HomeMy WebLinkAbout1991-05-30 - Board of Directors Meeting Minutes<1 1A
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May 30, 1991
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED MEETING
May 30,1991
The Adjourned Meeting of the Board of Directors of the Yorba Linda Water District was
called to order by President M. Roy Knauft, Jr. at 8:30 a.m., May 30, 1991, at the District
Headquarters, 4622 Piumosa Drive, Yorba Linda. Directors present were Sterling L.
Fox, Arthur C. Korn, Carl T. Scanlin, Vice President Paul R. Armstrong and President M.
Roy Knauft, Jr. Also present were William Robertson, Secretary/General Manager;
Cheryl Gunderson, Business Manager; Ray Harsma, Operations Superintendent; Eric
Joseph, Assistant Operations Superintendent; Michael Payne, Engineering Manager;
Mike Robinson, Assistant Administrator; and, Barbara Bower, Secretary to the General
Manager.
William Robertson, General Manager, requested that Agenda Item No. 10 be continued
to the Board of Directors June 13, meeting and that Agenda Item No. 14 will be
discussed as an Action Calendar item not a Discussion Calendar item.
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INTRODUCTION O VISITORS AND PUBLIC PARTICIPATION
Item 1. Introduction of new employee Eric Joseph, Assistant Operations
Superintendent. Mr. Ray Harsma, Operations Superintendent, introduced Mr. Eric
Joseph to the Board of Directors.
CONSENT CALENDAR
On a motion by Director Fox and seconded by Vice President Armstrong, the Board of
Directors voted 5-0 to approve the Consent Calendar as follows:
Item 2. Approval of Minutes - Adjourned Regular meeting of May 16, 1991.
Item 3. Authorization for the Directors to leave the State of California prior to next
meeting.
Item 4. Approval of payment of bills, payroll and refunds in the amount of $349,570.73
on Check Nos. 7693, 7788, 7872, 7953, 7954, and 8062 through 8157; Payroll Check
Nos. 1215 through 1275; and one wire to ACWA-HPIT in the amount of $16,058.36
dated May 30, 1991.
Item 5. Approval to release the Guarantee Bonds with the Baldwin Company, totalling
$10,000.00 for the Water Improvement for their tract No's. 11452 and 11485.
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May 30, 1991
Item 6 . Approval to release the Guarantee Bonds with M.J. Brock & Sons in the amount
of $3,500.00 for the Water improvements for their Tract No. 12475.
Item 7. Approval to release the Guarantee Bonds with Upper K Shappell Joint Venture
in the amount of $28,500.00 for the Water improvements for their Tract No's. 9129 and
9718.
Item 8. Approval of the Declaration of Restrictive Covenants Agreement with Mr. and
Mrs. Randy Bucholtz for the purpose of constructing a concrete wall and landscaping
within the District's existing easement on their property at 5640 Kellogg Drive.
Item 9. Acceptance of the Treasurer's Report for April 30, 1991.
ACTION CALENDAR
Item 10. Report on the Second Amendment to the 1989 Water Service Agreement.
This matter was continued to the June 13, 1991 Board of Director's meeting.
Item 11. Report on the Financial Statements for the ten months ended April 30, 1991.
Cheryl Gunderson, Business Manager, reviewed the financial statements with the Board
of Directors and reported that all funds are expected to come out in the black by the end
of the fiscal year. Following a discussion on interest allocations and the increase in
water assets, and on a motion by Vice President Armstrong and Seconded by Director
Scanlin, the Board of Directors voted 5-0 to approve the Financial Statements for the ten
months ended April 30, 1991.
Item 12. Request from Southern California Water Committee for 1991 Membership
dues. Mike Robinson, Assistant Administrator, reported the Southern California Water
Committee has submitted a request for annual dues in the amount of $750. Mr.
Robinson then reported the Board of Directors' previous dues to the Committee have
been $100 per year. On a motion by Vice President Armstrong and seconded by
Director Fox, the Board of Directors voted 5-0 to pay $100 for the Southern California
Water Committee 1991 Membership dues.
Item 13. Consideration of the District's 1991 Five Year Plan. William Robertson,
General Manager, presented a detailed review of the District's 1991 Five Year Plan. Mr.
Robertson reviewed the purpose of the Five Year Plan, highlights incorporated into the
1991 update and a detailed discussion of the major changes incorporated each chapter
of this year's Plan. Following a lengthy discussion, the Board of Directors requested
addition of paragraphs discussing the District Annexation policy, proposed MWD buyout
of the Allen-McColloch Pipeline and the City of Yorba Linda's Redevelopment Agency
before final distribution of the Plan. On a motion by Vice President Armstrong and
seconded by Director Scanlin, the Board of Directors voted 5-0 to accept the District
1991-92 Five Year Plan with the additions discussed during the Board of Directors
meeting.
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May 30, 1991
Mr. Dave Larsen, District Labor Counsel, arrived at 9:20 a.m. during discussion of Item
No. 13. In order to accommodate Mr. Larsen's schedule, President Knauft requested the
Board of Directors take Agenda Item No. 33 out of order.
CLOSED SESSION
On a motion by President Knauft and seconded by Director Fox, the Board of Directors
voted 5-0 to go into closed session at 9:30 a.m.
Item 33. Status of Meet and Confer process.
On a motion by Director Fox and seconded by Director Scanlin the Board of Directors
voted 5-0 to come out of closed session at 10:21 a.m. Mr. Dave Larsen left the meeting
at 10:15 a.m. No action was taken by the Board of Directors during closed session.
President Knauft declared a five minute recess beginning at 10:23 a.m.
Item 14. Consideration of the proposed construction budget for the Brush Canyon
Chlorination Facility. Mike Payne, Engineering Manager, reviewed the purpose of the
Brush Canyon Chlorination facility, reported the developer will undertake construction
and, in accordance with an Agreement with the developer, the District is required to
establish a budget for the project. Mr. Payne reviewed the bidding process and
recommended a budget of $160,000. Following a general discussion of construction,
legal and engineering costs, and on a motion by Vice President Armstrong and
seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the proposed
Construction Budget in the amount of $160,000 for the Brush Canyon Chlorination
Facility.
GENERAL MANAGER'S REPORT
Item 15. General Manager's oral report and comments. Mr. Robertson reported that
Mr. Jack McDavid's surgery was successful, Ms. Linda Patti's father passed away on
Thursday morning May 30 and that Mr. Earl Hamanaka's father passed away on Friday,
May 24, 1991; water production through May 30 was 710 acre feet compared to a target
of 778 acre feet; the Orange County Water District water quality report for Well No. 9 and
11 has arrived, is under review by staff and a report will be presented to the Board in
June, 1991; and, that a decision to fill the Assistant General Manager position will be
made on June 3 or 4, 1991.
STANDING COMMITTEE REPORT
Item 16. There was no Executive-Administrative-Organizational Committee meeting
report.
Item 17. A Finance-Accounting Committee meeting was tentatively scheduled for
Thursday, May 6, at 2:00 p.m.. An alternative date is Friday, May 7, 1991 at 2:00 p.m.
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May 30, 1991
Item 18. Report on Personnel Committee meeting of May 20, 1991. The Committee
reported that the Assistant General Manager recruitment was discussed at the May 20,
1991 Committee meeting.
Item 19. Report on Planning-Engineering-Operations Committee meeting of May 14,
1991. The Committee reported that the Zone 4 Booster Station Land Acquisition, Sewer
Drainage Area report and Five Year Plan were discussed at the May 14, 1991
Committee meeting.
Item 20. Oral report on Planning-Engineering-Operations Committee meeting of May
29, 1991. The Committee reported the Five Year Plan, 1989 Water Service Agreement
Amendment No. 2, Palm Avenue Sewer Project, Well No. 10 and Bryant Ranch Irrigation
Well rehabilitation projects, Highland Reservoir Master Plan, City Sewer Maintenance,
Brighton Pre-Annexation Agreement Amendment No. 1 and Sewer Drainage Report
were discussed at the May 29, 1991 Committee meeting.
Item 21. A Public Information Committee meeting was scheduled for Tuesday, June
11, 1991 at 10:00 a.m.
INTERGOVERNMENTAL. MEETINGS
Item 22. Report on Program CSDA meeting, May 17. Director Korn reported the
District's workers compensation insurance premiums will increase by about 50% for the
next three years due to frequency and amount of claims made two and three years ago.
Item 23. Report on Xeriscape Seminar, May 18. President Knauft reported on the
success of the May 18 Xeriscape Seminar and congratulated Mike Robinson for his
efforts.
Item 24. Report on Planning Commission meeting, May 29. President Knauft
attended and reported that nothing of interest to the District was discussed at the May
29, 1991 Planning Commission meeting.
Item 25. Report on ISDOC Mini-conference, May 18. Director Fox reported that
ISDOC's new activity for the year is review of the various regional government
proposals currently being circulated by some State legislators.
Item 26. Report on Xeriscape '91 Conference, May 15. Director Fox reported the
1991 Xeriscape conference was not as well attended as previous years. In addition,
Director Fox reported on the May 25, 1991 OCWD Board of Directors meeting. Director
Fox reported the OCWD and MWDOC Board's of Directors will hold a joint meeting on
the issue of releasing more imported water to agencies who do not have access to
groundwater supplies. The Board expressed concern on this matter and requested that
Director Fox and staff follow it closely.
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May 30, 1991
Item 27. Report on City Council meeting, May 21. Director Scanlin attended and
reported that nothing of interest to the District was discussed at the May 21, City Council
meeting.
BOARD MEMBER COMMENTS
Item 28. Director Fox. Director Fox attended the Chamber of Commerce breakfast
and urged the District to take a more active involvement as quickly as possible. In
addition, Director Fox reported his wife will be going into the hospital for hip surgery.
Item 29. Director Korn. Director Korn commented on the City of Yorba Linda's
Planning Department involvement in drought tolerant landscaping and their plans for
the open space area in the Bryant Ranch.
Item 30. Director Scanlin. Director Scanlin reported he will be out of the State from
June 28, 1991 to July 10, 1991.
Item 31. Vice President Armstrong. Vice President Armstrong reported on the latest
City of Yorba Linda General Plan Steering Committee meeting, and that he will be out of
the State from August 25, 1991 to September 10, 1991.
Item 32. President Knauft. President Knauft had no comments.
The Board of Directors reviewed the activity calendar and made assignments through
the end of July.
ADJOURNMENT
On a motion by Director Korn and seconded by Vice President Armstrong the Board of
Directors voted 5-0 at 11:23 a.m. to adjourn to the next regular meeting which is
scheduled for Thursday, June 13, 1991 at 8:30 a.m. at the District Boardroom.
1,6e ~ f'41~
WIliam J. Robertson
General Manager/Secretary