Loading...
HomeMy WebLinkAbout1992-02-27 - Board of Directors Meeting MinutesPage 2341 February 27, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING February 27, 1992 The February 27, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Armstrong at 5:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present: Roy Knauft, Jr. Arthur C. Korn Carl Scanlin Vice President Sterling L. Fox President Paul R. Armstrong Directors absent: None Staff present: William Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager John Brundahl, Plant Operator III Eric Joseph, Assistant Operations Superintendent Charles Gray, Engineering Manager Roger Lubin, Exec. Ass't to the General Manager Beverly Meza, Acting Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Present: Mr. Carlo Christensen, Danish Lutheran Church Item 1. Recognition of employees John Brundahl and Eric Joseph for their actions rendering aid to a severely injured citizen. William Robertson, General Manager, reported that on February 19, 1992, John Brundahl and Eric Joseph acted over and above their normal duties to save an injured construction worker. Mr. Robertson commended them for these actions and recommended they receive an Award of Merit from the District for their quick thinking and coolness under pressure that reflect the finest traditions of public service. President Armstrong also cone vended Mr. Brundahl and Mr. Joseph for their effort and commented that the District's presence in the community with radio communications, first aid equipment and proper training is an asset to all citizens. Eric Joseph and John Brundahl departed at this point in the meeting. CONSENT CALENDAR Prior to voting on the Consent Calendar, the following items were discussed by the Board of Directors: Item No. 5 - The Board discussed the price differential between consultants who will process an AQMD permit for the District's natural gas engines. President Armstrong reported that details of the Airquest proposal were discussed at the February 25, PEO Committee meeting. The Committee was satisfied that Airquest proposal is responsive to the Scope of Work and the firm will accomplish the work at the proposed price. Item No.6 - Mr. Carlo Christensen requested consideration to relieve the Church from the requirement to pay fees for installation of a six inch water main in Merienda Lane. Mike Payne responded that the requirement to pay fees for one-half of the installation of a water main is consistent with District policy. Following a general discussion, the Board of Directors reaffirmed the existing District policy requiring developers to pay fees for extension of water mains. Page ? February 27, 1992 Item No. 9 - Remove from the Consent Calendar and place on the Action Calendar. Item No. 10 - The Board held a general discussion regarding the party who holds investment certificates and the District's investment policy. Beverly Meza responded that certificates are held by insured investment firms, authorized by the Board, and that no certificates are held by individuals who recommend investments. Upon a motion by Director Knauft, seconded by Vice President Fox, the Board of Directors voted 5-0 to approve Consent Calendar items 2 through 8, and 10 as follows: Item 2. Minutes of the Regular meeting of February 13, 1992. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Payment of bills, payroll and refunds in the amount of $198,127.05 on Check Nos. 9461, 9468, 9561, 9718, 9719, 9829 through 9911; and Payroll Check Nos. 2880 through 2944; and one wire to ACWA-IIPIT in the amount of $16,909.22 dated February 27, 1992. Item 5. Approval of agreement with Airquest Environmental Company, in the amount of $7,200.00 for environmental consulting services; and authorize the President and Secretary to execute the agreement, Job No. 9206. Item 6. Approval of the Terms and Conditions for Water and Sewer Service with Danish Lutheran Church, for their project located at the Northwest Corner of Bastanchury Road and Merienda Lane, Job No. 9144. Item 7. Approval of release of the Guarantee Bond with SAVI Ranch Associates in the amount of $5,000.00 for the Water Improvement for P.M. 85-258. Item 8. Approval to release the Guarantee Bond with Woodcrest Development in the amount of $7,150.00 for the Water Improvements for Tract 13481. Item 10. Approval of the Treasurer's Report for January 31, 1992. ACTION CALENDAR Item 9: Consideration of Rehabilitation costs at Well No. 10. Charles Gray, Engineering Manager, reported that the Scope of Work for rehabilitation of Well No. 10 changed after bids were received. Mr. Gray reported the sounding tubes were changed to stainless steel and the well casing thickness was increased to extend the useful life of the rehabilitated well. In addition, the hours for pump testing, and casing swabing and bailing were increased to insure best possible production results. The change in Scope of Work will increase costs by $13,135.65. Mr. Gray continued with a status report on the rehabilitation project. On a motion by Director Korn, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve an increase of $13,135.65 to the contract with McCalla Brothers for the construction and pump testing of a new 16 inch casing at Well No. 10, Job No. 9123. Item 11. Consideration of First Amended and Restated Preannexation Agreement with Brighton Homes. At the request of the General Manager, this matter was continued to a future meeting. Page 2343 February 27, 1992 Item 12. Consideration of agreements for construction, operation and maintenance of temporary service connection OC-14T between the District and Municipal Water District of Orange County, and between the District and Brighton Homes. Charles Gray, Engineering Manager, introduced this subject with a report that Brighton Homes will require construction water for their development. Mr. Gray went on to report that an agreement to use untreated imported water for the construction is ready for approval. On a motion by Vice President Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the temporary service connection agreement between the Municipal Water District of Orange County and the Yorba Linda Water District; the temporary service connection agreement between the Yorba Linda Water District and Brighton Homes; and, authorize the President and Secretary to execute the agreements. Item 13. Consideration of the Updated Vehicle and Equipment Replacement Program. Ray Harsma, Operations Superintendent, introduced this item with a description of the District's Vehicle and Equipment Replacement Program. Mr. Harsma identified the vehicles scheduled for replacement next fiscal year and the four subsequent fiscal years. The Board held a general discussion on the vehicle program and noted that some vehicles were not going to be replaced during the upcoming five year period. Mr. Harsma noted that vehicle numbers 82 and 83 will be replaced in the upcoming five year period. Staff will incorporate the Board's comments and present an updated list. On a motion by Director Scanlin, seconded by Vice President Fox, the Board of Directors voted 5-0 to approve the Updated Vehicle and Equipment Replacement Program. Item 14. Consideration of the Updated Gas Engine Overhaul and Replacement Program. Ray Harsma, Operations Superintendent, introduced this item with a description of the District's gas engine overhaul and replacement program. Mr. Harsma went on to identify the stationary natural gas engines scheduled for overhaul and/or replacement during the next five fiscal years, and District efforts to comply with engine emission regulations adopted by the South Coast Air Quality Management District. The Board discussed reuse of stationary engines and requested additional information concerning whether each engine on the list is used on a regular basis or on a standby basis. Staff will incorporate the Board's comments and present an updated list. On a motion by Director Korn, seconded by President Armstrong, the Board of Directors voted 5-0 to approve the Updated Gas Engine Overhaul and Replacement Program. President Armstrong declared a recess beginning at 9:13 a.m. The meeting reconvened at 9:24 a.m. with all Board and staff members present. Item 15. Consideration of Resolution No. 92-02 opposing the Governor's proposal to shift property tax away from enterprise special districts. William Robertson, General Manager, introduced this item with a discussion of the Governor's property tax proposal. Mr. Robertson reported the District has actively opposed the proposal and this item formalizes action the Board has already taken. The Board discussed the Resolution and instructed staff to specify the proposals effect on annual revenues and operating costs, increases to the typical customer and a list of persons who should receive a copy of the Resolution. Mr. Robertson responded that staff will incorporate the changes. On a motion by Vice President Fox, seconded by Director Knauft, the Board of Directors voted 5-0 to adopt Resolution 92-02 opposing the Governor's proposal to shift property tax revenue away from special districts, as amended. DISCUSSION CALENDAR Item 16. Report on selecting agencies for total compensation package survey. Roger Lubin, Executive Assistant to the General Manager, introduced this subject with a review of the purpose and Page February 27, 1992 agencies surveyed by the District. Mr. Lubin went on to report the staff proposes changing some of the agencies. The proposed mixture of agencies was selected based upon closer comparison with District operations, total number of personnel, annual operating budget and proximity to employee housing. The Board discussed this item at length and suggested removing some of the agencies in southern Orange County and replace them with agencies east of the District's service area. The staff discussed several possible agencies and the Board referred the item back to the Personnel Committee for further review. This item was for information only and no action was required. Item 17. Report on the scheduled shutdown of the Allen-McColloch Pipeline. Michael Payne, Assistant General Manager, presented a detailed review of the action proposed by the District during the March 17-23, Allen-McColloch Pipeline shutdown. The Board held a lengthy discussion on the Jessamyn West booster station, new wells, Elk Mountain Reservoir project, Esperanza Road transmission pipeline and public information effort. President Armstrong declared a recess beginning at 10:26 a.m. The meeting reconvened at 10:33 a.m. with all Board and staff members present. GENERAL MANAGF.,R'S REPORT Item 18. The General Manager's oral report. Mr. Robertson reported that Mr. Charles Gray was promoted to Engineering Manager, effective on Monday, February 24, 1992. Mr. Robertson facilitated a Board discussion of firms that will submit proposals for the 1991-92 annual Audit. Mr. Robertson reported the Annual Audit Request For Proposal is ready for mailing and the Committee was split on whether the current auditor should receive a RFP. Mr. Robertson went on to report the Board's policy is to change auditors every few years so that fresh ideas and concepts are brought into the audit process. The Board discussed the matter at length and came to a consensus that the current auditing firm has an excellent reputation and has perfonned well for the District, and there are compelling reasons to change auditors every three years so that fresh ideas and concepts are brought into the process. Consequently, current firm will not be invited to submit a proposal. STANDING COMMITTEE REPORTS Item 19. The Executive-Administrative-Organizational Committee scheduled a meeting for Wednesday, March 11, 1992, at 9:00 a.m. at the District office. Item 20. A Finance Committee meeting was scheduled for March 17, 1992, at 9:00 a.m. at the District office. Item 21. The Personnel Committee held a meeting on February 12, 1992. The Committee discussed the Total Compensation Survey, Employee Benefit Options, Labor Negotiations, Employee Survey, Job Description Survey and Job Freeze. The Personnel Committee scheduled a meeting for Tuesday, March 3, 1992, at 3:30 p.m. at the District office. Item 22. The Planning-Engineering-Operations Committee held a meeting on Tuesday, February 25, 1992, at 9:00 a.m. The Committee discussed the AMP Shutdown, Brighton Preannexation Agreement, Brighton Construction water agreement, Etchandy Well land acquisition, Texaco Well, Kraemer Wells, Plant No. 1, 24 inch valve installation on Richfield Road, Well No. 10, Airquest Proposal, Gas Engine and Vehicle Replacement Program and Shell Oil property. Item 23. The Public Information Committee scheduled a meeting for Thursday, March 6, 1992, at 9:00 a.m. at the District office. Page 2345 February 27, 1992 INTERGOVERNMENTAL MEETINGS Item 24. Report on Yorba Linda City Council meeting, February 18, 1992. Director Scanlin attended and reported that nothing of interest to the District was discussed. Item 25. Report on MWDOC meeting, February 19, 1992. Director Knauft attended and reported that MWDOC engineers discussed the water supply situation. Director Knauft reported this update did not provide new information on the drought. Director Knauft then expressed concern that costs for these consultants to make this presentation was not money well spent. Director Korn requested that Director Knauft express his concerns to Stan Sprague, MWDOC General Manager. Item 26. Report on MWD meeting. Director Knauft reported that MWD did not have a meeting. Director Knauft invited other Board members to join him for MWD Committee meeting on Monday, March 9, followed by a MWD Board meeting on Tuesday, March 10. Director Korn will attend. Director Knauft reported that the next opportunities to attend MWD Committee and Board meetings are April 13 and 14, and May 11 and 12, 1992. Item 27. Report on OCWD meeting, February 19, 1992. Director Fox reported that OCWD adopted its 1992-93 Budget and removed the Yorba Linda Desalter from its capital project list. Item 28. Report on City of Yorba Linda Planning Commission meeting, February 26, 1992. Director Korn attended and reported that nothing of interest to the District was discussed. BOARD MEMBER COMMENTS Item 29. Director Knauft did not have any comments. Item 30. Director Korn reported he was elected Chairman of the Special Districts Workers Compensation Authority Board of Directors Item 31. Director Scanlin did not have any comments. Item 32. Vice President Fox reported the ACWA Personnel Committee has a meeting scheduled for March 11, 1992 at Ontario Airport Hilton. Item 33. President Armstrong commended Mike Robinson for his presentation to the Yorba Linda Middle School, the discussion of Neighborhood Averages in the latest Waterlines publication does not answer the question, status of the Anaheim Tax issue, and noted the February 19, MWD water supply flyer distributed at the Board meeting. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar. The Board of Directors requested addition of dates for the CSDA Fall conference and Colorado River Water Users Association conference. CLOSED SESSION There was no closed session. ADJOURNMENT Upon a motion by Director Knauft, seconded by President Armstrong, the Board of Directors voted 5- 0, at 11:29 a.m., to adj rn to: Thursday, March 12, 1992, at 8:30 a.m., at the District headquarters on Plumo Drive. William J. R ertso ob General Manager/Secretary