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HomeMy WebLinkAbout1991-07-11 - Board of Directors Meeting MinutesPage A! i: July 11, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING July 11, 1991 The Regular Meeting of the Board of Directors of the Yorba Linda Water District was called to order by President M. Roy Knauft, Jr. at 8:30 a.m., July 11, 1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were Sterling Fox, Arthur C. Korn, Carl Scanlin, Vice President Paul R. Armstrong and President M. Roy Knauft, Jr. Also present were William Robertson, Secretary/General Manager; Cheryl Gunderson, Business Manager; Ray Harsma, Operations Superintendent; Arthur G. Kidman, District General Counsel; Michael Payne, Assistant General Manager; Mike Robinson, Assistant Administrator; and, Barbara Bower, Secretary to the General Manager. Additional staff present was Ms. Diane Dalton, Leadworker. Visitor present was Ms. Christina Garant, Area Manager for Southern California Edison. PRESENTATION CALENDAR Item 1. Presentation of employee Diane Dalton. Mr. Ray Harsma introduced Ms. Diane Dalton who was recently promoted to Leadworker. The Board congratulated Ms. Dalton on her accomplishments. CONSENT CALENDAR On a motion by Director Fox and seconded by Vice President Armstrong, the Board of Directors voted 5-0, to approve the Consent Calendar as follows: Item 2. Approval of Minutes - Regular meeting of June 27, 1991 as corrected. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of payment of bills, payroll and refunds in the amount of $704,986.34 on Check Nos. 7692, 8281, 8305 and 8408 through 8493; Payroll Check Nos 1461 through 1482; and, one wire to MWDOC in the amount of $178,265.88 dated July 12, 1991. Item 5. Approval of Progress Payment No. 6 to BFI Constructors in the amount of $268,629.00 for construction of the Elk Mountain Reservoir; and, authorize staff to deposit $29,848.00 with Escrow Agent El Dorado Bank as a substitute for retention earnings, Job No. 8918. Item 6. Approval to release the Guarantee Bond with M.J. Brock & Sons in the amount of $3,500.00 for the water improvements for Tract No. 11849. 4 t, -7 Page July 11, 1991 Item 7. Approval of a purchase agreement with Villa Ford of Orange in the amount of $13,873.38 for a new sedan. ACTION CALENDAR Item 8. Report on the Financial Statements for the eleven months ended May 31, 1991. Cheryl Gunderson, Business Manager, reported the Financial Statements for the eleven months ending on May 31, 1991 were included in the Agenda packet. Ms. Gunderson also reported the staff is currently preparing for the year end audit, the outside auditors will arrive on August 5th and the annual Audit Report will be ready for consideration by the Board of Directors at the first meeting in August, 1991. Following a general discussion on current assets, job closings and Bond proceeds, and on a motion by Vice President Armstrong and seconded by Director Scanlin the Board of Directors voted 5-0 to approve the Financial Statements for the eleven months ended May 31, 1991. Item 9. Consideration of Resolution authorizing specific positions to gain access to the District's Safe Deposit Box. Cheryl Gunderson, Business Manager, reported the District uses a Safe Deposit Box, at the Bank of Yorba Linda, to store the business computer back up tapes and personal computer back up discs. Ms. Gunderson reported the positions named in the Resolution were selected because they were officers of the corporation and, from a practical point of view, they are the ones most likely to require access to the safe deposit box. Following a general discussion of the positions named in the Resolution the Board concurred that the positions should be officers of the corporation. On a motion by Director Korn and Seconded by Director Fox, the Board of Directors voted 5-0 to adopt Resolution No. 91-21 authorizing specific positions to gain access to the District's Safe Deposit Box. Item 10. Consideration of the District's Investment Policy. Cheryl Gunderson, Business Manager, reported that State law requires the Board of Directors to annually review the District's investment policy. Ms. Gunderson reported the only change for this year is to add the California Arbitrage Management Program, otherwise known as CAMP, to the list of authorized investments. Ms. Gunderson then explained the services provided by the CAMP. Ms. Gunderson concluded by reporting the policy is flexible enough to accommodate the District's needs, therefore no further changes are needed. Following a general discussion on CAMP, and on a motion by Director Korn and seconded by Vice President Armstrong, the Board of Directors voted 5-0, to adopt Resolution No. 91-22 setting forth public funds investment policy. Item 11. Consideration of appointment of an Assistant Secretary. William Robertson, General Manager, reported the Assistant Secretary position has been vacant since he was appointed Acting and then permanent General Manager. In addition, the Board of Directors adopted new Rules and Regulations in January of this year that require the Assistant Secretary position to be appointed by majority vote of the Board. Now that the Assistant General Manager position is filled, and this is the first opportunity for the Board to take action an appointment under its new rules, Mr. Robertson recommended the Page -2 July 11, 1991 Board of Directors officially appoint the position of Assistant General Manager as the Assistant Secretary. Mr. Robertson then reviewed the duties of the Assistant Secretary. On a motion by Director Korn and seconded by Director Scanlin the Board of Directors voted 5-0 to appoint the Assistant General Manager as Assistant Secretary of the Yorba Linda Water District. DISCUSSION CALENDAR Item 12. Consideration of Alternative Dates for certain Mr. Robertson reported that conferences and holidays scheduled for September 26, November 28, December Following a discussion of the alternatives, the Board of dates for certain Board meetings: Board of Directors meetings. conflict with Board meetings 12, and December 26, 1991. Directors choose the following Thursday, September 5, 1991 at 8:30 a.m. instead of Thursday, September 12 Thursday, September 19, 1991 at 8:30 a.m. instead of Thursday, September 26 Tuesday, November 12, 1991 at 8:30 a.m. instead of Thursday, November 14 Tuesday, November 26, 1991 at 8:30 a.m. instead of Thursday, November 28 Tuesday, December 10, 1991 at 8:30 a.m. instead of Thursday, December 12 The Board of Directors meeting scheduled for T hursday, December 26, 1991, at 8:30 a.m. will remain on the regular date and regular time. Item 13. Quarterly Report to the Board of Directors on the status of Departmental Projects. Mike Robinson, Assistant Administrator, conducted an audio/visual presentation of the District's activities for the last quarter of fiscal 1990-91. Following the presentation the Board of Directors held a general discussion on leaks on plastic water service lines, status of leaks at the Gfeller development project, the deferred compensation program, delinquent accounts were approximately thirty percent of all billings and the status of the credit card payment system. This item was for information only and no action was required. President Knauft declared a recess beginning at 9:20. The meeting reconvened at 9:29 a.m. GENERAL MANAGER'S REPORT Item 14. General Manager's oral report and comments. Mr. Robertson reported that the Gann Limitation calculations are more extensive each time they are reviewed. Consequently the Gann Limitation Resolution will be presented for Board consideration in August instead of July 27, 1991. Mr. Robertson reported the District received numerous legislative alerts toward the end of June that requested immediate action. Mr. Robertson requested Board discussion on a procedure to accommodate a quick response to legislative alerts. Following a general discussion, the Board of Directors approved the following procedure and sequence: if 1 tug Page July 11, 1991 time permits, the alert will go to the Board at their next meeting; if time does not permit, the alert will be discussed by a Committee that best fits the subject of the alert; if the subject does not fit a particular Committee, the alert will be discussed by the Executive Committee. If the alert is reviewed by the Board of Directors then the President will sign a response, otherwise the Chairman of the Committee will sign a response. Lastly, Mr. Robertson reported he will be on vacation during the week of July 15 to July 19, 1991. GENERAL COUNSEL'S REPORT Item 15. Legal Counsel's oral report and comments. Mr. Arthur G. Kidman, General Counsel, reported on AB2090 and S13959. A132090, if approved, is the enabling legislation for water transfers from agriculture interests to urban interests. The bill, however, creates a water marketing scheme that allows individual customers of water utilities to sell their unused water consumption. Mr. Kidman then reported that ACWA and MWD have taken contrary positions on the bill. In closing Mr. Kidman reported that AB2090 is now moving to the State Senate for action. Board consensus leaned toward MWD's position on AB2090. Mr. Kidman reported that SB959 creates a new tax on urban water purveyors to finance fish and wildlife resources, and cleanup hazardous substance sites. The tax is in the form of a surcharge of between $30 to $50 on each acre foot water sold by urban purveyor only. There was a general discussion on the inequity of only urban water customers financing statewide hazardous cleanup costs, and that fish and wildlife resources should be funded through general fund taxes or user fees, such as licenses and permits. Board consensus was to oppose SB959. STANDING COMMITTEE REPORT Item 16. An Executive-Administrative-Organizational Committee meeting was scheduled for Thursday, July 25, 1991, following the July 25th Board of Directors meeting. Item 17. No Finance-Accounting Committee meeting report was scheduled. Item 18. No Personnel Committee meeting report was scheduled. Item 19. A Planning-Engineering-Operations Committee meeting was scheduled for Tuesday, July 23, 1991 at 3:30 p.m. Item 20. A Public Information Committee meeting was scheduled for Thursday, July 18, 1991 at 9:00 a.m. Page `i• July 11, 1991 INTERG VERNMENTAL MEETINGS Item 21. Report on City Council meeting of July 2, 1991. Director Scanlin reported the City Council approved the Brighton Homes Annexation. Item 22. Report on MWDOC meeting, July 3, 1991. President Knauft reported that nothing of interest to the District was discussed at the July 3rd MWDOC meeting. Item 23. Report on WACO meeting, July 5, 1991. President Knauft reported the July 5th WACO meeting will be held on July 12, 1991. Item 24. Report on Planning Commission meeting, July 10, 1991. President Knauft reported the Planning Commission discussed a wide variety of issues, none of which were directly related to the District. Item 25. Report on OCWD meeting, July 3, 1991. Director Fox reported he did not attend the July 3rd OCWD meeting because they changed the meeting time to 7:30 a.m. instead of the normal evening meeting. Director Fox reported that from now on OCWD's first meeting of the month will be held at 7:30 a.m. rather than the normal evening time. BOARD MEMBER COMMENTS Item 26. Director Fox. Director Fox passed out a Los Angeles Times article regarding rainfall across the United States from the late 1800's to present. Item 27. Director Korn. Director Korn had no comments. Item 28. Director Scanlin. Director Scanlin requested details of the July 19th Reservoir Dedication ceremony. Item 29. Vice President Armstrong. Vice President Armstrong commented on the article in the Los Angeles Times regarding MWD's settlement of their spill at the Diemer Filtration Plant; and, requested the Risk Manager report back on the potential effect the District may incur if an employee becomes infected with AIDS. Item 30. President Knauft. President Knauft also reported on the Los Angeles Times article regarding the Diemer Filtration Plant spill. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the activity calendar and made assignments through the end of August. C CLOSED SESSION There was no closed session. =~1-1.I 1 Page IWI: July 11, 1991 ADJOURNMENT On a motion by Director Fox and seconded by President Knauft the Board of Directors voted 5-0 at 10:12 a.m. to adjourn to the next regular meeting which is scheduled for Thursday, July 25, 1991 at 8:30 a.m. at the District Boardroom. r44- William J. Robertson - General Manager/Secretary i