Loading...
HomeMy WebLinkAbout1992-01-09 - Board of Directors Meeting Minutesw Page 2329 January 9, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 9, 1992 The January 9, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors to order by Vice President Armstrong at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present: Sterling Fox Arthur C. Korn Carl Scanlin Vice President Paul R. Armstrong Directors absent: President M. Roy Knauft, Jr. Visitors present: None Staff present: William Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Ass't to General Manager Beverly Meza, Acting Business Manager Janet Morningstar, General Counsel Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Yury Zaslavsky, Assistant Engineering Manager INTRODUCTION OF NEW EMPLOYEE Item 1. Introduction of new employee Mr. Roger Lubin, Executive Assistant to the General Manager. Mr. Robertson introduced Mr. Roger Lubin to the Board of Directors. ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS Item 2. Annual Selection of President and Vice President. Vice President Armstrong opened nominations for President of the Board of Directors. Upon a motion by Director Fox, seconded by Director Korn, the Board of Directors voted 4-0 to elect Vice President Paul R. Armstrong as President of the Board of Directors. President Armstrong opened nominations for Vice President. Upon a motion by Director Scanlin, seconded by Director Korn, the Board of Directors voted 4-0 to elect Sterling L. Fox as Vice President of the Board of Directors. Item 3. Annual review of the Board of Directors Committee Assignments. President Armstrong reviewed the current Committee assignments. Director Korn expressed a desire to change at least one of his Committee assignments. Vice President Fox reported that ACWA approved his nomination to ACWA's Personnel-Administration Committee and would like to remain on the District's Personnel Committee. The Board held a general discussion on Committee Assignments. Upon a motion by Director Korn, seconded by President Armstrong, the Board of Directors voted 4-0 to approve the following: Page- ' ry January 9, 1992 a. Committee Assignments: Executive-Adminstration-Organization: Paul Armstrong and Arthur C. Korn Finance-Accounting: Arthur C. Korn and Roy Knauft Personnel-Risk Management: Roy Knauft and Sterling Fox Planning-Engineering-Operations: Carl Scanlin and Paul Armstrong Public Information: Sterling Fox and Carl Scanlin b. Changes in "Other" assignments: i. Add the Board Goals Workshop Committee activities to the Executive Committee and eliminate the Board Goals Workshop Committee. ii. Retitle "Program CSDA" to "Special Districts Workers Compensation Authority". In addition, Director Korn noted that appointment to this assignment is approved by the CSDA Board of Directors. iii. Add the "ACWA Personnel-Administration Committee" which is assigned to Sterling Fox. In addition, Director Fox noted that appointment to this assignment is approved by the ACWA Board of Directors. Item 4. Annual Review and consideration of the Board of Directors compensation. President Armstrong reported that the Executive Committee discussed this matter at their December 16, meeting and recommends that the Board not adjust compensation for 1992. General Counsel Janet Morningstar reviewed several legal points of the 5% annual compensation adjustment. The Board held a general discussion on compensation. Upon a motion by Vice President Fox, seconded by Director Scanlin, the Board of Directors voted 4-0 to keep their compensation as currently set by Ordinance 91-01. CONSENT CALENDAR Upon a motion by Vice President Fox, seconded by Director Scanlin, the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 5. Minutes of the Regular meeting of December 26, 1991. Item 6. Authorization for the Directors to leave the State of California prior to next meeting. Item 7. Payment of bills, payroll and refunds in the amount of $557,021.59 on Check Nos. 9463, 9473, 9474, 9563 through 9622; and Payroll Check Nos. 2570 through 2647; and one wire to MWDOC in the amount of $196,880.00 dated January 13, 1992. Item 8. Progress payment No. 12 to BFI Constructors, in the amount of $15,981.00 for construction of the Elk Mountain Reservoir; and authorize staff to deposit $1,775.00 with Escrow agent El Dorado Bank as a substitute for retention earnings, Job No. 8918. Item 9. The Progress Payment No. 6 to SSC Construction, Incorporated, in the amount of $212,265.88 for construction of the Camino De Bryant Reservoir, Job No. 8935. ACTION CALENDAR Item 10. Consideration of Sewer Connection Application and Permit with Mr. and Mrs. Robert Dawson for their property located at 4590 Vallecito Lane - Continued from the Board's meeting of December 26, 1991. Assistant General Manager Mike Payne reviewed the details of an agreement with Mr. and Mrs. Dawson to pay their sewer connection fees. The Board discussed details of the agreement with staff. Page 2331 January 9, 1992 Upon a motion by Director Korn, seconded by President Armstrong, the Board of Directors voted 4-0 to approve a payment plan with Mr. and Mrs. Dawson for their sewer fees for their property at 4590 Vallecito Lane. DISCUSSION CALENDAR Item 11. Quarterly Report on the status of Departmental Projects as defined in the 1991-92 Budget. Mike Robinson, Assistant Administrator, presented an audio-visual report on District activities for the October through December quarter. The staff responded to several questions during the presentation. This item was for information and no action was required. GENERAL MANAGER'S REPORT Item 12. Mr. Robertson presented the following drought update report: the drought is not over even though recent rainfall was about normal; at the end of December, local rainfall for the season is 58% of normal; the District was about 20 acre feet below its December IICP target; OCWD will pay the District $25 per acre foot for approximately 1,300 acre feet of "Seasonal Storage" water; well production for December was nearly 57% of the total production; the Esperanza Road pipeline will be ready for use sometime during the second week of January; MWD staff will recommend extension of the IICP program reconciliations on a quarterly basis instead of a monthly basis; and, the District has submitted a request to MWD for adjustment in its January target amount. Mr. Robertson also reported that he has a meeting with Roy Stephenson during the week of January 13, 1992 to discuss the drought. LEGAL COUNSEL'S REPORT Item 13. Legal Counsel's oral report. Ms. Morningstar requested a closed session to discuss potential litigation with the City of Anaheim. STANDING COMMITTEE REPORTS Item 14. No Executive-Administrative-Organizational Committee was scheduled. Item 15. The Finance-Accounting Committee held a meeting on December 20, 1991. The Committee discussed sewer refunds, auditor requests for proposal, District credit card, PERS credit and the signature plate. Item 16. The Personnel Committee held a meeting on January 6, 1992. The Committee discussed the Engineering Manager and Business Manager recruitments. In addition, the Committee will review the Personnel Manual, Personnel policies and Safety Manual in the upcoming months. Item 17. The Planning-Engineering-Operations Committee held a meeting on January 7, 1992. The Committee discussed the agreement with Mr. and Mrs. Dawson, Esperanza Road pipeline project, Well 16 water quality, Anaheim work in front of Well No. 15, Brighton Preannexation agreement, upcoming AMP shutdown and James M. Montgomery Consulting Engineers annual contract. Item 18. The Public Information Committee held a meeting on January 8, 1992. The Committee discussed an update on drought conditions, calls received by Customer Service, an appeals process to be used if the District goes into mandatory water conservation, the next issue of the Waterlines newsletter and a letter regarding the Delta Smelt. INTERGOVERNMENTAL MEETINGS Item 19. Report on WACO meeting, January 3, 1992. Vice President Fox did not attend this meeting. Item 20. Report on OCWD meeting, January 9, 1992. Vice President Fox reported that 10,000 acre feet of water is now behind Prado Dam, SAWPA treatment plans, the SARI line and the Budget were discussed at the January 9, OCWD Board meeting. Paged January 9, 1992 Item 21. Report on MWD meeting. Director Knauft was absent. Item 22. Report on Yorba Linda City Council meeting, January 7, 1992. Director Scanlin reported the Council selected members to sit on the City/District Bond committee and that the Ranchettes development in I.D.-2 was reduced to 53 units. BOARD MEMBER COMMENTS Item 23. Director Korn had no comments. Item 24. Director Knauft was absent. Item 25. Director Scanlin reported on an article which stated that legislation is moving through Congress that will clear the way to divide the State of California. Item 26. Vice President Fox reported on his appointment by ACWA to the ACWA Personnel- Administration Committee and that State reapportionment will probably take away Yorba Linda and Brea from Frank Hill's representation. Item 27. President Armstrong had no comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignments. CLOSED SESSION Upon direction by President Armstrong, the Board went into closed session at 9:53 a.m. to discuss potential litigation. Mr. Robertson, Ms. Morningstar and Mr. Payne attended the closed session. Upon a motion by Vice President Fox, seconded by Director Scanlin, the Board of Directors voted 4-0 to come out of closed session at 10:14 a.m. ADJOURNMENT Upon a motion by Vice President Fox, seconded by Director Korn, the Board of Directors voted 4-0, at 10:17 a.m., to adjourn to: Thursday, January 23, 1992, at 8:30 a.m. at the District headquarters. Wi iam J. Ro ert on General Manager/Secretary