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HomeMy WebLinkAbout1992-06-25 - Board of Directors Meeting MinutesPage June 25, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 25, 1992 The June 25, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Arthur C. Korn, Presiding Officer, at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors sent: Staff =sent: Roy Knauft, Jr. William Robertson, Secretary/General Manager Arthur C. Korn Barbara Bower, Secretary to the General Manager Carl T. Scanlin Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Ass't to the General Manager Beverly Meza, Acting Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Directors absent: Vice President Sterling L. Fox President Paul R. Armstrong Visitors Present: None. CONSENT CALENDAR Prior to voting on the Consent Calendar, William Robertson, General Manager, reported that the correct amount for bills, payroll and refunds, in Item No. 3, should be $240,703.56 and the wire to ACWA-HPIT was dated June 26, 1992 instead of June 26, 1991. On a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 3-0 to approve Consent Calendar as follows: Item 1. Minutes of the Regular meeting of May 28, 1992. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Payment of bills, payroll and refunds in the amount of $240,703.56 on Check Nos. 8271, 8275 11366, 11439 through 11520; and Payroll Check Nos. 3431 through 3498; and one wire to ACWA-HPIT in the amount of $16,472.62 dated June 26, 1992. Item 4. Approval of payment to Upper K-Shapell, in the amount of $184,378.00 for the reimbursement of construction costs for the Esperanza Transmission Pipeline, after an easement is executed by F.D.C. Partners for the portion of pipeline constructed in Fairmont Boulevard Connector, Job No. 9107. Item 5. Approval of an agreement for emissions source testing with Airquest Environmental Company, in the amount of $8,800.00; and authorize the President and Secretary to execute the agreement, Job No. 9206. Item 6. Approval to declare four District vehicles as surplus. Page 23 June 25, 1992 ACTION CALENDAR Arthur C. Korn, Presiding Officer, declared a closed session, at 8:32 a.m., to discuss the General Manager's compensation. All staff members were excused from the closed session. Presiding Officer Korn requested that General Manager Robertson and Executive Assistant Lubin join the closed session, at 8:39 a.m., to present a status report on the Bargaining Unit meet and confer process. Upon direction by Presiding Officer Korn, the Board came out of closed session at 8:42 a.m. No action was taken during closed session. Item 7. Consideration of the 1992-93 Memorandum of Understanding. Roger Lubin, Executive Assistant, reported the Bargaining Unit employees signed the 1992-93 Memorandum of Understanding. The MOU's compensation package conforms to the guidelines established by the Board of Directors. Mr. Lubin recommended approval of the 1992-93 Memorandum of Understanding. On a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 3-0 to adopt Resolution No. 92-15 adopting the Memorandum of Understanding with the California Teamsters and the Pay Plan for the Bargaining Unit employees. On a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 3-0 to extend to the General Manager the compensation adjustments shown in Exhibit "A" to Resolution 92-08, Item Nos. 3, 4, 5, 6, 7, 8, 11, 12 and 13. Item 8. Consideration of Resolution amending the Check Signing procedures. Beverly Meza, Acting Business Manager, reported that the Bank of Yorba Linda requires a Resolution authorizing use of a signature plate. In addition, the Executive Committee reviewed the District's check signing procedures and staff proposes a change to add a second signature plate and lock box for Payroll checks. Ms. Meza reported the change protects staff and improves security of of signatures on both Payable checks and Payroll checks. Director Knauft discussed the persons authorized and procedures to use the Federal Wire System. Following a lengthy discussion, the Board of Directors requested that staff review the District's Wire Transfer policy and report back to the Board at the July 9, 1992, meeting. On a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 3-0 to adopt Resolution No. 92-16 authorizing individuals to Sign on District Checks and Transfer Funds via the Federal Wire System, Use a Signature Facsimile Plate and Rescinding Resolution No. 91-33. Item 9. Consideration of contract for uniform services. Ray Harsma, Operations Superintendent, reported the low bid price is approximately the same as the current three year price, therefore, the District's uniform costs will not show an increase for six years. On a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 3-0 to approve a thirty-six month uniform services contract with Prudential Overall Supply in the itemized amounts specified in the contract; and authorize the President and Secretary to execute the contract. GENERAL. MANAGER'S REPORT Item 10. General Manager's oral report. William Robertson, General Manager, discussed the following: 1. The District presented a Proclamation to Mr. Philip Paxton, Director of Community Development for the City of Yorba Linda, at his June 23, 1992, retirement dinner. Page 2W :S '-1, June 25, 1992 2. The District generated computer tape for Locke Ranch Sewer Assessments was tested by the County Auditor and it worked, therefore, the District will not need the services of a consulting engineering to prepare the submittal to the County. 3. Minutes of District safety meetings are mailed to CSDA, however, CSDA did not route District minutes to the correct person. CSDA has corrected the routing problem 4. The State Budget will affect District finances. Mr. Robertson reported that communications from CSDA and ACWA report the following: a. The Governor's proposal takes away the District's share of 1% property taxes over a two year period at 50% per year. Staff believes that once the property taxes are gone they will not be returned to the District, therefore, new revenue sources will have to be found to replace the lost property tax. b. The Special District Augmentation Fund will be taken away from Counties and given to schools. This proposal has no affect on the District because the Orange County Board of Supervisors have consistently refused to return SDAF revenue to the District anyway. c. LAFCO will be given the authority to initiate special district consolidations. d. Special districts will be given broader authority to levy special assessments. e. The State Water Project will lose $150 million which will be recovered from a fee of about $50 per acre foot. Director Knauft reported that if the fee is levied on water use then MWD will be responsible for about 30% of the total fees, however, if the fee is levied on percent of costs to build the State Water Project then MWD will be responsible for about 50% of the total fees. STANDING COMMITTEE REPORTS Item 11. Report on Executive-Administrative-Organizational Committee meeting of June 11, 1992. The Texaco Well, Check Signing Policy and Signature Plate Resolution were discussed at the June 11, 1992, Executive Committee meeting. Item 12. A Finance Committee meeting was scheduled for July 2, 1992, at 9:00 a.m. at the District headquarters. Item 13. The Personnel Committee held a meeting on June 19, 1992, to discuss the status of the Meet and Confer process. Item 14. A Planning-Engineering-Operations Committee meeting was tentatively scheduled for July 8, 1992, at 9:00 a.m. at the District headquarters. Item 15. Report on Public Information Committee meeting of June 17, 1992. The Retirement Proclamation, Water Bill format, Main Street Arts & Crafts Fair and Fiesta Days were discussed at the June 17, 1992, Public Information Committee meeting. INTERGOVERNMENTAL MEETINGS Item 16. Report on CSDA meeting, June 12, 1992. Director Korn reported the Governor's Budget proposal was the topic of discussion at the CSDA meeting. Materials from the CSDA meeting were distributed to each Board member in the General Manager's Digest. Item 17. Report on Yorba Linda Planning Commission meeting, June 24, 1992. Director Korn reported that Phil Paxton thanked the District for the Proclamation; and most of the agenda items were continued to the next Planning Commission meeting. j Item 18. Report on Yorba Linda City Council meeting June 16, 1992. Director Scanlin reported that the Council tabled consideration of AB2090 but requested the City Manager to write a letter to OCWD. Page 2 June 25, 1992 Item 19. Report on MWDOC meeting June 17. Director Knauft reported that he attended emergency meetings of MWD instead of the MWDOC meeting. Item 20. Report on MWD meeting. Director Knauft reported that MWD discussed proposed legislation to block special assessments, MWDOC will levy a standby charge to pass through a portion of MWD's fixed revenue proposal, MWD is proposing legislation which allows them to levy a connection charge on new development ($500 to $1000 per connection). Director Knauft also reported that Senator Ayala has proposed legislation that MWD cannot levy a standby charge on developed land. If this legislation is adopted then MWD's water rate will increase by about $25 per acre foot. BOARD MEMBER COMMENTS Item 21. Director Knauft did not have any comments. Item 22. Director Korn did not have any comments. Item 23. Director Scanhn did not have any comments. Item 24. Vice President Fox was absent. Item 25. President Armstrong was absent. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar. ADJOURNMENT Upon a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 3-0, at 9:35 a.m., to adjourn to Thursday, July 9, 1992, at 8:30 a.m., at the District headquarters General Manager/Secretary