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HomeMy WebLinkAbout1992-03-12 - Board of Directors Meeting MinutesPage23ft March 12, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 12, 1992 The March 12, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Armstrong at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present: Roy Knauft, Jr. Arthur C. Korn Carl Scanlin Vice President Sterling L. Fox President Paul R. Armstrong Directors absent: None. Visitors Present: None. Staff present: William Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Robin Katz, Customer Service Supervisor Roger Lubin, Exec. Ass't to the General Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR Prior to voting on the Consent Calendar, the following items were discussed by the Board of Directors: Item No.1, Draft Minutes - page four, the last line of the General Managers report, was corrected to read that the current auditor will not be invited to submit a proposal; instead of a not invited to submit a RFP. Item No. 6 - Camino De Bryant Reservoir project total budget versus fiscal year 1991-92 budget. Upon a motion by Director Knauft, seconded by Vice President Fox, the Board of Directors voted 5-0 to approve Consent Calendar items as follows: Item 1. Minutes of the Regular meeting of February 27, 1992. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Payment of bills, payroll and refunds in the amount of $198,127.05 on Check Nos. 9461, 9468, 9561, 9718, 9719, 9829 through 9911; and Payroll Check Nos. 2880 through 2944; and one wire to ACWA-HPIT in the amount of $16,909.22 dated February 27, 1992. Item 4. Approval of additional cost of $1,540.00 and payment to Swan Pools, Inc. in the amount of $5,734.00 for the reimbursement of construction costs of the eight inch water main at 19463 Oriente Drive, Job No. 9127. Page 2347 March 12, 1992 Item 5. Approval of Progress Payment No. 14 to BFI Constructors, in the amount of $28,215.00 for construction of the Elk Mountain Reservoir, and authorize staff to deposit $3,135.00 with Escrow Agent El Dorado Bank as a substitute for retention earnings. Item 6. Approval of Progress Payment No. 8 in the amount of $93,870.00 and Change Order No. 7 and No. 8 granting time extensions totaling 14 calendar days to SSC Construction, Inc. for construction of the Camino De Bryant Reservoir, Job No. 8935. Item 7. Approval to release the Guarantee Bond with Hinnewinkel Construction, Inc. in the amount of $10,750.00 for the Water Improvements for Lot 3 of Tract 11174. Item 8. Approval to release the Cash Bond with F.K.C. Partners in the amount of $2,000.00 for the Water Improvements for P.M. 87-32. Item 9. Approval to release the Guarantee Bond with Davis Yorba Linda Business Center Associates in the amount of $2,000.00 for the Water Improvements for Lot 1 of Tract 11662. Item 10. Approval of Damage claim filed by Susan L. Dean in the amount of $482.24. Item 1.1 . Approval for $100.00 to California State University, Fullerton for operations and maintenance of their weather station equipment. PUBLIC HEARING CALENDAR Item 12. Consideration of adopting a Water Shortage Contingency Plan. President Armstrong opened the public hearing at 8:41 a.m. William Robertson, Secretary, provided proof of publication and reported that no correspondence and/or petitions were received from the public on this matter. Mr. Robertson opened the public testimony with a report that the District is required by law to adopt a Water Shortage Contingency Plan. Mr. Robertson reported: the Water Shortage Contingency Plan is a requirement of AB I IX which was approved by the Governor in October 1991; the District's plan is an addendum to it's Urban Water Management Plan adopted in January 1991; incorporates by reference plans adopted by the Metropolitan Water District and Municipal Water District of Orange County; the worst case scenario over the next 12, 24 or 36 months is a 50% loss of imported water; the District will respond to the worst case scenario with an increase in local groundwater supply and implement additional levels of the Emergency Water Management Ordinance. There was no testimony from the public. President Armstrong closed the public hearing. On a motion by Director Korn and seconded by Director Scanlin the Board of Directors voted 5-0 to adopt Resolution No. 92-03 adopting the Yorba Linda Water District Water Shortage Contingency Plan. ACTION CALENDAR Item 13. Consideration of adopting Resolution No. 92-04 amending Authorized Positions. Roger Lubin reported that the General Manager authorized a study of positions which concluded the District needed to authorize a third Accounting Clerk 11 position. Mr. Lubin reported that Resolution No. 92-04 authorizes a third Accounting Clerk II position and deauthorizes the Accounting Supervisor positions therefore the District remains at a total of 54 authorized positions. Mr. Lubin concluded with a report this matter was discussed at two Personnel Committee meetings and the February 27, Board meeting. Page March 12, 1992 On a motion by Vice President Fox, seconded by President Armstrong, the Board of Directors voted 4-ayes, 0-noes and 1 abstention by Director Korn, to adopt Resolution No. 92-04 Rescinding Resolution No. 91-17 and Approving the Number of Authorized Positions for Fiscal Year 1991-92. Item 14. Consideration of a damage claim filed by Tools For Industry, Inc. Michael Payne, reported the District was involved in an accident with a vehicle belonging to Tools For Industry, Inc. The District's insurance carrier, ACWA/JPIA, recommended that staff take on the role of claims adjuster and ACWA/JPIA will pay to the District the recommended claim costs plus $100 for administering the claim. Mr. Payne went on to report the total adjusted claim is $4,725.61. The Board held a lengthy discussion on the claim adjusting process. On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 5-0 to approve the damage claim filed by Tools For Industry, Inc. in the amount of $4,725.61. GENERAL MANAGER'S REPORT Item 15. The General Manager's oral report. The following items were discussed by the General Manager: 1. Start time for the March 26, Board Goals Workshop. At the request of the Executive Committee, Mr. Robertson facilitated a discussion of whether to begin the Goals Workshop at the scheduled time of 2:00 p.m. or move the start time to immediately following the Board meeting. The Board discussed the matter and the consensus was to begin the Goals Workshop immediately following the March 26, Board meeting instead of waiting until 2:00 p.m. 2. Metropolitan Water District mailed a letter directly to Mayor Fried urging support for AB2090. Mr. Robertson expressed the following concerns: 1) AB2090 is controversial because it does not adequately address issues important to Orange County water agencies; 2) the legislation is not supported by the District, Orange County Water District or Municipal Water District of Orange County; 3) that Metropoltian did not coordinate the request through the District and MWDOC; and 4) Metropolitan changed their position after the letter was mailed. Mr. Robertson reported he is working on a letter to Mr. Boronky, Metropolitan Water District General Manager, about this matter. 3. Metropolitan Water District reduced the IICP targets from Stage 5 to Stage 3 effective on March 1, 1992. Mr. Robertson presented charts of water demand forecasts based upon best case, worst case and realistic operating scenarios. The realistic scenario is based upon: the new wells in I.D.-2 will supply 1,000 gallons per minute for 70% of the year; 70% of I.D.-1, Pressure Zone 2 demand supplied by the new Esperanza Road transmission pipeline; the new Jessamyn West Booster Station will supply 1,000 gallons per minute for 70% of the year; and customers will maintain an overall 10% water conservation effort. Based upon the realistic scenario the District will be able to payback the October-December penalty and comply with future Metropolitan Water District Stage 3 IICP Targets. GENERAL COUNSEL'S REPORT Item 16. Mr. Arthur G. Kidman, District General Counsel, did not have a report. President Armstrong declared a recess beginning at 9:46 a.m. The meeting reconvened at 9:5$ a.m. with all Board and staff members present. Page 2349 March 12, 1992 STANDING COMMITTEE REPORTS Item 17. The Executive-Administrative-Organizational Committee held a meeting on Wednesday, March 11, 1992. The Committee discussed the March 26, Goals Workshop. Item 18. A Finance Committee meeting was scheduled for March 17, 1992, at 9:00 a.m. at the District office. Item 19. The Personnel Committee held a meeting on Tuesday, March 3, 1992. The Committee discussed the Maintenance I and Accounting Clerk II positions, Total Compensation Survey Comparator agencies, Employee Survey, alternative work week schedule, Personnel Rules and schedule for upcoming labor negotiations. Item 20. The Planning-Engineering-Operations Committee held a meeting on Tuesday, February 25, 1992, at 9:00 a.m. The Committee discussed the AMP Shutdown, Brighton Preannexation Agreement, Brighton Construction water agreement, Etchandy Well land acquisition, Texaco Well, Kraemer Wells, Plant No. 1, 24 inch valve installation on Richfield Road, Well No. 10, Airquest Proposal, Gas Engine and Vehicle Replacement Program and Shell Oil property. Item 2L The Public Information Committee held a meeting for Thursday, March 6, 1992. The Committee discussed mandatory conservation appeals process, commercial conservation opportunities, upcoming public events, Allen-McColloch Pipeline shutdown, waterlines newsletter and a drought update. INTERGOVERNMENTAL MEETINGS Item 22. Report on Yorba Linda City Council meeting, March 3, 1992. Director Scanlin attended and reported that General Manager Robertson made an oral presentation to the Council regarding the drought and Governor's budget proposal. Item 23. Report on MWDOC meeting, March 4, 1992. Director Knauft was unable to attend this meeting. Item 24. Report on WACO meeting of March 6, 1992. Director Knauft reported that MWD's finance director spoke about the $5 parcel charge. Item 25. Report on MWD meeting. Director's Knauft and Korn attended. Director Korn made a lengthy report on the MWD Board meeting process and encouraged other Directors to accept Director Knauft's invitation to attend MWD Committee and Board meetings. Director Korn also reported that MWD will increase rates by $61 per acre foot beginning on July 1, 1992. Item 26. Report on OCWD meeting, March 4, 1992. Director Korn attended and reported that OCWD will spend about $500,000 on native habitat for endangered species in the Prado Dam area, and MWD's service and Stand-by charges were discussed. Item 27. Report on Yorba Linda Planning Commission meeting, March 11, 1992. Director Korn reported the Planning Commission approved the Bastanchury Road EIR and that nothing of interest to the District was discussed. Item 28. Director Knauft did not have any comments. Item 29. Director Korn did not have any comments. Page r March 12, 1992 Item 30. Director Scanlin did not have any comments. Item 31. Vice President Fox commented on the March 11, ACWA Personnel Committee meeting. Vice President Fox reported that compliance with the Fair Labor Standards Act workweek requirements was the major topic of discussion Item 32. President Armstrong commented that Mr. Roy Stephenson's letter represents a positive change in the City/District relationship. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar. CLOSED SESSION President Armstrong directed the Board into closed session at 10:30 a.m. All Board members were present. Staff members present were Mr. Robertson and Mr. Lubin. Item 33. Review Employee Survey. Director Knauft left the meeting at 11:20 a.m. President Armstrong declared a return to open session at 11:41 a.m. and reported that Item 33 was for information only and no action was taken during the closed session. ADJOURNMENT Upon a motion by Director Korn, seconded by Vice President Fox, the Board of Directors voted 4-0, at 11:42 a.m., to adjourn to: Thursday, March 26, 1992, at 8:30 a.m., at the District headquarters on Plumosa Drive. iam J. ob rtson General Manager/Secretary