HomeMy WebLinkAbout1993-09-20 - Board of Directors Meeting MinutesPage m ~ rn _'_j
September 20, 1993
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR ADJOURNED MEETING
September 20, 1993
The September 20, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors
was called to order by President Sterling L. Fox at 8:32 a.m. The meeting was held at the
District Headquarters located at 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors present at Roll Call:
President Sterling L. Fox
Vice President Carl T. Scanlin
Paul R. Armstrong
Michael J. Beverage
Arthur C. Korn
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, Legal Counsel
Barbara Bower, Secretary to the General Manager
Charles Gray, Engineering Manager
Eric Joseph, Assistant Operations Superintendent
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Visitors Present:
Mr. & Mrs. James Stoddardt, 1231 De Soto Street, Placentia, CA
Fritz Stradling, Bond Counsel
Lora Stovall, Bartle Wells & Associates
James Stoddardt addressed the Board about the increases in water rates, and his concern that the
District had raised water rates as a replacement for property taxes slated for confiscation by the
State of California. Mr. Kidman commented on the legal issues involved in the State's tax shift.
Director Korn encouraged Mr. Stoddardt to inform our wholesalers about his concerns and to
contact his elected representatives. Mr. & Mrs. Stoddardt left the meeting at 8:57 a.m.
CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted
5-0 to approve the following Consent Calendar items:
Item 1. Approval of Minutes as corrected - Regular meeting of September 9, 1993.
Item 2. Authorization for Directors to leave the State of California prior to next meeting.
Item 3. Approval of payment of bills, payroll and refunds in the amount of $367,472.58 on
Check Nos. 14200, 14201, 14288 through 14373; and Payroll Check Nos. 5945 through 6013;
and one wire to ACWA-HPIT in the amount of $367,472.58, dated September 27, 1993.
Item 4. Approval of Progress Payment in the amount of $2,430.00 and Change Order No.
1 in the amount of $2,407.00 to Schuler Engineering Corporation; authorization for staff to file a
Notice of Completion; authorization to release the Labor and Materials Bond and payment of the
10% Retention in the amount of $12,760.70, 35 days after the Notice of Completion has been
recorded if no liens have been filed; and release of the Faithful Performance Bond in one year if
no defects have been found for the replacement of the natural gas engine at the Highland Booster
Station, Job No. 9045.
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September 20, 1993
Item 5. Approval of Progress Payment No. 3 in the amount of $20,024.10 to David-
Richards Electric, for rehabilitation of Well No. 10, Job No. 9123.
Item 6. Approval to purchase a new copy machine from Minolta Business Systems in an
amount not to exceed $6,300.00
Item 7. Approval of a damage claim to the Southern California Edison Company in the
amount of $483.81
Item 8. Acceptance of the District's Investment Portfolio Report for August 31, 1993.
ACTION CALENDAR
Item 9. Consideration of refunding Improvement District No. 1 Series A & B Bonds.
Assistant General Manager Michael Payne reported that Bond Counsel has prepared Resolution
No. 93-23 authorizing the sale of $6,170,000 principal amount of Improvement District District
No.1 bonds. Lora Stovall facilitated a lengthy discussion of several policy issues, which the
Board decided upon prior to approving Resolution 93-23 and the Official Statement.
They opted for rating the bonds; declined bond insurance (unless the bidder elects to pay for it);
declined any special call provisions; declined taking any action to mandate bond special
availability to District customers and approved the Bank of America as paying agent.
President Fox declared a recess at 9:45 a.m. The meeting reconvened at 9:55 a.m., with all
attending Directors and staff present.
On a motion by Director Beverage seconded by Vice-President Scanlin, the Board of Directors
voted 5-0 on a roll-call vote, to adopt Resolution No. 93-23 authorizing the sale of $6,170,000
principal amount of Improvement District District No.1 bonds and approving certain documents
in connection with that sale, subject to review as to form by General Counsel.
Lora Stovall and Fritz Stradling left the meeting at the conclusion of this item, 10:25 a.m.
Item 10. Consideration of the District's General Liability & Property Insurance Premiums.
Assistant General Manager Michael Payne reported that the District contracts with ACWA/JPIA
for general liability insurance and with Sequoia Insurance for general property insurance and that
premiums are due for 1993-94.
On a motion by Director Armstrong, seconded by Vice-President Scanlin, the Board of Directors
voted 5-0 to approve the insurance premiums with ACWA/JPIA in the amount of $128,689.00
and Sequoia Insurance Agency in the amount of $7,496.00 and authorize the transfer of
$4,823.00 from the unappropriated water operating fund.
Item 11 . Consideration to proceed with the Acceptance process for Well No. 16 and 17 and
water treatment options. Engineering Manager Charles A. Gray reported that the District is in the
process of conducting surface water tests on both wells, as mandated by the Department of
Health Services, and when results are known, staff will present a report to the Board with
recommendations for water treatment plant options. study by ASL Consulting Engineers
indicated that a capital cost of $1,500,000 for a water treatment plant compared favorably with
the $2,400,000 required to construct a four million gallon expansion to the Elk Mountain
Reservoir.
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September 20, 1993
On a motion by President Fox, seconded by Director Armstrong, the Board of Directors voted 5-
0 to proceed with the acceptance process for Wells Number 16 & 17.
Item 12. Consideration of appointing a representative to vote on behalf of the District at the
Special Districts Workers Compensation Authority meeting. Assistant General manager Michael
Payne reported that an election is scheduled on September 23, 1993 to elect two member Districts
to the Special Districts Workers Compensation Authority.
On a motion by Director Armstrong seconded by Director Beverage, the Board of Directors voted
5-0 to appoint Vice-President Scanlin to vote on behalf of the District at the SDWCA meeting.
Item 12a. On a motion by Director Armstrong, seconded by Director Beverage, the Board of
Directors voted 5-0 to add item 12-a to the agenda. Consideration of appointment of Vice-
President Scanlin to vote on behalf of the District at the CSDA Conference, and to instruct the
General Manager to write a letter of authorization to that effect. President Fox appointed Vice-
President Scanlin to vote on behalf of the District at the CSDA Board of Directors meeting, and
instructed the General Manager to write a letter attesting to that.
Item 13. Consideration of customer service succession planning and reorganization
predicated on the impending retirement of the Meter Services Representative. Executive Assistant
to the General Manager Roger Lubin reported that with the coming retirement of Meter Services
Representative Clyde Bushaw, staff recommends filling his position with a new class of Lead
Meter Reader. In order to provide some overlap during the transition period, staff also
recommends the overlap hiring of one meter reader for a one month period.
On a motion by Director Beverage seconded by President Fox, the Board of Directors voted 4-1
on a roll-call vote, (Korn dissenting) to adopt Resolution No.93-24 approving the number of
authorized positions for Fiscal 1993-94 and rescinding Resolution No. 93-15.
Item 14. Consideration of a contribution request by the California Water Awareness
Committee. Assistant Administrator Michael J. Robinson reported that the District received a
request form the California Water Awareness Committee for a contribution of $473.20. He noted
that the District has not contributed funds to this activity in the past but has concentrated on
providing facilities tours, xeriscape seminars and other events and activities on a local level.
On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors
voted 5-0 to deny the request from the California Water Awareness Committee.
DISCUSSION CALENDAR
Item 15. Status report on Great Western Bank's restructuring of their Deferred Compensation
Program. Executive Assistant to the General Manager Roger Lubin reported that Great Western
Bank has informed all plan participants that they are restructuring their deferred compensation
program. As a result, employees participating in their plans can expect to pay increased service
charges in the future. ACWA, through the Personnel and Administration Committee is
attempting to negotiate more beneficial rates with Great Western, and staff is assessing
alternatives to Great Western as an additional or substitute plan administrator.
This item was for information only and no action was taken.
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September 20, 1993
GENERAL MANAGER'S REPORT
Item 16. General Manager's oral report and comments. General Manager William Robertson
reported on the following:
1. In response to the General Manager's request for attendees, Vice-President Scanlin and
Director Armstrong volunteered to attend the Placentia Heritage Days parade.
2. ACWA Conference materials are available and Board members were requested to
complete their registration materials and return them to the Secretary to the General Manager.
STANDING COMMITTEE REPORT
Item 17. No Executive-Administrative-Organizational Committee meeting was scheduled.
Item 18. A Finance-Accounting Committee meeting is scheduled for October 6, at 3:30 p.m.
Item 19. No Personnel-Risk Management Committee meeting was scheduled.
Item 20. A Planning-Engineering-Operations Committee meeting is scheduled for October 7
at 8:30 a.m.
Item 21. The Public Information Committee meeting met Monday, September 13, 1993 at
2:00 p.m. They discussed Rate Reductions; Customer Survey completed by Fairfax Research
Group; a meeting with Senator John Lewis' staff to clarify District policies, programs and
services; Landscape dedication; Annual Report; Fiesta and heritage Days; District Facilities Tours;
Water Education Group and the Lowflow showerhead program.
Item 22. A Public Information Committee meeting was scheduled for September 30 at 10:30
a.m.
INTERGOVERNMENTAL MEETINGS
Item 23. Report on WACO meeting, September 10 (Scanlin): Vice-President Scanlin reported
that the Vision 2000 Plan is slated to go before the ACWA Board on October 4, 1993. He
indicated that SB 1250 is of concern to Ken Witt. He mentioned that Tim Quinn of MWD
addressed the meeting, speaking about the North-South Urban Coalition, established to respond
to the Pelosi Bill. Quinn also discussed proposed EPA water Quality Standards regarding
salinity.
Item 24. Report on Ethics Conference, September 14 (Scanlin): Vice-President Scanlin
reported on the MWDOC presented Ethics Seminar he and General Manager Robertson attended.
Item 25. Report on OCWD meeting, September 15 (Scanlin): Vice-President Scanlin reported
on the State Water Plan Update.
Item 26. Report on MWDOC MWD Financial Structure Study Committee, September 15
(Korn): Attending the initial meeting of this group, Director Korn indicated that the water
districts represented are Yorba Linda, Los Alisos, Capistrano Beach, Mesa Consolidated and
Trabuco Canyon. He indicated that MWD is trying to shift its revenue sources so that it has
guaranteed revenues in order to ensure that rates are less volatile.
Item 27. Report on Yorba Linda Planning Commission meeting, September 15 (Korn):
Director Korn reported that nothing of concern to the District was discussed.
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September 20, 1993
Item 28. Report on MWDOC regular meeting, September 15 (Fox): President Fox did not
attend.
BOARD MEMBER COMMENT
Item 29. Director Armstrong commented on the Bond Statement, indicating that it provided
very good background information on the District and would serve well as a public information
item. He also commented on President Clinton's proposed national health plan, and how it might
impact on employers.
Item 30. Director Beverage had no comments.
Item 31. Director Korn commented on the cost of health care, mentioning that $1,500 of the
cost of each car goes towards worker's health insurance.
Item 32. Vice President Scanlin had no comments.
Item 33. President Fox indicated that he wanted to set aside time at the October 14th Board
meeting to work through the Board's self-assessment documents and compare results.
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Vice-President Scanlin, seconded by Director Beverage, the Board of Directors
voted 5-0, at 12:05 p.m.. to adjourn to Thursday, October 14, 1993 at 8:30 a.m., at the District
headquarters on Plumosa Drive.
General Manager/Secretary