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HomeMy WebLinkAbout1992-10-08 - Board of Directors Meeting MinutesPage 2W k'-, October 8, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 8, 1992 The October 8, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Paul R. Armstrong, President, at 8:30 a.m.. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors =sent at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Roy Knauft, Jr. Arthur C. Kom Carl T. Scanlin Staff present: William Robertson, Secretary/General Manager Janet Morningstar, General Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Jack McDavid, Chief Plant Operator Beverly Meza, Acting Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Directors absent at Roll Call: None. Visitors Present: Mr. Philip Paxton, Board Member Candidate INTRODUCTION OF VISITORS AND PUBLIC PARTICIPATION Item 1. Recognition of Jack McDavid on the occasion of his retirement. President Armstrong presented a Plaque to Jack recognizing him on his accomplishments at the District. On a motion by Vice President Fox, seconded by Director Korn, the Board of Directors voted 5-0 to adopt Resolution No. 92-22 honoring Jack McDavid on the occasion of his retirement from the District. CONSENT CALENDAR Prior to voting on the Consent Calendar, President Armstrong requested that the minutes of September 24, 1992 be corrected to reflect that under the Consent Calendar, President Armstrong asked if the contractors bid amount in item No. 4 was $49,548 or $47,309 and not Director Scanlin. On a motion by Director Knauft, seconded by Vice President Fox, the Board of Directors voted 5-0 to approve Consent Calendar as follows: Item 2. Approval of Minutes of the Regular meeting of September 24, 1992 as corrected. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of payment of bills, payroll and refunds in the amount of $610,088.12 on Check Nos. 11908 through 11912 and 12079 through 12165; and Payroll Check Nos. 4019 through 4086; and one wire to MWDOC in the amount of $351,036.90 dated October 9, 1992. -Page-2417 October 8, 1992 Item 5. Acceptance of the Treasurer's Report for August 31, 1992 as presented. Item 6. Approval to declare two District vehicles as surplus. Item 7. Deny damage claim filed by Sherwood Professional Center in the amount of $404.99. Item 8. Consideration to accept the Financial Statements for the one month ended July 31, 1992 as presented. Beverly Meza, Acting Business Manager presented a report on the Financial Statements for the month ending July 31, 1992. Ms. Meza reported that all four programs are showing a net loss at this time, however, this is normal for this time of the year. On a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 5-0 to accept the Financial Statements for the one month ended July 31, 1992. Item 9. Consideration of a purchase agreement for a Sewer All Terrain Easement Machine. Ray Harsma, Operations Superintendent presented a report to the Board of Directors requesting approval to purchase an all terrain sewer easement machine. The Board discussed the features and operation of the machine. On a motion by Vice President Fox, seconded by Director Knauft, the Board of Directors voted 5-0 to approve a purchase agreement with Sewer Equipment of America in the amount of $14,281.00 for a Sewer All Terrain Easement Machine. DISCUSSION CALENDAR Item 10. Consideration of recognizing the retirement of John Fraser as Executive Director of the Association of California Water Agencies. Assistant Administrator Mike Robinson reported that John Fraser, the Executive Director of the Association of California Water Agencies is retiring after 22 years of service. Mr. Robinson reported that ACWA is organizing two events to honor Mr. Fraser and that since our Board would be in attendance at the ACWA conference in December it was suggested that the Board present Mr. Fraser with a framed resolution or proclamation. President Armstrong suggested that a gift might be more appropriate. Director Korn stated that he was opposed with sending a proclamation and that he was disappointed with ACWA's performance representing this District during the State Budget crisis. On a motion by a Director Knauft, seconded by Vice President Fox, the Board of Directors voted 3-2, with President Armstrong and Director Korn voting no, to authorize staff to prepare a framed proclamation recognizing the retirement of John Fraser. GENERAL MANAGER'S REPORT Item 11. General Manager's oral report and comments. William Robertson, General Manager, discussed the following: 1. That the first batch of new water bills have been mailed out and some have already been received back. Beverly Meza, Acting Business Manager then gave a brief status report on the comments that have been received from the customers. Comments ranged from some of the customers like the detailed information, the due date was in a better location, the telephone number being added to the return slip of the bill, to questions about the neighborhood average. 2. Staff is working on the Water Rate Study Report and the report will be presented to the Board of Directors on October 22, 1992. Page 3M - October 8, 1992 3. The Registrar of Voters has notified the District that as a result of Federal Government mandates and the State Budget crisis, that our share of the upcoming election will be increased by approximately 30% due to the loss of revenue. 4. The date of the swearing in of the new director(s) has been changed from the last Friday in November to after noon on the first Friday in December (December 4, 1992). LEGAL COUNSEL'S REPORT Item 12. Legal Counsel's oral report and comments. Janet Morningstar, General Counsel, discussed the following: 1. That several Special Districts are considering forming together to challenge SB 844. The reasons are that not all District's are being treated the same and secondly on the basis of a scheme to evade Proposition 13. 2. Ms. Morningstar also reported that their office has investigated the matter of easements and encroachments into the Atchison Topeka Santa Fe Railroad Right of Way along Imperial Highway and that it is their opinion that the District does not need to request an easement from the railroad and that a letter be sent to that effect. The Board of Directors discussed prior rights. STANDING COMMITTEE REPORTS Item 13. An Executive-Administrative-Organizational Committee meeting was held on September 22, 1992. The Committee discussed the Conflict of Interest Codes, recognition event, Board of Directors goals workshop and the appeals process. Item 14. The Finance-Accounting Committee meeting was held on October 1, 1992. The Committee discussed the June 30, 1992 audit, the July and August income statements and the Water Rates study. Item 15. The Personnel-Risk Management Committee meeting was held on October 5, 1992. The Committee discussed the Risk Management status, the Personnel Rules and the General Managers evaluation. Item 16. A Personnel-Risk Management Committee meeting was scheduled for October 21, 1992 at 9:00 a.m., at the District Headquarters. Item 17. No Planning-Engineering-Operations Committee was held. Item 18. A Public Information Committee was held on September 22, 1992. The Committee discussed the water bill format, reservoir dedications, water conservation program variance procedures, Heritage Days/Fiesta Days parades, annual report and a water bill payment box. INTERGOVERNMENTAL MEETINGS Item 19. Report on the Yorba Linda City Council meeting of October 6. Director Knauft attended the meeting and stated that the meeting was over by 7:00 P.M. and that there was nothing on the agenda of concern to the District. Item 20. Report on the MWDOC meeting of October 7. Director Knauft reported that he arrived late to the meeting. Ms. Morningstar reported that MWDOC's Board of Directors approved holding off on conducting a salary study and that the Board of Directors directed counsel to prepare a Resolution to suspend Directors Fees in the future. Page: 19 October 8, 1992 Item 21. Report on MWD meeting. Director Knauft reported that their Directors meeting is scheduled for next week, however, he did attend a budget committee meeting on October 6, 1992. The committee is proposing a $57.00 rate increase for next year, that the standby charge would be increased from $5.00 to $10.00, that there would not be a service charge, and that taxes would probably remain the same. Additionally, another rate increase of $8.00 or $9.00 for treated water was also being recommended BOARD MEMBER COMMENTS Item 22. Director Knauft did not have any comments. Item 23. Director Kom did not have any comments. Item 24. Director Scanlin asked questions about the Seymour Bill. Item 25. Vice President Fox reported that Mr. Ron Whitmore of the Southern California Edison Company had 4 spots available for a tour of the desalinization plant on Catalina Island on Thursday October 29, 1992. Director Fox stated that he would attend and offered the remaining seats to the Directors or staff. Vice President Fox also reported that long time resident William OpDyke had passed away recently and that the services would be held on Sunday October 4, 1992 at 4:00 P.M. Item 26. President Armstrong reported on four items: 1) that there was an article in todays newspaper reporting that the Public Utilities Commission had just approved a 9% rate increase for Southern California Water Company who had originally requested a 23% increase; 2) that he had received a questionairre from JPIA seeking input about reducing the number of JPIA meetings from two a year to one. The single meeting would be held in Sacramento. President Armstrong indicated that he opposed the proposed change; 3) that he had received correspondence from Frank Hill; and 4) that Director Knauft was featured in this week's issue of the Yorba Linda Star. BOARD OF DIRECTORS ACTIVITY CALENDAR Vice President Fox requested Director Scanlin to fill in for him at the ISDOC meeting on October 29, 1992 due to a conflict with the Edison Tour. Vice President Fox distributed a packet of materials to the other Directors from the Personnel-Risk Management Committee pertaining to the evaluation of the General Manager. Vice President Fox asked that the other Board of Directors review the evaluation forms so they can discuss the review at the next Board meeting. President Armstrong asked about the status of the Business Manager Position. General Manager Bill Robertson responded that the interviews for six candidates is set for October 14, 1992. There was no Closed Session. ADJOURNMENT On a motion by Director Knauft, seconded by Vice President Fox, the Board of Directors voted 5-0, at 9:38 a.m., to adjourn to Thursday, October 22, 1992, at 8:30 a.m., at the District headquarters on Plumosa trive. A William J. Roberlstfn General Manager/Secretary