HomeMy WebLinkAbout1992-11-24 - Board of Directors Meeting MinutesPage 1-
November 24, 1992
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED REGULAR MEETING
November 24, 1992
The November 24, 1992, Adjourned Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by Sterling L. Fox, Vice President, at 8:30 a.m. The meeting was
held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
Vice President Sterling L. Fox
Roy Knauft, Jr.
Arthur C. Korn
Directors absent at Roll Call:
President Paul R. Armstrong
Carl T. Scanlin
Visitors Present;
None.
Staff present:
William Robertson, Secretary/General Manager
Barbara Bower, Secretary to the General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Roger Lubin, Executive Ass't to General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
PUBLIC PARTICIPATION
Item 1. William Robertson, General Manager, formally announced that Beverly Meza was
promoted to Business Manager.
Item 2. Vice President Fox presented Director M. Roy Knauft, Jr. with a plaque
commemorating his 26 years of service to the District. There was a break for photographs.
CONSENT CALENDAR
Prior to voting on the Consent Calendar, Vice President Fox requested that staff change the term
"Treasurer's Report" to "Investment Portfolio Report". On a motion by Director Knauft,
seconded by Director Korn, the Board of Directors voted 3-0 to approve Consent Calendar as
follows:
Item 3. Minutes of the Regular meeting of November 12,1992.
Item 4. Authorization for the Directors to leave the State of California prior to next meeting.
Item 5. Payment of bills, payroll and refunds in the amount of $305,144.41 on Check Nos.
12250 through 12253, 12371 through 12373, and 12378 through 12452; and Payroll Check
Nos. 4164 through 4315; and one wire to ACWA-HPTT in the amount of $17,036.77 dated
November 24, 1992.
Item 6. Approval to authorize staff to advertise for public bids for the replacement of the natural
gas engine at Highland Booster Station, Job No. 9045.
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November 24, 1992
Item 7. Approval of Progress Payment No. 16 in the amount of $35,000.00 to SSC
Construction, Incorporated for construction of the Camino De Bryant Reservoir, Job No. 8935.
Item 8. Approval to release the Guarantee Bonds, totaling $5,100.00 for the construction of
water and sewer facilities installed by the developers identified in the Agenda Report.
Item 9. Acceptance of the Investment Portfolio Report for October 31, 1992, as presented.
Item 10. Deny and refer to ACWA/JPIA damage claims filed by Jordon R. Morgenstern, Esq.,
on behalf of Richard Aldridge and Dianne Sinko.
ACTION CALENDAR
Item U . Consideration of Progress Payment No. 20 for the Elk Mountain Reservoir. Charles
Gray, Engineering Manager, reported the Elk Mountain Reservoir is now complete and
acceptable to the District. Mr. Gray went on to report that the job ran longer than anticipated but
that no additional costs were incurred by the District directly related to the time overrun,
therefore, staff recommended waiving the liquidated damages. The Board discussed the project
and clarified the reason to waive liquidated damages. Director Knauft reported that BFI thanked
staff and Yury Zaslavsky for their assistance on this project.
On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 3-0 to
approve Progress Payment No. 20 to BFI Constructors in the amount of $35,484.00 for
construction of the Elk Mountain Reservoir, and authorize staff to deposit $3,942.00 with
Escrow agent El Dorado Bank as substitute for retention earnings, waive liquidated damages;
authorize staff to file Notice of Completion; release Labor and Material Bond and 10% retention
held by escrow agent El Dorado Bank totaling $327,424.00 thirty-five days after the Notice of
Completion has been recorded, if no liens have been filed; and release the Faithful Performance
Bond in one year if no defects have been found, Job No. 8918.
Item 12. Consideration of the Financial Statements for the three months ended September 30,
1992. Beverly Meza, Business Manager, reviewed the financial statements and reported the
District received property tax revenue for I.D.-2 debt service. All other funds show a loss but
that is normal for this time of the year. Director Knauft reported he reviewed the financial
statements and found them to be in order. The Board discussed timing of tax receipts in
September when the County collects them in April and December. Ms. Meza will look into this
and report back to the Board.
On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 3-0 to
accept to the Financial Statements for the three months ended September 30,1992, as presented.
Item 13. Consideration of an agreement with Empire Gas to rehabilitation the propane tank at
Fairmont Booster Station. Ray Harsma, Operations Superintendent, reported the propane tank at
Fairmont Booster Station is used as backup in the event natural gas is unavailable. He went on
to report the tank is empty and cannot be filled until several items are repaired and/or
rehabilitated. The Board discussed the need for back-up fuel at this location and noted that it is
less expensive to repair the existing tank than to install a new tank.
On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 3-0 to
approve an agreement with Empire Gas for rehabilitation of the propane tank at Fairmont Booster
Station and the transfer of $7,750.00 from the planning phase of the 16 inch pipeline in
Bastanchury Road to the rehabilitation of the propane tank at Fairmont Booster Station.
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November 24, 1992
GENERAL. MANAGER'S REPORT
Item 14. General Manager's oral report and comments. William Robertson, General Manager,
discussed the following:
1. Official election results and distributed a print-out of voting by precincts.
2. A State Hydrology report which states this could be the driest period in over 400 years.
Staff has a copy of the report if anyone wants to read it.
3. Staff contact a professional landscape designer to prepare plans and specifications for
Xeriscape landscaping at the District office. The estimated cost is in the ballpark of
$5,000.
4. James M. Montgomery has invited District representatives attending the ACWA
conference to visit their hospitality suite.
5. Staff has received and is reviewing a Draft Report, prepared by Art Bruington, on the
State Water Project contract.
6. Barbara Bower confirmed the hotel reservation arrival date for the Colorado River Water
Users Association Conference.
7. An audio/visual presentation on the County's calculations to determine how much
property tax the District must forfeit to local schools. The report included discussion of
a. The County used the District's 1989-90 State Controllers Report yet they have
different figures than the staff. Moreover, the County, could not adequately explain
why their figures are different.
b. The law requires the District to report its contribution to the Special District
Augmentation Fund (SDAF) as income to the District. This means the District will
have to pay 35% on revenue it never received
c. The staff is going to change the County's figures on tax revenue to include only the
amount of tax money actually received by the District, which will not include the
SDAF contribution; and, staff will add as "Pledged Debt Service", District payments
for the CSDA Certificates of Participation and a portion of the AMP Lease payment.
d. Due to changes in the calculation figures, the District's worst case scenario is that the
State will confiscate about $335,600 in property tax revenue instead of the $246,000
as planned by staff.
e. That the District sent a copy of its calculation sheets to the CSDA for their review.
Director Korn reported that these calculations were a major topic of discussion at the
CSDA Board of Directors meeting. The issues discussed at the CSDA meeting were:
a. Almost every County Auditor/Controller throughout the State is doing the calculations
differently, thus there is no consistency in the interpretations of the law.
b. If the State takes 100% of the District's property tax revenue then the District has to
pay more than 100% because of the District's SDAF contribution.
c. Due to loopholes approved at the last minute by the legislature, early reports from the
State indicate that the total contribution by special districts will be about $175 million
instead of the planned $357 million.
d. Since the total revenue will not be as planned, the legislature is considering raising the
formula from 10% of total revenue to 20010 of total revenue.
STANDING COMMITTEE REPORTS
Item 15. Report on Executive-Administrative-Organizational Committee held on November 6.
The Committee discussed Board member orientaticn and the upcoming recognition event.
Item 16. An Executive Committee meeting was tentatively scheduled for Monday, December 7,
1992, at 2:00 p.m. subject to confirmation with President Armstrong.
Item 17. No Finance-Accounting meeting was held.
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November 24, 1992
Item 18. A Personnel Committee meeting was held on November 19. The Committee
reviewed a draft of Sections 10 through 12 of the revised personnel rules, claims filed against the
District, vehicle insurance, and public official and employee bonds.
Item 19. Report on Planning-Engineering-Operations Committee meeting held on November
6. The Committee discussed the Bastanchury Road Sewer main, Lakeview Avenue/Mountain
Yew Avenue water project, Railway crossings, Telemetry component upgrade, Consulting
agreement with Jack McDavid, Sewer Assessment District No. 92-01, Fairmont Booster Station
LPG tank, electrical power outage and new lights at the Headquarters building..
Item 20. A Public Information Committee meeting was held on Monday, November 16. The
Committee discussed articles for the next issue of Waterlines newsletter, Water bill message and
communications with other public about the current financial situation with MWD and OCWD.
INTERGOVERNMENTAL, MEETINGS
Item 21. Report on Yorba Linda Planning Commission meeting, November 12. This was
continued to the December 8, Board of Directors meeting.
Item 22. Report on Yorba Linda City Council meeting, November 17. This was continued to
the December 8, Board of Directors meeting.
Item 23. Report on OCWD meeting, November 18. This was continued to the December 8,
Board of Directors meeting.
Item 24. Report on CSDA meeting, November 13. Director Korn reported that the major topic
of concern was discussed under the General Manager's report.
Item 25. Report on WACO meeting. Director Knauft said he reported on this at the November
12, meeting.
Item 26. Report on MWDOC meeting. Director Knauft reported that MWDOC discussed
MWD's upcoming budget and to expect $50 to $55 per acre foot annual increases in the cost of
imported water.
Item 27. Report on MWD meeting. Director Korn reported MWD did not hold a meeting.
BOARD MEMBER COMMENTS
Item 28. Director Knauft thanked everyone for their work and effort for the past 26 years.
Item 29. Director Korn wished everyone a happy Thanksgiving.
Item 30. Director Scanlin was absent.
Item 31. Vice President Fox did not have comments.
Item 32. President Armstrong was absent.
a
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activitv Calendar.
C .OS .D SESSION
There was no closed session.
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November 24, 1992
ADJOURNMENT
On a motion by Director Korn, seconded by Director Knauft, the Board of Directors voted 3-0,
at 9:30 a.m., to adjourn to Tuesday, December 8, 1992, at 8:30 a.m., at the District headquarters
on Plumosa Drive. -
William 7.T6bertson
General Manager/Secretary