Loading...
HomeMy WebLinkAbout1992-12-08 - Board of Directors Meeting MinutesPage - December 8, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING December 8, 1992 The December 8, 1992, Adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Paul R. Armstrong, President, at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors =ent at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Michael J. Beverage Arthur C. Kom Carl T. Scanhn Directors absent at Roll Call: None. Staff present: William Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Executive Ass't to General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Present: Nancy Lemieux, North Tahoe Public Utilities District SPECIAL. RECOGNITION Item 1. President Paul R. Armstrong formally welcomed Michael J. Beverage to the Board of Directors. CONSENT CALENDAR Prior to voting on the Consent Calendar, General Manager Robertson reported that Item No. 5 was incorrectly shown on the Consent Calendar and it is Item No. 8 on the Action Calendar. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve Consent Calendar as follows: Item 2. Minutes of the Adjourned Regular meeting of November 24,1992. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Payment of bills, payroll and refunds in the amount of $426,258.51 on Check Nos. 12455 through 12519; and Payroll Check Nos. 4331 through 4396; and one wire to MWDOC in the amount of $246,346.85 dated December 12, 1992. Item 5. Deleted from Consent Calendar because it appears as Item No. 8 on the Action Calendar, Item b. Approval to release the Cash Bond in the amount of $2,700.00 with Shinnyo-En of California for the water facilities located at 18111 Bastanchury Road. ACTION CALENDAR Item 7. Consideration of reimbursement of construction costs for the installation of a 12 inch transmission water main and Zone 3-2 pressure reducing station in Fairmont Boulevard. Charles Gray, Engineering Manager, reported the actual cost to install the transmission water pipe and pressure reducing station were greater than estimated in the agreement, therefore, staff a% ~S".1 Page December 8, 1992 recommended amending the agreement. W. Gray also reported the project is completed to the District's satisfaction. The Board discussed the estimated cost shown in the Five Year Plan. Mr. Gray reported the project was underestimated. On a motion by Director Korn, seconded by Vice President Fox, the Board of Directors voted 5- 0 to amend the water service agreement with Lusk Company by increasing the reimbursement amount with Section No. 2 to $81,413.00 and approve payment to the Lusk Company for reimbursement of construction costs for the 12 inch transmission water main and Zone 3-2 pressure reducing station in Fairmont Boulevard. Item 8. Consideration of payment to L&S Construction, Incorporated and filing of a Notice of Completion for water improvement in Main Street. Charles Gray, Engineering Manager, reported the Main Street project is now complete and ready for final approval. Mr. Gray reported extra costs included lowering a fire hydrant at the Districts request and paying $1,400, which is one-half, of the contractors cost for extra liability insurance. There was a general discussion about the four inch water line that was abandoned and paying insurance costs. Mr. Gray also reported that all homeowners were offered the opportunity to connect to the sewer while the street was under repair but that no one wanted to connect. On a motion by Vice President Fox, seconded by Director Korn, the Board of Directors voted 5- 0 to authorize payment to L&S Construction, Incorporated, in the amount of $46,528.20; file a Notice of Completion; release Labor and Material Bond and 10 percent retention totaling $5,169.80, 35 days after the Notice of Completion has been recorded, if no liens have been filed and, release the Faithful Performance Bond in one year if no defects have been found, Job No. 9216. Item 9. Consideration of the Financial Statements for the four months ended October 31, 1992. Beverly Meza, Business Manager, reviewed the financial statements. Ms. Meza reported the water fund was affected by increased imported and groundwater costs, all funds are affected by lower interest earnings, new water rates are not in effect, and the loss of property tax will show up after January 1, 1993. Director Korn thanked staff for the new format and staff's report on interpretation of the data. The Board then discussed billing/revenue cycles. On a motion by Director Korn, seconded by President Armstrong, the Board of Directors voted 5-0 to accept the Financial Statements for the four months ended October 31, 1992, as presented. Item 10. Consideration to solicit proposals for a three year Fuel Purchase Contract(s). Ray Harsma, Operations Superintendent, reported it is time to solicit proposals to renew the three year fuel contract(s). Mr. Harsma reviewed details of the current contracts. The Board discussed discounts and process to solicit proposals. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to authorize staff to solicit proposals for a gasoline and/or diesel fuel contract for the next three year period. Item 11. Consideration to solicit proposals for a one year Paving Contract. Ray Harsma, Operations Superintendent, reported it is time to solicit proposals to renew the one year paving contract. Mr. Harsma went on to review details of the current contract. On a motion by Vice President Fox, seconded by Director Korn, the Board of Directors voted 5- 0 to authorize staff to solicit proposals for a one year paving contract. Item 12. Consideration of Association of California Water Agencies and California Special Districts Association annual membership dues - continued from November 12, 1992, Board of Directors meeting. William Robertson, General Manager, reported the Board wanted to defer Page i ~ December 8, 1992 consideration of 1993 annual ACWA and CSDA membership dues until after the ACWA Fall Conference so that Directors could have the opportunity to discuss this matter with other agencies. The Board held a lengthy discussion of the value received by each association and cost of dues. On a motion by Director Beverage, seconded by President Armstrong, the Board of Directors voted 5-0 to authorize payment of 1993 annual ACWA and CSDA membership dues in the amount billed by each association. GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments. William Robertson, General Manager, discussed the following: 1. Latest information from MWD is that they will continue with IICP Stage 1, Voluntary, conservation measures for the foreseeable future. MWD's total water supply will be from increased Colorado River deliveries, local conservation, groundwater pumping and SWP deliveries will be augmented with purchases from farmers, if necessary. 2. Distributed a revised copy of Art Bruington's report. 3. Mike Payne reported the recent rains caused the Corps. of Engineers to open the flood gates at Prado Dam much earlier and wider than usual. LEGAL COUNSEL'S REPORT Item 14. Legal Counsel's oral report and comments. Mr. Arthur G. Kidman reported that recent court decisions may make meetings of standing Committees subject to the Brown Act so the Board may wish to consider action in that direction. Mr. Kidman went on to report on legislative matters, the tax shift legal challenge and that OCWD filed a lawsuit against upstream water reclamation agencies who wanted to sell reclaimed water outside the Orange County basin. STANDING COMMITTEE REPORTS Item 15. Report on Executive-Administrative-Organizational Committee held on November 6. The Committee discussed the Section 125 Administrator problems, S&S land swap, Board reorganization issues, Board Goals Workshop and Director Knauft's retirement event. President Armstrong assigned Director Beverage to the Finance-Accounting and Personnel-Risk Management Committee's. Item 16. A Finance-Accounting meeting was scheduled for Friday, December 18 at 9:00 a.m.. Item 17. No Personnel Committee meeting was held. Item 18. No Planning-Engineering-Operations Committee meeting was held. Item 19. No Public Information Committee meeting was held. INTERGOVERNMENTAL. MEETINGS Item 20. Report on Yorba Linda Planning Commission meeting, November 12. Director Scanlin reported the Planning Commission discussed the General Plan, there will not be a meeting on December 30, and the Commission received the District's Annual Report. Item 21. Report on Yorba Linda City Council meeting, November 17. Director Scanlin reported that nothing of interest to the District was discussed at the November 17, Council meeting. Item 22. Report on OCWD meeting, November 18. Director Scanhn reported that OCWD is drilling new wells to monitor sea water intrusion, the staff will fill 4 out of 18 vacant positions and the cost for SWP water this year is about $1000 per acre foot. Page December 8, 1992 Item 23. Report on Yorba Linda Planning Commission meeting, December 1. Director Scanlin did not attend. Item 24. Report on SDWCA meeting. Director Korn reported that the District can look forward to more mandatory OSHA compliance, all workers compensation claims are down compared to last year and our premium will go up beginning next year, and stay up for the next three years, because of our extraordinary workers compensation claim. BOARD MEMBER COMMENTS Item 25. Director Beverage did not have any comments. Item 26. Director Korn did not have any comments. Item 27. Director Scanlin reported on the ACWA Public Affairs committee meeting and the California Water awareness school program. Item 28. Vice President Fox reported on the ACWA Personnel Committee activities and that Roger Lubin did a very good job with his presentation at the conference. Item 29. President Armstrong reported on the ACWA Financial Committee activities and the District received an award for low liability claims. President Armstrong declared a recess beginning at 10:06 a.m. and stated the meeting will reconvene into closed session. CLOSED SESSION The meeting reconvened into Closed Session at 10:18 a.m. All Directors, and General Manager, Executive Assistant to the General Manager, Business Manager and District legal counsel attended the Closed Session. Item 30. Consideration of Action against the Administrator of the District's 125 Plan for MSC Employees. On a motion by Director Beverage, seconded by Vice President Fox, the Board of Directors voted 5-0 to come out of closed session at 11:15 a.m. On a motion by Vice President Fox, seconded by Director Scanlin, the Board of Directors voted 4-1, President Armstrong voted no, to authorize: the District to pay employees for unpaid claims they filed with Delft Corp./Pacific Datapath Inc.; action in small claims court for balance of money owed to District employees by Delft Corp./Pacific Datapath Inc. if they fail to perform; the staff to administer the Section 125 Plan on an interim basis; and, staff to complete investigations of outside administrators and present a recommendation to the Board at a later date. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignments through January 13, 1993. ADJOURNMENT On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5- 0, at 11:24 a.m., to adjourn to Tuesday, December 22, 1992, at 8:30 a.m., at the District headq on Plumo Drive. Wi am J. o rtson General Manager/Secretary