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HomeMy WebLinkAbout1992-06-11 - Board of Directors Meeting MinutesPage 2W June 11, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 11, 1992 The June 11, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Armstrong at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors ren sent: Roy Knauft, Jr. Arthur C. Kom Carl T. Scanlin Vice President Sterling L. Fox President Paul R. Armstrong Directors absent; None. Visitors Present: None. Staff present: William Robertson, Secretary/General Manager Arthur G. Kidman, District General Counsel Barbara Bower, Secretary to the General Manager Ruben Gonzales, Maintenance II Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Ass't to the General Manager Beverly Meza, Acting Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator INTRODUCTION OF VISITORS AND PUBLIC PARTICIPATION. Item 1. Recognition of employee Ruben Gonzales for his action of rendering aid to a severely ill citizen. President Armstrong reviewed the details of the effort by Mr. Gonzales, above and beyond the call of duty, to assist a severely ill citizen. On behalf of the Board of Directors, President Armstrong presented an Award of Merit to Mr. Gonzales in recognition of his possible life saving actions. Mr. Gonzales departed the meeting at this point. CONSENT CALENDAR Prior to voting on the Consent Calendar, President Armstrong asked how the average yield, shown on the exhibit to Agenda Item No. 8 is calculated General Manager Robertson reported it is a weighted average calculation of the total interest earned on the total investment portfolio. On a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve Consent Calendar as follows: Item 2. Minutes of the Regular meeting of May 28, 1992. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Payment of bills, payroll and refunds in the amount of $837,585.54 on Check Nos. 112657, 11368 through 11436; and Payroll Check Nos. 3365 through 3428. Page June 11, 1992 Item 5. Approval of Progress Payment No. 17 to BFI Constructors, in the amount of $43,965.00 for the construction of the Elk Mountain Reservoir, and authorize the staff to deposit $4,885.00 with Escrow Agent El Dorado Bank as a substitute for retention earnings, Job No. 8918. Item 6. Approval of Progress Payment No. 11 in the amount of $151,258.50 to SSC Construction, Incorporated, for construction of the Camino De Bryant Reservoir, Job No. 8935. Item 7. Approval to release the Guarantee Bond with Covington Technologies for Tract Numbers: 12596 and 13068. Item 8. Approval of the Treasurer's report for April 30, 1992, as presented. Item 9. Approval of damage claim to Linda Kay Bushong in the amount of $459.25. At the direction of President Armstrong, the Board of Directors went into Closed Session at 8:36 a.m. General Manager Robertson; Roger Lubin, Executive Assistant to the General Manager, and Mike Robinson, Assistant Administrator joined the Closed Session. Item 10. Status report on the Meet and Confer process. At the Direction of President Armstrong, the Board came out of Closed Session at 9:00 a.m. No action was taken during the Closed Session. President Armstrong declared a recess beginning at 9:00 a.m. The meeting reconvened at 9:05 a.m. with all Directors and staff members present. ACTION CALENDAR Item 11. Consideration of the Financial Statements for the ten months ended April 30, 1992. Beverly Meza, Acting Business Manager, reviewed the Financial Statements for the ten months ended April 30, 1992. The Board asked Ms. Meza to review a discrepancy between the investment totals shown in the Financial Statements and the Treasurer's report. On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 5-0 to accept the Financial Statements for the ten months ended April 30, 1992. Item 12. Approval of Adjustment to Employee Compensation. Roger Lubin, Executive Assistant to the General Manager, presented a detailed review of the proposed compensation plan for the Management, Supervisory and Confidential (MSC) employees. Mr. Lubin reported the compensation plan complies with the total compensation parameters established by the Board of Directors. General Manager Robertson recommended the Board adopt the Compensation Plan for the MSC employees. There was a general discussion on the vision insurance component of the MSC compensation plan and a request to clarify the Exhibit. On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 5-0 to adopt Resolution No. 92-08 adopting the Employee Compensation Letter and a Pay Plan for the Management, Supervisory and Confidential Employees. Item 13. Consideration of the proposed 1992-93 District Annual Budget. William Robertson, General Manager, presented an oral report on the proposed fiscal year 1992-93 Annual Budget. Mr. Robertson reviewed the Water Operating Fund Summary, key assumptions and Sewer Operating Fund Summary. The Board discussed several budget details. - Page. 2W June 11, 1992 On a motion by Director Knauft, seconded by Vice President Fox, the Board of Directors voted 5-0 to adopt: Resolution No. 92-09 Rescinding Resolution No. 91-16 and Adopting the 1992-93 Annual Budget; Resolution No. 92-10 Rescinding Resolution No. 91-17 and Approving the Number of Authorized Positions for Fiscal Year 1992-93; Resolution No. 92-11 Adopting the Gann Appropriation Limit for Fiscal Year 1992-93; Resolution No. 92-12 Adopting Fiscal Year 1992-93 Debt Service Requirements for Waterworks-Election 1959 Series "A" and "B" General Obligation Bonds; Resolution No. 92-13 Adopting Fiscal Year 1992-93 Debt Service Requirements for Improvement District No. 1 Series "A" and "B" General Obligation Bonds; and Resolution No. 92-14 Adopting Fiscal Year 1992-93 Debt Service Requirements for Improvement District No. 2 Series "A", 1987 Refunding and Series "C" General Obligation Bonds. GENERAL MANAGER'S REPORT Item 14. General Manager's oral report. William Robertson, General Manager, discussed the following: 1. Posters from MWDOC's recent Poster contest are in the Board room and see Mike Robinson if the Board wants to see more posters. Also, the District will use the posters in it's booth at the Street Faire scheduled Sunday, June 14, 1992. 2. Mike Robinson has a sign up sheet to work at the District's Street Faire booth. 3. District General Counsel will report on AB2090 and AB3214. GENERAL. COUNSEL'S REPORT Item 15. General Counsel's oral report and comments. Mr. Arthur G. Kidman reported on AB2090. Mr. Kidman reported that ACWA opposes AB2090 and MWD and OCWD support AB2090. Mr. Kidman went on to discuss that the central issue is whether control of water allocations is held by a public agency or individual customers. Current water rights law is based on public agency control of water allocations, however, AB2090 attempts to transfer that control to individual customers. Following a general discussion, the Board did not take a position to either endorse or oppose AB2090. Mr. Kidman then requested that staff prepare a letter to legislators regarding AB3214, the Governor's property tax proposal. The Board requested that staff prepare a letter to Senator Hill, for Vice President Fox's signature. STANDING COMMITTEE REPORTS Item 16. An Executive-Administrative-Organizational Committee meeting was scheduled for immediately following the June 11, Board meeting. President Armstrong reported that since he and Vice President Fox will be out of the Country for the June 25, 1992, Board meeting, a Presiding Officer needs to be selected. Following discussion, the Board concluded that the next person to be Vice President should serve as Presiding Officer in the absence of the President and Vice President. Item 17. A Finance Committee meeting was held on June 2, 1992. Director Knauft reported the Committee discussed monthly, bimonthly and/or longer billing cycles in detail and concluded the current bimonthly cycles are adequate, however, the District should consider changing cycles when the average monthly bill exceeds $100 to $150 per bill. Director Knauft then led a Board discussion of the issue. Director Korn then reported that funding the Catastrophic Restoration Fund, I.D.-2 Debt Service, the proposed Budget and sewer rates also were discussed at the June 2, 1992, Committee meeting. Item 18. The Personnel Committee held a meeting on June 5, 1992, to discuss the status of the Meet and Confer process. A Personnel Committee meeting was scheduled for June 17, 1992, at 2:00 p.m. Item 19. No Planning-Engineering-Operations Committee meeting was held. Page : ~ b `J June 11, 1992 Item 20. A Public Information Committee meeting was scheduled for June 17, 1992, at 3:30 p.m.. INTERGOVERNMENTAL. MEETINGS Item 21. Report on SDWCA meeting, May 29, 1992. Director Korn reported the cost for Workers Compensation Insurance is going to increase during fiscal 1992-93. Director Korn also discussed mailing minutes of District safety meetings to SDWCA and pre-employment physicals. Item 22. Report on Yorba Linda City Council meeting, June 2, 1992. Vice President Fox reported the City hired Patricia Haley to replace the retiring Phil Paxton. Item 23. Report on OCWD meeting June 3, 1992. Vice President Fox reported the fiscal 1992-93 SARI budget is $34 million, and OCWD discussed the Bay-Delta hearings. Item 24. Report on MWDOC meeting. Director Knauft reported that nothing of interest to the District was discussed at the MWDOC meeting. Item 25, report on WACO meeting, June 5, 1992. Director Knauft reported that the Bay-Delta hearings were discussed at the WACO meeting. Item 26. Report on Yorba Linda Planning Commission meeting, June 10, 1992. Director Knauft reported that nothing of interest to the District was discussed at the Planning Commission meeting. Item 27. Report on MWD meeting. Director Knauft reported that MWD did not approve pay raises for their management group, the possible affects of Mr. Ayala's bill on MWD water rates, the 1992-93 budget was approved with several austerity programs: MWD tours were frozen, employees may have to take a week off without pay and certain Director expenses were reduced significantly. BOARD MEMBER COMMENTS Item 28. Director Knauft requested that staff check with the City of Yorba Linda staff to purchase a new aerial photo and split the costs, and discussed a $7,000 invoice to remove AC pipe from the District's yard. Item 29. Director Korn did not have any comments. Item 30. Director Scanlin reported it was nice to be back from vacation. Item 31. Vice President Fox reported it was nice to be going on vacation. Item 32. President Armstrong reported on the General Plan Steering Committee and distributed a copy of the latest report. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar. BOARD OF DIRECTORS' GOAL. WORKSHOP, - continued from the Board's meeting of April 9, 1992. The Board of Directors continued this matter to a future meeting. Page June 11, 1992 ADJOURNMENT Upon a motion by Director Knauft, seconded by Vice President Fox, the Board of Directors voted 5-0, at 10:50 a.m., to adjourn to Thursday, June 25, 1992, at 8:30 a.m., at the District headquarjers on Plumoa Drive. 1 / WilffalK J. Ro rt n General Manager/Secretary