HomeMy WebLinkAbout2008-04-23 - Executive-Administrative-Organizational Committee Meeting Agenda Packet
YORBA LINDA WATER DISTRICT
EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING
Wednesday, April 23, 2008, 4:00 p.m.
1717 E. Miraloma Avenue, Placentia, CA 92870 - Tel: (714) 701-3020
AGENDA
COMMITTEE: STAFF:
Director John Summerfjeld, Chair Michael A. Payne, General Manager
Director William R. Mills Ken Vecchiarelli, Asst. General Manager
Alternate: Director Ric Collett
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Any individual wishing to address the committee is requested to identify themselves and state the matter
on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the
individual for their comment when the item is considered. No action will be taken on matters not listed on
this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the
Water District. Comments are limited to five minutes.
ACTION ITEMS:
This portion of the agenda is for items where staff presentations and committee discussions are needed
prior to formal committee actions.
1. None
DISCUSSION ITEMS:
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Committee Members. This portion of
the agenda may also include items for information only.
2. Report on Legislative Activities - Sacramento Advocates
3. Report on Legislative Activities - McCormick, Kidman & Behrens
4. Report on Grant Activities -Townsend Public Affairs
5. Proposed LAFCO Budget Fiscal Year 2008-2009
6. City of Placentia - Ribbon Cutting Ceremony Miraloma Avenue
7. Board of Directors & Staff Seating Arrangements - Boardroom
8. General Managers monthly activity report.
ADJOURNMENT:
The next Executive-Administrative-Organizational Committee is scheduled for May 20,
2008, 4:00 p.m.
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Accommodations for the Disabled:
Any person may make a request for a disability-related modification or accommodation needed for that
person to be able to participate in the public meeting by telephoning Michael A. Payne, District Secretary,
at 714.701.3020 or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309.
Requests must specify the nature of the disability and the type of accommodation requested. A
telephone number or other contact information should be included so the District staff may discuss
appropriate arrangements. Persons requesting a disability-related accommodation should make the
request with adequate time before the meeting for the District to provide the requested accommodation.
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ITEM NO.
Barry S. Brokaw
Donne Brownsey
James D. . Stassi Sacramento Advocates, Inc.
A California based Public Affairs and Governmental Relations Firm
Daniel E. Boatwright 1215 K Street, Suite 2030 • Sacramento, CA 95814
General Counsel Phone (916) 448-1222 • Fax (916) 448-1121
MEMORANDUM
To: Yorba Linda Water District Board of Directors
From: Barry Brokaw for Sacramento Advocates, Inc.
Re: State Capitol Update
Date: April 17, 2008
Overview
California's budget problems continue to cast a deep pall over the State Capitol, as the State's
revenue picture continues to rapidly decline. The Department of Finance reported this week that
state tax receipts have fallen off by nearly $1 billion in March due in large part to plunging
corporate profits.
The news comes as the state moves closer to the July 1 deadline for lawmakers to close
California's budget gap. A reasonably balanced budget (with limited use of smoke and minors
accounting techniques) was implemented last summer, ahead of the housing industry collapse,
the major increase in gasoline prices, and the resulting tightening of pocketbooks of many
Californians. In January, 2008, the Governor's Department of Finance declared a $10 billion
budget deficit could be expected by the close of the fiscal year 18 months out ---June 30, 2009.
That number grew to $14 billion in a late February review, and was upped to $16.5 billion in the
March review. Acting in response to the emergency call of the Governor, the Legislature took
quick action to authorize the use of $3.3 billion in unallocated bond funds approved by the voters
to deal with the last fiscal crisis (Proposition 57 in 2005). Those bond funds are being applying to
the current debt. The Legislature also passed emergency laws to shift some about $5 billion of
the debt into future years, and postponed payments to schools and state highway programs, but
that funding will have to be paid back eventually. There is concern that we have not reached
rock bottom, and the debt may hit $20 billion or more. The state will shortly know the true extent
of the debt as April 15th tax proceeds are tallied.
To deal with the state's fiscal problems, Democrats have generally been calling for multibillion-
dollar tax increases, in combination with some modest cuts. Republicans have signed pledges
vowing never to vote for new revenue, demanding instead that the budget be balanced with steep
spending cuts. The Governor, who rates a third category, has repeatedly said he would oppose
new taxes and fees, but has left the door open to closing unspecified "tax loopholes."
With a two-thirds vote in each house required to pass a budget bill, it could be months into the
new fiscal year before some sort of deal is struck. There is the likelihood the budget solution may
await several tax increase proposals placed on the November 2008 ballot by initiative.
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Depending on the outcome of those possible tax proposals, action may take place. Some of the
taxes being discussed include splitting the property tax rolls to provide for a higher ad valorem
rate for businesses and commercial property than homes; an increase in the banking and
corporation tax; an oil extraction tax; an increase in the personal income tax for top wage
earners; and a sales tax imposition on services.
There may also be one or two competing water storage and conservation bonds on the November
2008 ballot. A continuing decline in the state's fiscal picture may result in proponents postponing
those efforts until 2010.
The Proposition IA protections for local governments may also be tested this year, but we will
have a clearer reading on this after the May Budget Revision is submitted by the governor to the
legislature on May 14`h
KEY LEGISLATION OF INTEREST
AB 2175 (Laird) Water conservation. (A-04/08/2008 html Pdf)
Summary:
(1) Existing law requires the Department of Water Resources to convene an independent
technical panel to provide information to the department and the Legislature on new demand
management measures, technologies, and approaches. "Demand management measures" means
those water conservation measures, programs, and incentives that prevent the waste of water
and promote the reasonable and efficient use and reuse of available supplies. This bill would
require the department to establish a statewide target to achieve a 20% reduction in urban per
capita water use in California by December 31, 2020. By December 31, 2020, each urban water
supplier would be required to reduce its per capita water use by 20%, except as provided. By
December 31, 2010, and not less than every 5 years thereafter, the department would be
required to establish and make available to the public a list of technically feasible urban water
conservation measures available to assist urban water suppliers in meeting this requirement.
This bill contains other related provisions and other existing laws.
Note: The state DWR would be authorized to set water conservation standards or
guidelines under this proposal.
Status: 04/16/2008-From committee: Do pass, and re-refer to Com. on APPR. Re-referred.
(Ayes 8. Noes 2.) (April 15).
AB 2270 (Laird) Recycled water: water quality. (A-03/25/2008 html Pdf)
Summary:
Existing law establishes a statewide recycling goal of 700,000 acre-feet of water by 2000 and
1,000,000 acre-feet of water by 2010. Existing law requires the Department of Water Resources
to prepare and update every 5 years the California Water Plan, which is the plan for the orderly
and coordinated control, protection, conservation, development, and use of the water resources
of the state. Existing law requires each urban water supplier to prepare, and update every 5
I
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years, an urban water management plan with specified components, including information, to
the extent available, on recycled water and its potential for use as a water source in the service
area of the urban water supplier. This bill would refer to the statewide recycling goals as targets,
and would require the department to update these targets every 5 years, based on consideration
of all relevant information, including, but not limited to, the National WateReuse Foundation
database and urban water management plans. The department would be required to include the
revised targets in the California Water Plan beginning in 2013. The bill would require an urban
water supplier to include in its urban water management plan information on recycled water,
including, in acre-feet of water per year, a description of the quantity of treated wastewater that
meets recycled water standards, a description and quantification of the potential uses of recycled
water, and the projected use of recycled water within the supplier's service area. This bill
contains other related provisions and other existing laws.
Note: Water recycling targets could be set under this measure by the Department of
Water Conservation.
Status: 04/16/2008-From committee: Do pass, and re-refer to Com. on APPR. Re-referred.
(Ayes 9. Noes 4.) (April 15).
AB 2723 (De La Torre) Safe Drinking Water, Water Quality and Supply,
Flood Control, River and Coastal Protection Bond Act of 2006:
dual piping. (A-04/10/2008 htrnl pdf)
Summary:
Existing law, the Safe Drinking Water, Water Quality and Supply, Flood Control, River and
Coastal Protection Bond Act of 2006, (bond act) authorizes the issuance of bonds in the amount
of $5,388,000,000, of which $90,000,000 is made available, upon appropriation by the
Legislature, for planning grants and planning incentives, including revolving loan programs and
other methods to encourage the development of regional and local land use plans that are
designed to promote water conservation, reduce automobile use and fuel consumption,
encourage greater infrll and compact development, protect natural resources and agricultural
lands, and revitalize urban and community centers. The Legislature may only appropriate funds
for that purpose upon the enactment of legislation to implement that provision of the bond act.
This bill would provide that these funds may be expended by the department, upon
appropriation for that purpose, for grants to any city, county, city and county, and special district
that provides for the delivery of potable and recycled water for the development of dual water
piping to allow for the delivery of potable and recycled water for nonpotable purposes to
commercial, industrial, and residential buildings constructed on or after January 1, 2009.
Note: Could we benefit from this?
Status: 04/15/2008-Do pass as amended and be re-referred to the Committee on
Appropriations.
AB 2993 (Plescia) Design-build: metropolitan water districts: renewable
energy. (1-02/22/2008 html pdf)
Summary:
Existing law requires public entities to comply with certain procedures in soliciting and
evaluating bids and awarding contracts for the erection, construction, alteration, repair, or
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improvement of any public structure, building, road, or other public improvement. This bill
would authorize a Metropolitan Water District, with the approval of its board of directors, to
enter into design-build contracts, as defined, for the design, construction, fabrication, and
installation of renewable energy projects, in accordance with specified provisions. This bill
contains other related provisions and other existing laws.
Note: Just watching this measure. Use of renewable energies is greeted with applause in
Sacramento.
Status: 04/03/2008-In committee: Set, first hearing. Hearing canceled at the request of
author.
ABX2 1 (Laird) Water bond. (I-09/26/2007 html Pdf)
Summary:
Under existing law, various bond acts have been approved by the voters to provide funds for
water projects, facilities, and programs. This bill would state the intent of the Legislature to
enact a comprehensive delta sustainability, water reliability, and water quality general
obligation bond act to be submitted for voter approval in an unspecified 2008 election.
Note:
Status: 09/26/2007-Introduced. To print.
ABX2 2 (Laird) Water supply reliability. (1-09/26/2007 html pdf)
Summary:
The Department of Water Resources performs duties relating to water resources throughout the
state. The State Water Resources Control Board exercises regulatory functions relating to water
quality. This bill would declare the intent of the Legislature to invest state funding in programs
and projects that improve the state's water supply reliability and promote certain principles.
Note: This proposal has no specific content at this point.
Status: 09/26/2007-Introduced. To print.
ABX2 3 (Laird) Sacramento-San Joaquin Delta sustainability. (I-
09/26/2007 html pdf)
Summary:
Under existing law, various state agencies administer programs relating to water supply, water
quality, and flood management in the Sacramento-San Joaquin Delta. This bill would declare
the intent of the Legislature to review and adopt a comprehensive strategy to resolve the issues
of water supply reliability, ecosystem restoration, water quality, and levee system integrity in
the Sacramento-San Joaquin Delta.
Note: This is another bill that has no specific content ,yet.
Status: 09/26/2007-Introduced. To print.
ABX2 4 (Villines) Water resources: bond funds. (1-09/26/2007 html Pddf)
Summary:
Under existing law, various bond acts have been approved by the voters to provide funds for
water projects, facilities, and programs. The Disaster Preparedness and Flood Prevention Bond
Act of 2006, a bond act approved by the voters at the November 7, 2006, statewide general
4
election, authorizes the issuance of bonds in the amount of $4,090,000,000 for the purposes of
financing disaster preparedness and flood prevention projects. The Safe Drinking Water, Water
Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006, an
initiative bond act approved by the voters at the November 7, 2006, statewide general election,
authorizes the issuance of bonds in the amount of $5,388,000,000 for the purposes of financing
a safe drinking water, water quality and supply, flood control, and resource protection program.
The Water Security, Clean Drinking Water, Coastal and Beach Protection Act of 2002,
approved by the voters at the November 5, 2002, statewide general election, authorizes, for the
purposes of financing a safe drinking water, water quality, and water reliability program, the
issuance of bonds in the amount of $3,440,000,000. This bill, with regard to those bond funds,
would appropriate $552,640,000 as follows: of the funds made available pursuant to the
Disaster Preparedness and Flood Prevention Bond Act of 2006, $150,000,000 to the department
for stormwater flood management project grants; of the funds made available pursuant to the
Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection
Bond Act of 2006, $27,150,000 to the State Department of Public Health for grants and loans
for small community drinking water system infrastructure improvements and related actions,
$50,000,000 to the State Department of Public Health for grants for projects to prevent or
reduce the contamination of groundwater that serves as a source of drinking water, $40,000,000
to the department for planning grants and local groundwater assistance grants, $50,000,000 to
the department for projects to relocate existing Sacramento-San Joaquin Delta water intake
facilities, $80,000,000 to the department to increase the department's ability to respond to levee
breaches and to reduce the potential for levee failure, $100,000,000 to the department for the
acquisition, preservation, protection, and restoration of Sacramento-San Joaquin Delta islands,
$12,000,000 to the department to complete planning and feasibility studies associated with new
surface storage under the California Bay-Delta Program, $15,000,000 to the department for
planning and feasibility studies to identify potential options for the reoperation of the state's
flood protection and water supply systems, $10,000,000 to the department to update the
California Water Plan, and $15,000,000 for San Francisco Bay/Sacramento-San Joaquin Delta
planning; and of the funds made available under the Water Security, Clean Drinking Water,
Coastal and Beach Protection Act of 2002, $3,490,000 to the department for planning and
feasibility studies associated with surface storage under the California Bay-Delta Program. This
bill contains other related provisions.
Note: This was intended to be a model for the Governor and his proposed water bond.
There is no movement on this measure.
Status: 09/26/2007-Introduced. To print.
ABX2 5 (DeVore) Water: electricity for desalination: nuclear energy. (I-
09/26/2007 html pddf)
Summary:
The existing Warren-Alquist State Energy Resources Conservation and Development Act
establishes the State Energy Resources Conservation and Development Commission (Energy
Commission) and requires it to certify sufficient sites and related facilities that are required to
provide a supply of electricity sufficient to accommodate projected demand for power
statewide. The act grants the Energy Commission the exclusive authority to certify any
stationary or floating electrical generating facility using any source of thermal energy, with a
generating capacity of 50 megawatts or more, and any facilities appurtenant thereto. Existing
5
law prohibits the construction of any thermal powerplant or facilities appurtenant thereto or
modification of any existing thermal powerplant and appurtenant facility without first obtaining
certification from the Energy Commission. Existing law prohibits certification of a new nuclear
fission thermal powerplant, and prohibits land use in the state for a new nuclear fission thermal
powerplant, until the Energy Commission makes a finding regarding the existence of an
approved and demonstrated technology or means for the disposal of high-level nuclear waste.
This bill would authorize the Energy Commission to certify one new nuclear fission thermal
reactor located at the site of an existing operating nuclear fission thermal powerplant, if not less
than 20% of the electricity generated by the reactor is dedicated to powering desalinization
facilities to produce additional fresh water from salt water and the generating capacity of the
reactor does not exceed 2,000 megawatts. This bill contains other existing laws.
Note: Nuclear energy remains a non-starter in CA.
Status: 09/26/2007-Introduced. To print.
SB 732 (Steinberg) Safe Drinking Water, Water Quality and Supply,
Flood Control, River and Coastal Protection Bond Act of 2006.
(A-09/07/2007 html 2df)
Summary:
(1) The Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal
Protection Bond Act of 2006, an initiative statute approved by the voters at the November 7,
2006, statewide general election, among other things, makes $580,000,000 in bond funds
available for improving the sustainability and livability of the state's communities through
investment in natural resources. This bill would require the various departments that are to
implement the provisions of the initiative, among other things, to develop and adopt guidelines
and regulations, consult with other entities, conduct studies, and follow certain procedures for
establishing a project, or grant or loan program implementing the initiative. This bill contains
other related provisions and other existing laws.
Note: This bill enacts provisions to develop and implement several new programs for
which funding is made available under the Safe Drinking Water, Water Quality and
Supply, Flood Control, River and Coastal Protection Bond Act of 2006 (Proposition 84),
including programs for nature education facilities and museums, statewide water
planning and design, and a new sustainable communities and climate change reduction
program. The bill is controversial because it combines Proposition 84 implementation
with preferences for communities that adopt aggressive greenhouse gas emission
reduction programs. The development community is very concerned about this bill and
the Administration does not support the measure at this time.
Status: 09/10/2007-Placed on inactive file on request of Assembly Member Bass.
SB 1518 (Correa) Water charges, meters, and submeters: multiunit
residential structures. (A-04/15/2008 html pdf)
Summary:
The Water Measurement Law requires every water purveyor to require, as a condition of new
water service on and after January 1, 1992, the installation of a water meter to measure water
service. That law also requires urban water suppliers to install water meters on specified service
connections, and to charge water users based on the actual volume of deliveries as measured by
6
those water meters in accordance with a certain timetable. This bill, with a certain exception,
would require every water purveyor who provides water service to any person residing in a
multiunit residential structure for which an occupancy permit has been issued on or after
January 1, 2012, to require the installation of meters or submeters on each individual rental unit
as a condition of water service to that property. The bill would authorize the owner or operator
to charge tenants based on the actual volume of water delivered as measured by the water meter
or submeter. This bill contains other related provisions and other existing laws.
Note: Do we have an interest in this measure?
Status: 04/15/2008-Read second time. Amended. Re-referred to Com. on RLS.
SBX2 1 (Perata) Water quality, flood control, water storage, and wildlife
preservation. (1-09/14/2007 html pdf)
Summary:
Under existing law, various bond acts have been approved by the voters to provide funds for
water projects, facilities, and programs. The Disaster Preparedness and Flood Prevention Bond
Act of 2006, a bond act approved by the voters at the November 7, 2006, statewide general
election, authorizes the issuance of bonds in the amount of $4,090,000,000 for the purposes of
financing disaster preparedness and flood prevention projects. The Safe Drinking Water, Water
Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006, an
initiative bond act approved by the voters at the November 7, 2006, statewide general election,
authorizes the issuance of bonds in the amount of $5,388,000,000 for the purposes of financing
a safe drinking water, water quality and supply, flood control, and resource protection program.
The Water Security, Clean Drinking Water, Coastal and Beach Protection Act of 2002,
approved by the voters at the November 5, 2002, statewide general election, authorizes, for the
purposes of financing a safe drinking water, water quality, and water reliability program, the
issuance of bonds in the amount of $3,440,000,000. This bill, with regard to those bond funds,
would appropriate $610,890,000 as follows: of the funds made available pursuant to the
Disaster Preparedness and Flood Prevention Bond Act of 2006, $50,000,000 to the Department
of Water Resources for essential emergency preparedness supplies and projects, and
$150,000,000 to the department for stormwater flood management project grants; of the funds
made available pursuant to the Safe Drinking Water, Water Quality and Supply, Flood Control,
River and Coastal Protection Bond Act of 2006, $50,000,000 to the State Department of Public
Health for grants and loans for small community drinking water systems infrastructure
improvements and related actions, $50,400,000 to the State Department of Public Health for
grants for projects to prevent or reduce the contamination of groundwater that serves as a source
of drinking water, $40,000,000 to the department for administrative costs, planning grants, and
local groundwater assistance grants, $50,000,000 to the department for projects to relocate
existing Sacramento-San Joaquin Delta water intake facilities, $60,000,000 to the department
for expenditures to increase the department's ability to respond to levee breaches and to reduce
the potential for levee failure, $100,000,000 to the department for the acquisition, preservation,
protection, and restoration of Sacramento-San Joaquin Delta islands, $12,000,000 to the
department to complete planning and feasibility studies associated with new surface storage
under the California Bay-Delta Program, $15,000,000 to the department for planning and
feasibility studies to identify potential options for the reoperation of the state's flood protection
and water supply systems , $10,000,000 to the department to update the California Water Plan,
$10,000,000 to the department for planning and feasibility studies for projects to reduce
ecosystem conflicts in the Sacramento-San Joaquin Delta, and $10,000,000 to the State Coastal
7
Conservancy for projects on the Santa Ana River; and of the funds made available under the
Water Security, Clean Drinking Water, Coastal and Beach Protection Act of 2002, $3,490,000
to the department for planning and feasibility studies associated with surface storage under the
California Bay-Delta Program. This bill contains other related provisions and other existing
laws.
Note: About 60 percent of the funds appropriated in this bill are for flood protection
related activities, and another 15-20 percent are for projects that protect or improve
drinking water quality. The bill also funds completing the CalFed surface storage
feasibility studies and environmental documents, improving regional water planning and
groundwater management, and restoring critical environmental resources.
While acknowledging that the bill funds worthwhile actions, DWR opposes the bill
because it is not part of a "comprehensive approach to addressing California"s water
needs, which must include surface storage as a component to address future impacts on
water availably due to climate change and population."
Status: 01/07/2008-Read third time. Passed. (Ayes 23. Noes 11. Page 20.) To Assembly.
SBX2 2 (Perata) Safe Drinking Water Act of 2008. (A-10/08/2007 html
pdf)
Summary:
Under existing law, various measures have been approved by the voters to provide funds for
water protection, facilities, and programs. This bill would enact the Safe Drinking Water Act of
2008 which, if approved by the voters, would authorize, for the purposes of financing a
specified water supply reliability and environmental restoration program, the issuance of bonds
in the amount of $6,835,000,000 pursuant to the State General Obligation Bond Law. This bill
contains other related provisions.
Note: This is a model for the Democratic proposal for a water bond.
Status: 10/09/2007-Unanimous consent granted to consider without reference to file. Read
second time. Read third time. Urgency clause refused adoption. (Ayes 23. Noes 12. Page
15.) Motion to reconsider made by Senator Perata. Reconsi
SBX2 3 (Cogdill) Water Supply Reliability Bond Act of 2008. (I-
09/19/2007 html pdD
Summary:
Under existing law, various measures have been approved by the voters to provide funds for
water protection, facilities, and programs. This bill would enact the Water Supply Reliability
Bond Act of 2008 which, if approved by the voters, would authorize, for the purposes of
financing a specified water supply reliability and environmental restoration program, the
issuance of bonds in the amount of $9,085,000,000 pursuant to the State General Obligation
Bond Law. This bill contains other related provisions.
Note: Cogdill, the new Senate Republican Leader, has been working on the water bond
with the Governor.
Status: 10/08/2007-SEN. N.R. & W. Vote - Do pass.
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SBX2 4 (Cogdill) Water resources: bond funds. (I-09/19/2007 html pdf)
Summary:
Under existing law, various bond acts have been approved by the voters to provide funds for
water projects, facilities, and programs. The Disaster Preparedness and Flood Prevention Bond
Act of 2006, a bond act approved by the voters at the November 7, 2006, statewide general
election, authorizes the issuance of bonds in the amount of $4,090,000,000 for the purposes of
financing disaster preparedness and flood prevention projects. The Safe Drinking Water, Water
Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006, an
initiative bond act approved by the voters at the November 7, 2006, statewide general election,
authorizes the issuance of bonds in the amount of $5,388,000,000 for the purposes of financing
a safe drinking water, water quality and supply, flood control, and resource protection program.
The Water Security, Clean Drinking Water, Coastal and Beach Protection Act of 2002,
approved by the voters at the November 5, 2002, statewide general election, authorizes, for the
purposes of financing a safe drinking water, water quality, and water reliability program, the
issuance of bonds in the amount of $3,440,000,000. This bill, with regard to those bond funds,
would appropriate $552,640,000 as follows: of the funds made available pursuant to the
Disaster Preparedness and Flood Prevention Bond Act of 2006, $150,000,000 to the department
for stormwater flood management project grants; of the funds made available pursuant to the
Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection
Bond Act of 2006, $27,150,000 to the State Department of Public Health for grants and loans
for small community drinking water system infrastructure improvements and related actions,
$50,000,000 to the State Department of Public Health for grants for projects to prevent or
reduce the contamination of groundwater that serves as a source of drinking water, $40,000,000
to the department for planning grants and local groundwater assistance grants, $50,000,000 to
the department for projects to relocate existing Sacramento-San Joaquin Delta water intake
facilities, $80,000,000 to the department to increase the department's ability to respond to levee
breaches and to reduce the potential for levee failure, $100,000,000 to the department for the
acquisition, preservation, protection, and restoration of Sacramento-San Joaquin Delta islands,
$12,000,000 to the department to complete planning and feasibility studies associated with new
surface storage under the California Bay-Delta Program, $15,000,000 to the department for
planning and feasibility studies to identify potential options for the reoperation of the state's
flood protection and water supply systems, $10,000,000 to the department to update the
California Water Plan, and $15,000,000 for San Francisco Bay/Sacramento-San Joaquin Delta
planning; and of the funds made available under the Water Security, Clean Drinking Water,
Coastal and Beach Protection Act of 2002, $3,490,000 to the department for planning and
feasibility studies associated with surface storage under the California Bay-Delta Program. This
bill contains other related provisions.
Note: Another water bond model.
Status: 10/08/2007-SEN. N.R. & W. Vote - Do pass, but re-refer to the Committee on
Appropriations.
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ITEM NO. 3
' MCCURMIC%, KIDMAN Sc $EHRENS, LLP
LAWYERS
H. L. (MINE) MCCORMICN•• 650 TOWN CENTER DRIVE LAGUNA HILLS OFFICE!
ARTHUR G. NIDMAN• 23!101 MOULTON PARKWAY
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S uzANnE M. rAG UE•' COSTA MESA, CALIFORNIA 92626 LAGUNA HILLS. CALIFORNIA 82653
DAVID D. BOYER' TELEPHONES 1914) 755-3100 IEI.EPHONE tB49) 454-2205
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JOHN P. GLOWACKI April 11, 2008
KARA E. GERMANE
'A PROFESSIONAL CORPORATION
1CERTIFIED SPECIALIST - PROBATE
ESTATE PIANNING 6 TRUST LAW
THE STATE EBAR G DF CALIFORNIA
BOARD OF LEG" SPECIALIZATION MEMORANDUM
•'OF COUNSCL
TO WATER AGENCY CLIENTS
FROM McCormick, Kidman & Behrens, LLP
RE First Report on 2008 Legislative Bills
Enclosed please find the first Legislative Report for the 2008 legislative session of the
California Legislature. The bills selected are those which we think should be of interest to one or
more of our water agency clients. The individual bill summaries are extracted from the bills
themselves and from information obtained from the Association of California Water Agencies or
from other sources.
This year, solving the renewed state budget crisis takes center stage in Sacramento 2008.
The Legislative Analyst's Office proposal in February to take property taxes from enterprise
water and waste water districts in order to fund county probation department supervision of low-
risk criminal offenders released from state prisons could be problematic for water agencies. In
addition, funding for surface storage reservoirs and other wet water projects at the state level and
the Governor's plans for the Delta are also being discussed.
We have organized the bills into subject categories, provided a subject Table of Contents
and provided a numerical order Index. We have access to bill text and other information if more
detail is needed or if there are questions on the summary provided.
McCORMICK, KIDMAN & BEHRENS, LLP
By i 4i ~Z- s _
1
AGKIE,RB
TABLE OF CONTENTS
A. PROPERTY TAX ALLOCATION; REVENUE AND COLLECTION
PROCEDURES
B. WATER RESOURCES MANAGEMENTIWATER PROJECTS
C. INFRASTRUCTURE FINANCING
D. EMINENT DOMAIN
E. PUBLIC OFFICIALS; ETHICS
F. BROWN ACT/PUBLIC RECORDS
G. LABOR, EMPLOYMENT AND BENEFITS
H. PUBLIC WORKS/CONTRACTS
1. WATER SUPPLY AND LAND DEVELOPMENT
J. WATER QUALITY/POLLUTION
K. ENVIRONMENTAL QUALITY AND ENDANGERED SPECIES
L. SPECIFIC AGENCIES AND/OR PROJECTS
M. LAFCO
LEGISLATIVE DEPORT Agri! 11, 2008
LEGISLATIVE REPORT FOR 2008
A. PROPERTY TAX ALLOCATION: REVENUE AND COLLECTION PROCEDURES
In February 2008, the Legislative Analyst's Office ("LAO") unveiled a proposal to take property taxes
from enterprise water and waste water districts in order to fund county probation department
supervision of low-risk criminal offenders released from state prisons. This shift of property tax
revenues to pay for this transfer of responsibility from the state to counties would be accomplished by
creating a Public Safety Realignment Account ("PSRA") in each county. Approximately $188 million
of property tax revenue would be transferred each year into these PSRAs in perpetuity. This shift is
similar to the ERAF-shift that affected enterprise special district twice in the last several years, except
that this shift would be permanent. Proposition IA, passed by the voters in 2004, was intended to
place limitations on these types of property tax revenue shifts to help fund state level obligations.
According to the LAO, this raid would not violate the provisions of Proposition IA.
However, a review of Proposition ]A's language and history suggests that the property tax
"realignment" proposed by the LAO may violate Proposition IA. Proposition ]A, passed by the
voters in 2004, was intended to place limitations on these types of property tax revenue shifts to help
fund state level obligations. We will continue to track developments in this area.
B. WATER RESOURCES MANAGEMENT/WATER PROTECTS
In our last report for 2007 we mentioned that major water bills, such as SB 59 (Cogdill -
Reliable Water Supply Bond Act of 2008), failed passage and in response the Governor called a
special session in an attempt to place a bond proposal on the February 2008 ballot for approval by the
voters. However, both of those water bills, SBX2 3 (Cogdill - Reliable Water Supply Bond Act of
2008) and a competing bill - SBX2 2 (Perata - the Safe Drinking Water Act of 2008) considered
during the special session also failed passage.
This year, Sen. Mike Machado, has proposed a bond containing elements of Sen. Perata's
proposal. Sen. Machado's $6.8 billion bond proposal (SB X 2 6) contains provisions for water storage
and Delta protection. Meanwhile, the Governor has stated his intent to direct the Department of
Water Resources to proceed with the NEPA/CEQA analysis on at least four alternatives for Delta
conveyance (no new conveyance facility, a dual conveyance facility, an isolated facility, and
substantial improvements and protections of the existing water export system - a "through Delta"
alternative).
1
LEGISLATIVE REPORT April 11, 24108
13.1 AB 2175 (Laird/Feuer) Water conservation
This bill would require the department of water resources to establish a numeric water conservation
target for the state, initially for 2030, that provides for the maximum feasible and cost-effective
increase in water conservation. The department of water resources would be required to provide a list
of technically feasible water conservation measures and water suppliers would be required to adopt
those measures where locally cost effective or implement alternative measures that achiever equal or
greater water savings.
ACWA Position: Watch Status: Asm. Water, Parks & lVildlife
C. INFRASTRUCTURE FINANCING/OTHER INFRASTRUCTURE
D. EMINENT DOMAIN
Two opposing ballot measures were qualified for the June 2008 ballot. Proposition 98 is sponsored by
the Howard Jarvis Taxpayers Association. Proposition 99 is being promoted by the California League
of Cities, the California Redevelopment Association and other government groups.
As described by the Secretary of State's Office, Proposition 98:
"Bars state and local governments from condemning or damaging private
property for private uses. Prohibits rent control and similar measures. Prohibits
deference to government in property rights cases. Defines "just compensation."
Requires an award of attorneys fees and costs if a property owner obtains a
judgment for more than the amount offered by the government. Requires
government to offer to original owner of condemned property the right to
repurchase property at condemned price when property is put to substantially
different use than was publicly stated."
As described by the Secretary of State's Office, the other measure, Proposition 99:
"Bars state and local governments from using eminent domain to acquire an
owner-occupied residence, as defined, for conveyance to a private person or
business entity. Creates exceptions for public work or improvement, public
health and safety protection, and crime prevention."
If Proposition 99 receives more votes than Proposition 98, it will become law even if a majority of the
voters support Proposition 98 as well.
2
LEGISLATIVE REPORT April 11, 2008
E. PUBLIC OFFICIALS, ETHICS
F. BROWN ACT/PUBLIC RECORDS
F.1 SB 1732 (Romero) Local Agencies
The Ralph M. Brown Act requires that all meetings of a legislative body of a local agency be open and
public and all persons be permitted to attend unless a closed session is authorized. The act prohibits
any use of direct communication, personal intermediaries, or technological devices that is employed
by a majority of the members of the legislative body to develop a collective concurrence as to action
to be taken on an item, with an exception for an authorized teleconference. In Wolfe v. City of
Fremont, (2006) 144 Cal.AppAth 533, an appellate court held that a violation of this prohibition
occurs only if a series of meetings by members of a body results in a collective concurrence.
This bill is similar to SB 964, which was vetoed by the Governor last year. In doing so he stated that
although the bill sought to solve a perceived defect in the Brown Act addressed in Wolfe, it "imposed
an impractical standard for compliance on local officials and could potentially prohibit
communication among officials and agency staff."
Like last year, this bill would instead prohibit a majority of members of a legislative body of a local
agency from using, outside a meeting authorized by the act, a series of communications of any kind,
directly or through intermediaries, to discuss, deliberate, or take action on any item of business that is
within the subject matter jurisdiction of the legislative body. It also would state the Legislature's
declaration that it disapproves the holding of the Wolfe court to the extent it construes the prohibition
on serial meetings and would state its intention that the changes made by this bill supersede that
holding. In order to address the Governor's concerns, this bill would also state the Legislature's
intention that the changes made by this bill do not prevent a local agency staff official, employee; or
individual from engaging in separate conversations or communications, outside of a meeting
authorized by the Brown Act, with members of a legislative body in order to answer questions or
provide information regarding a matter that is within the subject matter jurisdiction of the local
agency, provided that the local agency staff official; employee, or individual does not communicate to
members of the legislative body the comments or position of any other member or members of the
body. This bill will likely be amended to codify this intent language.
ACWA Position: Oppose unless amended Status: Sen. Loc. Gov.
3
LEGISLATIVE REPORT April 11, 2008
G. LABOR, EMPLOYMENT AND BENEFITS
G.1 AB 1858 (Jeffries) Public employees: retirement benefits forfeiture
This bill would provide that any public employee first hired on or after l /l/09 and who is convicted of
specified crimes directly arising out of this or her official duties as a public employee shall forfeit
specified retirement benefits, unless the governing body authorizes the employee to receive those
benefits.
ACWA Position: Favor Status: Asm. PERS
G.2 AB 1936 (Emmerson) Public Employees' Retirement System: Nonprofit
Mutual Water Companies
This bill would permit a nonprofit mutual water company that operates pursuant to specified
provisions of law and that meet certain requirements to enter into a contract to participate in PERS.
The nonprofit mutual water company would be required to receive an advisory opinion from the IRS
and 50 % of its shares would have to be owned by a municipality and its governing body would have
to be a local public agency. Meeting those qualifications would make the mutual water company a
"public agency" for only the purposes of this bill.
ACWA Position: Favor Status: Asm. Approp.
H. PUBLIC WORKS/CONTRACTS
H.1 AB 642 (Wolk) Design-build: counties, cities, and special districts
Existing law requires public entities to comply with procedures in soliciting and evaluating bids and
awarding contracts to erect, construct, alter, repair, or improve any public structure, building, road, or
other public improvement. Current law allows for the use of the design-build process for certain
counties with very specific provisions.
This bill would allow cities, counties, and special districts to use design-build contracting for the
construction of wastewater facilities, solid waste management facilities, or water recycling facilities
whose cost reaches at least $2.5 million or more.
ACWA Position: Favor Status: Sen. Loc. Gov.
4
McCo2vn®cir, ILdman &BeArens, LLF'
LEGISLATIVE REPORT April 11, 2008
H.2 AB 983 (Ma) Public contracts: plans and specifications
Existing law prohibits a local public entity, charter city, or charter county from requiring a bidder to
assume responsibility for the completeness and accuracy of architectural or engineering plans and
specifications on public works projects, except on clearly designated design-build projects.
This bill would enable contractors and subcontractors to not be held liable for deficient architectural
plans if some public entities view the appellate case of Thompson Pacific Construction, Inc. v. City of
Sunnyvale (Santa Clara Superior Court Case No. CV 017403, 6th District Court of Appeal, Case No.
H029818) as an opportunity to shift design risk from architects to contractors. This bill would instead
provide an implied warranty of the accuracy and completeness of the plans and specifications
provided to a contractor by a public entity, charter city, or charter county.
ACWA Position: Oppose Status: Sen. Jud
H.3 AB 2002 (De Leon) Public works: payments
Existing law requires any awarding body that enforces the laws regulating public works contracts to
provide written notice of the withholding of contract payments to the contractor and subcontract. This
bill would allow an administrative judge to award an awarding body the reasonable attorney's fees and
costs incurred in defending the withholding of contract payments if the contractor or subcontractor
fails to demonstrate to the satisfaction of the administrative law judge that the contractor or
subcontractor had substantial grounds for believing the withholding of contract payments to be in
error.
ACWA Position: Favor Status: Asm. Lab & Emp.
1. WATER SUPPLY AND LAND DEVELOPMENT
1.1 AB 2046 (Jones) Water supply assessments: groundwater
Existing law requires a city or county that determines a project is subject to CEQA to identify any
public water system that may supply water for the project and to request those public water systems to
prepare a water supply assessment. The Urban Water Management Planning Act requires urban water
suppliers to prepare and adopt urban water management plans for submission to the Department of
Water Resources. The act requires that if groundwater is identified as an existing or planned source of
water available to the urban water supplier, that certain information be included in the plan.
This bill would provide that if an Urban Water Management Plan or Water Supply Assessment
identifies groundwater as an existing or planned source of water available to the urban water supplier,
the plan or assessment could only include the amount of groundwater that has been determined by the
5
LEGISLATIVE REPORT Aptil 11, 2008
determined by the State Department of Public Health or a local health officer to meet standards
applicable for the proposed use or that has been treated to the treatment standard applicable to the
proposed use.
ACWA Position: Oppose unless amended Status: Asm. Water, Parks & Wildlife
1.2 AB 2219 (Parra) Subdivisions: water supply
This bill would require the legislative body of a city or county or the designated advisory agency to
approve or disapprove subdivider's water savings water savings projections attributable to voluntary
demand management measures after being reviewed by the retail water supplier.
ACWA Position: Favor Status: Asm. Loc. Gov.
I WATER QUALITY/POLLUTION
K. ENVIRONMENTAL QUALITY AND ENDANGERED SPECIES
K.1 AB 1017 (Ma) California Environmental Quality Act: appeal to local
lead agency's elected decision-making body
CEQA requires a lead agency to prepare or cause to be prepared, and certify the completion of, an EiR
on a project that it proposes to carry out or approve that may have a significant effect on the
environment or to adopt a negative declaration if it finds that the project will not have that effect.
This bill would establish 30-60 day deadline for bring an appeal of a CEQA action taken by a non-
elected decision making body to the elected decision making body.
ACWA Position: Watch Status: Sen. Env. Qual.
K.2 AB 2230 (La Malfa) California Environmental Quality Act: filing fees and
exemptions
Existing law requires all project applicants and public agencies subject to CEQA to pay the filing fee
(a Department of Fish and Game fee) for each proposed project, unless the project has no effect on
fish or wildlife. This bill would allow an exemption from the payment of the filing fee if the lead
agency determines the project will have no effect on fish and wildlife. This bill would also exempt
from the payment of filing fee a project being undertaken by a public agency or the Department of
Fish and Game.
ACWA Position. Favor Status: Asm. Not. Res.
6
LEGISLATIVE REPORT April 11, 2008
K.3 SB 1165 (Kuehl) Environment: environmental impact report
Existing law requires a lead agency to prepare or cause to be prepared and certify the completion of an
environmental impact report ("EIR") on a project that may have a significant effect on the
environment or to adopt a negative declaration if it finds the project will not have a significant effect
on the environment.
The bill would require the lead agency to make available to members of the public administrative
drafts of its EIR, negative declaration, or mitigated negative declarations that are circulated among the
project applicant and any public agencies prior to their official release for public comments. The bill
would require the lead agency to make available and provide specified notice of the availability of any
administrative draft. "Administrative draft" is defined as "an environmental document that is
circulated by the lead agency to a responsible agency, or to other departments within the agency, prior
to providing public notice of the draft environmental impact report."
In addition, this bill would not allow a lead agency to rely on an EIR, negative declaration, or
mitigated negative declaration that was certified more than five years ago without treating the
document as an uncertified, draft EIR, circulating the document for public review and comment, and
recertifying the document before the agency took an action in reliance on the analyses and conclusions
of the EIR, negative declaration, or mitigated negative declaration. This new requirement would not
prohibit the incorporation by reference or tiering off of the prior environmental impact report.
ACWA Position: Oppose Status: Sen. Env. Qual.
L. SPECIFIC AGENCIES AND/OR PROJECTS
L.1 AB 2823 (Eng) San Gabriel Basin Water Quality
Authority
This bill would create the San Gabriel Basin Restoration Fund in the State Treasury. This bill would
require the Secretary for Environmental Protection to serve as the fund custodian. The moneys in the
fund, upon appropriation by the Legislature to the Secretary for Environmental Protection for
allocation to the San Gabriel Basin Water Quality Authority ("WQA"), would be available for eligible
projects that address groundwater contamination by means of treatment, remediation, or both.
This bill would declare the intent of the Legislature that moneys not be appropriated from the General
Fund to the newly created fund in years where there is a budget deficit. This bill would authorize the
moneys in the fund to be expended to meet the nonfederal matching fund requirements set forth under
federal law. This bill would require any funds recovered by WQA from responsible parties to be
7
McCa mdck, JUdman & Belimns, LLP
LEGISLATIVE REPORT April 11, 2008
parties to be deposited in an account maintained by WQA to fund groundwater cleanup activities and
projects consistent with its enabling act.
ACWA Position: Favor Status: Asm. Approp.
M. LAFCO
8
LmaArvE REPORT' April 11, 2008
INDEX
AB 642 (Wolk) ....................................................................................................................................4
AB 983 (Ma) ........................................................................................................................................5
AB 1017 (Ma) ......................................................................................................................................6
AB 1858 (Jeffries) ................................................................................................................................4
AB 1936 (Emmerson) ..........................................................................................................................4
AB 2002 (De Leon) ..............................................................................................................................5
AB 2046 (Jones) ..................................................................................................................................5
AB 2175 (Laird/Feuer) .........................................................................................................................2
AB 2219 (Parra) ...................................................................................................................................6
AB 2230 (La Malfa) .............................................................................................................................6
AB 2823 (Eng) .....................................................................................................................................7
SB 1165 (Kuehl) ..................................................................................................................................7
SB 1732 (Romero) ...............................................................................................................................3
0
OT 0,
WD SUDO
PUBLIC AFFAIRS, INC. ITEM NO.
MEMORANDUM
To: Board of Directors
Mike Payne, General Manager
Yorba Linda Water District
From: Christopher Townsend, President
Sean Fitzgerald, Southern California Director
Heather Dion, Senior Associate
Date: April 17, 2008
Subject: 2008 Action Plan Update - Activity Report
FY 09 Federal Appropriations
Action Items This Past Month:
• Additional meeting held with Bret Manley and Sandra Breitengross. Miller's staff
would not confirm priority of the request submitted to subcommittee, but continue
to demonstrate the Congressman's strong priority for the project.
• Met with a source in the Interior subcommittee who was able to confirm that the
request was submitted by Miller's office with "a very high priority". This
information was provided confidentially, but does reflect the political commitment
that Mr. Miller has made to this project.
Water Resources Development Act (WRDA) Authorization
Action Items This Past Month:
• TPA worked with Cynthia Mejia to draft request forms, certifications and other
documents related to the WRDA authorization request for the Bryant Ranch Non-
Potable Irrigation System.
• Final paperwork has now been submitted to Sandra Breitengross of
Congressman Miller's office.
Proposition 50 CDPH Grants
Action Items This Past Month:
• No additional contacts made since earlier in April. CDPH still quoting late
April/early May as the estimated release of the Project Priority List for these
grants.
Prop. 84 Synthetic Turf ReplacementlWater Use Efficiency Funding
Action Items (Timeline/Status):
• Still working to schedule a visit by CA Dept. of Parks & Recreation Deputy Chief
Sedrick Mitchell to visit YLWD reservoir sites. This visit would be designed to
provide Mr. Mitchell with an understanding of the nature of these projects to
ensure appropriate consideration of them when Prop. 84 funds are released later
this year. No date confirmed since our update earlier this month.
Agricultural and Urban Water Use Efficiency Grant
Action Items This Past Month:
• TPA continues working with YLWD staff to determine potential eligible projects
for which a Concept Proposal could be submitted to DWR by the April 291n
deadline.
LOCAL AGENCY FORMATION COMMISSION
' ORANGE COUNTY
•-..4w,s
April 9, 2008
ft ITEM NO. 5
CHAIR
JOHN WITHERS
Director TO: Local Agency Formation Commission
Irvine Ranch Water District
VICE CHAIR FROM: Executive Officer
SUSAN WILSON
Representative of Assistant Executive Officer
General Public Senior Project Manager
ri BOUER
ROBERT
Councilmember ber
SUBJECT: Proposed LAFCO Budget for Fiscal Year 2008-2009
City of Laguna Woods
BILL CAMPBELL BACKGROUND
V' ervisor
visor
Government Code Section 56381(a) requires the Commission to adopt a
proposed budget for all LAFCO operations by May 1sf of each year. HERzoin PETER
Cauncilmember mDer
Following adoption, the proposed budget is distributed for review and
City of Lake Forest comment to the Board of Supervisors, each city, the City Selection
JOHN MOORLACH Committee, each independent special district, and the Independent
superv isor Special Districts of Orange County (ISDOC) Selection Committee. The
District
final LAFCO budget is required to be adopted by the Commission no later
ARLENE SCH"ER than June 15, 2008.
Director
Costa Mesa
Sanitary District In May 2005, the Commission adopted a three-year budget which covered
ALTERNATE (FYs) 2005-2006, 2006-2007 and 2007-2008. The three-year budget included
PAT BATES
Supervisor a six percent (6%) increase for FYs 2005-2006 and 2006-2007 and a four
5" District percent (4%) increase for FY 2007-2008.
ALTERNATE
PATSY MARSHALL
Councilmembe, ember Budget Overview
C¢y of Buena Park For your Commission's consideration, the proposed FY 2008-2009 LAFCO
ALTERNATE budget is presented as Attachment 1 of this staff report. LAFCO's
RHONDA MCCUNE Executive Committee consisting of Commissioners John Withers, Susan
Representative of O
General Public Wilson, and Bill Campbell, met with LAFCO staff on March 19, 2008 to
ALTERNATE discuss and review the proposed budget.
CHARLEY WILSON
Director
Santa Margarita The 2007-2008 budget marks the end of a three-year budget cycle.
Water District Beginning with FY 2008-2009, staff will prepare single-year budgets rather
JOYCE CROSTHWAITE than multi-year budgets as done in past years. This change allows the
Executive Officer Commission and staff to more closely align agency resources with the
respective annual work plans adopted by the Commission during
strategic planning sessions. Because of a carry-over of approximately
$157K from FY 2006-07 and stringent management controls on spending,
12 Civic Center Plaza, Room 235. Santa Ana, CA 92701
(714) 834-2556 • FAX (714) 834-2643
http://wwvd. oclafco. org
PROPOSED LAFCO BUDGET FOR FY 2008-2009
Page 2 of 7
the proposed budget for FY 2008-2009 includes a slight decrease in overall expenditures
and an eighteen percent (13%) reduction in contributions from our funding agencies
(County, cities and special districts) from FY 2007-08. Table 1 represents the total
funding contributions for past two fiscal years as well as the total contribution proposed
for the upcoming fiscal year.
Table 1: 2006-2009 Funding Agency Contributions (Approved & Proposed)
Fiscal Year 2006/2007 2007/2008x, i 2008/2009 ,,r
- (A" 'roved) (A" r"oved) ~ " (Pt'o ` o'seil)°'
Total Funding $1,045,981 $1,087,821 $948,5381
Contribution
County, City, Special $348,661 $362,607 $316,180
District Share
Increase/(Reduction) 6% 4% (13%)2
(Approved) (Approved) (Proposed)
ExRenditures
The proposed FY 2008-2009 LAFCO budget identifies expenditures totaling $1,127,697
which are off-set by a prior year fiscal surplus of approximately $157K. Staff salaries
and benefits represent the highest expenditure category, representing approximately
56% of the projected FY 2008-09 expenditures. While there is minimal reduction in the
budget for this category in comparing with last year's salaries and benefits, the overall
budget continues to experience savings in this area as a result of the office
reorganization that occurred in the latter part of 2006. Additionally, as in the past two
fiscal years, staff was able to reduce agency retirement costs in FY 2008-09 by taking
advantage of a "prepayment option" offered by the Orange County Retirement System
(OCERS). By paying the agency's employer contribution for FY 2008-2009 in advance,
LAFCO was eligible to receive a 7.75% discount in the total agency contributions
amounting to approximately $6,500 in annual savings.
FY 2008-2009 total funding contribution includes FY 06/07 surplus ($157,159).
2 Decrease reflects FY 07/08 approved funding contribution ($1,087,821) less FY 08/09 proposed funding
contributions ($948,538).
PROPOSED LAFCO BUDGET FOR FY 2008-2009
Page 3 of 7
2007-2008 LAFCO Salaries and Benefits
Projected
Expenditures by Category ■ Administrative/Office
C Membership
= Municipal Service
Reviews
■ Supplies
Professional services:
■ Public Noticing
Office Rent & Leases
■ Special Dept Exp
The "Professional and Specialized Services" category represents the largest services and
supply account, totaling $210,000. It includes bookkeeping and accounting/ auditing
services ($35,000) and contracted services for legal counsel ($50,000), and
mapping/GIS/archiving services ($25,000). Also included in this category is a line item
indicated as "other professional services" ($100,000). Over the next fiscal year, the
Commission and staff are expected to begin and/or complete several projects (MWDOC
Governance Study, Island Incentives Program, Municipal Service Reviews, MSR
Indicators) that may require assistance and additional technical expertise from outside
consultants. If approved, the consultants will be paid from the other professional
services category.
Revenues
Projected FY 2008-2009 LAFCO revenues total $1,127,697. Eighty-four percent (84%) of
the agency's FY 08/09 revenue come from contributions from our funding agencies, the
County, cities and special districts. In past fiscal years, the proposed budgets have
reflected that approximately ninety-six (96%) of the agency's revenue came from
funding contributions. For FY 2008-2009, this percentage has been decreased due to the
off-set of FY 2006-2007 surplus ($157K) which represents fourteen percent (14%) of the
agency's FY 08/09 revenues. The remaining two percent (2%) of the revenue is
generated through bank and investment interest.
PROPOSED LAFCO BUDGET FOR FY 2008-2009
Page 4 of 7
In past years, approximately two percent (2%) of the agency's revenue was generated
through application fees and project reimbursements from applicants. However, as the
nature and the type of applications being processed by Orange County LAFCO
continue to change, the agency revenue generated from this area continues to decline to
a point that is too unpredictable to account for within the overall budget. We expect
that in years to come, the majority of the applications OCLAFCO processes will be
related to Commission-initiated municipal service reviews and sphere of influence
updates - projects for which staff time and materials are not reimbursable but yet have
a significant impact on the agency's overall budget.
FY 2008-2009-
$1,000,000 Projected Revenues
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
LAFCO Apportionment Budget Surplus Interest
Approximately ninety-eight (98%) of the proposed FY 2008-2009 LAFCO budget is
projected to be funded through funding contributions and budget surplus. The
proposed funding contribution ($948,538) is equally divided between the County, cities
and special districts, each paying $316,179. Staff, using the cost allocation formulas
previously adopted by the Independent Special Districts of Orange County and the
Orange County League of Cities, calculated individual city and special district
contributions for the proposed FY 2008-2009 budget. Special district and city
contribution summaries are included in Attachments 3 and 4, respectively.
City and Special District Allocations
The cities' formula allocates individual city costs based on a formula using the size and
population of a city. Large cities with significant populations, such as Anaheim, Irvine
and Santa Ana, for example, pay a higher contribution than do smaller cities with less
population. The proposed FY 2008-2009 LAFCO budget, cumulatively, includes a
reduction of approximately $46,500 for the 34 cities' contribution. The reduction is
PROPOSED LAFCO BUDGET FOR FY 2008-2009
Page 5 of 7
spread out among the County's 34 cities and range from a $130 decrease for the City of
Villa Park to approximately $5,100 for the City of Anaheim. Again, the reduction is due
in large part to surplus from salary savings as a result of the office reorganization that
occurred in latter part of FY 2006-2007 and represents an approximate eighteen percent
(18%) reduction for each city.
The special districts' allocation formula, originally adopted by the Independent Special
Districts of Orange County (ISDOC) in 2001 and reaffirmed in August 2005,
distinguishes between non-enterprise and enterprise special districts. Non-enterprise
districts pay a fixed cost ranging from $250 to $2,000 annually. The ISDOC formula for
enterprise districts uses a tiered formula based on the districts' operating revenues as
reported in the annual State Controller's Report. (State law requires staff to use the
most current State Controller's Report available to obtain individual district revenues -
for purposes of preparing this budget, staff utilized the Special Districts Annual Report,
May 10, 2007, prepared by State Controller John Chiang.)
Based on the ISDOC formula, special districts (enterprise only) are placed in one of five
categories (A, B, C, D or E) based on the amount of their operating revenues. Each
category pays a percentage of the overall LAFCO special district allocation ranging
from 1.7% for "A" districts to 10% for "E" districts (see Table 2 below). The non-
enterprise districts' individual allocations are then "weight averaged" so that
contributions are proportionately distributed among the districts and do no exceed 100
percent of the total special districts' allocation of $316,179.
Table 2: Ente rise Special District Allocation Cate ones
Cat gory 1Gnte Ne SE"edAl l3iat;let C~oAMP4fion by
f 'rv 'i~%{.Ymk ,1 sl,o k f p y Y£fi/p l/n, 'u fY n
Operah►ig Revenyes Each lrstnet::
A Less than $1 million 1.7
B $lmiffion - $5 million 3.7
C $5million - $10 million 5.6
o 25 my11i t,z~~ 3 '7 6' p
"mtih $
fi
E $25million + 10
Like the cities, the 27 special districts, cumulatively, will experience a reduction of
approximately $46,500 over the FY 2008-2009 special districts' contributions. Individual
special district allocations for FY 2008-2009 are listed on Attachment 3.
PROPOSED LAFCO BUDGET FOR FY 2008-2009
Page 6 of 7
Proposed Reduction in Agency Expenditures for FY 2008-2009
During FY 2006-2007, the agency completed an office reorganization that resulted in the
merger of the two administrative positions. The merger has yielded related savings in
salaries and benefits and has increased efficiency of the office while keeping the budget
as lean as possible. Additionally, a vacant management position (Project Manager)
resulted in related salary savings and benefits.
During the current fiscal year (2007/08), an Office Manager/ Commission Clerk (1.0
FTE) and Policy Analyst (currently 0.5 FTE) positions were filled. Additionally, the use
of outstanding student interns and innovative staffing arrangements have allowed
LAFCO staff to maintain its ability to produce high quality work in a timely manner
while realizing additional savings in budget resources. Lastly, LAFCO budget
resources benefit from continued prudent and conservative financial management.
Because of these controls, there was a surplus of $157,159 at the end of FY 2006-2007.
This surplus has been carried over and included in the proposed FY 2008-2009 budget.
The proposed budget for FY 2008-2009 includes a reduction of the funding contribution
in the amount of the surplus ($157,159). If approved, the reduction would result in an
approximate thirteen-percent (13%) decrease for each funding agency (County, cities,
and special districts).
CONCLUSION
The proposed LAFCO budget for 2008-09 represents a slight reduction in funding
agency contributions from the Commissions previously adopted three-year budget. It
reflects the recent reduction in LAFCO's staffing levels but maintains sufficient
resources to carry out the Commissions work plan considered in the January 2007
Strategic Plan. Finally, the proposed budget not only represents balanced revenues and
expenditures without relying on project reserves, but also serves as indication of
accurate organizational and financial planning for the agency.
RECOMMENDATIONS
Staff recommends that the Commission:
1. Adopt the Draft FY 2008-2009 Local Agency Formation Commission budget,
and direct the Executive Officer to distribute the proposed budget for review
and comment to the Board of Supervisors, each city, the City Selection
Committee, each independent special district and the Independent Special
Districts of Orange County (ISDOC) Selection Committee.
2. Direct staff to schedule an additional public hearing per Government Code
Section 56381 for consideration and adoption of the Final FY 2008-2009
LAFCO budget at the May 14, 2008 Commission meeting.
PROPOSED LAFCO BUDGET FOR FY 2008-2009
Page 7 of 7
Respectfully submitted,
JOYCE CROSTHWATTE CAR Y BOB ALDRICH
Executive Officer Senior Project ager Assistant Executive Officer
Attachments:
1. Proposed LAFCO Budget for FY 08-09
2. Definitions of Budget Categories
3. Special District Cost Allocations for FY 08-09
4. City Cost Allocations for FY 08-09
5. City Allocation Calculations
Local Agency Formation Commission ATTACHMENT 1
Proposed Budget
Fiscal Year 2008/2009
FY 07/08 FY OBlD9
FY 06/07 FY 07/08 Approved topa$,'!
Actual Projected Budget 73ud._
Revenues:
Fiscal year 06/07 surplus 15f~19`'
4000 LAFCO Apportionment 1,045,981 1,087,821 1,087,821 " 948,538:
4050 Filing Fees 29,486 - 20,000
4200 Interest 35,452 30,795 22,000
X20,`
4150 Miscellaneous Revenue 9,702 709
Total Revenues 1,120,621 1,119,325 1,129,821 17
,b97
Expenditures:
5000 Salaries 430,472 365,499 500,878
5106 Retirement 129,192 67,189 107,526 95,262;
5104 Exec Def Comp 3,653 3,756 4,135,
5108 Health Insurance 37,490 26,675 45,420
50,550
5110 Dental Insurance 3,440 2,725 4,575 3480
5112 Life Insurance 789 635 1,034 ~
5114 Worker's Comp 5,106 4,000 6,000 5116 Medicare 5,410 3,923 7,152
3~~ 3.~
5118 Unemployment Ins 556 304 592 D5''
5120 Salary Continuance 2,195 1,938 2,910,'23 H
5122 Acc Death Ins 144 117 189
5124 Other Insurance 577 906 624 5102 Optional Benefit Plan 11,000 11,000 12,500 i1400;
Salaries and Benefits 630,024 488,667 693,535 7" `62*
gi ~ m ss,
5150 Information Technology 7,575 4,008 4,000 , 1
vA 10,
5151 Telephone 5,017 4,051 4,200 t
w'0 -v v
5200 County charges 5,997 5,000 5,000,
5250 General liability insurance 14,401 19,000 19,000
!b U
5301 Repairs and maintenance 1,717 2,200 2,000 s
5350 Membership/Subscriptions 4,597 6,500 8,500~;~ ° t1Q`
5450 Office equipment/supplies 16,653 8,317 21,000 ~
Professional services:
5510 Legal 54,037 35,484 60,000 r
5520 Audit/Accounting 22,817 28,908 32,000 , 5530 Human Resources 9,303 10,000 x
5535 GIS/Mapping 10,988 10,268 25,000 2
5540 Other professional 96,264 100,000 100,000`
5550 Investment Admin Fees 262 428 - 3
5600 Public Noticing 5,112 8,630 11,500 0
5625 Postage 1,859 2,372 4,561 r 0
Local Agency Formation Commission ATTACHMENT I
Proposed Budget
Fiscal Year 2008/2009
FY 07/08 Fl' 08/0
z'
FY 06/07 FY 07/08 Approved Fr
Actual Projected Budget Budge" ,
5650 Rents/Mantenance 24,887 33,460 33,625 --1 000*
5675 Equipment Leases 7,676 7,451` `
5700 Special Dept Exp 21,335 17,671 15,900
180;
5750 Staff Training 2,210 4,213 5,000
5800 Transportation/Travel 19,815 19,003 23,000 '
5850 Commission meeting expew 916 1,110 2:000 4 Unfunded liability reserve 50,000 "f Ads.'
Contingency reserve 5 000„
w
Subtotal Services & Supplies 333,438 318,074 436,286 ;ASS 00:;
~VI m n
Total Expenditures 963,462 806,741 1,129,821 1"Al!"" 97h;
a£~s
Revenues over expenditures 157,159 312,584 „T'h
Attachment 2
LAFCO Budget Expenditure Categories
FY 2008-2009
The following summarizes what is included in each of the expenditure categories used in the
proposed FY 2008-2009 LAFCO Budget:
Salaries and Benefits
These accounts are used to pay for LAFCO employee salaries and benefits, including retirement,
unemployment insurance, health and dental insurance, workers compensation and Medicare.
5150 Information Technolory
This account is used to pay for the maintenance and repair costs of office computers, modem
lines, Internet access, archival system (On-Base Client), and technical support. LAFCO contracts
with County IT services and Data Center for these functions.
5151 Telephone
Office and blackberry phone charges are paid out of this account.
5200 County Charres
LAFCO contracts with the County to provide internal "pony" mail service within County
departments, payroll services, warehouse storage for LAFCO files and records, and billing and
collection of County, city and special district allocations.
5250 General Liabilitv Insurance
LAFCO contracts with County (Risk Management) for insurance coverage for general liability,
worker's compensation, and automobile, as well as instances related to crimes, (i.e., theft,
forgery, fraud) that occur during the general operation of the agency.
5301 Repairs and Maintenance
This account is used to pay for repairs and maintenance to the LAFCO offices.
5350 Membership
CALAFCO, OCLS and other applicable membership fees are paid out of this account.
5450 Office Equipment/Supplies
This category provides for the purchase of computer and office supplies/equipment and software
for on-going office automation requirements.
5510 - 5540 Professional Services
This category covers the costs for LAFCO legal counsel through the law offices of Best, Best &
Krieger and bookkeeping and accounting services through Conrad Business Services, Inc. This
account also pays for a certified public accounting firm to conduct mandated annual audits of
LAFCO's financial statements and consultant assistance to implement LAFCO's archiving and
GIS mapping programs.
5550 Investment Admin Fees
Minor administrative fee charged by County for financial services.
5600 Public Noticinr
Legal publication costs for Commission-initiated projects (e.g., municipal service reviews,
annual budget adoption, etc.).
5625 Postare
This account pays for mail postage when distributing LAFCO correspondence, invoices, letters,
staff reports and other documents.
5650 OfficeLease
LAFCO leases its office space from the County. Lease payments are paid out of this account.
Repairs and maintenance of office space are paid out of Account 5301.
5675 Equipment Leases/Maintenance
LAFCO leases a copier and postage meter for office use. Lease payments are paid out of this
account.
5700 Special Department Expense
This account pays for Commissioner meeting stipends, mileage, parking, and staff educational
reimbursement expenses.
5750 Staff Trainine
This account pays mandatory or job-related staff training, workshops„ courses (i.e., sexual
harassment, ethics in the workplace, software courses, etc.).
5800 Transportation/TraveURecistration
Funds from this account category are used to pay for registration and travel expenses for
commissioners and staff to the CALAFCO annual conference and the CALAFCO annual staff
workshop.
5850 Commission Meetin¢ Expenses
Funds to pay for coffee, water, nameplates and other miscellaneous items used during
Commission meetings are paid for out of this fund.
I
• Special Districts Cost Allocations ATTACHMENT 3
FY 2008-2009
District Category Percentage Adjustment to Adjusted 5
per Original 1001% Percentage F,6rrn6j~
Formula
Rossmoor/Los Alamitos Sewer WE 2 $500
Silverado-Mod'eska Rec. & Park WE 2 - $500
Surfside Colony Stormwater WE 2 - $500
Surfside Colony CSD WE 2 $500
Capistrano Bay CSD WE 3 $1,000
Buena Park Libra WE 4 - $2,000
Orange County Vector Control WE 4 $2,000
Orange County Cemetery WE 4 $2,000
Placentia Library WE 4 - $2,000
Rossmoor CSD WE 4 $2,000
Three Arch Bay CSD WE 4 $2,000
Total Non-Enterprise Districts $15,000
Sunset Beach Sanitary A 1.7% -0.2% 1.5% 7664.58
Emerald Bay CSD B 3.7% -0.3% 3.4% $10,130.57
Midway City Sanitary B 3.7% -0.3% 3.4% $10,130.57
Serrano Water B 3.7% -0.3% 3.4% $10,130.57
Costa Mesa Sanitary C 5.6% -0.5% 5.1% $15,332.75
East Orange Co. Water C 5.6% -0.5% 5.1% $15,332.75
Trabuco Canyon Water C 5.6% -0.5% 5.1% $15,33235
El Toro Water & Sewer D 7.6% -0.7% 6.9% $20,808.73
Mesa Consolidated Water D 7.6% -0.7% 6.9% $20,808.73
South Coast Water D 7.6% -0.7% 6.9% $20,808.73
Yorba Linda Water D 7.6% -0.7% 6.9% $20,808.73
Irvine Ranch Water & Sewer E 10.0% -0.9% 9.1% $27,379.91
Moulton Niguel Water & Sewer E 10.0% -0.9% 9.1% $27,379.91
MWDOC Water E 10.0% -0.9% 9.1% $27,379.91
OCWD Water E 10.0% -0.9% 9.1% $27,379.91
Santa Margarita Water & Sewer E 10.0% -0.9% 9.1% $27,379.91
Total Enterprise Districts 110.0% -10.0% 100.0% $318179.00
TOTAL NON-ENTERPRISE DISTRICT CONTRIBUTION $15,000
TOTAL ENTERPRISE DISTRICT CONTRIBUTION $301,179
TOTAL'0849 LAFCO CONTRIBUTION $316,179
City Cost Allocations ATTACHMENT 4
FY 2008-2009
0: 08-09
city City Allocation City Allocation
Aliso Viejo $5,287.62 $4,584.24
Anaheim $39,773.89 $34,644.16
Brea $5,791.32 $5,319.05
Buena Park $9,022.89 $7,886.21
Costa Mesa $12,883.46 $11,196.11
Cypress $5,611.04 $4,886.14
Dana Point $4,585.22 $3,989.03
Fountain Valley $6,937.15 $6,028.38
Fullerton $16,436.97 $14,293.82
Garden Grove $18,261.76 $15,869.50
Huntington Beach $22,834.55 $19,848.01
Irvine $31,231.05 $27,650.91
Laguna Beach $3,852.39 $3,349.51
Laguna Hills $4,255.69 $3,696.23
Laguna Niguel $8,834.78 $7,880.68
Laguna Woods $2,200.36 $1,911.02
La Habra $6,767.74 $5,904.58
Lake Forest $10,280.16 $8,928.59
La Palma $1,784.43 $1,549.69
Los Alamitos $1,979.11 $1,725.09
Mission Viejo $12,075.74 $10,487.84
Newport Beach $12,668.66 $11,034.58
Orange $17,146.36 $14,905.31
Placentia $5,737.91 $4,990.45
Rancho Santa Margarita $7,062.98 $6,159.39
San Clemente $9,603.89 $8,416.37
San Juan Capistrano $6,218.97 $5,436.77
Santa Ana $35,205.36 $30,594.88
Seal Beach $4,894.25 $4,290.29
Stanton $3,904.46 $3,392.26
Tustin $8,441.81 $7,205.26
Villa Park $995.80 $865.18
Westminster $9,958.05 $8,645.84
Yorba Linda $10,084.17 $8,814.82
TOTALS $362,607.00 $316,179.00
FY 2008 -2009
City Allocation Calculations
ATTACHMENT 5
City
A iso Viejo
00•
Population I
43,879
A rea
Sq. Miles
6.9
213rd Allocation
Based 3,201.57
1 1.51%
113rd Allocation
1,382.66
1 1.33%
Combined
,584.24
Anaheim
337,440
50.3
24,564.74
11.609
10,079.42
9.66%
34,644.16
Brea
37,962
12.4
2,834.26
1.34%
2,484.79
2.38%
$5,319.05
Buena Park
80,617
10.1
5,861.31
2.77%
2,023.90
1.94%
7,885.21
Costa Mesa
111,512
15.5
8,090.12
3.82911
3,105.99
2.98%
11,196.11
Cypress
47,644
6.9
3,503.48
1.659
1,382.66
1.33%
$4,886.14
Dana Point
36,247
6.8
2,626.40
1.249
1,362.63
1.31%
3,989.03
Fountain Valley
56,268
9.6
S 4,104.67
1.94%
1,923.71
1.84%1
$6,028.38
Ful erton
131,574
22.6
9,765.09
4.61%
4,528.73
4.34%
$14,293.82
Garden Grove
169,911
17.9
12,282.58
5.80%
3,586.91
3.44%
151869.50
Huntington Beach
196,954
27.3
14,377.497-
6.79%
5,470.54
5.24%
sigim.01
Irvine
164,923
66.3
14,365.31
6.78%
13,285.60
12.73%
27,650.91
Laguna Beach
24,589
7.8
1,786.50
0.84%
1,563.01
1.50%
3,349.51
Laguna Hills
32,875
6.6
S 2,373.69
1.129
1,322.55
1.27%
,696.23
Laguna Niguel
65,092
14.7
4,735.00
2.24%
2,945.68
2.82%
$7,680.68
Laguna Woods
18,2081
3.0
1,309.86
0.62%
601.16
0.58%
$1,911.02
La Habra
61,188
7.3
4,441.77
2.10%
1,462.82
1.40%
$5,904.58
Lake Forest
77,332
16.8
5,562.11
2.63%
3,366.49
3.23%
$8,928.59
La Palma
15,954
2.0
1,148.92
0.54%
400.77
0.38%
$1,549.69
Los Alamitos
11,817
4.3
863.43
0.419'0
861.66
0.83%
$1,725.09
Mission Viejo
98,943
17.4
7,000.92
3.30%
3,486.72
3.34%
$10,487.64
Newport Beach
79,987
25.2
5,986.85
2.83%
5,047.73
4.84%
11,034.58
Orange
134,523
25.2
9,855.58
4.65%
5,049.73
4.84%
14,905.31
Placentia
49,097
6.6
3,667.91
1.739
1,322.55
1.27%
,990.45
Rancho Santa Margarita
48,810
13.1
S 3,534.33
1.67%
2,625.06
2.52%
$6,159.39
San Clemente
60,701
18.1
5 4,789.38
2.26%
3,626.99
3.48%
,416.37
San Juan Capistrano
35,215
14.2
2,591.28
1.22%-5--
2,845.48
2.73%
$5,436.77
Santa Ana
347,237
27.3
25,124.34
11.869
5,470.54
5.24%
$30,594.88
SealBeach
24,921
12.2
1,845.58
0.87%
2,444.71
2.34%
$4,290.29
Stanton
38,411
3.1
2,771.07
1.31%
621.20
0.60%
$3,392.26
Tustin
69,754
11.0
5,001.01
2.36%
2,204.25
2.11%
$7,205.26
Vila Par
6,206
2.1
5 444.37
0.21%
420.81
0.40%
$865.18
Westminster
90,643
10.2
S 6,601.90
3.12%
2,043.94
1.96%
$8,645.84
Yorba Linda
62,678
19.9
4,827.13
2.289-5-
3,987.68
3.82%
8,81482
TOTALS 2,979,965 520.7 211,839.93 100.000/6 104,339.07 100.00% 16,179.00
Population: California Department of Finance /Demographic Research Unit
Sq. Miles: County Geomatics -LIS
ITEM NO. 6
Pjchfield legad and9Kimlo=Avenue
Street Opening and ft66on Cutting Ceremony
The City of Tfacentia cordially invites you w fain ua in cra&uting the completion of the
ArAfiefdoadandWtialomaAvenueStreet Improvementsowect
Tuesday, Aprd29, 2008
8:30 am.
The event wiigbe held in front of the Tofu Linda Water District 7feadquarters at:
1717E. WimlomaAve., Tfacenth4 CA 92870
The 4jjchf fifTgad andwiraomaAvenue Street ImprovementsTrofect, located 6etuuen Van Buren and
Wfwg was a colla6orative effort between the City of fracentia and the Tor6a Linda W iteroistrict.
The 4hyect included the widening andimproving of fichfiefdApadand the extension of
wiralomaAvenue to access the Tor6a Linda W tter District's new headquartem
release T." on or 6efmAp iC22'c 6y contacting the Bu6Cu Works Department at
(714) 993-8245.
•
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ITEM NO.
0
w
Date: April 23, 2008
To: Board of Directors
From: Michael A. Payne
Subject: General Manager's Monthly Report - April 2008
BOARD OF DIRECTORS
• Building AD HOC Committee
With the completion of the new building and final progress payment submitted for
Board approval, staff recommends scheduling one more Building Ad Hoc
Committee to review, summarize and closeout the project. In regards to the
disposition of the Plumosa office, staff intends to send all reports to the full Board
and not to a committee unless otherwise directed.
• MWDOC (New Met Director)
The MWDOC Board of Directors appointed Linda Ackerman to the MWD Board as
the fourth district appointed representative to the Metropolitan's Water District of
Southern California's Board of Directors. Director Ackerman will fill the seat held
by Steve Anderson, La Habra councilmember and long-time leader in the Orange
County water/wastewater industry, who passed away in January. Director
Ackerman will represent MWDOC on the Metropolitan board with Directors Ergun
Bakall, Larry D. Dick, and John V. Foley.
• Board of Directors Meetings in May
Just a reminder that both Board meetings in May have been moved forward. The
new dates are May 15 and May 29. Please change your calendars.
1
ADMINISTRATIVE
• Administration Building •
District staff successfully moved from the Plumose office to the new
Administration Building on April 11. The move went extremely smooth
considering all of the operational challenges. Telephone systems were down
periodically over the weekend. The problems were later traced to an AT&T
malfunction. The first full work week saw staff moving into their new
environment. The contractor has been around and he has been very helpful
and responsive with minor issues, adjustments, and repairs. The Public
Information Technology Committee was the first committee to try out the new
Board room closed session chambers.
• State of California Budget & Property Tax Shifts
Barry Brokaw is monitoring the State of California Budget and the discussions
going on about the possibility of the State taking the District's share of the 1%
property tax allocation. This is huge to YLW D as it would require the District to add
at least $0.12 to the water rate just on this one issue. Other substantial impacts
directly related to the District and our rate payers are if OCWD loses their share
from the State, the Replenishment Assessment (RA) could go through the roof.
We are monitoring OCWD's actions toward this issue.
In January 2008, the Governor's Department of Finance declared a $10 billion
budget deficit could be expected by the close of the fiscal year 18 months out -
June 30, 2009. That number grew to $14 billion in a late February review, and was
upped to $16.5 billion in the March review. Acting in response to the emergency
call of the Governor, the Legislature took quick action to authorize the use of $3.3
billion in unallocated bond funds approved by the voters to deal with the last fiscal
crisis (Proposition 57 in 2005). Those bond funds are being applied to the current
debt. The Legislature also passed emergency laws to shift about $5 billion of the
debt into future years, and postponed payments to schools and state highway
programs, but that funding will have to be paid back eventually. There is concern
that the State has not reached rock bottom, and the debt may hit $20 billion or
more.
• Plumosa Property
Staff is currently meeting with the Placentia Yorba Linda Unified School District
and the City of Yorba Linda to discuss the status of the District's Plumose office.
This issue of whether to declare the Property as surplus will be discussed in closed
session with the Board in May. The contents not taken to the new building are
currently being gathered and inventoried. Staff plans to declare the desks, filing
cabinets, chairs, etc. as surplus.
2
• MAP Management System
. The management team continues to meet monthly with our mentor on
implementation of the MAP management system. This system is designed to have
us work together as a team and indemnify the vital few issues most important to us
and to the District.
• City of Placentia - Dedication of Miraloma Ave.
Staff has made arrangements with the City of Placentia to conduct a ribbon cutting
ceremony for the opening of Miraloma Ave. The program starts at 8:30 a.m. on
April 29, 2008. The ceremony will take place in front of our Administration offices.
• Board of Directors District facilities tour
The annual Board of Directors tour will depart immediately following the Ribbon
Cutting ceremony. The tour will take in the following sites. Orangethorpe and Van
Buren, Miller Basin, Los Vaqueros Park, Highland Reservoir, Lakeview Reservoir
and Booster station, Palm Avenue Booster Station, Fairmont reservoir, the Yorba
Linda High School project, Casino Ridge area, Bryant Ranch area and the Santa
Ana river system.
• MWDOC Ad Hoc Committee
The MWDOC Ad Hoc Committee will meet in April. Key issues on the agenda are
the current Water Supply Situation, Orange County Water Summit - May 2, the
• LAFCO Governance Study and recent Grant Opportunities. The next YLWD-
MWDOC Ad Hoc Committee is scheduled for June 24, 2008.
• MWDOC Governance Review with LAFCO
Staff has reviewed the process initiated by LAFCO on evaluating consultant's
proposals on conducting a governance review on MWDOC. Staff is concerned
with the process and has relayed our issues to LAFCO and MWDOC. There are
only two consultants that have submitted proposals and there appears (although
not confirmed) to be conflicts of interest.
• Bryant Ranch Annexation to OCWD
Staff has hired the Engineering firm of Metcalf & Eddy to prepare a report on the
shallow groundwater aquifer pumping and irrigation plan of non potable water to
the irrigation meter accounts. This report needed immediate attention as our
meetings with OCWD have been temporarily placed on hold pending the
description of this project. Staff has also submitted this project to Congressman
Millers office for potential grant assistance. Townsend Public Affairs assisted with
the grant application on this project.
0
3
• Outside meetings
in addition to attending and/or monitoring the OCWD Board of Directors, MWDOC •
Board of Directors, MWDOC Managers, Groundwater Producers meetings, other
key meetings attended in April were:
City of Anaheim - Don Caulkins
Golden State Water Company - Diana Leach
Former City Manager of Yorba Linda - Tamara Lettourneau
City of Santa Ana - Tom Coughran
City of Yorba Linda - Acting City Manager Dave Gruchow
Placentia Yorba Linda Unified School District - Mike Bailey
• Grants
Staff met with Kevin Hunt, General Manager of MWDOC and also with Sean
Fitzgerald of Townsend Public Affairs (TPA) to discuss possible areas of Grants.
We are going to focus more on State grants than Federal Grants. In summary,
here are the latest details.
FY 09 Federal Appropriations
Action Items This Past Month:
• TPA and staff continue to work with Congressmen Gary Millers office for our
request for the Highland Reservoir expansion Project and the Chino Hills
helipad. •
Water Resources Development Act (WRDA) Authorization
Action Items This Past Month:
TPA and staff prepared and submitted request forms, certifications and other
documents related to the WRDA authorization request for the Bryant Ranch
Non-Potable Shallow Groundwater / Irrigation System. Final paperwork has
now been submitted to Congressman Miller's office.
Proposition 50 CDPH Grants
Action Items This Past Month:
• Staff is reviewing possible grants through the California Department of Public
Health (CDPH). CDPH is quoting late April/early May as the estimated
release of the Project Priority List for these grants.
Prop. 84 Synthetic Turf Replacement/Water Use Efficiency Funding
Action Items (Timeline/Status):
• TPA is working to schedule a visit by CA Dept. of Parks & Recreation Deputy
Chief Sedrick Mitchell to visit YLWD reservoir sites. This visit would be
designed to provide Mr. Mitchell with an understanding of the nature of these
projects to ensure appropriate consideration of them when Prop. 84 funds are
released later this year.
•
4
Agricultural and Urban Water Use Efficiency Grant
. Action Items This Past Month:
• TPA continues working with YLWD staff to determine potential eligible
pro~ects for which a Concept Proposal to be submitted to DWR by the April
29` deadline.
• Orange County Grand Jury
The District has received correspondence from the Orange County Grand Jury
stating they will release a report titled: Water Budgets, Not Water Rationing in
the near future. All agencies have been invited to attend a briefing to review the
report prior to it being made public. Diane Cyganik and Pat Grady will attend on
our behalf as Ken and I will be at the ACWA Conference. Staff will provide a
verbal report at the May 15, Board meeting on the report. A copy of the letter from
the Orange County Grand Jury is in the Board of Directors mail.
• Community Leaders Breakfast briefing with Assemblyman Duval and Met
General Manager Jeff Kightlinger
District staff attended a Community Leaders Breakfast briefing with Assemblyman
Duval and Met General Manager Jeff Kightlinger to hear the latest on water issues.
In addition, Assemblymen Duval committed to addressing the State's water issues.
• Orange County Water Summit
. District staff will attend the information briefing on May 2, and will report on the
summit at the May 15, Board meeting.
• ACWA/JPIA
Representatives from the ACWA/JPIA will attend a Board meeting in May or June
as part of an outreach program. This is for information only.
HUMAN RESOURCES
• Recruitments
The District has a total of 72 full-time employees on staff as of this date. During this
period, staff recruited the following positions:
Executive Secretary (Temp), Water Quality Technician, Mechanic I and three
Maintenance Worker I's (entry level) have been hired. HR is currently recruiting for
a Safety and Training Officer, Accounting Assistant ll, Instrumentation Technician I,
Executive Secretary and Senior Project Engineer.
•
5
• Lateral Transfer
Amelia Cloonan transferred to the Human Resources department into the vacant .
Personnel Technician position. Shelly Collins has been hired temporarily to fill in
Amelia's job while the District actively recruits for a full time Secretary. This
position is anticipated to be filled by August 15.
• Department of Fair Employment & Housing (DFEH)
DFEH investigated a claim filed by an employee regarding discrimination. The
matter was investigated and based upon all of the facts the discrimination
complaint was closed without cause. Staff believes this issue will not be pursued.
• Personnel Rules
The HR department is currently updating the District's Personnel Rules to insure
that we are compliant with all of the new laws and changes approved by the Board.
This will be presented to the Personnel-Risk management Committee for review
and then to the full Board for adoption. Staff is anticipating this going before the
Board in June.
PUBLIC INFORMATION
• Synthetic Turf
The District received it second and final rebate from Met for the installation of the •
synthetic turf installed at the new Administration building.
• District "Branding"
Staff is working with Alain Jamar Designs on a new District branding. This has
been presented to the full Board and has been referred to committee. A report
should be ready for presentation to the full Board on May 15. This issue is being
reviewed with the Public Information Technology Committee.
• Promotional Materials
Staff is developing an inventory of current materials and brochures. Staff has also
begun researching innovative products and informational items that are able to
address a wider variety of public education.
• The District's Web-site
The District's newly revamped Web site is available for public display. Staff is
reviewing the site information and minor adjustments are being made. Staff will
make a presentation to the full Board in May to share the new format and
information being displayed.
6
• Updates to the District Video
Staff is working with Starling productions to add new ideas to the District's public
information video. This video will be ready for the dedication of the new building in
July. The current video was done in 2001. This project is being reviewed with the
Public Information Technology Committee.
• Historical Video
Staff is working with former General Manager Ralph Shook and former Director Art
Kom on historical information about the District and the Mutual Water Company.
This video will be in place by the end of the year and in time for the 100"' year
anniversary of being in the water business. This project is being reviewed with the
Public Information Technology Committee.
• Lobby Information Wall
Staff is working with Evolve Media on a print design for the new Administration
lobby wall. This wall will include historical, current information, and water
conservation issues in the form of a wall mural, as well as an interactive
component that will allow customers to play portions of the District and Historical
videos. This issue is being reviewed with the Public Information Technology
Committee.
• Administration Building Dedication
Staff has begun working with Laer Pearce & Associates to plan the Dedication
. Ceremony, with a tentative date of July 16, 2008. This project is being reviewed
with the Public Information Technology Committee.
• MWDOC/Discovery Science Center
MWDOC/Discovery Science Center Assemblies will be coming to the Bryant
Ranch School, Fairmont School, and Friends Christian School in April & May.
Staff will attend.
BUSINESS
• 2008 Certificates of Participation
The Business Department completed the final transaction on the 2008 Certificates
of Participation. The timing was good as we received an Excellent rating (AAA)
from Standard and Poors and a very low interest rate of 4.475878 from Banc of
America Securities LLC. The District continues to insure that all issues, notices,
accounts are in place.
•
7
• Customer Service and Developer fees
Staff will present to the Finance-Accounting Committee on May 13 a report on the
Customer Service and Developer Fees. The proposed rates and fee schedules will
be presented to the full Board in June with a proposed implementation date of July
1, 2008. This issue does not fall under the Proposition 218 requirements.
• Bears and Stearns
Staff continues to monitor the investments with Bear Sterns investments. Keith
Khorey and Michael Rodgers of Wells Capital joined in a conference call regarding
the District's investments at Wells Capital. They discussed the status and
exposure of the eight corporate obligations the District had as of March 19th. Staff
and Wells Capital continue this issue daily.
• Financial Statements
Staff has caught up on the financial statements. As you know Diane was off for a
considerable time period due to surgery. The most recent financial statements
were presented to the Finance-Accounting Committee for their review.
• Auditors
Staff is working with Diehl, Evans and Company LLP on the upcoming audit for
2007/08.
The auditors plan on conducting most of their work in August. When completed, a
report will be presented to the Finance-Accounting Committee.
• OC Commingled Investment Fund
When the District became aware of issues involving the OC Treasurers office, I
gave orders to withdraw the balance of $133,447.53 out of the OC Commingled
Funds. This was presented to the Executive-Organizational-Administrative
Committee.
ENGINEERING
• Administration Building
The Engineering department (Hank Samaripa) - Project Engineer has done a
marvelous job in insuring that the work is getting done and all little issues get
resolved. Hank and Pat Grady, Information Technology Director and his staff
worked the entire weekend of April 11, to insure the telephones, computers and
building would be operational for all staff on Monday morning.
8
• Richfield Road and Miraloma Avenue
• The work is approximately 95% complete with sections of sidewalk, stop signs and
reflectors remaining to be installed. The road will be open to through traffic
immediately following the dedication on April 29, 2008. The District is currently
obtaining bids to finalize and clean up the landscape on both Miraloma Ave. and
Richfield Road. This work will be done prior to the dedication in July.
• Lakeview Reservoir
The contractor has started to fill the west bay (4 mg) of the reservoir. This is for
testing purposes only. The east bay will probably see water in May. Change order
No. 1 was resolved and approved by the Board on April 10.
• Bastanchury Zone 3 Transmission Pipeline
The 18" transmission water main in Bastanchury Road from Fairmont Blvd. to the
Pulte Development is almost complete. This is the last section of pipe that needs
to be in service for YLWD to send more groundwater to the eastern sections of
Yorba Linda. Completion should be close to the middle of May.
• Bastanchury Zone 4 Transmission Pipeline
The 36" transmission water main in Bastanchury Road from Fairmont Blvd. to the
Pulte Development is almost complete. This is the last section of pipe that needs
• to be in service for YLWD to send more import water in either direction. Should the
AMP go down for any reason, we will be able to back feed the eastern section from
OC-51 and the GardeniaNalley View reservoir and visa versa, if OC-51 is down,
we can serve the Vista Del Verde project from OC-66.
One issue remains and that is to acquire an easement from the Placentia Unified
School District. This easement will allow the District to parallel Met's lower feeder
than this large diameter pipeline that comes from Lake Mathews to the Diemer
plant. Completion of this project should be close to the middle of July.
• Fairmont Reservoir
District staff has drained the Fairmont reservoir in order to replace several key
valves. This will cost approximately $200,000 and will take several weeks. This is
a very complicated project and I have all the confidence in our professional staff to
achieve the desired results. The valves will be installed this upcoming winter
when demands are there lowest.
• Hidden Hills Reservoir
Engineering is in the final review stages of this reservoir design. The project which
is located about % mile east of the Big White House off of Hidden Hills Road. This
reservoir will be two million gallons of added storage when completed.
•
9
INFORMATION TECHNOLOGY
• Employee ID/ Access Card System. •
The Employee IN and Access Cards were distributed and are in use at the
District's new facilities. Minor issues with the cards and/or locks are being
corrected as we speak.
• GIS Update.
Staff continues to work on transferring the information from our plat maps to the
new GIS maps.
• Computers, Servers, Printers, Fax Machines and Telephones.
The IT department has worked this past month on removing the above items from
the old office and setting each item up in the new building. This has been a tough
task, but the IT staff has done a superb job.
OPERATIONS
• Production Department
Our actual groundwater production for the month of March was 860.67 AF, which
includes 1.99 AF of well water pumped to waste. March groundwater was 47.7%
of supply, which brings the Fiscal Year 07/08 (year to date groundwater produced)
to 54.2%. Attached is the spreadsheet for March. These charts are presented to •
the Planning-Engineering-Operations Committee each month.
• OCWD
The Orange County Water District Board of Directors voted in April to lower this
years Basin Production Percentage (BPP) from 82% to 80.2% for May and June.
Additionally OCWD set the FY08-09 BPP at 69% and the replenishment
assessment fees at $249/af. This is an increase in RA of $12 per acre foot. Staff
is currently reviewing this latest action and will present a report to the Finance-
Accounting Committee on the effects this action will have to us.
• Preventive Maintenance Program
Attached are the Preventive Maintenance Program charts for the major areas of
District owned distribution facilities. This does not include vehicles, wells, booster
stations or reservoir maintenance. District crews are doing a bang-up job on
replacing broken gate valves in the system.
•
10
Mechanical Department
• New vehicles
The District just purchased its first hybrid vehicle. The new vehicle is a Honda
Civic and will be used mostly by Engineering, but is available for other departments
for meetings away from the District. Staff will monitor its performance to determine
if these types of vehicles best fit the needs of our operations.
• New mechanic
The District has recently hired a new mechanic to assist the two other mechanics.
With all of the new vehicles and the added booster stations and wells, this
individual will help with all of the light duty maintenance on the vehicles and also fill
in on the heavy engines.
•
11
VITAL FACTOR TEAM
MEETING MINUTES
prepared for
Yorba Linda Water District
prepared by
JOHN ACAMPORA
SENIOR CONSULTANT
MAP
March 25, 2008
YORBA LINDA WATER DISTRICT
AGENDA
❑ DISC Review
❑ 30 Day Review
- What's Working- What's Not
❑ Business Update
- Vital Factors® Spreadsheet
❑ Goals & Controls
Scorecard
❑ Team Consulting
❑ Future Dates: April 29, 2008
❑ Meeting Evaluation
March 25, 2008 - Yorba Linda Water District VFT Meeting Minutes 1
200843-25 YLWD VFr mi..dm
YORBA LINDA WATER DISTRICT
VFT Ground Rules
✓ Participation
✓ Open Mind
✓ Silence = Acceptance
✓ Electronics Off-
✓ Regular Breaks
Regular
✓ Time Management
✓ Attack the Problem... Not the Person
✓ Have Fun!
March 25, 2008 - Yorba Linda Water District VFT Meeting Minutes 2
200843-25 YLWD VFt mim.dm
YORBA LINDA WATER DISTRICT
30-DAY REVIEW
What's Working What's Not
❑ Building still on schedule ❑ 2 personnel incidents (TC)
❑ Customer Service rating remains high ❑ Communication (TC)
❑ Teamwork ❑ Planning
❑ Cascading VFT's ❑ Open positions
❑ Morale
March 25, 2008 - YDrba Linda Water District VFT Meeting Minutes 3
20080Y25 YLWD VFI mim.dm
YORBA LINDA WATER DISTRICT
VITAL FACTORS SPREADSHEET
New Vital Factors: Pat will update for April meeting
❑ Operations (Lee)
■ BPP %
■ System reliability %
■ Regulatory compliance (pass/fail)
❑ Business (Diane)
■ Revenues $
■ Expenses $
■ Tags/shut-offs #
❑ IT (Pat)
■ Internal support (SLA)
o average response time, # days
■ System security/ reliability %
❑ Engineering
■ Water quality (pass/fail) %
■ Capital improvement projects %
■ R&R plan %
❑ Administrative
■ Customer satisfaction
■ Outreach programs #
■ Staffing
o Open position #
o Turn-over %
o Incidents #
March 25, 2008- Yorba Linda Water District VFT Meeting Minutes 4
2008-03-25 YLWD VFT mt..do
YORBA LINDA WATER DISTRICT
MAP GOALS ARE AN "A" PRIORITY
1) As "A" priorities, they are at the top of your 'To Do' list until they are
accomplished.
2) You plan how to accomplish your MAP Goals.
3) You schedule time to achieve your MAP Goals.
4) You keep your MAP Goals visible for daily review.
5) MAP Goals are a focus of your daily energy and efforts.
6) You frequently check your progress towards achieving your MAP Goals.
7) You modify your plans and strategies until you achieve your MAP Goals.
8) MAP Goals don t start with "If I find time..."
9) A MAP Goal is not a'Forecast' it is a Goal we strive for.
10) MAP Goals are worked on immediately not set aside for a few weeks.
11) You don't let MAP Goals get stuck on someone else's desk. You follow up
frequently and push to completion.
March 25, 2008 - Yorba Linda Water District VFT Meeting Minutes 5
21108-03-25 riWD VFT ml .dm
YORBA LINDA WATER DISTRICT
TEAM CONSULT #1
Issue.
How do we instill our values throughout the organization?
Action Steps Who When
i
1. Communicate expectations
2. Set goals, get feedback, track results
3. Communicate and enforce policies and procedures Gina
4. Enforcement of rules and policies
5. Checks and balances
6. Closer supervision Lee Ongoing
7. Mirror success, lead by example Pat Ongoing
8. Mentor relationship-cascade Diane Ongoing
9. Acknowledge and reward achievement Sandi
10. Communicate values-identify Ken
11. Internal PR campaign
March 25, 2008 - Yorba Linda Water District VFT Meeting Minutes 6
2008-0325 YLWD VFC mi..do
YORBA LINDA WATER DISTRICT
TEAM CONSULT #2
Issue:
How can we improve communications within the executive team?
Action Steps Who When
1. Regular management meetings -bi-weekly
2. Weekly meetings - 2 hours
3. Develop and implement shared calendars
4. Business critical calendar items
5. Share master and task calendars
6. Informal discussions
7. Speak to progress at meetings
8. Fun at meetings
Action Step: 04/01/08
■ Calendar Tuesday's at 8:00 - 9:00
■ Agenda items by previous Friday
March 25, 2008 - Yarba Linda Water District VFT Meeting Minutes 7
2008-03.25 YLWD VPr mlmA.
YORBA LINDA WATER DISTRICT
GOALS & CONTROLS SCORECARD
2008
Goals Set Goals Achieved %
Who Month YTD Month YTD Month YTD
Mike 3 7 3 6 100% 86%
Lee 3 6 3 5 100% 83%
Gina 0 3 0 2 0% 67%
Ken 3 6 1 1 33% 17%
Pat 4 9 3 7 75% 78%
Diane 2 2 1 1 50% 50%
Team Totals 15 33 11 22 73% 6701o
it
March 25, 2008 - Yorba Linda Water District VFT Meeting Minutes 8
20 8-0}25 YLWD VFf mi...d.c
YORBA LINDA WATER DISTRICT
PAYROLL OUTSOURCING TIMELINE
June July August September October
Select Financial Board Data First
Vendor Committee Approval Collection PMT
Financial Financial
Committee Committee
Board Action:
Approve contract
March 25, 2008 - Yorba Linda Water District VFT Meeting Minutes 9
2008-03-25 YLWD ver.N .d.
YORBA LINDA WATER DISTRICT
FUTURE DATES
2007 Meeting Dates
Tuesday April 29, 2008 8:OOAM
Tuesday May 27, 2008 8:OOAM
Tuesday June 24, 2008 8:OOAM
Tuesday July 29, 2008 8:OOAM
Tuesday August 26, 2008 8:OOAM
Tuesday September 30, 2008 8:OOAM
Tuesday October 28, 2008 8:OOAM
Tuesday November 25, 2008 8:OOAM
Tuesday December 30, 2008 8:OOAM
* Date/Time Change
■ Reminder: prior to each meeting, please complete the results and analysis portion
of your Goals & Controls sheet. For goals "not achieved," please complete the
"corrective action" portion of your Goals & Controls sheet explaining what you will
be doing to complete the goal.
■ Also: please bring 7 copies of your updated Goals & Controls sheet to our meeting
so your fellow management committee members can follow along with you when
you report out.
■ Lastly: if you are not able to attend a Vital Factor team meeting, it is your
responsibility to complete your Goals & Controls sheet prior and have one of your
colleagues present.
March 25, 2008 - Yorba Linda Water District VFT Meeting Minutes 10
20OM3-25 rcvm vrr mw.ao,
YORBA LINDA WATER DISTRICT
MEETING EVALUATION
MARCH 2008
Scale: 1 = Poor, 3 = Average, 5= Great
Participants Rating
❑ Pat 4
❑ Ken 4
❑ Lee 4
❑ Diane 4
Average: 4
March 25, 2008 - Yorba Linda Water District VFT Meeting Minutes 11
2008-03-25 YLWD VFT mim.do
WIVIanagement Action
Name: Mike Payne Company /Division: Yorba Linda Water District Date: March 25, 2008
Department: General Manager For period from: 03/25/08 to: 04/29/08
February Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Complete pre - annexation agreement with PYLUSD by
04/30/08
Tracking
2. Complete appraisal of Plumosa property by 03/25/08
Achieved
3. Complete a Master Calendar for management for 2008 by
03/25/08
Achieved
April Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1.
2.
3.
Copyright 02008 Management Action Programs, Inc. All rights reserved
200843 -25 YLW D VFr i.d.
1/06
WManagement Action Program
Name: Lee Cory Company/ Division: Yorba Linda Water District Date: March 25, 2008
Department: Operations Manager For period from: 03/25/08 to: 04/29/08
February Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Establish baseline numbers for monthly callouts by 03/25/08
Achieved
Still needs some work
2. Implement a FOG permit fee at 75 restaurants by 06/30/08
Tracking
3. Finalize goals and procedures for meter replacement by
03/25/08
Achieved
April Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Implement a FOG permit fee at 75 restaurants by 06/30/08
2. Achieved 45% of meter replacements by 04 /30/08
3. Achieve 45% large retro-fit meter replacements by 04/30/08
4. Achieve 68% of BPP by 04 /25/08
Copyright 02008 Management Action Programs, Inc. All rights reserved
ZaeB 25r WDVHmim.d.
1/06
WManagement Action Program
Name: Gina Knight Company /Division: Yorba Linda Water District Date: March 25, 2008
Department: HR Manager For period from: 03/25/08 to: 04/29/08
February Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Reduce the districts open positions by 1 by 03/25/08
No updates
2. Implement a "Dress Code' policy by 03/25/08
No updates
3. Implement a "Cone Policy' by 03/25/08
No updates
4. Conduct Employee Satisfaction Survey by 03/25/08
No updates
April Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1.
2.
3.
Long Term Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Implement Separation Checklist procedure by 04/30/08
2. Finalize Personnel Rules by 05/01/08
3. Implement a Drug & Alcohol policy by 06/30/08
4. Implement a Harassment policy by 05/01/08
5. Update FMLA policy by 05/01/08
Copyright 02008 Management Action Programs, Inc. All rights reserved
2W - 25YLWDVFrmt..drc
1/06
WManagement Action Program
Name: Ken Vecchiarelli Company/ Division: Yorba Linda Water District Date: March 25, 2008
Department•. Assistant General Manager For period from: 03/25/08 to: 04/29/08
February Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Update cash projections for improvement projects by
03/25/08
Not achieved
Finalize by 03 /28/08
2. Get Board approval to hire a consulting firm by 03/27/08
Not achieved
3. Review implementation plan for General Manager position by
03/25/08
Achieved
April Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Get board approval to hire consulting firm by 04/25/08
2. Develop strategic plan for CIP and cost accounting by
05/29/08
3. I will interview and hire my senior staff by 05/30/08
Copyright ®2008 Management Action Progrmns, Inc. All rights reserved
2008 413 -25 YLWD VFr mumd.
1/06
WManagement Action Program
Name: Pat Grady Company /Division: Yorba Linda Water District Date: March 25, 2008
Department: IT For period from: 03/25/08 to: 04/29/08
February Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Develop IT master plan with committee approval by 03/25/08
Tracking
Move forward
2. Develop RFP for AV equipment for new building by 03/25/08
Achieved
3. Complete "SCADA" conversion project by 03/25/08
Achieved
4. Complete successful launch of website by 03/25/08
Not achieved
April Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Complete successful launch of website by 04 /04/08
2. Secure board approval for the IT master plan by 04/30/08
3. IT policy approved and implemented by 04 /30/08
4. IT critical completed to ensure building move in by 04 /11/08
5. Complete SCATA network audit by 05/30/08
Copyright 02008 Management Action Programs, Inc. All rights reserved
LW80 MY WDV mins.dx
1/06
0 Management Action Program
Name: Diane Cyganik Company /Division: Yorba Linda Water District Date: March 25, 2008
Department: Finance Director For period from: 03/25/08 to: 04/29/08
February Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Select new auditors by 03 /25/08
Achieved
2. Update cash flow projections procedures (monthly) by
03/25/08
Not achieved
Move to April
April Business Goals (output, cost, quality, time)
Results and Analysis
Corrective Action
1. Update cash flow projections procedures (monthly) by
05/30/08
2. Prepare and distribute financial statements to Finance
Accounting Committee by 04 /08/08
3. Conduct physical inventory count of warehouse by 04 /05/08
4. Update customer service fees to Finance Committee by
05/13/08
5. Develop a justification plan for outsourcing payroll by
06/30/08
Tracking
6. Interview and hire accounting technician by 04/30/08
Copyright @20M Management Action Programs, Inc. All rights reserved
20a6Q YLWDVrfmins.doc
1/06
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YLWD SOURCE WATER SUMMARY
Fiscal Year 2007 -08
Allowable GW (YTD) 1
GW
AF
IMPORT
AF
TOTAL
DEMAND
(
GW %
TOTAL
%
BUDGET
(Demand Est)
AF
DELTA
%
MONTH
Jul -07
Aug -07
Sep -07
Oct -07
Nov -07
Dec -07
Jan-08
Feb-08
Mar -08
Apr-08
May-08
Jun -08
1,383.5
1,497.2
2,880.7
48.0%
2,843.0
1.3%
1,525.0
1,382.8
2,907.8
52.4%
2,797.0
4.0%
1,373A
1,177.2
2,550.6
53.8%
2,454.0
3.9%
1,315.9
959.1
2,275.0
57.8%
2,070.0
9.9%
1,118.0
740.4
1,858.4
60.2%
1,635.0
13.7%
777.2
471.9
1,249.1
62.2%
1,471.0
-15.1%
707.7
421.4
1,129.1
62.7%
1,283.0
-12.0%
561.8
527.6
1,089.4
51.6%
1,228.0
-11.3%
860.7
942.2
1,802.9
47.7%
1,454.0
24.0%
1,819.0
2,406.0
2,696.0
FYTD
9,623.1 1 8,119.81 17,742.91 54.2%11
17,235.01
2.9%
Allowable GW (YTD) 1
10,941.01 (
COMMENTS
Well 12 not operating; Wells 1 B 5 problematic.
Well 12 not operating; Well 1 & LVBPS problematic.
12" above - ground pipeline out of service 1/30108
12" above -ground pipeline out of service 1130/09
3,500.0
3,000.0
2,500.0
m 2,000.0
LL
m
a 1,500.0
1,000.0
*M
1,
Total Water Use
Month `a5
■ADJ GW
❑ADJ IMPORT
WATER SUPPLY BY SOURCE
FY 2007 -08
March 2008 Water Supply
Year To Date 2007 -2008 Water Supply
...:
000 GOAL 94 .5%
PM PROGRAM
2007/2008
Fiscal 2007108 1 JUL AUG SEP OCT NOV DEC JAN FEB I MAR APR MAY JUN
Percent of to et 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%
HYDRANTS 3,765 Target; all h drants to be serviced annual) .
INSPECTED THIS MONTH 175
627
4116
66
3231
3461
530
468
485
INSPECTED THIS YEAR 175
702
1,155
1,233
1,555
1,902
2,432
2,900
3,365
% OF TOTAL 1 4.7%1
18.7%1
31.0%
378%1
41.3%1
50.5%1
64.6%
77%
89%
VALVES 10,00012 =5,000) Target; all valves to be operated eve lwo ears
OPERATED THIS MONTH 152
466
587
6311
678 4101
3931
393
OPERATED THIS YEAR 1 1521
6181
1,1951
1,8161
2,8171 31227
3,6201
4,036
1 4,431
% OF TOTAL 1 3.0%
12A%j
24.0%1
XMI
56.3%1 64.5%1
72.4%1
80.8%
89%
DEAD ENDS 487x2=974 Target; all dead ends to be gushed twice each ear.
FLUSHED THIS MONTH 1 0
0
0
487
0 0
0
0
0
IF
FLUSHED THIS YEAR 0
0
0
4871
01 01
01
01
01
% OF TOTAL 1 0.0%1
0.0%
0%1
50%
50% 50%
50%
50%
50%1
1
AIR VACS 309 Ta et; all airtvacs to be serviced annual .
INSPECTED THIS MONTH 39
33
6 - 2
571
261
371
181
39
INSPECTED THIS YEAR _ 391
721
771 791
1136,1
1621
1991
217
2661
1
% OF TOTAL I Iml
23.3%1
25.0%1 25.5%
".0%1
52.4%1
64.4%1
70.2%
83%1
1
9EWER3CLEAHING Target; all sewers to be cleaned annuall .
CI)I) TNISyiY1017iH
ef' . 82$
„ ; 68523
_ ,., r ,?9.846 ... , 84A92
F.., ,, ¢U,9B9
79
EI,1N6 �H�fY„ R�.„''�''"Yr^"t.�r��
®.`�T_,._� � . h.-.., ,r> s
s +.,Lr ,$x;826
i � t
,.., z Y21,"�.3..49r
� ✓17 91 �a�. r 0` 7
� ,_;?.i'�., , ,:,::ems ..2!} s
�5i%' 7"f21
z,�,s'r�., . U,�
f-rrr� %"�
.�,k, ,.4�4,�d
trf5r"45 �7
tr. �ib4r,' d
`/.� J i f
. .�7�i✓;
m
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?��ri , �`3 u�
�r "'f; %
���,,a,. ?�„!,s
X..
t
�' ,. "a,
- Ta • all sewers to be televised every 5 years.
WESTERN : VICE AREA
METER REPLACEMENT PROGRAM
SKIPS WEEKLY AVE. RETROS WEEKLY AVE. RETROS WEEKLY AVE.
WF,S
SKIPS
NEEDED TO REACH
TARGET
Maint Div.)
NEEDED TO REACH
TARGET
(Meter sho I
NEEDED TO REACH
TARGET
ft T
TO TAFiCiE >T
�1lE�EK
ENDING ,:
DONE TO DO
DONE TO DO
DONE TO DO
582 161
1576
rf26w`
3
579
22
0
161
6
25' $
24
555
22
0
161
6
?4 }5b
17
638
22
0
161
7
5 X23 ' 2TFe
18
520
23
1
160
7
}
26
494
22
4
156
7
28
466
22
3
153
7
0 �S4Nfar
22
444
22
7
146
7
r ^" 9 3111 "r
27
417
22
6
140
7
r' IB ,,° r BIlar
29
388
22
1
139
8
321
1255
0
H4 25 ApYT r.,,
0
13 2¢IIAayM
0
rs 8 Mai °i
0
AN
u PjfloA
i,. M moo
VA.
EASTERN E .IVICE AREA
METER REPLACEMENT PROGRAM
MONTHLY AVERAGE
R T
DONE
TO DO
TO REACH TARGET
2,500
1
57
2,443
144
6
1
2,442
153
a
72
2,370
158
0.
-0
1
0
Y-0
ng
c- e
O101
ar -Q