HomeMy WebLinkAbout1991-06-27 - Board of Directors Meeting MinutesPage. ,
June 27, 1991
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
June 27,1991
The Regular Meeting of the Board of Directors of the Yorba Linda Water District was
called to order by President M. Roy Knauft, Jr. at 8:30 a.m., June 27, 1991, at the District
Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were Arthur C.
Korn, Vice President Paul R. Armstrong and President M. Roy Knauft, Jr. Director Fox
arrived at 8:40 a.m. and Director Scanlin arrived at 9:43 a.m. Also present were William
Robertson, Secretary/General Manager; Cheryl Gunderson, Business Manager; Ray
Harsma, Operations Superintendent; Arthur G. Kidman, District General Counsel;
Michael Payne, Engineering Manager; Mike Robinson, Assistant Administrator; and,
Barbara Bower, Secretary to the General Manager. Additional staff present were Mr.
Clyde Bushaw, Customer Service Representative; Mr. Mike Wood, Assistant
Construction Inspector; and, Mr. Leon DeLos Reyes, Engineering Technician Il. Visitor
present was Mr. Teen Flores, representing Brighton Homes Incorporated.
PRESENTATION CALENDAR
Item 1. Presentation of certificates to employees Clyde Bushaw, Leon DeLos Reyes,
Jack McDavid and Mike Wood for participating in the AWWA Water Sampling Seminar.
William Robertson, General Manager, reported the staff has completed training on the
correct procedures so that water sampling complies with new regulations in effect.
President Knauft presented Certificates to Clyde Bushaw, Leon DeLos Reyes and Mike
Wood. Jack McDavid is recovering from surgery and was not present.
In addition, Mr. Robertson reported the search for an Assistant General Manager is
finished and announced that Mr. Mike Payne, Engineering Manager, has accepted
promotion to Assistant General Manager effective on July 1, 1991.
CONSENT CALENDAR
On a motion by Vice President Armstrong and seconded by President Knauft, the Board
of Directors voted 3-0, Director's Fox and Scanlin were absent, to approve the Consent
Calendar as follows:
Item 2. Approval of Minutes - Adjourned Regular meeting of June 13, 1991.
Item 3. Authorization for the Directors to leave the State of California prior to next
meeting.
Item 4. Approval of payment of bills, payroll and refunds in the amount of $212,592.86
on Check Nos. 8159, 8282 through 8404; and, Payroll Check Nos 1341 through 1402.
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Item 5. Approval to release the Guarantee Bond with the Fieldstone Company in the
amount of $5,000.00 for the Water Improvements for Tract No. 12858.
Item 6. Approval to release the Guarantee Bond with the Baldwin Company in the
amount of $7,500.00 for the Water Improvement for Tract No. 11969.
Item 7. Approval of Progress Payment No. 1 to John T. Malloy, Inc. in the amount of
$22,905.00 for construction of facilities along Richfield Road, from Yorba Linda
Boulevard to Kennon Drive, Job No. 9006.
Item 8. Approval of the Declaration of Restrictive Covenants Agreement with Mr. and
Mrs. Charles McCarthy for the purpose of constructing a retaining wall, gazebo and
landscaping within the district's existing easements on their property located at 19068
Shadow Ridge Lane.
Item 9. Approval of payment to Richfield Associates in the amount of $9,582.75 for the
reimbursement of construction costs for Phase II of the Richfield Road Water main
project, subject to no liens being filed within the lien period.
Item 10. Acceptance of Treasurer's Report for May 31, 1991.
Item 11. Denial of Claim filed by Southern California Edison in the amount of
$1,700.00; and refer the matter to BFI, Inc.
ACTION CALENDAR
Item 12. Consideration of writing off uncollectible accounts receivable. Cheryl
Gunderson, Business Manager, reported the write offs for uncollectible accounts for a
portion of fiscal 1988-89 and all of 1989-90 amount to $10,783.83 which represents less
than one-tenth of one percent of total revenues. Ms. Gunderson went on to report the
District uncollectible accounts have remained very low, as a percent of total, for the past
few years. Ms. Gunderson then reported that a survey indicated uncollectible accounts
range from a low of .0007% to .006% of total revenues for eight other water agencies in
the County. The Board of Directors then discussed the budget for uncollectible
accounts, actions being taken to reduce the amount and a request to keep Directors
informed as the total accounts receivable. On a motion by Director Korn and seconded
by Vice President Armstrong, the Board of Directors voted 4-0, Director Scanlin was
absent, to approve writing off uncollectible accounts receivable in the amount of
$10,783.83.
Director Fox arrived at 8:40 a.m. during discussion of Item No. 12.
Item 13. Consideration of Amendment No. 1 to the Brighton Preannexation
Agreement. Mike Payne, Engineering Manager, presented a lengthy and detailed
report on 14 proposed terms and conditions identified in the Agenda Report that
constitute the First Amendment to the Brighton Preannexation Agreement. The Board of
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June 27, 1991
Directors reviewed the points and questioned staff on details such as reservoir lease,
offsite sewer construction, construction of connection DI-01, formula to allocate
construction costs and timing. Following the staff presentation, President Knauft
recognized Mr. Teen Flores, representing Brighton Homes, who had no comment. On a
motion by Director Fox and Seconded by President Knauft, the Board of Directors voted
4-0, Director Scanlin was absent, to approve the conditions for a proposed Amendment
to the Brighton Preannexation Agreement, as presented in the Agenda Report; and
direct legal counsel to prepare the formal amendment for final action by the Board of
Directors.
Item 14. Consideration of Adjustment to Employee Compensation. William Robertson,
General Manager, reported the ratified Memorandum of Understanding with the
Bargaining Unit, and Employee Compensation Letter for the Management, Supervisory
and Confidential employees are ready for approval by the Board of Directors. Mr.
Robertson went on to report the compensation adjustments are within the Board of
Directors authorization. President Knauft reported the General Manager's
compensation adjustments are not included in this action and will be discussed in the
Closed Session scheduled for later in the meeting. On a motion by Director Fox and
seconded by Vice President Armstrong, the Board of Directors voted 4-0, Director
Scanlin was absent, to adopt Resolution No. 91-14 adopting the 1991-92 Memorandum
of Understanding with the California Teamsters and a Pay Plan for the Bargaining Unit
employees. On a motion by Director Fox and seconded by Vice President Armstrong,
the Board of Directors voted 4-0, Director Scanlin was absent, to adopt Resolution No.
91-15 adopting the Employee Compensation Letter and a Pay Plan for the
Management, Supervisory and Confidential Employees.
Item 15. Consideration of the proposed 1991-92 District Annual Budget. William
Robertson, General Manager, facilitated a detailed review of the proposed 1991-92
Budget with the Board of Directors. Mr. Robertson opened the staff report with an
overview of the 1991-92 Budget; Cheryl Gunderson, Business Manager reviewed a
summary of the Water and Sewer Operating Funds; Mike Payne, Engineering Manager,
reviewed a summary of the Capital Projects; Mr. Robertson reviewed the Board of
Directors and Administration Department budgets; Ms. Gunderson reviewed the
Business Department budget; Mr. Payne reviewed the Engineering Department budget;
Ray Harsma, Operations Superintendent, reviewed the Operations Department budget;
and, Mr. Robertson concluded with a summary of each departmental budget. The Board
of Directors addressed questions on a variety of items during the staff presentation.
Following a general discussion on the budget and on a motion by Vice President
Armstrong and seconded by Director Fox, the Board of Directors voted 5-0 to adopt:
1. Resolution No. 91-16 adopting the 1991-92 Annual Budget;
2. Resolution No. 91-17 approving the number of Authorized Positions;
3. Resolution No. 91-18 adopting the fiscal 1991-92 Debt Service for the 1959
Waterworks Series "A" and B" Bonds;
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June 27, 1991
4. Resolution No. 18 adopting fiscal 1991-92 Debt Service for Improvement District
No. 1 Series "A" and "B" Bonds; and
5. Resolution No. 91-20 adopting fiscal 1991-92 Debt Service for Improvement
District No. 2 Series "A", 1987 Refunding and Series "C" Bonds.
Director Scanlin arrived at 9:43 a.m. during discussion of Item No. 15.
President Knauft declared a recess beginning at 10:05 a.m.
GENERAL MANAGER'S REPORT
Item 16. General Manager's oral report and comments. Mr. Robertson thanked Cheryl
Gunderson, Business Manager; Mike Payne, Engineering Manager; Ray Harsma,
Operations Superintendent; Mike Robinson, Assistant Administrator; and the Finance
Committee for their help on the 1991-92 Annual Budget.
STANDING COMMITTEE REPORT
Item 17. No Executive-Administrative-Organizational Committee meeting report was
scheduled.
Item 18. Report Finance-Accounting Committee meeting of June 20, 1991. The
Committee reported the Investment policy, 1990-91 writeoffs, safe deposit box policy,
Gann limitation Resolution and Budget were discussed at the Finance-Accounting
Committee meeting.
Item 19. The Personnel Committee had a meeting on June 24 to discuss the
Engineering Manager recruitment.
Item 20. No Planning-Engineering-Operations Committee report was scheduled.
Item 21. Public Information Committee meeting of June 14, 1991. The Committee
reported that Waterlines newsletter, upcoming facilities tour, Xeriscape Committee,
Water Conservation kits, Public information materials, MWD industrial audits, speakers
bureau, MWDOC School education and action plan for the immediate future were
discussed at the June 14, Public Information Committee meeting.
INTERGOVERNMENTAL MEETINGS
Item 22. Report on CSDA meeting, June 14. Director Korn reported that local
government and special districts may bear the brunt of the Governors efforts to balance
the State budget. Some of the budget balancing efforts may include State agencies
imposing new "fees for service". In addition, Director Korn reported on a possible
initiative that will limit all elected, appointed and hired persons in government to eight
years of service and action taken by a government agency will also be limited to eight
years.
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June 27, 1991
Item 23. Report on Planning Commission meeting, June 18. Director Korn reported
that one of the items discussed by the Planning Commission included water
conservation requirements for a proposed car wash.
Item 24. Report on City Council meeting, June 18. Vice President Armstrong reported
the City of Yorba Linda budget was reduced by about 3% overall through delay of
capital projects.
Item 25. Report on MWDOC meeting, June 19. President Knauft was unable to attend
the June 19, MWDOC meeting.
Item 26. Report on MWDOC/OCWD Joint meeting, June 17. Director Fox and
President Knauft attended the meeting at which the proposal to exchange IICP credits
and groundwater production were the major topics of discussion.
Item 27. Report on OCWD meeting, June 19. Director Fox was unable to attend the
June 19 OCWD meeting.
BOARD MEMBER COMMENTS
Item 28. Director Fox. Director Fox reported his wife is recovering well from her recent
hip surgery.
Item 29. Director Korn. Director Korn offered to cover meetings that other Directors are
scheduled to attend but were not able to for some unforeseen reason.
Item 30. Director Scanlin. Director Scanlin passed out a copy of a Consumer Reports
article on Lead Removal and reported that he will not be out of town beginning on July
10 as previously scheduled. Mr. Scanlin then presented a Water Conservation report
prepared by Christy Throop, an eighth grade student, to the General Manager and
commented on its excellence.
Item 31. Vice President Armstrong. Vice President Armstrong commented on the City
of Yorba Linda Park dedication ceremony Thursday afternoon, June 27; the status of
negotiations between Brighton Homes and Placentia Unified School District; and
moving to Level 2 Water Conservation efforts.
Item 32. President Knauft. President Knauft had no comments.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the activity calendar and assignments through the end
of July.
President Knauft declared a recess beginning at 10:50 a.m.
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June 27, 1991
CLOSED SESSION
On a motion by Director Fox and seconded by Vice President Armstrong, the Board of
Directors voted 5-0, at 10:58 a.m., to go into closed session. The General Manager,
General Counsel and Engineering Manager were included in the Closed Session.
Item 33. Potlatch Claim. Mr. Arthur G. Kidman, District General Counsel, received
instructions from the Board of Directors concerning this matter.
Continuation of Item 14 - General Manager's Compensation. William Robertson,
General Manager; Arthur G. Kidman, District General Counsel; and, Michael Payne,
Engineering Manager were excused from the Closed Session at 11:18 a.m. so the
Board of Directors could discuss the General Manager's compensation.
Upon direction from President Knauft, the Board of Directors came out of closed session
at 11:25 a.m. and on a motion by Director Korn and Seconded by Director Fox the
Board of Directors voted 5-0 to adjust the General Manager's compensation 5% and
include him in the other benefits adjustments adopted under Agenda Item 14.
ADJOURNMENT
On a motion by Director Korn and seconded by Director Scanlin the Board of Directors
voted 5-0 at 11:31 a.m. to adjourn to the next regular meeting which is scheduled for
Thursday, July 11, 1991 at 8:30 a.m. at the District Boardroom.
11 A d-009a
William J. obertson
General Manger/Secretary