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HomeMy WebLinkAbout1992-03-26 - Board of Directors Meeting MinutesPage 2351 March 26, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 26, 1992 The March 26, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Armstrong at 8:31 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors Present: Roy Knauft, Jr. Arthur C. Korn Carl Scanlin Vice President Sterling L. Fox President Paul R. Armstrong Directors absent: None. Visitors Present: None. Staff present: William Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Ass't to the General Manager Beverly Meza, Acting Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR Prior to voting on the Consent Calendar, the Board of Directors discussed Item No.7, Claim submitted by Rosemary B. Clark. Mike Payne, Assistant General Manager, reported the District had a broken water pipe near the Clark residence. Mr. Payne went on to report the District staff did not agree with the claimant as to the amount of damage caused by the broken water pipe, therefore, staff recommended denying the claim and forwarding it to ACWA/JPIA. Upon a motion by Vice President Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve Consent Calendar items as follows: Item 1. Minutes of the Regular meeting of March 12, 1992. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Payment of bills, payroll and refunds in the amount of $240,211.01 on Check Nos. 9166 through 9172, 9176, 9177, 9913, 10007 through 10078; and Payroll Check Nos. 3013 through 3080. Item 4. Approval to release the Guarantee or Cash Bonds with the developers for Tract Numbers: 13371, 13375, 13376, 13378, 13380, 10657, 13483, 13484, 13486, 13476, 13482, 12192, P.M. 88-192, and a portion of Lot 64 of Tract Number 3899. Item 5. Approval of the Treasurers Report for February 29, 1992. Item 6. Approval of damage claim filed by Terry A. Barrett in the amount of $130.09. Item 7. Deny damage claim submitted by Rosemary B. Clark. Page March 26, 1992 ACTION CALENDAR Item 8. Approval of the Financial Statements for the seven months ended January 31, 1992. Beverly Meza, Acting Business Manager, reported on the District's financial position for the seven months ended January 31, 1992. The Board commented on the financial condition of the Water and Sewer Operating Funds. On a motion by Director Knauft, seconded by Vice President Fox, the Board of Directors voted 5-0 to approve the Financial Statements for the seven months ended January 31, 1992 as presented. Item 9. Report on Metropolitan Water District's availability of service charge. William Robertson, General Manager, introduced this subject with a discussion of MWD's proposed Standby and Availability of Service Charges. Mr. Robertson reported he wanted to clarify the Board's position regarding pass through of MWD's Availability of Service Charge. The Board held a lengthy discussion on this matter. The Board of Directors' consensus was that MWDOC should use their own standby charge; MWD should have increased their Standby Charge to $10 per parcel instead of splitting the revenues between property and water use; and that MWDOC should object to MY-/D because splitting the source of revenues creates several inequities at the retail level. On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 5-0 to recommend that MWDOC use its own standby charge to collect MWD's availability of service charge, and to instruct MWDOC to work in conjunction with MWD to raise these revenues entirely from a standby charge in the future. Item 10. Consideration of the Water Quality Report for calendar year 1991. Mike Robinson, Assistant Administrator, introduced this subject with a report that EPA regulation require that the District prepare, and mail, a Water Quality report to all customers. Mr. Robinson handed out a revised copy of the text to the Board of Directors, and reported the revisions include replacement of a paragraph regarding the source of MWD water with a paragraph on the District's water supply sources and minor changes to the some of the water quality results. The Board discussed distribution costs and the process to select a printer. On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 5-0 to approve the 1991 Annual Water Quality Report and authorize it's publication and distribution. Item 11. Consideration of Resolution supporting the nomination of William F. Davenport as a member of the Executive Committee of ACWA Joint Powers Insurance Authority. Mike Robinson, Assistant Administrator, introduced this subject with a report on Mr. Davenport's qualifications for nomination to the ACWA/JPIA Executive Committee. The Board concurred they know Mr. Davenport and supported his nomination. On a motion by President Armstrong, seconded by Director Scanlin, the Board of Directors voted 5-0 to adopt Resolution 92-05 supporting the nomination of William F. Davenport as a member of the Executive Committee of ACWA Joint Powers Insurance Authority. DISCUSSION CALENDAR Item 12. Update on the Allen-McColloch Pipeline Shutdown. Mike Payne, Assistant General Manager, presented an audio/visual report on the District's action during the Allen-McColloch Pipeline shutdown. Mr. Payne reported that AMP was shutdown at midnight Monday and construction was completed by noon Thursday - two days quicker than anticipated. Mr. Payne also reported the new Jessamyn West Booster station worked as planned, the Elk Mountain Reservoir was never needed and Well 17 operated for only a short period of time. Page 2353 March 26, 1992 Mr. Payne thanked the City of Yorba Linda and Placentia for their cooperation. In addition, Mr. Payne thanked all of the District's customers for reducing water consumption during the shutdown. Mr. Payne reported the staff will prepare and publish a thank you letter in the Yorba Linda Star. This item was for information only, no action was taken. President Armstrong declard a recess beginning at 9:50 a.m.. The meeting reconvened at 10:03 a.m. with all Board and staff members present. GENERAL MANAGER°S REPORT Item 13. The General Manager's oral report. William Robertson, General Manager, reported on the following items: 1. Drought update. Mr. Robertson reported that local rainfall for the season is now about 16.5 inches, or 130% of normal. 2. The second annual Yorba Linda Water District Golf Tournament is scheduled for Saturday, June 13. Any Director who wanted to participate was asked to deposit at least $10 by Friday, March 27. The remaining $10 is due in two weeks. 3. The staff received four audit proposals. An Ad-Hoc Committee of employees has been formed to review the proposals. This Committee will make a recommendation to the Finance Committee and Board of Directors. 4. Edison is planning a tour of their Catalina Island desalter plant on Thursday, April 2, 1992, and has invited three District personnel to attend. Directors Knauft, Scantin and Korn reported they would like to go. 5. The General Manager participated in Placentia Unified School District's Principal-for-a- day program on Tuesday, March 24. 6. The Board of Directors annual bus tour of facilities is scheduled for the second meeting in April. 7. ACWA and CSDA sent legislative alerts requesting that the District send letters opposing AB3214 to legislators on the Assembly Local Government Committee, and the Ways and Means Committee. STANDING COMMITTEE REPORTS Item 14. The Executive-Administrative-Organizational Committee held a meeting on Wednesday, March 11, 1992. The Committee discussed the March 26, Goals Workshop. Item 15. A Finance Committee meeting was held on March 17, 1992, at 9:00 a.m. The Committee discussed the IICP penalty, sewer billings, internal audit practices, budget schedule and MWD/MWDOC standby charges. Director Knauft requested that staff consider retroactive sewer billings to Lakepark. The Finance Committee scheduled a meeting for Tuesday, April 7, 1992, at 9:00 a.m. Item 16. The Personnel Committee scheduled a meeting for Tuesday, April 1, 1992, at 2:00 p.m. Item 17. The Planning-Engineering-Operations Committee scheduled a meeting for Monday, April 6, 1992, at 2:00 p.m. Item 18. The Public Information Committee scheduled a meeting for Wednesday, April 8, 1992, at 9:00 a.m. Page- March 26, 1992 INTER GOVERNMENTAL. MEETINGS Item 19. Report on ACWA Mini-Conference, March 13-14. Directors reported that ADA requirements, Radon procedures and Brown act amendments were the major topics discussed at the mini-conference. Item 20. Report on MWDOC meeting, March 18, 1992. Director Knauft reported the AMP buyout was the major topic of discussion and that Mike Payne, Assistant General Manager, represented the District's interest at the meeting. Item 21. Report on Yorba Linda Planning Commission meeting, March 25. Director Knauft reported that nothing of interest to the District was discussed at the meeting. Item 22. Report on Yorba Linda City Council meeting, March 17. Director Scanlin reported the Council discussed flood control facilities near the intersection of Palm and Yorba Linda Blvd. Item 23. Report on OCWD meeting, March 18, 1992. Director Fox reported that the Engineers Report for the basin and that OCWD's water rights in the Santa Ana Canyon may not be as secure as we have been led to believe. BOARD MEMBER COMMENTS Item 28. Director Knauft did not have any comments. Item 29. Director Korn did not have any comments. Item 30. Director Scanlin commented that OCWD is saving water behind Prado Dam. Item 31. Vice President Fox reported he will be out of the State from April 11 to April 25, 1992. Item 32. President Armstrong commented on an article regarding ham radio operators and the District should get close to this group; the MWDOC Open House was very nice; and that a staff member should attend the April 2 public hearing regarding MWD's standby charge assessment. The Board of Directors reviewed the Activity Calendar. CLOSED SESSION There was no closed session. William Robertson, General Manager, reported he will request a closed session at the April 9 Board meeting to discuss labor negotiations. In addition, Mr. Robertson will request a closed session, beginning at 8:00 a.m. on April 23, 1992, to meet with Dave Larsen, District Labor Counsel, to discuss the upcoming labor negotiations. BOARD OF DIRECTORS' GOALS WORKSHOP Upon a motion by Director Scanlin, seconded by Vice President Fox, the Board of Directors voted 5-0, at 11:05 a.m. to go into the Board of Directors' Goals Workshop. Page 2355 March 26, 1992 ADJOURNMENT Upon a motion by Director Korn, seconded by President Armstrong, the Board of Directors voted 5-0, at 2:46 p.m., to adjourn to Thursday, April 9, 1992, at 8:30 a.m., at the District headquarters on Plumosa Drive. William J. o ertson General Manager/Secretary