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HomeMy WebLinkAbout1993-11-23 - Board of Directors Meeting MinutesPage- c' November 23, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING November 23, 1993 The November 23, 1993, Adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael J. Beverage Arthur C. Korn Visitors Present: None Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Barbara Bower, Secretary to the General Manager Clyde Bushaw, Meter Services Representative Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Mike Payne, Assistant General Manager Michael Robinson, Assistant Administrator SPECIAL RECOGNITION BY THE BOARD Item 1. Recognition of Johnnie Cabral on the occasion of his retirement from the District. The Board of Directors recognized Johnnie Cabral for his 29 years service to the District. Item 2. Recognition of Clyde Bushaw on the occasion of his retirement from the District. The Board of Directors recognized Clyde Bushaw, retiring after 29 years service to the District, and presented him with a Proclamation recognizing and commending him for his service and dedication to the District and residents of the community. Mr. Bushaw departed at this point in the meeting. CONSENT CALENDAR Items No. 3 and 6 were removed from the Consent Calendar for separate consideration. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the following Consent Calendar items: Item 4. Authorization for Directors to leave the State of California prior to next meeting. Item 5. Approval of disbursement in the amount of $452,297.84 on Check Nos. 14673 through 14754; and Payroll Check Nos.. 6233 through 6302; and one wire to ACWA-HPIT in the amount of $18,373.25 dated November 24, 1993. Item 7. Approval of Progress Payment No. 2 in the amount of $89,145 to Valverde Construction, for the construction of the Imperial Highway watermain crossings, Job Nos. 9124, 9125, and 9126. Page..l:2.- November 23, 1993 Item 8. Approval of Progress Payment No. 3 in the amount of $15,715.80 to E.W. Harmon, Inc. for the water facility improvements in Lakeview Avenue, and Change Order No. 3, crediting $4,459 to Job No. 9218. Item 9. Approval of Progress Payment No. 4 in the amount of $57,420 and Change Order No. 2 in the amount of $6,333.40, and a time extension of 29 calendar days to David-Richards Electric, for the rehabilitation of Well No. 10, Job 9123. Item 10. Acceptance of the Investment Portfolio Report for October 31, 1993, as presented. Item U . Authorization to advertise for bids for three, 1/2-ton pickup trucks, one 3/4-ton pickup truck, and one service body. Item 12. Update of the District's Video Tape Library listings. ACTION CALENDAR Item 3. Consideration of minutes of Regular meeting of November 11, 1993. Vice President Scanlin reported he was absent from the November 11, meeting and would abstain from voting on the minutes. On a motion by Director Armstrong, seconded by President Fox, the Board of Directors voted 4- 0-1, Vice President Scanlin abstained, to approve the Minutes as submitted. Item 6. Consideration of Declaration of Restrictive Covenants Agreements with Upper K- Shapell Joint Venture. Director Beverage declared a conflict of interest, and abstained from discussion and voting on this matter. On a motion by Director Armstrong, seconded by President Fox, the Board of Directors voted 3- 1-1, Director Korn voted No and Director Beverage abstained, to approve Declaration of Restrictive Covenants Agreements with Upper K-Shapell Joint Venture for the purpose of constructing a block wall within the Districts' existing easement at 5350 and 5360 Avenida el Cid. Item 13. Consideration of a transmission main from Well No. 11 to the Richfield Plant. Engineering Manager Charles Gray reported that the District discovered several pinhole leaks in the transmission main from Well No. 11 to the Richfield Plant. He noted that this project was not identified in either the Five Year Plan or the budget, and that all costs incurred in 1993-94 would require funding from the unappropriated Capital Replacement Fund for the Western Service Area. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to authorize staff to solicit proposal from the qualified list of engineering firms to design the replacement transmission main from Well No, 11 to the Richfield Plant, Job No. 9317. Item 14. Consideration of a consultants agreement for an engineering study of the Allen- McColloch Pipeline (AMP). The Board of Directors authorized staff to solicit engineering proposals to study operation of the AMP, should the Metropolitan Water District (MWD) purchase the pipeline from the Municipal Water District of Orange County (MWDOC). Five proposals were solicited from qualified engineering firms. Page....-: November 23, 1993 On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to authorize the General Manager to contract with Barrett Consulting Group for this study. The study amount of $11,770 be funded from the unappropriated Capital Improvement Fund for Improvement District No. 1 and No.2, with each Improvement District funding 50 percent of the study. Item 15. Consideration of appointment of a Director to ISDOC/LAFCO Representative Committee. General Manager William J. Robertson reported that since the Local Agency Formation Commission (LAFCO) of Orange County voted to initiate seating of special district representatives on its board, the Independent Special Districts of Orange County (ISDOC) will select two voting and one alternate representative to sit on the LAFCO Board. There was a lengthy discussion of the process to select the special district representatives. President Fox reported he voted at the November 18, ISDOC meeting to support the process. On a motion by Vice President Scanlin, seconded by Director Armstrong, the Board of Directors voted 5-0 to ratify President Fox's vote to continue the process to seat special districts on LAFCO. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to appoint Vice President Carl Scanlin at the District's voting representative and General Manager Robertson as an alternate, for the purpose of attending the ISDOC meeting of December 2, 1993. President Fox declared a break beginning at 9:25 a.m. Staff members Meza, Lubin, Gray and Harsma departed at this point in the meeting. The meeting reconvened at 9:35 a.m. with all Board members present. DISCUSSION CALENDAR Item 16. Status report on the sale of the Allen-McColloch Pipeline to the Metropolitan Water District. General Manager William J. Robertson reported that staff met with Stanley Sprague, General Manager of the Municipal Water District of Orange County (MWDOC), prior to his planned presentation to the District Board of Directors, regarding the sale of AMP to MWD. Since more information is needed on a variety of issues attendant to this sale, staff requested that Mr. Sprague defer his presentation to the Board of Directors until the engineering study, slated for completion by February, 1994, is done. General Counsel Kidman reported on the District proposed HGL study and details of the AMP contract. This matter was for information only and no action was taken by the Board of Directors. Mr. Robinson departed at this point in the meeting. GENERAL MANAGER'S REPORT Item 17. General Manager's oral report and comments. General Manager William Robertson reported the District's annual United Way campaign exceeded last years donations and gave kudos to the staff for their generosity and Eric Joseph for his volunteer work on this matter. STANDING COMMITTEE REPORTS Item 18. The Executive-Administrative-Organizational Committee met on November 8, 1993, and discussed results of the Board of Directors evaluation workshop with the General Manager. Item 19. No Finance-Accounting Committee meeting was scheduled. Page mw S :C 3 November 23, 1993 Item 20. The Personnel-Risk Management Committee met November 12, 1993 and discussed risk management activities and reviewed an evaluation memorandum with the General Manager. Item 21. No Planning-Engineering-Operations Committee meeting was scheduled. Item 22. A Public Information Committee meeting was scheduled for 2:00 p.m. on Friday, December 3, 1993, at the District office on Plumosa Ave. INTERGOVERNMENTAL MEETING Item 23. Report on Yorba Linda City Council Meeting, November 16, 1993 (Beverage). Director Beverage reported on the General Manager's presentation on fire fighting preparedness. Item 24. Report on MWDOC Regular Meeting, November 17, 1993 (Fox). President Fox reported that MWDOC discussed the ascertainment study. Item 25. Report on ISDOC Meeting, November 18, 1993 (Fox). President Fox already discussed the ISDOC meeting as part of Agenda Item No. 15. Item 26. Report on OCWD Meeting, November 17, 1993 (Scanlin). Vice President Scanlin reported that OCWD discussed the Bryant Ranch annexation proceedings. The Board held a lengthy discussion of this matter and requested that staff prepare a report for the next meeting to review it in more detail. OCWD also considered a new life and health insurance carrier and hired a new employee. Item 27. Report on WACO Meeting, November 19, 1993 (Armstrong). Director Armstrong reported that WACO discussed the LAFCO process to seat special district representatives, water use in October for the different agencies in the County and ACWA's new committee process. BOARD MEMBER COMMENTS Item 28. Director Armstrong commented on the National Geographic issue on water. Item 29. Director Beverage wished the Board and staff a Happy Thanksgiving. Item 30. Director Korn had no comments. Item 31. Vice President Scanlin commented on the Los Angeles Times article regarding water preparedness, and that a cruise ship desalts water at a cost of $2,400 per acre foot. Item 32. President Fox had no comments. President Fox declared a break beginning at 10:33 a.m. The meeting reconvened at 10:43 a.m. with all Board members present. Staff members present were Mr. Robertson and Ms. Bower. On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to add the following to the Agenda: Page tip. November 23, 1993 Item 32 a. Consideration of ACWA Committee assignments. General Manager Robertson reported that ACWA submitted a request for their 1994 Committee assignments. In addition, ACWA would like to limit participation to one Agency per committee. Currently the District has two participants on the Personnel Committee. President Fox said he would like to move from Personnel to Local Government Committee; General Counsel Kidman would like to return to the Legal Affairs and State Legislative Committee's; and Mr. Robertson said Mr. Lubin would probably like to stay on the Personnel Committee. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to nominate President Fox to ACWA's Local Government Committee, Arthur Kidman to ACWA's Legal Affairs and State Legislative Committee's and Roger Lubin to ACWA's Personnel Committee. The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION Item 33. General Manager's annual Performance Evaluation. President Fox directed the Board into closed session at 10:47 a.m. for the General Manager's annual performance evaluation. The Board came out of Closed Session at 12:00 p.m. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to adjust the General Manager's annual salary to the rate of $90,000 per year effective on January 1, 1994, and instructed the General Manager to prepare an Agenda Report for discussion at a future meeting of COLA adjustments for the management team. ADJOURNMENT On a motion by Vice President Scanlin, seconded by Director Beverage, the Board of Directors voted 5-0, at 12: 05 p.m. to adjourn to Tuesday, December 7, 1993 at 8:30 a.m., at the District headquarters on Plumosa Drive. r : t,F Wiiff&~ J. eittson General Manager/Secretary