785 19,857 2,444 178,661 36,123 20.22%
Other Operating Revenue 600,256 91,053 796,456 196,200 277,109 2,603,538 (1,807,082) -69.41%
Total Operating Revenue: 28,602,666 2,750,729 28,455,160 (147,506) 2,803,445 28,751,993 (296,833) -1.03%
Revenue (Non-Operating):
Interest 105,417 30,285 309,574 204,157 29,552 233,875 75,699 32.37%
Property Tax 1,424,625 52,159 1,641,903 217,278 49,425 1,569,805 72,098 4.59%
Other Non-Operating Revenue 565,148 67,999 448,775 (116,373) 53,233 674,915 (226,140) -33.51%
Total Non-Operating Revenue: 2,095,190 150,443 2,400,252 305,063 132,210 2,478,595 (78,343) -3.16%
Total Revenue 30,697,856 2,901,172 30,855,412 157,557 2,935,655 31,230,588 (375,176) -1.20%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power) 11,924,362 1,172,025 11,342,351 (582,012) 911,292 9,439,162 1,903,189 20.16%
Salary Related Expenses 8,240,087 612,917 7,853,553 (386,533)625,779 7,628,045 225,509 2.96%
Supplies & Services 4,533,558 393,527 4,039,561 (493,997) 341,422 3,828,002 211,559 5.53%
Total Operating Expenses 24,698,007 2,178,469 23,235,465 (1,462,542) 1,878,493 20,895,209 2,340,257 11.20%
Expenses (Non-Operating):
Interest on Long Term Debt 1,578,394 (6,609) 1,331,597 (246,797) 133,980 1,539,051 (207,454) -13.48%
Other Expense 21,083 (9,666) (43,614) (64,697) 2,801 36,895 (80,509) -218.21%
Total Non-Operating Expenses: 1,599,477 (16,275) 1,287,983 (311,494) 136,781 1,575,946 (287,963) -18.27%
Total Expenses 26,297,484 2,162,194 24,523,449 (1,774,035) 2,015,274 22,471,155 2,052,294 9.13%
Net Position Before Capital Contributions 4,400,372 738,978 6,331,964 1,931,592 920,381 8,759,433 (2,427,469) -27.71%
(With May 31, 2016 for comparison purposes)
Capital Contributions (Non-Cash Transaction -- 856,941 2,261,976 2,261,976 236,925 419,397 1,842,579 439.34%
GASB 34 Compliant)
Net Position Before Depreciation 4,400,372 1,595,919 8,593,940 4,193,568 1,157,306 9,178,830 (584,890)-6.37%
Depreciation & Amortization 6,931,166 597,897 6,545,413 (385,753) 627,292 6,938,818 (393,405) -5.67%
Total Net Position ($2,530,794)$998,022 $2,048,527 $4,579,321 $530,014 $2,240,012 ($191,486)-8.55%
(31,152) (212,848) (17,717) (190,335) (22,513) 11.83%
YTD May YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR
Budget Actual Actual (Under)Over May Actual Actual (thru vs vs
FY 2017 FY 2017 FY 2017 YTD Budget FY 2016 May 2016) PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)$12,520,838 $1,215,667 $11,921,151 (599,686)$963,689 $11,044,859 $876,292 7.93%
Water Revenue (Commercial & Fire Det.)1,687,899 147,883 1,616,728 (71,170)136,770 1,540,517 76,211 4.95%
Water Revenue (Landscape/Irrigation)2,699,799 300,691 2,904,152 204,353 228,353 2,357,635 546,517 23.18%
Water Revenue (Service Charge)9,200,513 830,953 9,287,996 87,483 1,052,913 9,502,712 (214,716) -2.26%
Other Operating Revenue 566,183 84,539 701,920 135,737 265,124 2,524,939 (1,823,019) -72.20%
Total Operating Revenue:26,675,231 2,579,733 26,431,947 (243,283) 2,646,849 26,970,662 (538,715) -2.00%
Revenue (Non-Operating):
Interest 91,667 28,097 277,106 185,439 27,885 215,641 $61,465 28.50%
Property Tax 1,424,625 52,159 1,641,903 217,278 49,425 1,569,805 $72,098 4.59%
Other Non-Operating Revenue 554,217 60,775 369,061 (185,156)28,390 603,403 (234,342) -38.84%
Total Non-Operating Revenue:2,070,508 141,031 2,288,070 217,561 105,700 2,388,849 (100,779) -4.22%
Total Revenue 28,745,739 2,720,764 28,720,017 (25,722)2,752,549 29,359,511 (639,494) -2.18%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)11,924,362 1,172,025 11,342,351 (582,011)911,292 9,439,162 1,903,189 20.16%
Salary Related Expenses 7,374,159 541,171 6,995,039 (379,120)560,595 6,836,028 159,011 2.33%
Supplies & Services:
Communications 196,020 10,154 140,450 (55,570)22,880 190,286 (49,836) -26.19%
Contractual Services 439,597 26,918 356,981 (82,616)48,784 451,641 (94,660) -20.96%
Data Processing 224,905 48,852 234,830 9,925 19,404 206,649 28,181 13.64%
Dues & Memberships 86,159 7,031 85,323 (836)838 71,856 13,467 18.74%
Fees & Permits 215,078 8,490 211,547 (3,530)9,184 172,210 39,337 22.84%
Board Election 209,715 - 120,873 (88,842)- - 120,873
Insurance 244,105 19,754 219,044 (25,060) 20,095 218,296 748 0.34%
Materials 664,411 86,161 795,819 131,408 66,630 696,768 99,051 14.22%
District Activities, Emp Recognition 24,766 380 6,770 (17,996)337 7,505 (735) -9.80%
Maintenance 360,475 44,006 356,477 (3,997)33,937 268,420 88,057 32.81%
(With May 31, 2016 for comparison purposes)
Yorba Linda Water District
Water Fund
For Period Ending May 31, 2017
Maintenance 360,475 44,006 356,477 (3,997)33,937 268,420 88,057 32.81%
Non-Capital Equipment 145,167 10,455 144,665 (502)14,798 117,068 27,596 23.57%
Office Expense 36,865 1,630 28,765 (8,100)1,605 32,484 (3,719) -11.45%
Professional Services 515,827 44,050 480,389 (35,437)62,200 551,098 (70,708) -12.83%
Training 63,524 1,018 43,798 (19,726)4,263 21,395 22,403 104.71%
Travel & Conferences 101,991 5,391 41,468 (60,522)3,273 40,758 711 1.74%
Uncollectible Accounts 29,837 459 7,343 (22,494)84 54,210 (46,866) -86.45%
Utilities 106,562 22,628 130,207 23,645 (21,767) 69,227 60,980 88.09%
Vehicle Equipment 296,006 26,319 261,254 (34,752)31,177 277,711 (16,457) -5.93%
Supplies & Services Sub-Total 3,961,008 363,698 3,666,005 (295,003)317,722 3,447,582 218,423 6.34%
Total Operating Expenses 23,259,529 2,076,894 22,003,395 (1,256,134)1,789,609 19,722,772 2,280,623 11.56%
Expenses (Non-Operating):
Interest on Long Term Debt 1,578,394 (6,609) 1,331,597 (246,797)133,980 1,539,051 (207,454) -13.48%
Other Expense 21,083 (9,666) (50,922) (72,006)2,801 54,862 (105,784) -192.82%
Total Non-Operating Expenses:1,599,477 (16,275) 1,280,675 (318,802) 136,781 1,593,913 (313,238) -19.65%
Total Expenses 24,859,006 2,060,619 23,284,070 (1,574,937)1,926,390 21,316,686 1,967,384 9.23%
Net Position Before Capital Contributions 3,886,733 660,145 5,435,947 1,549,215 826,159 8,042,825 (2,606,878)-32.41%
Capital Contributions (Non-Cash Transaction -- 492,520 1,325,532 1,325,532 65,641 170,246 1,155,286 678.60%
GASB 34 Compliant)
Net Position Before Depreciation 3,886,733 1,152,665 6,761,479 2,874,746 891,800 8,213,071 (1,451,592)-17.67%
Depreciation & Amortization 5,681,896 485,996 5,320,861 (361,035)513,721 5,685,867 (365,006) -6.42%
Total Net Position (1,795,163) 666,669 1,440,618 3,235,781 378,079 2,527,204 (1,086,586) -43.00%
Capital - Direct Labor (29,477)(197,547)(15,281) (168,471) (29,076) 17.26%
YTD May YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR
Budget Actual Actual (Under)Over May Actual Actual (thru vs vs
FY 2017 FY 2017 FY 2017 YTD Budget FY 2016 May 2016) PY Actual $ PY Actual %
Revenue (Operating):
Sewer Charge Revenue $1,698,434 $157,359 $1,713,891 $15,457 $142,167 $1,524,071 $189,820 12.45%
Locke Ranch Assessments 194,928 7,123 214,785 19,857 2,444 178,661 36,124 20.22%
Other Operating Revenue 34,073 6,514 94,536 60,462 11,985 78,600 15,936 20.27%
Total Operating Revenue: 1,927,435 170,996 2,023,212 95,777 156,596 1,781,332 241,880 13.58%
Revenue (Non-Operating):
Interest 13,750 2,188 32,468 18,718 1,668 18,234 14,234 78.06%
Other Non-Operating Revenue 10,931 7,224 79,714 68,783 24,843 71,512 8,202 11.47%
Total Non-Operating Revenue: 24,681 9,412 112,182 87,500 26,511 89,746 22,436 25.00%
Total Revenue 1,952,117 180,408 2,135,394 183,277 183,107 1,871,078 264,316 14.13%
Expenses (Operating):
Salary Related Expenses 865,928 71,746 858,514 (7,414) 65,184 792,017 66,498 8.40%
Supplies & Services:
Communications 14,745 764 8,107 (6,638) 1,681 12,177 (4,071) -33.43%
Contractual Services 72,147 2,026 25,695 (46,452) 3,659 33,059 (7,364) -22.28%
Data Processing 16,828 3,677 17,660 832 1,461 14,787 2,873 19.43%
Dues & Memberships 6,659 529 6,594 (65) 63 5,586 1,008 18.04%
Fees & Permits 15,395 537 13,679 (1,716)917 9,006 4,673 51.89%
Board Election 15,785 - 9,098 (6,687) - - 9,098 -
Insurance 18,374 1,487 16,207 (2,166)1,513 16,431 (224)-1.36%
Materials 95,964 1,869 24,104 (71,860) 5,337 32,531 (8,427) -25.91%
District Activities, Emp Recognition 1,865 29 510 (1,355) 25 562 (53) -9.34%
Maintenance 157,286 1,410 125,750 (31,536) 1,698 128,965 (3,215) -2.49%
Non-Capital Equipment 33,630 4,339 20,156 (13,474) 1,037 38,417 (18,261) -47.53%
Office Expense 2,644 123 2,165 (478) 121 2,155 10 0.47%
Professional Services 32,340 2,202 19,339 (13,001) 1,131 18,665 674 3.61%
Training 7,137 386 5,641 (1,496) 1,191 3,712 1,929 51.98%
Travel & Conferences 12,560 306 2,619 (9,941)206 2,743 (125)-4.54%
Yorba Linda Water District
Sewer Fund
For Period Ending May 31, 2017
(With May 31, 2016 for comparison purposes)
Travel & Conferences 12,560 306 2,619 (9,941)206 2,743 (125)-4.54%
Uncollectible Accounts 2,246 100 1,294 (952) (44) 6,523 (5,229) -80.16%
Utilities 8,754 1,762 10,300 1,546 (1,582) 5,074 5,226 103.00%
Vehicle Equipment 58,193 8,283 64,636 6,443 5,288 50,029 14,608 29.20%
Supplies & Services Sub-Total 572,550 29,829 373,554 (198,997) 23,702 380,422 (6,869) -1.81%
Total Operating Expenses 1,438,478 101,575 1,232,068 (206,410) 88,886 1,172,439 59,629 5.09%
Expenses (Non-Operating):
Interest Expense - - - - - - - -
Other Expense - - 7,308 7,308 - (17,968) 25,276 -140.67%
Total Non-Operating Expenses: - - 7,308 7,308 - (17,968) 25,276 -140.67%
Total Expenses 1,438,478 101,575 1,239,376 (199,102) 88,886 1,154,471 84,905 7.35%
Net Position Before Capital Contributions 513,638 78,833 896,018 382,379 94,222 716,607 179,411 25.04%
Capital Contributions (Non-Cash Transaction - - 364,421 936,444 936,444 171,284 249,151 687,293 275.85%
GASB 34 Compliant)
Net Position Before Depreciation 513,638 443,254 1,832,462 1,318,823 265,505 965,758 866,704 89.74%
Depreciation & Amortization 1,249,270 111,900 1,224,552 (24,718) 113,570 1,252,951 (28,399) -2.27%
Total Net Position (735,632) 331,354 607,910 1,343,542 151,935 (287,193) 895,103 -311.67%
Capital - Direct Labor (1,675) (15,301) (2,436) (21,864) 6,563 -30.02%
21.27 18.21 21.58 16.18 16.38 17.24
10.88 12.13
14.50
13.55 16.26
21.35
21.42 23.76 25.60 21.53 20.30 14.32 10.58 10.41 10.85
17.70 21.37
26.90
67.59
68.07 68.76
58.83
64.21
54.88
39.94
50.36 52.66 48.74
66.49 63.85
70.00
77.53 78.90
74.34
65.36
49.63
38.60
45.84
28.04
61.00 62.44
80.45
137.88
104.18
127.06
87.49
96.66
102.47
41.34
50.35
70.89 71.03
103.56
140.74
154.73
177.49
199.13
163.59
142.53
69.97
21.39 17.64
38.47
112.18
134.85
177.33
0
50
100
150
200
July August September October November December January February March April May June
Average Consumption by Month - All Customers by Class
(Prior Year-FY16 vs. Current Year-FY17), in Billing Units
Res Prior Year 0 Current Year Com Prior Year 0 Current Year Irr Prior Year 0 Current Year
30%
28%
30%
17%
9%
-7%
-21%
-41%
26%
28%
21%
17%
-0.5
-0.4
-0.3
-0.2
-0.1
0
0.1
0.2
0.3
0.4
July August September October November December January February March April May June
Monthly Recovery %
(based on average daily demand, FY 16/17 vs. FY 15/16)
Actual Projected
17.3 MG
21 MG
18.6 MG
6.9 MG
16.10 16.44
15.14
14.41
13.58
11.29
8.72
11.61
10.40
13.49
15.38
18.01
20.94 21.00
19.63
16.93
14.78
10.53
6.92 6.89
13.07
17.33
18.62
18.03 18.42
16.96
16.14
15.21
12.65
9.77
13.01
11.65
15.11
17.23
20.17
0
5
10
15
20
25
July August September October November December January February March April May June
Monthly Recovery (MG)
(based on average daily demand)
Prior Year Current Year 12% Bounce Back Target
"Bounce Back" from July 1, 2016- May 31, 2017:
14%
FY17 Budget May Actuals FY18 Budget
Water Revenue (Residential)13,907,406$ 11,921,151$ 14,278,688$
Water Revenue (Commercial & Fire Det.)1,874,818$ 1,616,728$ 2,071,031$
Water Revenue (Landscape/Irrigation)2,998,777$ 2,904,152$ 3,079,054$
Service Charges 10,036,923$ 9,287,996$ 10,106,238$
Other Operating Revenue 617,654$ 701,920$ 769,106$
Total Operating Revenue 29,435,578$ 26,431,947$ 30,304,117$
Revenue (Non-Operating):
Interest 100,000$ 277,106$ 275,000$
Property Taxes 1,450,000$ 1,641,903$ 1,710,000$
Other Non-Operating Revenue 604,600$ 369,061$ 604,646$
Total Non-Operating Revenue 2,154,600$ 2,288,070$ 2,589,646$
Total Revenue 31,590,178$ 28,720,017$ 32,893,763$
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Water-Related Costs 10,575,305$ 8,791,097$ 11,240,088$
Fixed Costs 1,475,751$ 1,433,059$ 1,443,355$
Power-Related Costs 1,128,422$ 1,118,195$ 1,285,413$
Variable Water Costs Related Expenses Total 13,179,477$ 11,342,351$ 13,968,855$
Salary Related Expenses 8,108,690$ 6,779,351$ 8,859,867$
Salary Related Expenses - Limited-term Staff 355,346$ 215,688$ -$
Reduction for Capital Project Labor (185,000)$ -$ (215,000)$
Salary Related Expenses Total 8,279,036$ 6,995,039$ 8,644,867$
Supplies & Services
Communications 242,840$ 140,450$ 189,565$
Contractual Services 479,560$ 356,981$ 519,653$
Data Processing 245,351$ 234,830$ 235,322$
Dues & Memberships 88,878$ 85,323$ 80,492$
Fees & Permits 234,630$ 211,547$ 264,641$
Board Election 228,780$ 120,873$ -$
Insurance 266,296$ 219,044$ 263,506$
Materials 724,812$ 795,819$ 797,347$
District Activities, Emp Recognition 27,017$ 6,770$ 22,506$
Maintenance 393,245$ 356,477$ 339,342$
Non-Capital Equipment 158,364$ 144,665$ 104,678$
Office Expense 40,216$ 28,765$ 39,662$
Professional Services 562,720$ 480,391$ 650,108$
Training 69,299$ 43,798$ 61,728$
Travel & Conferences 111,263$ 41,468$ 102,493$
Uncollectible Accounts 32,550$ 7,343$ 17,205$
Utilities 116,250$ 130,207$ 158,100$
Vehicle Expenses 322,916$ 261,254$ 286,812$
Supplies & Services Sub-Total 4,344,985$ 3,666,005$ 4,133,160$
Total Operating Expenses 25,803,499$ 22,003,395$ 26,746,883$
Expenses (Non-Operating)
Other Expense 23,000$ (752)$ 15,220$
Total Non-Operating Expenses 23,000$ (752)$ 15,220$
Total Expenses 25,826,499$ 22,002,643$ 26,762,103$
Net Revenues 5,763,679$ 6,717,374$ 6,131,660$
Less: Debt Service (Principal & Interest) 2,716,884$ 2,716,884$ 2,729,799$
Less: Committed Capital Expenditures (PayGo) 5,555,642$ 3,172,064$ 2,635,755$
Transfer to/(from) Reserves (2,508,847)$ 828,426$ 766,106$
Net -$ -$ -$
* FY16 Line item includes Administrative Penalties assessed to District Customers for excessive water use. YLWD Ordinance No. 15-01.
$2,716,884 $2,716,884 $2,729,799
212%247%225%
Yorba Linda Water District
Water Enterprise
FY18 ProForma
with May actuals
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: July 11, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Kelly McCann, Senior
Accountant
Subject:Cash and Investment Report for Period Ending May 31, 2017
SUMMARY:
Government Code Section 530607, et. seq., requires the person delegated to invest funds to make
monthly report of investments to the legislative body.
DISCUSSION:
The Cash & Investment Portfolio Report presents the market value and percent yield for all District
investments by institution. The Cash & Investment Summary Report includes budget and actual
interest and average term portfolio information as well as market value broken out by reserve
categories. The Fair Value Measurement Report categorizes investments with the fair value
hierarchy established by generally accepted accounting principles.
The total yield for the month ending May 31, 2017 is 1.03%.
The overall increase in the investment balance from the previous month is approximately
$4,783,000. This increase is predominantly due to the advanced refunding of the 2008 Revenue
Certificates of Participation which occurred on May 11, 2017. This refunding
opportunity established Revenue Bonds, Series 2017A and a restrictive 2017A Acquisition Fund of
$6,000,000 held in trust at U S Bank. The Acquisition Fund, which is held in trust at U S Bank, has
a balance of $5,489,098 for this reporting month and is to pay for the costs to complete the
construction of the Fairmont Booster Pump. Due to the defeasance of the 2008 Revenue
Certificates of Participation as part of the refunding, the District's total reportable reserve balance
has been decreased by $2,159,105.
Other large changes in reserve balances include a decrease of $165,594 in the Water Capital
Project Reserve for payments related to capital improvements and other related capital purchases,
as well increases the Water Operating Fund increased by $1,494,419 and $86,390 in the Sewer
Operating Fund due to a positive net effect between operating revenues and expenses through the
reporting month of the fiscal year.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
Name:Description:Type:
Invst_Rpt_5-17.xlsx Cash and Investment Portfolio Report Backup Material
Invst_Agenda_Backup_-_May_2017.xlsx Cash and Investment Summary Report Backup Material
Fair_Value_Measurement_Report_5-17.xlsx Fair Value Measurement Report Backup Material
Market %Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account:
806,942$ 806,942$ Wells Fargo Bank
2,719 2,719 Pershing
809,661$ 809,661$ 2.01% Total 0.00%
Money Market Accounts:
5,489,098$ 5,489,098 US Bank (Revenue Bonds) 0.36%
952,616 952,616 Bank of the West 0.08%
6,441,714$ 6,441,714$ 16.00% Total 0.32%
Federal Agency Securities:
498,160$ 500,000 Federal Home Loan Bank 06/12/18 1.00%
499,435$ 500,000 Federal Home Loan Bank 06/13/18 1.10%
997,595$ 1,000,000$ 2.48% Total 1.05%
Certificates of Deposits:
247,970$ 248,000$ CIT Bank, Salt Lake 05/22/18 1.20%
248,260$ 248,000 Discover 05/22/18 1.19%
247,970$ 248,000 Goldman Sachs Bank 05/22/18 1.20%
248,332$ 248,000 Beal Bank 05/23/18 0.99%
249,396$ 247,000 Barclays Bank 04/30/18 2.22%
248,489$ 248,000 State Bank of India 05/14/18 1.14%
248,330$ 249,000 Webster Bank 05/03/18 0.90%
248,308$ 248,000 American Express Centurion Bank 05/23/18 1.19%
247,720$ 248,000 GE Capital Bank 05/24/18 1.10%
248,582$ 249,000 Oriental Bank & Trust 05/29/18 1.05%
248,495$ 249,000 Silvergate Bank 05/30/18 1.00%
248,455$ 249,000 Enterprise Bank & TR Co Lowell 05/30/18 1.00%
248,477$ 249,000 Safra National Bank 05/31/18 1.00%
Yorba Linda Water District
Cash & Investment Portfolio Report
May 31, 2017
247,449$ 248,000 Townebank Portsmouth 05/31/18 1.00%
248,457$ 249,000 Mascoma Savings Bank 05/29/18 1.00%
100,144$ 100,000 Ally Bank Midvale Utah 12/11/17 1.54%
198,638$ 200,000 World's Foremost Bk Sydney 05/28/19 1.30%
247,115$ 248,000 Capital One Bk USA Natl Assn 05/13/19 1.20%
244,857$ 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.67%
243,501$ 248,000 EnerBank USA Salt Lake City 08/26/20 1.32%
245,490$ 248,000 EverBank Jacksonville Fla CTF 08/30/19 1.16%
179,915$ 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 1.25%
241,629$ 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.64%
245,555$ 247,000 PrivateBank & Tr Chicago Ill CTF 03/30/22 2.21%
250,370$ 249,000 JP Morgan Chase Bk NA Columbus 03/31/22 2.43%
5,921,903$ 5,942,000$ 14.71% Total 1.31%
Pooled Investment Accounts:
7,133,431$ 7,133,431$ Local Agency Investment Fund 0.93%
1,059,126 1,059,331 CalTRUST Short Term 1.07%
17,899,857 17,952,950 CalTRUST Medium Term 1.27%
26,092,414$ 26,145,712$ 64.80%1.17%
40,263,288$ 40,339,087$ 100% Total Investments 1.03%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
5/31/17
________________________________
Kelly D. McCann, Senior Accountant
Below is a chart summarizing the yields as well as terms and maturities for the month of May 2017:
Average # of
Month Portfolio Days to
of 2017 Yield Maturity
May 1.03% 126
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 5/31/2016 5/31/2017
Monthly - May 29,552$ 30,288$
Year-to-Date 233,875$ 309,574$
Budget 2015/2016 2016/2017
Interest Budget, May YTD 85,250$ 105,417$
Interest Budget, Annual 93,000$ 115,000$
Interest earned on investments is recorded in the fund that owns the investment.
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
Total of $40.3 million in cash and investments which is split between minimum reserve requirements and what is available
to meet current year obligations (operating costs, debt service, capital costs).
Reserve Cash and
Requirements Investments
April 2017 % Alloc May 2017 % Alloc "Conditional Available for
Fund Description Balance 4/30/2017 Balance 5/31/2017 Use" CY Obligations
Water Operating Reserve 7,029,453$ 20.11% 8,326,960$ 24.51% 4,132,257$ 4,533,623
Water Emergency Reserve 1,043,626 2.99% 1,046,197 3.08%1,042,888 3,309
Water Capital Project Reserve 15,626,730 44.70% 15,461,136 45.52% 1,820,000 13,641,136
Water Reserve for Debt Service 2,773,551 7.93% 2,779,104 8.18% 2,723,509 55,595
Maintenance Reserve 201,674 0.58% 201,674 0.59% 200,000 1,674
Water Employee Liability Reserve 372,040 1.06% 372,049 1.10% 372,000 49
Conservation Reserve 1,323,295 3.79% 1,323,278 3.90% 0 1,323,278
COP Revenue Bond 2008 - Reserve 2,159,116 6.18% 0 0.00%0 0
Sewer Operating Reserve 411,777 1.18% 412,012 1.21% 239,825 640,209
Sewer Emergency Reserve 999,998 2.86% 1,002,124 2.95% 1,000,000 2,124
Sewer Employee Liability Reserve 28,199 0.08% 28,199 0.08% 28,000 199
Sewer Capital Project Reserve 2,986,672 8.54% 3,014,516 8.87% 345,000 2,669,516
34,956,131$ 100.00% 33,967,248$ 100.00% 11,903,479$ 22,870,711
Water Operating 142,008 338,920
Sewer Operating 381,867 468,022
523,875 806,942
Revenue Bond 2017A-Acquisition Fund 0 5,489,098
Totals 35,480,006$ 40,263,288$
Cash & Investment Summary Report
Cash & Investment Summary Comparison Between Current and Previous Month
Wells Fargo Bank Checking
US Bank Held
Yorba Linda Water District
Fair Value Measurement Report
May 31, 2017
Quoted Observable Unobservable
Prices Inputs Inputs
Investments Level 1 Level 2 Level 3 Total
CalTRUST Investment Pool -$ 18,958,983$ -$ 18,958,983$
Local Agency Investment Fund - 7,133,431 - 7,133,431
U.S. Government Sponsored
Agency Securities - 997,595 - 997,595
Negotiable Certificates of Deposit - 5,921,903 - 5,921,903
Total Investments -$ 33,011,913$ -$ 33,011,913$
ITEM NO. 9.4
AGENDA REPORT
Meeting Date: July 11, 2017
Subject:District Unfunded Accrued Liabilities
ATTACHMENTS:
Name:Description:Type:
Discussion_Items_Input_July_11_2017.docx Backup Material Backup Material
July 6, 2017
General Manager’s Input for July 11, 2017 Board Meeting
In reference to Agenda Item 9. Discussion Items (Items 9.4, 9.5, 9.6, and 9.7)
Due to being out of town during the July 11 Board Meeting, I will not be present to provide input
to the below discussion items added to the agenda. As the General Manager it is my
responsibility to ensure all factors are considered so the Board of Directors can make the best
decision for the community. The decision is a Board decision, not the GM’s decision, and my
comments are not intended to imply otherwise. My comments are intended solely for the
purpose of providing information for all to consider in order to help make the best decision for
the community at large that we serve. This is transparency that the community deserves.
Speaking from past experience, when a public agency decides to give a refund (of any type for
any purpose) it should be carefully considered and contemplated over some period of time; not
rushed. Any refund can be complicated depending on how it is administered, and all
ramifications need to be considered before the decision is finalized. This often takes time as
each Board member's opinion may evolve with public input, discussion, and contemplation.
No matter what decision is made, some segment of the public may feel negatively impacted and
deserve to voice their opinion. Ultimately the decision reached will support YLWD’s mission
and vision, be legally correct, and will support the needs of the public.
As a public water utility organized as a “County Water District” we are not-for-profit. We
cannot collect revenue from our customers in excess of the District’s revenue requirements. At
the same time, we are obligated by Article 31007 to collect sufficient funds as stated below:
“31007.
The rates and charges to be collected by the district shall be so fixed as to yield an
amount sufficient to do each of the following:
a) Pay the operating expenses of the district.
b) Provide for repairs and depreciation of works owned or operated by the district.
c) Pay the interest on any bonded debt.
d) So far as possible, provide a fund for the payment of the principal of the bonded
debt as it becomes due.
It is intended by this section to require the district to pay the interest and principal of its
bonded debt from the revenues of the district, except that this requirement is not intended
to apply to a bonded debt for sewage disposal purposes.”
To determine the Districts’ revenue requirements, the Board first develops a Strategic Plan, with
an agreed Mission and Vision clearly stated so Staff (under the GM’s direction) can prepare
financial planning documents that articulate and accommodate appropriate use of revenues
collected.
Once the Strategic Plan is formulated by the Board, and the annual Operations and Maintenance
budget is developed, then tools including the District’s Asset Management Plan are considered to
develop a Capital Improvement Plan (CIP) looking 5, 10, 15, and even 20 years out to ensure
revenue is available to fund Replacement and Refurbishment (R&R) of critical infrastructure
assets. High dollar assets including reservoirs, wells, pump stations, mains, etc. require careful
financial planning to ensure public health and safety along with water and wastewater reliability.
The District’s current CIP has not been increased in three years due to the high dollar value of
the listed projects and turnover of Board personnel (4 of 5 positions). In the interim, we have
recognized and budgeted during FY18 for an update to the 10 year old Asset Management Plan.
The existing plan does not include the acquisition of the sewer system from the City of Yorba
Linda, and the costs to R&R associated with it. It also does not include recent CIP projects, or
distribution system additions and sewer system additions as a result of new developments.
In preparation of the next Strategic Plan and subsequent CIP, staff has been developing a list of
currently unfunded priority projects. Many are capital improvement projects, but some are other
high-cost items that require financial planning in advance of implementation. Some are items
that keeps staff awake at night due to concern that the likelihood of failure increases with each
passing year. Certainly reserves are in place to utilize if failure occurs, but it is less expensive to
plan to replace failing assets prior to failure, to better serve the public and conserve public funds.
This “Unfunded Long-Term Project List” will be discussed as Agenda Item 9.5. The only
reason “long-term” is mentioned is because none are currently funded, and some can be deferred
to smooth the financial impact, and others can be debt-service funded. The next recommended
step is to confirm or adjust the Strategic Plan, preferably update the Asset Management Plan, but
at least plan a new CIP to develop a financial strategy to provide continued reliable service
mindful of the public’s economic means.
In addition to the Unfunded Long-Term Project List there is another discussion item on the
Agenda titled 9.4. District Unfunded Accrued Liabilities. As noted in the District’s FY16
Combined Annual Financial Reports (CAFR), the District’s unfunded accrued liability amounts
to approximately $8 million. This includes the “Pension Unfunded Accrued Liability (UAL),”
the Other Post-Employment Benefits (OPEB) Unfunded Actuarial Accrued Liabilities (UAAL),
and the Compensation Liability (vacation/sick leave on books). These liabilities will likely
increase for FY17 and beyond based on CalPERS discount rate and other factors.
Currently none of the projects noted on the Long-Term Project List are funded, nor is the District
Unfunded Accrued Liabilities, and these (and other items) should be considered when discussing
the overall financial health of the District and the ability to provide refunds.
Considerations of Agenda Items Referring to “Refunds:”
9.6. Disposition and Potential Refund of Administrative Penalties
Background: Due to the Emergency Drought Declaration and the first-ever State-mandated
water rationing, the District was mandated to reduce water use by 36% from 2013 consumption
data figures at the risk of penalties of $10,000 per day for non-compliance. This order came
from the State effective June 1, 2015, just prior to the summer months when water consumption
for outdoor irrigation is most important. The District was pressured to take immediate steps to
ask customers to reduce their water use at the time it was most needed, with virtually no
warning.
There was inadequate time to develop “drought rates” as this required a Prop 218 process that
could not be completed until after the peak annual water usage of the District. Consequently
YLWD (as well as many public agencies) implemented a Drought Administrative Penalty system
(YLWD Conservation Ordinance No. 16-01, effective June 1, 2015) in order to (1) comply with
the SWRCB's conservation mandate, (2) protect the District's water supplies, (3) reduce the
quantity of water consumed, and (4) deter and prevent the waste or unreasonable use of valuable
water resources. This reduction included outdoor irrigation water use for turf which under the
Emergency Drought Declaration was considered by the State as “water waste” during emergency
conditions.
Nobody likes the term “penalty,” and we wish there was a better term to utilize, but Prop 218
applies to revenue collected from water “rates” versus “penalties,” and for transparency and
accuracy it was important to use the correct term despite the negative connotations. The District
had no intention of utilizing penalties for the purpose of collecting revenue, and carefully worded
the implementing Ordinance to clarify the revenue produced would not be used for “cost of
service” which is a function of water rates. It was to be used for water conservation purposes to
make sure we complied with the State’s Emergency Drought Declaration mandate and avoid
costly fines.
The penalty structure provided immediate feedback to customers about their water consumption
levels so they could adjust accordingly to allow the District to achieve the 36% reduction
mandate. A penalty structure was implemented that allowed more water than average (less than
19 units or 14,212 gallons per month) for that class of customers before a single charge of $10
was incurred. Customers could use up to 29 units (21,692 gals) before incurring greater than a
$10 penalty. Had a drought “rate” been implemented instead of a “penalty” it would have been a
per unit increase that would have cost customers much more money.
The vast majority of district customers did not receive penalties, and of those who did, most did
not incur penalties for more than one or two months. Nobody wants to be penalized but the
District customers responded quickly and greatly reduced water use allowing the District to
achieve and maintain the mandated 36% reduction for the entire Emergency Drought Declaration
period.
The penalty monies were partially used to hire limited term part-time staff to assist customers
reduce water consumption. They provided leak detection service and saved many customers
money by identifying leaks on the customer side of the water meter, and they saved all customers
money by identifying costly leaks on the District’s side of customer meters. They provided
advice on reducing household water needs, assisted customers in receiving water conservation
rebates, and provided other services not previously provided by the District.
In accordance with District’s Drought Penalty Ordinances and State law, all revenues collected
from penalties were kept separate from other funds, and are held in a “Conservation Reserve”
account which is a restricted reserve account (could not be used for unintended purposes).
Impact: the financial impact of refunding the remaining account balance has no direct negative
or positive bearing on current or future water rates. This is because this revenue, in accordance
with Prop 218, was not in the calculation for “cost of service” from which water rates are
derived.
Impact on the recent refunding and acquisition of bonds (disclosure requirements and Official
Statement implications) is likely not a factor since the revenue was not intended to supplement
cost-of-service and therefor has little effect on water rates or the District’s future financial
outlook. I highly recommend bond legal counsel (Stradling Yocca) and our Financial
Advisors(Fieldman Rolapp) provide the Board with professional advice 1) to confirm all
potential legal considerations, and 2) to advise on the potential for degraded ratings from
Standard & Poor’s and Fitch.
Potential uses of Remaining Penalty Funds: There are many potential uses of the funds in this
restricted reserve account, some of which I will delineate below but there are others the
public/board/and staff may also suggest. A poll could also be utilized to determine majority
opinion. Some potential uses include:
1) Return remaining funds to customers.
2) Use to fund any of a number of water conservation services, education, staff, or conservation
measures including matching rebates for approved water conservation devices such as smart
irrigation timers, low flow sprinkler heads, etc.
3) Begin funding Advanced Metering Infrastructure (AMI).
4) Fund future leak detection services and infrastructure.
5) Provide a pool of funds to assist customers who no longer need a 1” meter service to their
property, to cover the cost to downsize to a ¾” service connection.
6) Purchase of District water conservation software such as DropCountr to assist customers with
water conservation.
7) Other suggestions.
Refund Implementation: the administrative processing of “refunds” should be carefully
considered as well. The distribution of the funds can be highly controversial as the public will
likely have varied opinions about who deserves the refund and who does not.
What is sometimes forgotten is that the State was under an Emergency Drought Declaration;
individual responses to mandatory rationing varied greatly by individual circumstances and
consciences.
Customers have stated those who paid into the penalties should get the refund; others have stated
those who conserved and didn’t pay the penalties should be rewarded the refunds. There are
many opinions about who deserves greater consideration because they had greater water needs,
like large lots to irrigate, large families, horses, pools, pets, leaks, etc. Some customers who paid
penalties no longer own the property, and some who didn’t pay penalties no longer own the
property. In addition, General Counsel has not had an opportunity to determine whether a refund
could be given to certain customers and not others.
One common practice is that revenue is the property of the all account holders, equally
(somewhat akin to “stockholders”). Our district has a defined service area, and is responsible to
provide service to all parcels within the service boundary according to the level of service
requested (meter size). Funds held by the district are considered in this theory to belong to the
properties served; those with water service and incurring a monthly Basic Service Charge.
Under this theory, each metered connection equally shares in the costs of the district, and any
refunds due (proportional to the size of the metered service and basic service charge).
If a refund is decided by the Board, I recommend legal advice from our General Counsel and
Bond Counsel be first carefully considered to ensure compliance with the law. I would also
recommend if a refund is approved, it be done as an account credit to provide the maximum
efficiency to our customers, and visibility for accounting purposes and fraud prevention. The
cost of cutting a check, mailing, and accounting comes with many of its own challenges that
detract value from our customers.
Recommendation: that the Board consider all the above information, advice from the Ad Hoc
Citizens Advisory Committee, other public input, possible polling, and most importantly legal
advice from both General Counsel and Bond Counsel.
9.7. Disposition and Potential Refund of the FY17 Net Income
Background: some have suggested the District has realized excess revenues in FY17, and since
this is public money it should be refunded to the public. Before a declaration of excess revenue
collection is made, it should be carefully considered against the outstanding and future liabilities
of the District. The Board has the responsibility to develop policy and plans that ensure
liabilities are financially covered in a manner responsible to the public needs, according to the
District Mission and Vision, as supported by management tools including the Asset Management
Plan, CIP budget, Operations and Maintenance Budget, Reserve Policy, Urban Water
Management Plan, Professional Rate Studies, Audits, and many other tools.
As discussed above the entire portfolio of liabilities should be considered before a determination
is made to refund revenue collected, particularly since water and wastewater costs typically rise
faster than CPI, and frequent small rate increases are necessary to meet rising expenses.
Predicting water revenue is highly variable as it is dependent largely on weather, and customer
behavior. Often water and wastewater utilities utilize revenues collected above projected
(budgeted) amounts to offset future increases in water and wastewater rates, rather than issuing
refunds only to collect it back when revenue projections fall below budgeted or expenses
increase over projected.
Impact: refunding revenue collected from water rates potentially has a direct effect on the
District’s financial health as rates are based upon the Administrative Record that calculated
“Cost of Service.” There is possibly direct implications that should be addressed by the
District’s Financial Advisors, and Bond Counsel and General Counsel to ensure violation of
Disclosure rules and Bond Official Statements are not in jeopardy.
Potential uses: future cost-of-service items as described above (all unfunded projects and
liabilities).
Refund Implementation: same as discussed in item 9.6. above.
Recommendation: that the Board consider all the above information, advice from the Ad Hoc
Citizens Advisory Committee, other public input, possible polling, and most importantly legal
advice from both General Counsel and Bond Counsel.
ITEM NO. 9.5
AGENDA REPORT
Meeting Date: July 11, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Steve Conklin, Engineering
Manager
Prepared By:Steve Conklin, Engineering
Manager
Subject:District Unfunded Long-term Projects
DISCUSSION:
District staff, in meetings with the General Manager, has developed a list of over 50 projects that
have been identified for review and evaluation, to improve the operations and efficiency of the
District. This list is currently titled the YLWD Project List, and has also been called the "Ugly List."
The Project List, as attached, was prepared in April 2017 and has not been updated to reflect the
projects that may already have been approved and budgeted by the Board on June 27, 2017.
The attached Project List is considered a "Living Document," that will be reviewed and updated on a
regular basis. It is a compilation of projects identified from across all the District departments. The
first four pages of the list include all 52 projects, each of which is identified by a Category and a
Priority. These two identifiers were determined by staff and are provided as a means to rank the
projects relative to each other. This subjective ranking is used on pages 6 thru 10 of the
attachment, where the projects are in separate lists by category, ranked from high to low priority.
Staff will review the Project List with the Board.
It should be noted that the Project List is one of several elements that will need to be part of the
discussion as the Board and staff develop the new long-term Strategic Plan for the District. Other
elements in the discussion are the Finance Plan, Capital Improvement Plan, and Asset
Management Plan.
ATTACHMENTS:
Name:Description:Type:
YLWD_Project_List.pdf Backup Material Backup Material
YLWD Project ListNo. Project Description Category Priority Assigned To Estimated Budget 1 Well 22Design and construction of Well 22 and a discharge pipeline to the Richfield Road pipeline. This project is necessary to increase the District's groundwater supply.System Upgrade High ENG/OPS 2,500,000$ 2 Fairmont BPS UpgradeConstruction of the replacement pump station, including eight pumps discharging to three zones, disinfection system, and backup power generation. This project will increase the District's capability to fully utilize either groundwater or import water.Repair and Replacement High ENG/OPS 7,830,005$ 3 Lakeview BPS PipingRepiping is needed to deliver flow to the reservoir and then to the pump station to improve water quality.Repair and Replacement High ENG/OPS 154,000$ 4 Timber Ridge BPS RehabilitationReplace the aging pump with a new natural gas engine‐driven pump in a pump house.Repair and Replacement High ENG/OPS 900,000$ 5Pressure Regulating Stations (PRS) Rehabilitation Phase 2Replace the aging PRS that require frequent maintenance and do not meet current District standards.Repair and Replacement High ENG/OPS 726,000$ 6 FY 17/18 Waterline ReplacementReplace the aging waterlines as identified in the District's Asset Management Plan.Repair and Replacement High ENG/OPS1,000,000$ 7 FY 18/19 Waterline ReplacementReplace the aging waterlines as identified in the District's Asset Management Plan.Repair and Replacement Medium ENG/OPS1,000,000$ 8 Well 23 Construct future well offsite to replace aging wells on the District campus.Repair and Replacement Low ENG/OPS2,500,000$ 9 Update Asset Management PlanUpdate the 2010 Asset Management Plan to include added facilities, new cost projections, and a review of the replacement schedules.Program and Plan Update High ENG/OPS100,000$ 10 Update Sewer Master PlanAfter the District completed the 2011 Sewer Master Plan, the District assumed ownership of an additional 66 miles of sewer mains from the City of Yorba Linda. Update the 2011 Sewer Master Plan to include these mains, as well as other areas added and planned.Program and Plan Update High ENG/OPS60,000$ Page 1 of 14
YLWD Project ListNo. Project Description Category Priority Assigned To Estimated Budget 11 Fairmont Site Improvements Phase 2Construct a future operations and maintenance building at the Fairmont pump station site with space for secondary SCADA and computer facilities, and storage of District equipment and materials.Emergency Preparedness and Security Low ENG/OPS3,000,000$ 12Water System Control Valve at Fairmont/Bastanchury Construct a motor‐operated control valve in the 36" pipeline to provide for remote adjustment of flow to balance flow for improved system operation.System Upgrade Low ENG/OPS250,000$ 13 Fairmont Water MainThe 12‐inch diameter pipeline along Fairmont Blvd. between the Fairmont pump station and Forest Avenue was identified as deficient in the Northeast Area Planning Study. The study recommends to replace with a 16‐inch diameter pipeline or install a secondary parallel pipeline.System Upgrade Low ENG/OPS1,500,000$ 14Upgrade Emergency Backup Power System for Campus FacilitiesInstall additional backup generator and electrical improvements to provide for continued operation of all staff functions at the District campus during an extended Edison power outage. Emergency Preparedness and Security Low ENG/OPS200,000$ 15Well Field Backup System (Propane or Diesel)Rehabilitate propane tanks or install diesel backup to ensure that the wells will be functional in the event of an emergency.Emergency Preparedness and Security Low ENG/OPS100,000$ 16Cathodic Protection and Corrosion‐Control ProgramThe District has over 350 miles of water mains from 4" to 39" in diameter. Of that total, approximately 20% is steel or iron with protective coatings. An assessment needs to be performed, particularly on the steel pipe, to determine its condition and to recommend protective measures.Program and Plan Update High ENG/OPS50,000$ 17Seismic Retrofit to District Facilities (as necessary)The District has structures constructed in the 1970s and 1980s, primarily pump stations, that should be evaluated for structural integrity during a seismic event.Emergency Preparedness and Security Low ENG/OPS100,000$ 18Security Upgrades to District Facilities (as necessary)The District has many sites and facilities where the need for security upgrades has to be evaluated and then implemented, based on priority and level of risk.Emergency Preparedness and Security Low ENG/OPS250,000$ 19 District Vehicle RadiosEquip all District vehicles with radios for communication during the event of an emergency.Emergency Preparedness and Security Low ENG/OPS25,000$ Page 2 of 14
YLWD Project ListNo. Project Description Category Priority Assigned To Estimated Budget 20 PFC Bench‐scale TestingPerform bench‐scale testing of granular activated carbon (GAC) using the District's groundwater to determine its efficacy and to help refine the capital, operation and maintenance costs of this treatment system.Regulatory High ENG/OPS50,000$ 21 Groundwater Treatment PlantConstruct treatment systems to reduce the level of contaminants found in the District's groundwater, i.e. PFCs, iron, manganese, or others.Regulatory Medium ENG/OPS6,000,000$ 22Chlorination Station at Camino De Bryant and Hidden Hills ReservoirsSWRCB‐DDW requested that the District relocate the temporary chlorination stations at these reservoirs to a permanent location. Regulatory High ENG/OPS40,000$ 23Future Waterline Replacement (Annual Recurring)Replace the aging waterlines as identified in the District's Asset Management Plan.Repair and Replacement Medium ENG/OPS2,000,000$ 24 Reservoir Valve Replacement Replace the aging reservoir valves that require replacement. Repair and Replacement Medium ENG/OPS120,000$ 25Pressure Regulating Stations (PRS) Rehabilitation Phase 3Replace the aging PRS that require frequent maintenance and do not meet current District standards.Repair and Replacement Medium ENG/OPS900,000$ 26Hidden Hills Booster Pump Station UpgradeReplace pump(s) to increase the pumping capacity at the pump station to accommodate future demands.System Upgrade Medium ENG/OPS500,000$ 27Bryant Ranch Reservoir Site ImprovementsConstruct v‐ditches and erosion control devices to prevent storm water runoff to flow onto the adjoining properties and repair the existing fence.System Upgrade Medium ENG/OPS40,000$ 28District‐wide Advanced Metering Infrastructure (AMI)Upgrade the District's metering system to AMI technology. System Upgrade Low ENG/OPS6,000,000$ 29 Little Canyon Reservoir ExpansionIncrease the capacity of the reservoir to accommodate future demands.System Upgrade Low ENG/OPS500,000$ 30Sewer Line Non‐Capital Repairs (Annual Recurring)Sewer lines with small to medium sized cracks have been identified through the CCTV evaluation. Slip line contractor to perform section repairs on these sewer lines.Repair and Replacement High ENG/OPS100,000$ Page 3 of 14
YLWD Project ListNo. Project Description Category Priority Assigned To Estimated Budget 31Sewer Line Capital Repairs (Annual Recurring)Sewer lines with medium to large sized cracks have been identified through the CCTV evaluation. Slip line contractor to perform complete relines on these sewer lines.Repair and Replacement High ENG/OPS150,000$ 32 Valley View Security FenceThe Valley View Reservoir and Booster Pump Station are open to the public which is susceptible to loitering, vandalism, and potential contamination. Recommend fencing off the entire facility with 8‐foot wrought iron fence.Emergency Preparedness and Security Low ENG/OPS100,000$ 33Single Water Supply Main at Savi RanchThis area of the District has a single water supply which results in the shutdown of many services for maintenance or repairs. Providing a second supply source would increase reliability and reduce impact when work is required. Emergency Preparedness and Security Low ENG/OPS TBD 34 Single Water Supply Main at Blue GumThis area of the District has a single water supply which results in the shutdown of many services for maintenance or repairs. Providing a second supply source would increase reliability and reduce impact when work is required. Emergency Preparedness and Security Low ENG/OPS TBD 35Single Water Supply Main at Hidden HillsThis area of the District has a single water supply which results in the shutdown of many services for maintenance or repairs. Providing a second supply source would increase reliability and reduce impact when work is required. Emergency Preparedness and Security Low ENG/OPS TBD 36Single Water Supply Main at Casino RidgeThis area of the District has a single water supply which results in the shutdown of many services for maintenance or repairs. Providing a second supply source would increase reliability and reduce impact when work is required. Emergency Preparedness and Security Low ENG/OPS TBD 37Single Water Supply Main at OrangeviewThis area of the District has a single water supply which results in the shutdown of many services for maintenance or repairs. Providing a second supply source would increase reliability and reduce impact when work is required. Emergency Preparedness and Security Low ENG/OPS TBD 38District Well Waste Discharge Line Meters7 District well to waste discharge lines are not currently equipped with meters to accurately measure the flow. Meters need to be installed and tied in to SCADA in order to account for the water that is discharged to waste during well start up and shut down.System Upgrade Low ENG/OPS100,000$ Page 4 of 14
YLWD Project ListNo. Project Description Category Priority Assigned To Estimated Budget 39Backup Power at Hidden Hills, Box Canyon, Elk Mountain, and Yorba Linda Booster Pump StationsIt is recommended to install permanent backup power supplies in order to operate these pump stations during an extended power outage or emergency. Currently, the District has only one portable generator that requires personnel to transport and set up.Emergency Preparedness and Security Low ENG/OPS400,000$ 40Well 20 On‐Site Chlorine Generation SystemThe chlorine generation system and associated equipment needs an upgrade to accommondate current and future chlorination demands. The existing system is undersized and at its current capacity, the life cycle of the system has been greatly reduced.System Upgrade High ENG/OPS200,000$ 41 Automated Control Valve 50Valve 50 on Deimer Rd. has been used to import water from the OC‐51 connection during MET shutdowns and District shutdowns. During these conditions and potential emergency situations, the use of an automated control valve would facilitate controlling the flow in order to maintain water levels in the system. System Upgrade Low ENG/OPS50,000$ 42 Well 15 Chemical Feed PumpsThe chemical feed pumps at Well 15 are very old and need to be replaced.Repair and Replacement High ENG/OPS10,000$ 43Zone 6 to Zone 5 Pressure Reducing Station (PRS)A PRS is needed to drop water from Zone 6 (1133) to Zone 5 (908). It would provide an alternative to feeding the lower zone area during scheduled or emergency repairs. The station will also assist in maintaining water quality and expanding the area that Hidden Hills Reservoir currently serves.System Upgrade Low ENG/OPS300,000$ 44 Zone 2 to 3 Hydraulic StudyA hydraulic study is needed to investigate the flow conditions from Zone 2 to Zone 3 when the pumps are in operation, including recommendations to better facilitate and control the flow to the upper reservoirs based on the needs of the system.Program and Plan Update High ENG/OPS20,000$ 45Water Quality Improvements at Lakeview, Valley View, Gardenia, and Quarter Horse ReservoirsThe Production Staff has observed calcium formations floating in these reservoirs due to the characteristics of the water stored. Although not a public health risk, the installation of a reservoir management system in each reservoir would circulate the water to minimize the calcium conditions.System Upgrade Low ENG/OPS400,000$ Page 5 of 14
YLWD Project ListNo. Project Description Category Priority Assigned To Estimated Budget 46 Chlorine Boosting StudyDue to very low demands, the groundwater system requires additional chlorine boosting throughout the zones. This needs to be studies to determine the best solution and what locations need bososting systems.Program and Plan Update Medium ENG/OPS20,000$ 47 Richfield Chlorination SystemThe main chlorination system at Richfield is aging and in need of major upgrades.Repair and Replacement High ENG/OPS100,000$ 48 Emergency Chlorination TrailerFurnish a chlorination trailer that can be mobilized to any location where there is a need to boost the chlorine levels.Emergency Preparedness and Security Medium ENG/OPS30,000$ 49 Security Key Control SystemA security key system needs to be developed to address access control, lost and stolen keys, etc.Emergency Preparedness and Security High ENG/OPSTBD50Admin Building ADA Compliance ImprovementsConstruct upgrades at building entrance to comply with current ADA requirements.Regulatory Low ENG/OPS25,000$ 51Pressure Regulating Stations (PRS) Rehabilitation Phase 4Replace the aging PRS that require frequent maintenance and do not meet current District standards.Repair and Replacement Low ENG/OPS750,000$ 52Green Crest Sewer Lift Station RefurbishmentReplace the manhole frame and cover at the Green Crest Sewer Lift Station due to a safety issue.Repair and Replacement Low ENG/OPS25,000$ 53Funding of District's Unfunded Accrued LiabilitiesAs of June 30, 2016 there are 3 Unfunded Liability items: 1. OPEB Actuarial Accrued Liability (UAAL) $1,394,265 2. Pension Unfunded Accrued Liability (UAL) $5,289,322 3. Compensated Absences Accrued Liability $1,442,344 Need to implement a financial plan to set aside funds to pay down these reported liabilites. These items will updated adjusted every June 30th of the closing fiscal year.Program and Plan Update High FIN8,125,931$ 49,300,936$ Page 6 of 14
Repair and Replacement ProjectsNo. Project Description Category Priority Assigned To Estimated Budget 2 Fairmont BPS UpgradeConstruction of the replacement pump station, including eight pumps discharging to three zones, disinfection system, and backup power generation. This project will increase the District's capability to fully utilize either groundwater or import water.Repair and Replacement High ENG/OPS 7,830,005$ 3 Lakeview BPS PipingRepiping is needed to deliver flow to the reservoir and then to the pump station to improve water quality.Repair and Replacement High ENG/OPS 154,000$ 4 Timber Ridge BPS RehabilitationReplace the aging pump with a new natural gas engine‐driven pump in a pump house.Repair and Replacement High ENG/OPS 900,000$ 5Pressure Regulating Stations (PRS) Rehabilitation Phase 2Replace the aging PRS that require frequent maintenance and do not meet current District standards.Repair and Replacement High ENG/OPS 726,000$ 6 FY 17/18 Waterline ReplacementReplace the aging waterlines as identified in the District's Asset Management Plan.Repair and Replacement High ENG/OPS1,000,000$ 30Sewer Line Non‐Capital Repairs (Annual Recurring)Sewer lines with small to medium sized cracks have been identified through the CCTV evaluation. Slip line contractor to perform section repairs on these sewer lines.Repair and Replacement High ENG/OPS100,000$ 31Sewer Line Capital Repairs (Annual Recurring)Sewer lines with medium to large sized cracks have been identified through the CCTV evaluation. Slip line contractor to perform complete relines on these sewer lines.Repair and Replacement High ENG/OPS150,000$ 42 Well 15 Chemical Feed PumpsThe chemical feed pumps at Well 15 are very old and need to be replaced.Repair and Replacement High ENG/OPS10,000$ 47 Richfield Chlorination SystemThe main chlorination system at Richfield is aging and in need of major upgrades.Repair and Replacement High ENG/OPS100,000$ 7 FY 18/19 Waterline ReplacementReplace the aging waterlines as identified in the District's Asset Management Plan.Repair and Replacement Medium ENG/OPS1,000,000$ 23Future Waterline Replacement (Annual Recurring)Replace the aging waterlines as identified in the District's Asset Management Plan.Repair and Replacement Medium ENG/OPS2,000,000$ Page 7 of 14
Repair and Replacement ProjectsNo. Project Description Category Priority Assigned To Estimated Budget 24 Reservoir Valve Replacement Replace the aging reservoir valves that require replacement. Repair and Replacement Medium ENG/OPS120,000$ 25Pressure Regulating Stations (PRS) Rehabilitation Phase 3Replace the aging PRS that require frequent maintenance and do not meet current District standards.Repair and Replacement Medium ENG/OPS900,000$ 8 Well 23 Construct future well offsite to replace aging wells on the District campus.Repair and Replacement Low ENG/OPS2,500,000$ 51Pressure Regulating Stations (PRS) Rehabilitation Phase 4Replace the aging PRS that require frequent maintenance and do not meet current District standards.Repair and Replacement Low ENG/OPS750,000$ 52Green Crest Sewer Lift Station RefurbishmentReplace the manhole frame and cover at the Green Crest Sewer Lift Station due to a safety issue.Repair and Replacement Low ENG/OPS25,000$ 18,265,005$ Page 8 of 14
System Upgrade ProjectsNo. Project Description Category Priority Assigned To Estimated Budget 1 Well 22Design and construction of Well 22 and a discharge pipeline to the Richfield Road pipeline. This project is necessary to increase the District's groundwater supply.System Upgrade High ENG/OPS 2,500,000$ 40Well 20 On‐Site Chlorine Generation SystemThe chlorine generation system and associated equipment needs an upgrade to accommondate current and future chlorination demands. The existing system is undersized and at its current capacity, the life cycle of the system has been greatly reduced.System Upgrade High ENG/OPS200,000$ 26Hidden Hills Booster Pump Station UpgradeReplace pump(s) to increase the pumping capacity at the pump station to accommodate future demands.System Upgrade Medium ENG/OPS500,000$ 27Bryant Ranch Reservoir Site ImprovementsConstruct v‐ditches and erosion control devices to prevent storm water runoff to flow onto the adjoining properties and repair the existing fence.System Upgrade Medium ENG/OPS40,000$ 12Water System Control Valve at Fairmont/Bastanchury Construct a motor‐operated control valve in the 36" pipeline to provide for remote adjustment of flow to balance flow for improved system operation.System Upgrade Low ENG/OPS250,000$ 13 Fairmont Water MainThe 12‐inch diameter pipeline along Fairmont Blvd. between the Fairmont pump station and Forest Avenue was identified as deficient in the Northeast Area Planning Study. The study recommends to replace with a 16‐inch diameter pipeline or install a secondary parallel pipeline.System Upgrade Low ENG/OPS1,500,000$ 28District‐wide Advanced Metering Infrastructure (AMI)Upgrade the District's metering system to AMI technology. System Upgrade Low ENG/OPS6,000,000$ 29 Little Canyon Reservoir ExpansionIncrease the capacity of the reservoir to accommodate future demands.System Upgrade Low ENG/OPS500,000$ 38District Well Waste Discharge Line Meters7 District well to waste discharge lines are not currently equipped with meters to accurately measure the flow. Meters need to be installed and tied in to SCADA in order to account for the water that is discharged to waste during well start up and shut down.System Upgrade Low ENG/OPS100,000$ Page 9 of 14
System Upgrade ProjectsNo. Project Description Category Priority Assigned To Estimated Budget 41 Automated Control Valve 50Valve 50 on Deimer Rd. has been used to import water from the OC‐51 connection during MET shutdowns and District shutdowns. During these conditions and potential emergency situations, the use of an automated control valve would facilitate controlling the flow in order to maintain water levels in the system. System Upgrade Low ENG/OPS50,000$ 43Zone 6 to Zone 5 Pressure Reducing Station (PRS)A PRS is needed to drop water from Zone 6 (1133) to Zone 5 (908). It would provide an alternative to feeding the lower zone area during scheduled or emergency repairs. The station will also assist in maintaining water quality and expanding the area that Hidden Hills Reservoir currently serves.System Upgrade Low ENG/OPS300,000$ 45Water Quality Improvements at Lakeview, Valley View, Gardenia, and Quarter Horse ReservoirsThe Production Staff has observed calcium formations floating in these reservoirs due to the characteristics of the water stored. Although not a public health risk, the installation of a reservoir management system in each reservoir would circulate the water to minimize the calcium conditions.System Upgrade Low ENG/OPS400,000$ 12,340,000$ Page 10 of 14
Regulatory ProjectsNo. Project Description Category Priority Assigned To Estimated Budget 20 PFC Bench‐scale TestingPerform bench‐scale testing of granular activated carbon (GAC) using the District's groundwater to determine its efficacy and to help refine the capital, operation and maintenance costs of this treatment system.Regulatory High ENG/OPS50,000$ 22Chlorination Station at Camino De Bryant and Hidden Hills ReservoirsSWRCB‐DDW requested that the District relocate the temporary chlorination stations at these reservoirs to a permanent location. Regulatory High ENG/OPS40,000$ 21 Groundwater Treatment PlantConstruct treatment systems to reduce the level of contaminants found in the District's groundwater, i.e. PFCs, iron, manganese, or others.Regulatory Medium ENG/OPS6,000,000$ 50Admin Building ADA Compliance ImprovementsConstruct upgrades at building entrance to comply with current ADA requirements.Regulatory Low ENG/OPS25,000$ 6,115,000$ Page 11 of 14
Emergency Preparedness and Security ProjectsNo. Project Description Category Priority Assigned To Estimated Budget 49 Security Key Control SystemA security key system needs to be developed to address access control, lost and stolen keys, etc.Emergency Preparedness and Security High ENG/OPSTBD48 Emergency Chlorination TrailerFurnish a chlorination trailer that can be mobilized to any location where there is a need to boost the chlorine levels.Emergency Preparedness and Security Medium ENG/OPS30,000$ 11 Fairmont Site Improvements Phase 2Construct a future operations and maintenance building at the Fairmont pump station site with space for secondary SCADA and computer facilities, and storage of District equipment and materials. Emergency Preparedness and Security Low ENG/OPS3,000,000$ 14Upgrade Emergency Backup Power System for Campus FacilitiesInstall additional backup generator and electrical improvements to provide for continued operation of all staff functions at the District campus during an extended Edison power outage. Emergency Preparedness and Security Low ENG/OPS200,000$ 15Well Field Backup System (Propane or Diesel)Rehabilitate propane tanks or install diesel backup to ensure that the wells will be functional in the event of an emergency.Emergency Preparedness and Security Low ENG/OPS100,000$ 17Seismic Retrofit to District Facilities (as necessary)The District has structures constructed in the 1970s and 1980s, primarily pump stations, that should be evaluated for structural integrity during a seismic event. Emergency Preparedness and Security Low ENG/OPS100,000$ 18Security Upgrades to District Facilities (as necessary)The District has many sites and facilities where the need for security upgrades has to be evaluated and then implemented, based on priority and level of risk.Emergency Preparedness and Security Low ENG/OPS250,000$ 19 District Vehicle RadiosEquip all District vehicles with radios for communication during the event of an emergency.Emergency Preparedness and Security Low ENG/OPS25,000$ 32 Valley View Security FenceThe Valley View Reservoir and Booster Pump Station are open to the public which is susceptible to loitering, vandalism, and potential contamination. Recommend fencing off the entire facility with 8‐foot wrought iron fence.Emergency Preparedness and Security Low ENG/OPS100,000$ 33Single Water Supply Main at Savi RanchThis area of the District has a single water supply which results in the shutdown of many services for maintenance or repairs. Providing a second supply source would increase reliability and reduce impact when work is required. Emergency Preparedness and Security Low ENG/OPS TBD Page 12 of 14
Emergency Preparedness and Security ProjectsNo. Project Description Category Priority Assigned To Estimated Budget 34 Single Water Supply Main at Blue GumThis area of the District has a single water supply which results in the shutdown of many services for maintenance or repairs. Providing a second supply source would increase reliability and reduce impact when work is required. Emergency Preparedness and Security Low ENG/OPS TBD 35Single Water Supply Main at Hidden HillsThis area of the District has a single water supply which results in the shutdown of many services for maintenance or repairs. Providing a second supply source would increase reliability and reduce impact when work is required. Emergency Preparedness and Security Low ENG/OPS TBD 36Single Water Supply Main at Casino RidgeThis area of the District has a single water supply which results in the shutdown of many services for maintenance or repairs. Providing a second supply source would increase reliability and reduce impact when work is required. Emergency Preparedness and Security Low ENG/OPS TBD 37Single Water Supply Main at OrangeviewThis area of the District has a single water supply which results in the shutdown of many services for maintenance or repairs. Providing a second supply source would increase reliability and reduce impact when work is required. Emergency Preparedness and Security Low ENG/OPS TBD 39Backup Power at Hidden Hills, Box Canyon, Elk Mountain, and Yorba Linda Booster Pump StationsIt is recommended to install permanent backup power supplies in order to operate these pump stations during an extended power outage or emergency. Currently, the District has only one portable generator that requires personnel to transport and set up.Emergency Preparedness and Security Low ENG/OPS400,000$ 4,205,000$ Page 13 of 14
Program and Plan Update ProjectsNo. Project Description Category Priority Assigned To Estimated Budget 9 Update Asset Management PlanUpdate the 2010 Asset Management Plan to include added facilities, new cost projections, and a review of the replacement schedules.Program and Plan Update High ENG/OPS100,000$ 10 Update Sewer Master PlanAfter the District completed the 2011 Sewer Master Plan, the District assumed ownership of an additional 66 miles of sewer mains from the City of Yorba Linda. Update the 2011 Sewer Master Plan to include these mains, as well as other areas added and planned.Program and Plan Update High ENG/OPS60,000$ 16Cathodic Protection and Corrosion‐Control ProgramThe District has over 350 miles of water mains from 4" to 39" in diameter. Of that total, approximately 20% is steel or iron with protective coatings. An assessment needs to be performed, particularly on the steel pipe, to determine its condition and to recommend protective measures.Program and Plan Update High ENG/OPS50,000$ 44 Zone 2 to 3 Hydraulic StudyA hydraulic study is needed to investigate the flow conditions from Zone 2 to Zone 3 when the pumps are in operation, including recommendations to better facilitate and control the flow to the upper reservoirs based on the needs of the system.Program and Plan Update High ENG/OPS20,000$ 46 Chlorine Boosting StudyDue to very low demands, the groundwater system requires additional chlorine boosting throughout the zones. This needs to be studies to determine the best solution and what locations need bososting systems.Program and Plan Update Medium ENG/OPS20,000$ 53Funding of District's Unfunded Accrued LiabilitiesAs of June 30, 2016 there are 3 Unfunded Liability items: 1. OPEB Actuarial Accrued Liability (UAAL) $1,394,265 2. Pension Unfunded Accrued Liability (UAL) $5,289,322 3. Compensated Absences Accrued Liability $1,442,344 Need to implement a financial plan to set aside funds to pay down these reported liabilites. These items will updated adjusted every June 30th of the closing fiscal year.Program and Plan Update High FIN8,125,931$ 8,375,931$ Page 14 of 14
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: July 11, 2017
Subject:Meetings from July 12 - September 30, 2017
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Board Activity Calendar
Event Date Time Attendance by:
June 2017
LAFCO Wed, Jul 12 8:00 AM Nederhood (As Needed)
Yorba Linda Planning Commission Wed, Jul 12 6:30 PM Hawkins (As Needed)
YL City Council Tue, Jul 18 6:30 PM Miller
MWDOC Wed, Jul 19 8:30 AM Nederhood
OCWD Wed, Jul 19 5:30 PM Jones
Board of Directors Regular Meeting Tue, Jul 25 6:30 PM
OCSD Wed, Jul 26 6:00 PM Hawkins/Jones
Yorba Linda Planning Commission Wed, Jul 26 6:30 PM Hawkins (As Needed)
Interagency Committee Meeting with MWDOC and OCWD Thu, Jul 27 4:00 PM Miller/Nederhood
July 2017
Yorba Linda City Council Tue, Aug 1 6:30 PM Jones
MWDOC Wed, Aug 2 8:30 AM Nederhood
OCSD Operations Committee Wed, Aug 2 5:00 PM Hawkins
OCWD Wed, Aug 2 5:30 PM Jones
WACO Fri, Aug 4 7:30 AM Jones (All Directors PA)
Board of Directors Regular Meeting Tue, Aug 8 6:30 PM
LAFCO Wed, Aug 9 8:00 AM Nederhood (As Needed)
Yorba Linda Planning Commission Wed, Aug 9 6:30 PM Hawkins (As Needed)
YL City Council Tue, Aug 15 6:30 PM Miller
MWDOC Wed, Aug 16 8:30 AM Nederhood
UWI Annual Conference Wed, Aug 16 1:00 PM Jones/Nederhood
OCWD Wed, Aug 16 5:30 PM Jones
UWI Annual Conference Thu, Aug 17 8:00 AM Jones/Nederhood
UWI Annual Conference Fri, Aug 18 8:00 AM Jones/Nederhood
CASA Annual Conference Tue, Aug 22 8:00 AM
Board of Directors Regular Meeting Tue, Aug 22 6:30 PM
CASA Annual Conference Wed, Aug 23 8:00 AM
OCSD Wed, Aug 23 6:00 PM Hawkins/Jones
Yorba Linda Planning Commission Wed, Aug 23 6:30 PM Hawkins (As Needed)
CASA Annual Conference Thu, Aug 24 8:00 AM
August 2017
WACO Fri, Sep 1 7:30 AM Jones (All Directors PA)
District Offices Closed Mon, Sep 4 7:00 AM
Yorba Linda City Council Tue, Sep 5 6:30 PM Nederhood
MWDOC Wed, Sep 6 8:30 AM Nederhood
OCSD Operations Committee Wed, Sep 6 5:00 PM Hawkins
OCWD Wed, Sep 6 5:30 PM Jones
Board of Directors Regular Meeting Tue, Sep 12 6:30 PM
LAFCO Wed, Sep 13 8:00 AM Nederhood (As Needed)
Yorba Linda Planning Commission Wed, Sep 13 6:30 PM Hawkins (As Needed)
YL Mayor's Prayer Breakfast Thu, Sep 14 7:00 AM
Joint Committee Meeting with City of Yorba Linda Mon, Sep 18 4:00 PM Miller/Hawkins
YL City Council Tue, Sep 19 6:30 PM Hall
MWDOC Wed, Sep 20 8:30 AM Nederhood
OCWD Wed, Sep 20 5:30 PM Jones
CSDA Annual Conference Mon, Sep 25 8:00 AM
CSDA Annual Conference Tue, Sep 26 8:00 AM
Board of Directors Regular Meeting Tue, Sep 26 6:30 PM
CSDA Annual Conference Wed, Sep 27 8:00 AM
OCSD Wed, Sep 27 6:00 PM Hawkins/Jones
Yorba Linda Planning Commission Wed, Sep 27 6:30 PM Hawkins (As Needed)
CSDA Annual Conference Thu, Sep 28 8:00 AM
Interagency Committee Meeting with MWDOC and OCWD Thu, Sep 28 4:00 PM Miller/Nederhood
PA = Preauthorized
ITEM NO. 14.1
AGENDA REPORT
Meeting Date: July 11, 2017
Subject:MWDOC Water Policy Forum - August 30, 2017
CSDA Annual Conference - September 25-28, 2017
STAFF RECOMMENDATION:
That the Board of Directors approve Director attendance at these events if desired.
ATTACHMENTS:
Name:Description:Type:
MWDOC_Forum.pdf Backup Material Backup Material
CSDA_Conf.pdf Backup Material Backup Material
Keynote Speaker
ROGER PATTERSON
Assistant General Manager
METROPOLITAN WATER DISTRICT OF
SOUTHERN CALIFORNIA
As the California WaterFix approaches a series of critical decisions, the
Municipal Water District of Orange County (MWDOC) would like to invite you to
join us for a Water Policy Forum & Dinner, Wednesday, August 30. We are
pleased to welcome keynote speaker Roger Patterson, Assistant General
Manager of the Metropolitan Water District of Southern California (MWD). Mr.
Patterson oversees MWD's strategic water initiatives for the Sacramento-San
Joaquin Bay Delta and Colorado River.
Mr. Patterson will discuss the recent biological opinion received from two
federal agencies that determined the twin-tunnel California WaterFix will not
negatively impact endangered species in the Delta. About 30 percent of the
water used in Orange County comes through the Delta, which is the heart of
the State Water Project. Mr. Patterson will also discuss the California
EcoRestore, a companion project to the WaterFix that will stabilize the Delta
ecosystem and restore fish habitat.
It is important to note that Governor Jerry Brown supports the coequal goals
of these two projects and wants MWD and the other largest customers of the
State Water Project to decide in September if they are interested in
participating in the projects, which would be paid for by water customers. In
December 2016, the MWDOC Board adopted a resolution in support of the
California WaterFix and EcoRestore and since then, have asked our member
agencies and other key Orange County leadership groups to do the same. At
this time, over 20 Orange County organizations have joined the united front.
Registration is available for $80 per person.* This includes the pre-dinner
reception (cash bar), three-course dinner (choice of entrée), and self-parking.
Online registration is available through the link at the top of this email.
Sincerely,
Wayne S. Osborne
Board President
Municipal Water District of Orange County
(714) 963-3058
WEDNESDAY
August 30, 2017
5:00 PM - 8:00 PM
~ Register today! ~
GREAT WOLF LODGE
12681 Harbor Blvd.
Garden Grove, CA
92840
RESERVED TABLES
ARE AVAILABLE!
Reserved tables
(with company logo) are available
for 8 guests
at a cost of $740
conference.csda.net 15
Three Ways to Register:
1. ONLINE by visiting the CSDA Annual Conference website at conference.csda.net.
2. FAX your registration form to 916-520-2465. All faxed forms must include payment.
3. MAIL to CSDA, 1112 I Street, Suite 200, Sacramento, CA 95814, please include registration
form with payment. Check should be made payable to: California Special Districts Association.
Not sure if you are a member?
Contact the CSDA office at 877-924-2732 to find out if your agency or company is already a
member. To learn more about the benefits of membership, contact Member Services Director
Cathrine Lemaire at cathrinel@csda.net or call toll-free 877-924-2732.
Full conference registration fee includes:
• President’s Reception with the Exhibitors Monday evening
• Keynote Sessions
• Continental Breakfast with the Exhibitors on Tuesday
• Lunch with the Exhibitors on Tuesday
• Mix and Mingle in the Exhibit Hall on Tuesday
• SDRMA Full Plated Breakfast on Wednesday
• Awards Luncheon on Wednesday
• All Breakout Sessions on Tuesday, Wednesday, and Thursday
• SDLF “Taste of the City” Reception on Wednesday
• Closing Breakfast on Thursday
Name:Title:
District:
Address:
City: State: Zip:
Phone: Fax:
Email:Website:
Member status: Member Non-member
Emergency Contact: Vegetarian Any Special Needs:
Conference Registration Fees Early Bird (on /before Aug. 25, 2017)Regular (after Aug. 25, 2017)SUBTOTAL
CSDA Member - Full Conference $580.00 $630.00
Non-member - Full Conference $870.00 $945.00
Guest - Full Conference (Cannot be from a district/company) Vegetarian $275.00 $315.00
CSDA Member - One-day registration Tuesday Wednesday Thursday $275.00 each day $290.00 each day
Non-member - One-day registration Tuesday Wednesday Thursday $415.00 each day $435.00 each day
Separate Registration Fees SUBTOTAL
Pre-Conference Workshop: SDLA Module 1: Governance Foundations - Sept. 25 $225.00 $340.00
Pre-Conference Workshop: Building Your District Strong - Sept. 25 $150.00 $225.00
Pre-Conference Tour: Monterey Regional Airport District - Sept. 25 $ 50.00 (includes transportation/lunch) (limited to 45 attendees)
Pre-Conference Tour: Elk Horn Slough Safari & Moss Landing Harbor District - Sept. 25 $ 56.00 (includes trans./two-hour boat tour) (limited to 24 attendees)
SDLF Scramble for Scholarships Golf Tournament - Sept. 25 $ 115.00 (includes lunch)
CSDA Awards Luncheon (Guests only) - Sept. 27 $ 45.00
SDLF “Taste of the City” Reception (Guests only) - Sept. 27 $ 60.00 CSDA Member Guest $ 90.00 Non-member Guest
TOTAL
Payment type: Check Visa MasterCard AMEX Discover
Account name:Account Number:
Expiration date:Authorized Signature:
Member Non-member
Cancellations/Substitution Policy: Cancellations must be in writing and received by CSDA no later than Friday, September 1, 2017. All cancellations received by this date will be refunded less a $75 processing fee.
There will be no refunds for cancellations made after September 1, 2017. Substitutions are acceptable and must be done in writing no later than September 15, 2017 at 5:00 p.m. Please submit any cancellation notice or
substitution request to emilyc@csda.net or fax to 916-520-2465.
Consent to Use Photographic Images: Registration and attendance at, or participation in, CSDA meeting and other activities constitutes an agreement by the registrant to CSDA’s use and distribution (both now and in
the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.
Attendee Registration Form
one form per attendee, please print
2017 CSDA ANNUAL CONFERENCE & EXHIBITOR SHOWCASE
Sept. 25–28, 2017Monterey, California
4
Pre-Conference Program Events - Monday, September 25, 2017
Golf Tournament
(pre-registration/payment required)
NEW! THE CSDA ANNUAL GOLF
TOURNAMENT IS NOW THE
SDLF Scramble for Scholarships Golf Tournament
9:00 a.m. – Shotgun Start
Del Monte Golf CourseJoin special district elected officials, staff, and business affiliates at this optional fun event. Great golf skills
are not necessary! Proceeds benefit the Special District
Leadership Foundation scholarship fund.
$115 includes golf with cart, lunch, and prizes!
Transportation to/from on your own
Pre-conference Workshops
(pre-registration/payment required)
9:00 a.m. – 3:00 p.m.Special District Leadership Academy Module 1: Governance Foundations
EARN SDRMA CIPS
As the core curriculum of CSDA’s Special District
Leadership Academy, this workshop serves as the “foundation” for the series on effective governance of special districts. It is specifically designed for special district board members and meets the requirement for
six hours of governance training for Special District
Leadership Foundation programs.
$225 Member, $340 Non-member
11:15 a.m. – 3:15 p.m.
Building Your District Strong - Principles for
Sustained Success
BHI Management ConsultingThis workshop will systematically examine each area of building a strong district from the foundation to the top-
level, optimized best practices. The course is designed for
boards and their managers to assess their district against
a template for success.
$150 Member, $225 Non-member
1:30 – 3:30 p.m.Special District Administrator (SDA) Certification Exam
Special District Leadership Foundation
(OPTIONAL – MUST BE SCHEDULED PRIOR TO CONFERENCE)
This conference is a
great, once-a-year
opportunity for special
district elected officials
and managers to share
and learn among
our peers.
JOE BARGET, SDA
GENERAL MANAGER
conference.csda.net 5 MORE THAN A CONFERENCE
bloom
Pre-conference tours & more!
(pre-registration/payment required)
12:00 – 3:00 p.m.
PRE-CONFERENCE TOUR Monterey Regional Airport District TourCheck out what’s new at the airport.
That’s right! Get a tour of Monterey
Regional Airport and briefing on
projects and initiatives. Monterey Airport (MRY) a 498 acre is a “Non-Hub” airport created in 1941. Four airlines serve Monterey: Alaska Airlines, American, Allegiant and
United Airlines.
$50 per person includes lunch,
tour, and transportation to/from
the hotel.
Limited to 45 attendees!
Early registration is encouraged.
3:30 – 4:30 p.m.
Chapter Roundtable Discussion
Join CSDA board members and local chapter leaders from across the state to share best practices and discuss issues and opportunities.
All attendees welcome.
4:30 – 5:15 p.m.District NetWorks MeetingsDesigned by local special district leaders to connect and interact
with other leaders from throughout
California; come take part in
one of our six District NetWorks meetings. No matter where you are in the state, you belong to a district Network. Share challenges,
solutions, and opportunities
with your neighboring districts.
Learn how you can take part in CSDA’s grassroots advocacy and public outreach efforts. Take this opportunity to meet your public
affairs field coordinator, connect
with special district leaders, and
grow your Network!
To learn more about CSDA District NetWorks efforts, visit: www.csda.net/about-csda/district-networks/
10:30 a.m. – 2:00 p.m.
PRE-CONFERENCE TOURElkhorn Slough Safari™ and Moss Landing Harbor District Tour
Elkhorn Slough Safari™ is an
exciting way to visit Elkhorn
Slough, where you will see a fantastic variety of wildlife such as playful sea otters, curious harbor seals, sea lions, and hundreds of species of birds. The tour will
provide excellent opportunities to
view and photograph wildlife close
at hand.
These two-hour boat cruises include an in-depth look at various aspects
of slough ecology, fascinating
history, and birding in the company
of a naturalist guide.
$60 per person includes
transportation to/from
the hotel, light snacks,and
Elkhorn Slough Safari™
Limited to 24 attendees!
Early registration is encouraged.
Elkhorn Slough Safari Moss Landing Harbor District Monterey Regional Airport District
6
Tuesday, September 26, 2017
7:30 a.m. – 6:00 p.m.
Exhibitor Showcase Open
7:30 – 8:45 a.m.Continental Breakfast with the Exhibitors (Raffle)
9:00 – 10:45 a.m.
OPENING KEYNOTE PRESENTATION:
Eric Boles
Moving to Great
Eric Boles, president and founder of The Game Changers, Inc., will be
starting off CSDA’s 2017 Annual Conference with his keynote session
“Moving to Great.” Through his company, Mr. Boles has been able to create several executive and emerging leader development programs that are used globally and have set a new standard for organizations to enhance their culture and develop higher levels of commitment and performance.
Mr. Boles’ presentation will prepare you for Annual Conference with a drive
to move toward greatness.
11:00 a.m. – 12:15 p.m.CSDA Finance Corporation Board and Annual Meeting
Growth
CSDA ANNUAL CONFERENCE BEGINS Monday evening @ 5:30 p.m.
keynotespeaker
CSDA Annual
Conference begins!
5:30 – 7:30 p.m.
President’s Reception with the Exhibitors
(All registered attendees welcome)
Join us in the exhibit hall as we
network with business professionals
who provide all types of goods and services to special districts. Enjoy appetizers and refreshments as you meet with Monterey native
and CSDA Board President Vincent
Ferrante and CSDA board members
from around the state.
CSDA CEO Neil McCormick
CSDA Board President Vincent Ferrante
conference.csda.net 7
Building a Solid Financial Foundation: Financial Policies and Internal ControlsJames Marta & Company LLP CPAsBest practices start with board adopted policies and procedures in key financial areas and internal controls. Special districts that are financially well-managed have clearly articulated fiscal policies. Formal documentation and communication are critical for proper implementation and monitoring. In this session you will learn what policies are critical for financial management, security, internal control, and financial decision-making. Questions to consider: Do you have written fiscal policies, how often are they reviewed, what do they cover, and are your employees aware of the policies?
Full Court Press: A Media Crash CourseCV StrategiesDealing with scrutiny from news media can be uncomfortable and even intimidating – especially going on-camera. In this hands-on workshop, hone real-world media skills from Emmy Award-winning former news insiders with decades of experience. Be prepared to step out of your comfort zone! In a safe setting, you’ll stage a mock news conference complete with questions from our expert “reporters”, discover the do’s and don’ts of conducting an on-camera interview and come away with an increased awareness of how to face the media in even the most difficult of circumstances. Plus, learn about the latest industry best practices that combine the challenges and opportunities of managing an ever-evolving media landscape. Participants will leave with more self-confidence plus a state of the art “communications toolbox” complete with the tactics and tools they can’t live without!
It’s Getting Hot in Here – Climate Change Adaptation Recommendations for Special DistrictsLocal Government Commission and Office of Planning and ResearchClimate mitigation and adaptation are hot topics in California and for special districts, especially with the climate change focus of the Little Hoover Commission’s special district study. The Commission’s report is expected to include numerous recommendations for special districts to be more involved in climate adaptation efforts. This session is the perfect opportunity to be responsive and learn about ways all districts, large and small, can prepare for and adapt to changes in the environment due to climate change.
Lions, Tigers, and Comfort Animals – As an Employer, What (and How) Are You Required to Accommodate?Kane Ballmer & BerkmanThis session will discuss the different categories of animals recognized by the Fair Employment and Housing Act, what the employer can ask the employee about the disability and the request for an accommodation, what the employer can demand in terms of documentation for the need for an accommodation and how the animal will assist the employee in performing the job functions, and importantly, what can the employer refuse to allow into the workplace?
Look Before You Leap! Protecting Your District Before LitigationStradling Yocca Carlson & RauthDiscuss and explanation of the various mistakes and pitfalls that districts make that impair the ability to defend against later litigation. Topics discussed will include preserving the protections of the Government Claims Act, the need for a records retention policy, steps that should be immediately taken if you think the district might be sued, learning the steps necessary to preserve the protection of the Government Claims Act, how to maintain records in the digital age to increase chances in litigation, and how to respond when you think your district might be sued.
Open Government: Managing Public Meetings and Public Records in an Electronic AgeRichards Watson GershonOpen government has taken on new meaning in this electronic age, and the legislature and courts are catching on. The result: new obligations for public agencies. Hear how other special districts have addressed electronic records and the use of personal email accounts and devices following the California Supreme Court’s decision in City of San Jose v. Superior Court. How should your agency respond to Public Records Act requests for these, and other types, of records? What changes must be made to Brown Act practices in light of recent legislation? Find out during this update on open meeting and public records requirements.
Right this Way to a Better Board – Board Best PracticesBHI Management ConsultingBased on the instructor’s new book Fifty-Two Ways to be a Better Board, this session will narrow the 52 ways down to four overall concepts that he has correlated as the most important elements of being a board member.
11:15 a.m. - 12:15 p.m. BREAKOUT SESSIONS
sproutTuesday, September 26, 2017
8
12:15 – 1:45 p.m.
Lunch with the Exhibitors
(All registered attendees welcome)
Enjoy your lunch while taking time to learn more about our exhibitors and
the valuable services they provide. From risk management, accounting, HR, legal, banking services, and more – our exhibitors have some of the best of what you’re looking for!
Lunch is included in conference registration.
Being Open-Minded about Open DataLozano Smith Data increases geometrically on an almost daily basis. The methods by which you can harvest it and then put it to use for your district and those whom you serve increase in a similar manner. A general understanding of cyber-data, and how it can both benefit and compromise you, is critical in today’s regulatory and business environment.
CalPERS Update & How to Prepare for and Survive a CalPERS AuditLiebert Cassidy WhitmoreMany special districts have been audited by CalPERS and more will be audited in the future. This session will provide a timely update on CalPERS developments for 2017 and the critical topics that your districts should know to prepare for a CalPERS audit and have a successful outcome.
Successful Strategies for Utilizing DebtCSDA Finance CorporationDebt is not necessarily a four-letter word. Borrowing funds for mission-critical infrastructure can be a valuable strategy for protecting cash reserves while achieving your district’s goals. Consultants from the CSDA Finance Corporation discuss ways to take advantage of low interest rates, including utilizing various financing structures, and refinancing of existing debt to save money in the long-term.
Required Ethics AB1234 Compliance Training (PART 1)Meyers NaveAB1234 mandates that local agency officials receive two hours of ethics training every two years. This two part training covers all the required topics, including laws relating to: (1) personal financial gain by public servants (conflict-of-interest, bribery), (2) claiming perquisites of office (gift, travel and mass mailing restrictions, use of public resources for personal or political purposes, free or discounted transportation), (3) government transparency (financial interest disclosure requirements, open meeting laws), and (4) fair process (incompatible offices, competitive bidding, nepotism).
Special Districts Jeopardy!CSDA and Panel of Legal Experts“I’ll take special district laws for $1,000 Alex.” Join us for this fast-paced and informative session featuring a panel of attorneys answering questions commonly asked by special districts regarding various areas of law, including the Brown Act, Public Records Act, Proposition 218, elections, board training requirements, and more. The session will also feature a ‘Lightning Round’ to allow the audience to ask our experts general legal questions.
Understanding Special District Investments – What is the Trustee’s Fiduciary ResponsibilityWells Fargo Advisors and Orange County Cemetery DistrictPresenters will cover the board’s fiduciary responsibilities by reviewing the importance of having an Investment Policy Statement, the Prudent Investor Rule, an overview of permitted investments per California Government Code, and investment strategies for rising interest rates. Concluding with a special district case study from a general manager’s perspective on the Investment Management Program.
What’s New in California Prevailing Wage UpdatesContractor Compliance and Monitoring Inc.Prevailing wage law in California is constantly changing. Attend this session to get the latest update on recent changes. Key topics will include when: Maintenance and Service work is covered by prevailing wages; preconstruction work is covered by prevailing wages; and, work can be exempt from prevailing wage by using agency staff, volunteers, CCC, and students. CCMI will also be sharing its Public Agency Prevailing Wage Checklist designed to help agencies understand and comply with prevailing wage requirements.
2:00 - 3:15 p.m. BREAKOUT SESSIONS
cultivate
Tuesday, September 26, 2017
networkinglunch
NETWORK WITH PEERS
conference.csda.net 9
A New Look at Design Immunity – Expanding Protection for Public Entities Hanson Bridgett, LLPDesign immunity is an incredibly powerful doctrine that is underutilized by public entities. It provides an absolute defense to dangerous condition of public property liability for public entities. With some creative thinking, public entities can use design immunity not only to shield them from liability for injuries caused by the structural design of their facilities, but also for the way in which those facilities are operated. Come learn about this significant defense to dangerous condition claims and get tips on proactive steps your agency can take to strengthen and expand this immunity to maximize the potential of obtaining design immunity when sued.
Beyond the Next Budget: Fiscal Forecasts for Effective PlanningHayward Area Recreation & Park District and Management PartnersMany agencies base next year’s budget on this year’s, assuming that most details will remain the same. But the risks of this practice were revealed during the Great Recession, when many special districts had to scramble to recover from plunging revenues. Hayward Area Recreation and Park District recently worked with Management Partners to develop a five-year fiscal forecast, which will allow the district to see how pay increases, new debt, pension costs, revenue changes, possible recessions, and inflation will affect the district.
Employee EngagementCPS HR ConsultingLeaders at all levels of government are under enormous pressure to maintain and improve performance, while managing increased turnover and doing more with less. One proven response to this difficult leadership challenge is to improve the level of employee engagement. This workshop provides participants with the knowledge and tools to understand what engagement is and why it matters, and measure and improve employee engagement. Participants will be able to apply what they learn to measure and improve employee engagement in their organizations.
One Toke Over the Line: The Growing Specter of Marijuana in the WorkplaceAtkinson, Andelson, Loya, Ruud & RomoMarijuana is more common place than ever. With this changing legal landscape, it is critical that public employers understand their rights in addressing employee marijuana use. When and how can a public employer conduct drug testing? What is the scope of acceptable marijuana use in the workplace? What affirmative steps can a public employer take to address issues of marijuana use with its employees? Join us for a discussion of these timely issues to ensure that your agency is not left high and dry.
Required Ethics AB1234 Compliance Training (PART 2)Meyers NaveSee previous session description.
Say What?!? Speaking Plainly Through PolicyBHI Management ConsultingThis session outlines the critical nature and importance of making long-lasting and meaningful policy as a board. Good policy is the most professional expression of a great board and agency. Yet special districts struggle with what policy means and how to make and use them. From BHI Management Consulting’s President, Brent Ives, “Making good policy moves our board to the highest level of performance”. Don’t miss it.
Tie in to TIERS – A New Framework for Practical Public Engagement at the Local LevelInstitute for Local GovernmentIn this interactive session, participants will learn about a new public engagement framework created by the Institute for Local Government. The TIERS (Think-Initiate-Engage-Review-Shift) Framework provides a practical step-by-step approach for any local government, small to large. Share your challenges and hear from special districts that have begun to
implement this framework.
3:30 - 4:30 p.m. BREAKOUT SESSIONS
4:30 – 6:00 p.m.
Mix & Mingle in the Exhibit Hall:
Grand Prize Drawings
Root yourself and connect with exhibitors in the exhibit hall for a cocktail and appetizer before you go out on the town in Monterey for dinner.
Be sure to enter for one more chance to win
one of our fabulous prizes! cultivate
Tuesday, September 26, 2017
networkingreception
10
Beyond Website BasicsStreamlineIf your district has a website–regardless of the platform–and you’re ready to take it to the next level, this is the session for you! We’ll share resources for free, beautiful photos and iconography you can use to dress up your site; cover various tools for converting Word files to PDFs, and scanned PDFs to text files (important for upcoming compliance requirements!); demonstrate easy ways to engage with citizens using things like email signup forms, voting and polling tools; and discuss search engine optimization including submitting your site to search engines, and how to craft content for the best search results. You’ll leave with handouts including additional resources to take back to your district or share with peers.
CEQA Basics and Hot Topics for Board Members and StaffBest Best & Krieger and Albert A. Webb AssociatesCEQA is complex and fast changing but this panel of CEQA attorneys and consultants will break this crucial environmental law down to its essential components. A special emphasis on the latest CEQA developments relating to greenhouse gas emissions, tribal cultural resources, SGMA, and marijuana use and cultivation will also be provided, focusing on how these “CEQA hot topics” affect special districts.
Wednesday, September 27, 2017
8:15 – 9:00 a.m.
SDRMA Sponsored Full Plated Breakfast
(All registered attendees welcome)
9:00 – 10:45 a.m.
SDRMA GENERAL SESSION, SAFETY AWARDS, KEYNOTE
Manley Feinberg
Reaching Your Next Summit! 9 Vertical Lessons to Lead with More Impact
Manley Feinberg, business leader and author of Reaching Your Next
Summit! 9 Vertical Lessons to Lead with More Impact will be our keynote
speaker on Wednesday. Prior to Mr. Feinberg’s career as a speaker, he worked with Build-A-Bear Workshop and helped the company land on the FORTUNE 100 “Best Companies to Work For” List four years in a row with his award-winning business solutions. This keynote will leave with you
many actionable techniques, frameworks, and insights to help lead your
organization to a better tomorrow.
11:00 a.m. - 12:15 p.m. BREAKOUT SESSIONS
Employment Law Update: Gender Identity in the WorkplaceSpecial District Risk Management AuthorityIn this session, we will discuss and provide examples of gender issues facing employers in California today. What is the current state of California law? What is an Employer’s legal duty to accommodate LGBTQ employees and/or the public? Exactly how many restrooms do we need?
Get in the Mix! Work-Life BlendingCPS HR ConsultingThe concept of “work-life balance” is changing. With the ability to be connected all the time, we are moving to more of a work-life blend. How does that translate in the workplace? What does this look like for you and how can you find your right blend? By rethinking balance and seeking to blend, not only will you feel less guilty about mixing work and life together, but you will find it more realistic to feel fulfilled both at and outside of work.
The annual
conference
always gives
me something
I can use
in my role
as a board
member.
MICHAEL SEAMAN,
DIRECTOR
keynotespeaker
conference.csda.net 11
Planning for the Future Through Effective Rate SettingBest Best & Krieger and Santa Margarita Water DistrictRate-setting is a necessary, yet often a difficult, obligation for every district. Districts must consider short-term financial requirements, including day-to-day operation and maintenance of water and wastewater systems, while simultaneously planning for the future through building reserves and preparing for future capital projects and improvements, and unexpected expenses. This session explores legal and technical requirements for rate-setting, as well as strategies for successful adoption and implementation of water rates designed for long-term financial stability from Santa Margarita Water District, based on experience.
The Doctor Will See You Now: Assessing the Financial Health of Your DistrictMann, Urrutia, Nelson CPAs & Associates, LLPThis session will provide a review and insight of important financial concepts, reports, and policies specific to public agencies including special districts. The presenter will cover: understanding the financial audit process and how to evaluate audit results, application of basic financial ratios to help assess the financial health of your district, and evaluating fraud risk and implementation of related internal controls.
Wednesday, September 27, 2017
11:00 a.m. - 12:15 p.m. BREAKOUT SESSIONS CONTINUED
Turning Public Perceptions of Your District from Negative to Positive: Dealing with Opposition, Complaints, Angry Customers, and Negative Media CoverageRauch Communication Consultants, Inc.Whether your district is seeking to overcome lack of support for an important program or buffeted and besieged by opposition, this seminar can help by providing clear examples and guidance on how to deal with difficult public issues and regain public trust, understanding, and support so your district can
move forward.
12:30 – 1:45 p.m.
CSDA Annual Awards Luncheon
(All registered attendees welcome)
Recognize and celebrate your peers! Join us as we celebrate
the best of special districts with awards including: Board
Member of the Year, General Manager of the Year, the prestigious William Hollingsworth Award of Excellence, Chapter of the Year, Special District Leadership Foundation (SDLF) awards, and more!
CSDA Recognizes the Best Among Special Districts
Do you have a board member, staff member, local chapter, or
district program that you feel deserves recognition?Each year, CSDA presents various awards during the CSDA Annual Conference and Exhibitor Showcase. There are several different categories. Please consider outstanding
individuals within your districts for individual awards.
Chapter awards and district awards are also open for
nominations. Visit the Awards section of our conference website at conference.csda.net for more information.
CSDA Awards Luncheon
(Guest Only, without a conference registration): $45
If you have any questions regarding the awards or
the awards process, please contact Charlotte Lowe at 877.924.2732 or by email at charlottel@csda.net.
Deadline for submissions is Friday, July 21, 2017.
All applicants will be notified prior to the Annual
Conference as to the winner. awards luncheon
12
Before You Press Send: Public Records and Brown Act ConsiderationsLozano SmithQuestions regarding use of e-communi-cation, and retention of and public access to electronic documents, continue to challenge board members and staff. Hear the latest on e-communication and the Brown Act; public records; social media implications; and use of personal devices for public business. This session will help attendees better understand how the law applies to the use of technology.
Better Boards Equal Better DistrictsRauch Communication Consultants, Inc.Best practices in board and committee meetings, role of the President, fostering healthy dialogue, board and general manager roles and relationships, and more. Streamline and update how your board operates. Gain ideas on how to make board meetings more effective, interesting, and meaningful. Learn how to evaluate whether to have committee meetings and if so, how to structure them. Get tips on how to ensure your board is focusing on the right information and issues, and providing clear policy direction to the manager. This is an interactive session full of examples and real world ideas.
Effectively Communicating Financials and Key Questions Board Members Should be AskingJames Marta & Company LLP CPAs and Olivenhain Municipal Water DistrictIn this session, you will learn what key financial reports management and the board need for effective decision making and how to effectively present information to those with non-financial backgrounds to ensure a better understanding of the district’s finances. Presenters will discuss the use of financial dashboards to summarize and present the most critical financial data needed on a regular basis, effective budget actual comparison, and multi-year analysis.
LAFCOs and Special Districts: Pitfalls and OpportunitiesMeyers NaveLAFCOs have significant authority over special districts and special care is needed to ensure that a district does not run afoul of its powers. This panel will look at specific instances where special districts can work with LAFCOs to avoid problems with other districts, evaluate new opportunities and understand where regional cooperation is the best policy for all involved.
Required AB1825 & AB1661 Harassment Prevention Training for Officials and Supervisors (PART 1)Burke Williams SorensenAB1825 and AB1661 makes sexual harassment prevention training mandatory for supervisory employees and officials receiving any compensation. This legislation requires employers to ensure that all supervisors and officials receive at least two hours of sexual harassment prevention training every two years. Receive your AB1825/AB1661 compliance training for special districts with this breakout.
Winning the War for TalentSanta Clara Valley Water District and Management PartnersThe session will identify the key talent challenges identified in a series of focus groups involving senior leaders in local government and explore strategies and best practices to address the challenges and more.
Workers’ Compensation UpdateSpecial District Risk Management AuthorityAre all workplace accidents compensable under California Labor Code? What does Arising Out Of/Course of Employment (AOE/COE) mean? Join SDRMA for this lively and informative session that will answer these questions and more!
Wednesday, September 27, 2017
2:00 - 3:30 p.m. BREAKOUT SESSIONS
5:00 – 7:00 p.m.
SPECIAL DISTRICT LEADERSHIP FOUNDATION (SDLF)
Taste of the City
(All registered attendees welcome)
Brews, Blues & BBQThis party was so much fun this last time – we are bringing it back for an encore performance. Sample local BBQ and craft
brews while enjoying music from our DJ/
auctioneer, games, and a silent auction.
conference.csda.net 13
FPPC Update: Conflicts of InterestFair Political Practices CommissionThis session presented by a representative from the FPPC will include a presentation regarding conflicts of interest under the Political Reform Act and Government Code Section 1090 and a discussion of recent advice letters.
Get On Board: Employee Orientation Requirements and Best PracticesLiebert Cassidy WhitmoreEmployee orientation is more than just a nice way to acquaint new employees with your history and mission. It’s also a key tool to ensure employees work in compliance with your district’s goals, policies and procedures, as well as to provide them with any applicable information about their legal protections in the workplace. This session will cover the best practices for districts, including best practices for districts with represented bargaining units.
Going to the Ballot?: Restrictions on the Use of Public Funds for Political PurposesHanson Bridgett Need to raise revenues or change the law, but confused by pitfalls and restrictions? Want to support a bill or local measure, or ask your residents to approve a property-related fee or assessment, but not sure whether or how to reach out to the public? Come learn about the laws governing public agency efforts surrounding ballot measure campaigns, grassroots lobbying and legislative advocacy. Hanson Bridgett’s attorneys will provide you with a framework to figure out next steps for your agency to inform the public, state or federal government, about your agency’s needs.
How’d You Do That? Panel Discussion with CSDA Award WinnersCommunication AdvantageDo you ever attend the CSDA Awards Luncheon and think “That’s a great idea, but I wouldn’t even know where to start on something like that”? This panel will explore such topics as where the great ideas come from, what additional resources are needed for implementation, how to gain board approval, and what factors help our judge select a winner. The panel will include representatives from winning agencies and an awards judge.
Required AB1825 & AB1661 Harassment Prevention Training for Officials and Supervisors (PART 2)Burke Williams SorensenSee previous session description.
Wednesday, September 27, 2017
3:45 - 5:00 p.m. BREAKOUT SESSIONS
The Empty Chair – Handling Board Vacancies and AppointmentsMeyers NaveAttendees will receive instruction and information on board vacancies and appointments. Discussion will also include board governance related to behavior and removal, including legal process and procedures.
Watch Out! Dangerous Condition of Public PropertySpecial District Risk Management AuthorityHow dangerous does a condition have to be before a public entity is legally liable? What is a Trivial Defect? Are there immunities for recreational activities? These issues and more will be discussed during this
informative session.
This party has a purpose.
Attendees at this reception will have the opportunity to participate in the Special District Leadership
Foundation (SDLF) silent
auction to raise funds for
scholarships.
A special wine raffle
will be held at 6:30p.m. Purchase your tickets throughout the conference for the chance to win a
deluxe 35-bottle wine
cellar fully stocked. You
must be present to win!
8:30 – 10:30 a.m.
Closing Breakfast 2017 Legislative Impacts on Special Districts
CSDA’s lobbying team will present attendees with the most up-to-date information on the outcome of the biggest state budget and legislative issues impacting special districts in 2017, as well as a sneak peak of what
to expect in 2018. Get all the latest legislative results and
learn what they mean for special districts going forward.
10:30 a.m.Conference ends
Thursday, September 28, 2017