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HomeMy WebLinkAbout1993-12-21 - Board of Directors Meeting MinutesPage- December 21, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING December 21, 1993 The December 21, 1993, Adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael J. Beverage Arthur C. Korn Directors absent at Roll Call: None Staff present: Michael Payne, Asst. Secretary / Asst. General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Beverly Meza, Business Manager CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0, to approve the following Consent Calendar items: Item 1. Approval of Minutes - Adjourned Regular meeting of December 7, 1993. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of disbursement in the total amount of $368,949.74 on Check Nos. 14858 through 14937; and Payroll Check Nos. 6378 through 6548; and one wire to ACWA in the amount of $19,264.98 dated December 28, 1993. Item 4. Approval of Progress Payment No. 3 in the amount of $33,410.12 and Change Order No. 2 in the amount of $14,709.02 to Val Verde Construction, for the construction of the Imperial Highway water main crossings, Job Nos. 9124, 9125 and 9126. Item 5. Approval of the Declaration of Restrictive Covenants Agreement with Mr. and Mrs. John Shaib for the purpose of constructing a block wall, landscaping, walkways and drainage improvements within the District's existing easement at 19375 Countrywood Drive. Item 6. Approval to release guarantee bonds totaling $11,150 for construction of water facilities installed by developers identified in the agenda report. ACTION CALENDAR Item 7. Consideration of final approvals for the extension of waterline casings under Atchison, Topeka, and Santa Fe Railroad tracks. Engineering Manager Chuck Gray reported that Byron Crume Inc. had completed the extension of waterline casings under Atchison, Topeka, and Santa Fe Railroad tracks near the Bryant ranch water wells. Following a general discussion, the Board requested staff to consider an extra casing under Lakeview Avenue in the future should the District decide to purchase the second Etchandy well. Page `12 December 21, 1993 On a motion by Vice President Scanlin, seconded by Director Beverage, the Board of Directors voted 5-0 to approve payment in the amount of $33,706.42 to Byron L. Crume Inc.; authorize staff to file a Notice of Completion and release Labor and Material Bond and 10 percent Retention totaling $3,745.16 35 days after the Notice of Completion has been recorded, if no liens have been filed; and also to release the Faithful Performance Bond in one year if no defects have been found. Item 8. Consideration of the District's Financial Statement for four months ending October 31, 1993. Beverly Meza, Business Manager reported that the statements showed a positive net income after four months and that the revenue was due to the rate increase which took effect on July 1, 1993. Ms. Meza also reported that the net income of the sewer fund was showing a decrease as a result of lower interest earnings. On a motion by President Fox, seconded by Director Armstrong, the Board of Directors voted 5- 0 to approve the District's Financial Statement for four months ending October 31, 1993, as presented. Item 9. Consideration of the 1993 Sewer Refund Agreements. Business Manager Beverly Meza reported that the District had collected $21,966.08 in sewer drainage area fees for 1993. Ms. Meza stated that the District had only one refund contract and that it was with Brighton homes. Ms. Meza concluded her report by recommending that the fees collected in 1993 be retained by the District because Brighton still owed drainage fees for their project north of the college District property. On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to approve the allocation of the sewer service fees in the amount of $21,966.08 to the Capital Improvement Fund to finance future projects as identified in the sewer master plan. Item 10. Consideration of a contribution to the Water Education Foundation. Assistant General Manager, Michael Payne reported that the District had received a request from the Water Education Foundation requesting an annual contribution of $661.00. Following a brief discussion, the Board concurred with staffs recommendation to contribute $600.00 to the foundation. On a motion by Director Armstrong, seconded by President Fox, the Board of Directors voted 5- 0 to approve a $600 contribution be made to the Water Education Foundation for 1994. Item 11. Consideration of Local Agency Formation Commission Rules and Regulations affecting the functions and services of Special Districts. Assistant General Manager, Michael Payne reported that the draft "Local Agency Formation Commission of Orange County Rules and Regulations affecting the functions and services of Special Districts" had been revised and were being submitted for the Board's review. Mr. Payne stated that the rules had been reviewed and approved by the ISDOC advisory committee on December 2, 1993. A brief discussion followed. On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to approve the Local Agency Formation Commission Rules and Regulations affecting the functions and services of Special Districts. DISCUSSION CALENDAR Item 12. Report on a new Public Education Program by the Association of California Water i Agencies. Assistant General Manager, Michael Payne reported on ACWA's efforts to develop a new Public Education Program. Mr. Payne reported that a letter explaining ACWA's program was included in the Board's agenda packet. Mr. Payne stated that the purpose of the program is to educate legislators and opinion leaders about the role of special district's. Page w3 = December 21, 1993 This item was presented for information only and no action was taken. Item 13. Report on the Federal Water Policy Announcements. Assistant General Manager, Michael Payne reported that Federal Ecosystem Directorate unveiled a proposal to protect the Bay Delta Ecosystem. Mr. Payne briefly outlined the six key elements of the proposed plan. The Board of Directors then followed with a general discussion. Mr. Payne concluded by stating that the Federal Water Policy would be discussed in greater detail at the ACWA mini conference in La Quinta. This item was presented for information only and no action was taken. GENERAL MANAGER'S REPORT Item 14. Assistant General Manager Payne thanked the Board of Directors on behalf of the employees for the employee recognition dinner and also wished them a Merry Christmas and a Happy New Year. STANDING COMMITTEE REPORTS Item 15. The Executive-Administrative-Organizational Committee met on December 15, 1993 and discussed Board reorganization, Board compensation, Board goals workshop, Board Rules and Regulations, Quality assurance and a workshop on compensation. Item 16. No Finance-Accounting Committee meeting was scheduled. Item 17. A Personnel-Risk Management Committee meeting was scheduled for January 10, 1994 at 9:00 a.m. Item 18. The Planning-Engineering-Operations Committee met on December 14, 1993. The committee reported on the Danita Lane sewer assessment district, Mickel Lane sewer assessment district, sewer rules and regulations and capital improvement and replacement projects. A general discussion followed on closing the Danita Lane sewer job. Item 19. The Public Information Committee met on December 3, 1993. The committee reported that they discussed District anniversary activities, the formation of a citizens advisory group, dedication of well no. 10, water lines newsletter distribution, water issues newspaper column, construction project signs and presentation of video tapes. INTERGOVERNMENTAL MEETINGS Item 20. Report on CRWUA Conference, December 8 - 10 (Beverage, Fox, Korn, Scanlin). The Directors that attended the conference summarized the highlights and generally agreed that it was a worthwhile meeting. Item 20A. Report on Yorba Linda City Council meeting on December 7, 1993. (Beverage) Director Beverage reported the Council reorganized and that Barbara Kiley was the new Mayor and that Dan Welch was the Mayor Pro tem. Director Beverage also reported on the City's refinancing of bonds. Director Beverage departed the meeting at this point. President Fox declared a recess beginning at 9:31 a.m.. The meeting reconvened at 9:37 a.m. with all Directors and staff members present except Director Beverage and staff members Harsma and Meza. Item 21. Report on OCWD meeting on December 15, 1993 (Scanlin). Vice President Scanlin reported that Jerry King had been appointed to serve as an MWD Director and that Col. John V. Foley was appointed to serve as Chairman of the Board of MWD. Vice President Scanlin also reported on Bill Mills appointment to ACWA's water quality Board. Page ,fir December 21, 1993 Item 22. Report on Yorba Linda Planning Commission meeting on December 15, 1993 (Armstrong). Director Armstrong reported that Planning Commissioners Diluigi and Miller were reappointed. Item 23. Report on MWDOC meeting on December 15, 1993 (Fox). President Fox reported that he did not attend the meeting. BOARD MEMBER COMMENTS Item 24. Director Armstrong reported that he received a letter from WACO supporting Phil Anthony and John Withers as an alternate to LAFCO's Commission. Mr. Armstrong also reported on Orange County Water District's upcoming dedication ceremony commemorating the establishment of a Permanent Water Conservation program at Prado Dam. Directors Armstrong, Korn and Scanlin stated that they would attend. Item 25. Director Beverage was not present during Board member comments. Item 26. Director Korn suggested that the closing of the Danita sewer project be reviewed by the Finance committee. Item 27. Vice President Scanlin requested input from the other Directors on committee assignments for 1994. Item 28. President Fox did not have any comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors voted 4-0, at 10:15 a.m. to adjourn to 8:00 a.m on Thursday, January 13, 1994, at the Board Room of the Orange County Water District, 10500 Ellis Avenue, Fountain Valley, California. The Secretary will post the required notice accordingly. Due to anticipated lack of quorum for the regular board meeting at 8:30 a.m. on January 13, 1994, the Secretary will post a notice of an adjourned regular meeting to be convened at 10:30 a.m., or as soon thereafter as a quorum may be convened, on January 13, 1994, at the Board Room of the Yorba Linda Water District. PRESENTATION Item 29. Presentation of Video Tapes, "California Water and You" and "Special Districts: By the People For the People" were shown.