The URL can be used to link to this page

Home My WebLink About2009-04-21 - Executive-Administrative-Organizational Committee Meeting Agenda Packet Yorba Linda Water District EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING Tuesday, April 21, 2009, 8:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 AGENDA COMMITTEE STAFF Director John Summerfield, Chair Ken Vecchiarelli, General Manager Director William R. Mills Pat Grady, Assistant General Manager PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. ACTION ITEMS This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. None. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 1. Board Strategic Planning Workshop - Draft Report 2. Board Budget Workshop 3. Recommendation for Becoming Signatory of the CUWCC 4. Changes to Board Packets 5. Report on Legislative Activities - Sacramento Advocates 6. Report on Grant Activities - Townsend Public Affairs 7. General Counsel's Monthly Summary Billing Reports 8. Future Agenda Items and Staff Tasks 1 ORIGINAL ADJOURNMENT The next meeting of the Executive-Administrative-Organizational Committee will be held May 19, 2009 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. 2 ITEM NO. DRAFT 2009 STRATEGIC PLAN Prepared for Yorba Linda Water District Prepared by JOHN AcAMPoRA SENIOR CONSULTANT MAP April 2009 YORBA LINDA WATER DISTRICT TABLE OF CONTENTS WHAT IS YOUR GOAL TODAY? .....................................................................................................1 MISSION STATEMENT ....................................................................................................................4 VISION STATEMENT .......................................................................................................................7 BUSINESS PHILOSOPHY(VALUES .................................................................................................11 SUCCESSES & FAILURES ...............................................................................................................14 STRATEGIC CONSIDERATIONS ....................................................................................................17 MAJOR INITIATIVES .....................................................................................................................20 SWOT ANALYSIS .........................................................................................................................24 BOARD MEMBER OPPORTUNITIES ..............................................................................................29 BUSINESS CONTROLS ...................................................................................................................31 IMPLEMENTING LIVING THE PLAN.. .........................................................................................33 INDIVIDUAL TASK PLANS ............................................................................................................35 2009 Strategic Plan i 1st Draft-3/1009 YORBA LINDA WATER DISTRICT PLANNING SESSION AGENDA ❑ Introductions ❑ Ground Rules ❑ What is Your Goal? ❑ Mission Statement and Gap Analysis ❑ Vision Statement and Gap Analysis ❑ Values Statement and Gap Analysis ❑ Successes and Failures ❑ Strategic Considerations ❑ Strategy Decision Matrix ❑ Major Initiatives ❑ SWOT Analysis and Actions ❑ Organizational Structure ❑ Board Member Survey ❑ Business Controls ❑ Next Steps-"Living the Plan' 2009 Strategic Plan ii 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT PLANNING SESSION ATTENDEES BOARD STAFF John W. Summerfield, President Ken Vecchiarelli, General Manager William R. Mills, Vice President Pat Grady, Assistant General Manager Paul R. Armstrong, Director Steve Conklin, Engineering Manager Michael J. Beverage, Director Lee Cory, Operations Manager Ric Collett, Director Diane Cyganik, Finance Director Gina Knight, Human Resources Manager Annie Alexander, Executive Secretary i 2009 Strategic Plan 1st Draft - 312009 YORBA LINDA WATER DISTRICT GROUND RULES ✓ Participate ✓ Time Management ✓ Focus on the Vital Few... Ignore the Trivial Many ✓ Confidentiality ✓ No Elephants in the Room ✓ Electronics Off ✓ Silence = Acceptastce ✓ Have Fun! 2009 Strategic Plan iv 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT 1 WHAT IS YOUR GOAL TODAY? 2009 Strategic Plan 1 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT WHAT WOULD YOU LIKE TO SEE AS AN OUTCOME OF TODAY'S SESSION-WHAT'S YOUR GOAL? O To develop stronger communications and a defined output document O A clear definition of the future and vision O A better understanding of the budget, finances, and how to deal with the drought O To see the Board and Staff become more aligned O To understand future projects, goals, and acquisitions O To develop clear, measurable, obtainable goals O To get clear direction from the Board O To plan for the future of the district, more communications O For the Board to have a better understanding from the operations and maintenance perspective O Have everyone rowing in the same direction and to document the planning process O To provide better direction for the Board, Staff, and Community O To create better cohesion, alignment and enhance communications 2009 Strategic Plan 2 1st Draft-3/2009 YORBA LINDA WATER DISTRICT WHAT ARE THE KEY QUESTIONS YOU WOULD LIKE ANSWERED REGARDING THE FUTURE OF YLWD? O How to create efficiency and how to work together effectively O How to become recognized as a regional presence O How to become and stay financially sound O What are the growth and acquisition opportunities O What will be the relationship with the surrounding cities and Yorba Linda O How will YLWD attract, hire, and retain the best employees O How to remain an independent special water district O How to ward off political and economic influences O How to promote independence, sustainability, and become a regional presence O How to project infrastructure needs, repair and replacement 2009 Strategic Plan 3 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT 2 MISSION STATEMENT 2009 Strategic Plan 4 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT MISSION STATEMENT Yorba Linda Water District will provide reliable, high quality water and sewer services in an environmentally responsible manner at the most economical cost to our customers. Reliable High Quality Environmentally Responsible Economical Cost 2009 Strategic Plan 5 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT MISSION GAP ANALYSIS How are we doing at "Living Our Mission?" d a c CL 0 1 2 3 4 5 6 7 8 9 10 Rating Vital Issue Corrective Action Who When ❑ Environmentally ■ See Strategic Initiative responsible ❑ Reliability a Apply resources to the recommended action items 2009 Strategic Plan 6 1st Draft- 3/1009 YORBA LINDA WATER DISTRICT 3 VISION STATEMENT 2009 Strategic Plan 7 I st Draft - 3/2009 YORBA LINDA WATER DISTRICT VISION STATEMENT Yorba Linda Water District will become the premier self-sufficient source for reliable water, sewer and related services in the communities it serves. Premier Self Sufficient Related Services Reliable 2009 Strategic Plan 8 Ist Draft-3/1009 YORBA LINDA WATER DISTRICT VISION GAP ANALYSIS How are we doing at "Living Our Vision?" C. d f ^i U`n( 1 2 3 4 5 6 7 8 9 10 Rating Vital Issue Corrective Action Who When ❑ Self Sufficient 1. Identify the meaning of self sufficiency 2. Provide more sources for ground water 3. Find reclaimed water sources 4. Increase financial reserves 5. Source available equipment from the community 6. Remain independent from other agencies 7. Develop an innovative water conservation strategy 8. Resolve OCWD annexation concerns 9. ACTION ITEM: Revision of the capital Planning 07/2009 improvement plan for the budget. Engineering Operations Committee ❑ Premier District 1. Upgrade salaries and benefits 2. Meet all the needs with underground water 3. Implement best management practices 4. Solidify the border 5. Resolve annexation issues 2009 Strategic Plan 9 1st Draft-3/1009 YORBA LINDA WATER DISTRICT VISION GAP ANALYSIS-continued Vital Issue Corrective Action Who When ❑ Premier District 6. Ingrain the concept of innovation continued a. Thinking outside the box b. Public awareness programs c. Recognition and rewards d. Employee/public suggestions e. RWD concept f. ACTION ITEM: Develop an innovation plan Ken V. 07/2009 and present to the Board in conjunction with the Community Advisory Committee 7. Upgrade the Public Relations Department a. Apply adequate resources b. Evaluate the PR needs c. Define the goals and objectives d. Publish news items in the local paper e. Make incidence reports available f. Use the Community Action Committee g. Define the media to use h. Tie into the City Information Site i. Develop a relationship with the local press j. Develop "Press Kits" k. Create an "Emergency Team" to address public issues 1. Have a single point of contact m. Insert mailings with the billings n. ACTION ITEM: Develop the PR Master Plan. Public 04/2009 Information Technology Committee 8. Strategic regionalization 9. Public education 10. Training of staff 11. Increase financial stability 2009 Strategic Plan 10 I st Draft - 312009 YORBA LINDA WATER DISTRICT 4 BUSINESS PHILOSOPHY/VALUES 2009 strategic Plan 11 I st Draft - 3/2009 YORBA LINDA WATER DISTRICT BUSINESS PHILOSOPHY(VALUES Recommendations for future consideration: ♦ Accountability ♦ Fairness ♦ Truthfulness ♦ Courtesy ♦ Openness ♦ Responsibility ♦ Integrity ♦ Commitment ♦ Passion ♦ Teamwork 2009 Strategic Plan 12 1st Draft-3/2009 YORBA LINDA WATER DISTRICT VALUES GAP ANALYSIS How are we doing at executing our values? Vital Issue Corrective Action Who When ❑ Unpublished Develop the "Values Personnel 08/2009 Values Statement" and recommend Risk Management to the Board of Directors Committee 2009 Strategic Plan 13 1 st Draft - 312009 YORBA LINDA WATER DISTRICT 5 SUCCESSES & FAIL URES 2009 Strategic Plan 14 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT 2008 SUCCESSES AND FAILURES Successes Failures ❑ Sold $35million of AAA Bonds at 4.125% ❑ Applied for government grants - not ❑ New projects went from design to received operations ❑ Ability to get annexed to OCWD ❑ The new administration building was ❑ Community outreach is not strong enough finished using new energy saving ❑ Additional room for accountability in lower technologies levels in the organization ❑ Construction of the Highland Reservoir ❑ Difficult to retain staff in operations due to replacement was started wage & benefits disparity ❑ The new management team is on board - ❑ Difficulty in prioritizing projects successful transition ❑ Relationships with the City of Yorba Linda ❑ Emergency Preparedness training was are strained conducted and on-going ❑ Debriefing the Freeway Complex Fires ❑ The meter replacement program was ❑ Being proactive to counter outside implemented influences on the district ❑ The Hidden Hills Reservoir project is ❑ Establishing rates to cover costs moving into construction ❑ Completed major pipeline to eastside of the ❑ Employee morale in low in some areas district ❑ Additional pump capacity ❑ Zone reconfiguration project is moving into construction ❑ High customer satisfaction rating from the survey ❑ New intranet site developed for internal use ❑ Holding people more accountable in the organization ❑ The Kellogg Sewer project was successfully completed ❑ CCTV project is nearing completion ❑ Forming a better relationship with the City of Placentia ❑ Recovery of the FEMA funds ❑ The initial response to the Freeway Complex Fires was successful (EOC) 2009 Strategic Plan 15 1st Draft -3AO09 YORBA LINDA WATER DISTRICT LEARNINGS TO TAKE FORWARD Vital Issue Corrective Action Who When ❑ Community Outreach ■ Establish a Public Relations department Public 04/2009 and program Information • Allocate the necessary funds for the Technology department/ program Committee ■ Utilize the Public and Staff advisory committee ■ Establish goals and objects for the PR department ■ Explore utilizing outside resources 2009 Strategic Plan 16 1st Draft - 312009 YORBA LINDA WATER DISTRICT 6 STRATEGIC CONSIDERATIONS 2009 Strategic Plan 17 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT STRATEGIC CONSIDERATIONS Community Partnership Customer Service & Satisfaction Fiscal Responsibility Human Resources Operational Efficiency Water Supply & Reliability 2009 Strategic Plan 18 1st Draft - 312009 YORBA LINDA WATER DISTRICT STRATEGY DECISION MATRIX High Keep the Strategy but Invest and continue to contain the Costs grow the Strategy v G. High Mission Impact High Mission Impact E Low Financial Rewards High Financial Rewards C O N Enhance the Mission Discontinue the Impact or maximize the Strategy Financial Rewards Low Mission Impact Low Mission Impact Low Financial Rewards High Financial Rewards Low Financial Rewards High 2009 Strategic Plan 19 1st Draft-312009 YORBA LINDA WATER DISTRICT i 7 MAJOR INITIATIVES 2009 Strategic Plan 20 1st Draft - 312009 YORBA LINDA WATER DISTRICT MAJOR INITIATIVES —NEW OR EXPANDED Opportunity Priority Action Step Who When ❑ Tier Water Rate Structure High Present a plan to the Board of Directors implemented by July 2009 considering the following: 1. Analyze the costs (fixed, variable, imported water) 2. Consider the zones, customers, meter size, block rate 3. Gather data from other providers, and agencies 4. Collect current data to create tiers 5. Run parallel systems to study and project the effects of the new structure 6. Utilize GIS to profile the data 7. Establish rates to the adjacent districts 8. Obtain a grant to run the study 9. Develop rates to cover the projected losses from 2009/10 10. Create a strong public outreach program 11. Involve the Community Action Committee (CAC) Revenues 05/2009 and Rates Ad Hoc Committee 2009 Strategic Plan 21 1st Draft - 312009 YORBA LINDA WATER DISTRICT MAJOR INITIATIVES —NEW OR EXPANDED — continued Opportunity Priority Action Step Who When ❑ Water Conservation High Develop a comprehensive Water Conservation Public Program Plan including the following recommendations: Information 1. Focus on water waste prohibition Technology 2. Create a public outreach program Committee including; internet, newspapers, mailings 3. Identify different water consumers 4. Provide financial incentives and rebates for turf, timers, etc. 5. Penalties for abusers 6. Invite high profile individuals to promote conservation in the district (governor, politicians) 7. Implement building restrictions 8. Create a youth education program 9. Theme: Water Conservation is your patriotic duty 10. Employee outreach programs 11. Identify the biggest users (city, school district, etc.) 12. Truck signage promoting conservation 13. Workshops for the public 07/2009 2009 Strategic Plan 22 1st Draft — 312009 YORBA LINDA WATER DISTRICT MAJOR INITIATIVES-MODIFY OR SUSPEND ❑ Convert the current two-year budget to a one-year budget for 2009/10 ACTION ITEM: The Board has directed the staff to prepare a one-year budget for approval by June 25, 2009 2009 Strategic Plan 23 1st Draft-3/1009 YORBA LINDA WATER DISTRICT 8 SWOT ANALYSIS 2009 Strategic Plan 2¢ 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT SWOT ANALYSIS - STRENGTHS Strengths: ■ Great product ■ Financial Stability ■ Strong Teamwork ■ Good organization structure ■ Solid communications between the Board and Staff ■ Confident leadership ■ Strong customer satisfaction with water quality ■ Good infrastructure maintenance programs ■ Dependable service to the community How will we expand the Strengths? Vital Issue Action Item Who When ❑ Employee recognition 1. Conduct more all hands Personnel 04/2009 meetings Risk 2. Provide recognition for Management employee anniversaries Committee 3. Provide recognition to teams 4. Recognize employees by on-one-one techniques 5. Pot-luck events with the Board of Directors 2009 Strategic Plan 25 1st Draft - 312009 YORBA LINDA WATER DISTRICT SWOT ANALYSIS -WEAKNESSES Weaknesses: ■ Low water pressure in specific areas Retention of personnel - we are becoming a training ground ■ Rate structure ■ Sometimes slow to change ■ Accountability at various levels within the organization ■ Public relations both internal and external How will we deal with the Weaknesses? Vital Issue Action Item Who When ❑ Retention of Develop a plan and present to the Personnel 04/2009 personnel Board of Directors considering the Risk following: Management 1. Cross certification, cross training Committee 2. Survey pay grades 3. Hire "retired" employees 4. Contract for outside services 5. Tie base salaries to the market rate 6. Raise wages - not the benefits 7. Find other sources of income rather than rely on water rates 8. Reward employees for certification 9. Create other rewards (i.e. pay for sick leave) 10. Deferred comp and cafeteria plans 11. Create an Education Program 12. Develop an plan and recommendation to the Board 2009 Strategic Plan 26 1st Draft-3/2009 YORBA LINDA WATER DISTRICT SWOT ANALYSIS-OPPORTUNITIES Opportunities: ■ Expansion of the service boundaries - take over Golden State ■ Use non-potable water for the parks and green belts ■ Maintain the sewers in Placentia, Brea and East Yorba Linda ■ Obtain grants ■ Place solar panels of the reservoirs ■ Increase supply reliability through ground water well development How will we seize the Opportunities? Vital Issue Action Item Who When ❑ Increase water Develop a plan and present to the Planning 04/2009 supply reliability Board of Directors considering the Engineering following: Operations 1. Allocate additional CIP funds Committee 2. Locate the high quality well sites 3. Work towards self sufficiency 4. Obtain grants 5. Develop cooperate agreements with adjacent agencies 6. Look for sources outside the district 7. Build a dam above Brea 2009 Strategic Plan 27 Ist Draft- 3/1009 YORBA LINDA WATER DISTRICT SWOT ANALYSIS-THREATS Threats: ■ Takeover by the City of Yorba Linda ■ Drought-water supply concerns ■ The wells are too concentrated in too few areas ■ Loss of property tax revenue ■ Aging infrastructure ■ Potential lawsuits from the Freeway Complex fires ■ Loss in revenues due to the economic downturn How will we minimize the Threats? Vital Issue Action Item Who When ❑ Takeover by the City of If necessary, conduct a closed Board of Yorba Linda session with the Board of Directors Directors to develop a mitigation plan 2009 Strategic Plan 28 1 st Draft - 312009 YDRBA LINDA WATER DISTRICT 9 BOARD MEMBER OPPORTUNITIES 2009 Strategic Plan 29 1st Draft-3/2009 YORBA LINDA WATER DISTRICT BOARD MEMBER OPPORTUNITIES I 4 3 2 1 0 4 = Outstanding, 3 = Good, 2 = Fair,1 = Poor, 0 Unknown # responses or each score Board members clearly understand their responsibilities to the 4 1 board and to the organization I clearly understand my responsibilities to the board and to the 4 1 organization The board contains the appropriate range of experience 2 3 Board meetings are conducted on a regular basis 4 1 The board meetings are productive and effective 1 2 2 The board is appropriately involved in fund-raising events 1 2 2 I am involved in fund-raising events 2 1 1 1 The board receives accurate and timely information about the 2 1 1 1 financial status of the organization The board meets on a regular basis (quarterly) with the staff 1 2 1 1 Board members come prepared to the meetings 5 I come prepared to the meetings 1 4 The board sets the direction for the future activities of the 1 1 2 1 organization I believe that the organization is meetings its stated purpose 3 1 1 The board safeguards the assets of the organization by having 3 2 effective controls are in place The board works closely with the staff to develop short-term and 2 2 1 long-range projects The board regularly assesses whether the organization is meeting 3 1 1 it goals and stated purpose Rate the working relationship between the board and the staff 1 2 1 Vital Issue Action Item Who When ❑ Timely financial Prepare a financial summary page Finance 05/2009 information to the monthly reports recapping Committee the highlights and rationale behind significant variance to the budget. 2009 Strategic Plan 30 1st Draft- 3/2009 YORBA LINDA WATER DISTRICT 10 BUSINESS CONTROLS 2009 Strategic Plan 31 1st Draft - 312009 YORBA LINDA WATER DISTRICT BUSINESS CONTROLS Are all the following business controls in place and utilized by the Yorba Linda Water District? Business Controls Yes No Planned ❑ A strategic business plan in writing x ❑ Monthly P&L statement x ❑ Documented 30-day Goals & Controls X ❑ Written job descriptions (current and accurate) X ❑ Employee handbook (requires updating) X ❑ Procedural manual x ❑ Communication and outreach x ❑ Litigation expertise x ❑ Corporate and department budgets x ❑ Corporate mission statement x ❑ Monthly business/ performance review x meetings (VFT meetings) ❑ Vital productivity factor spreadsheets x ❑ Organization chart x ❑ Employee performance review system x ❑ Hire/fire/employee orientation procedures x ❑ Board of Directors meetings x ❑ Quality control system x ❑ Safety procedures x 2009 Strategic Plan 32 1 st Draft - 3/2009 YORBA LINDA WATER DISTRICT 11 IMPLEMENTING/"LIVING THE PLAN" 2009 Strategic Plan 33 1st Draft-3/2009 YORBA LINDA WATER DISTRICT I "LIVING THE PLAN" i Action Steps Who When ❑ Conduct the Board Workshop planning Yorba Linda Water District 05/23/09 session. Board of Directors, Executive Staff, MAP ❑ Deliver the first draft of the planning MAP-John Acampora 04/06/09 document ❑ Finalize the plan document Staff and MAP 04/10/09 ❑ Finalize PowerPoint Staff and MAP 04/17/09 2009 Strategic Plan 34 1st Draft-312009 YORBA LINDA WATER DISTRICT 12 INDIVIDUAL TASK PLANS 2009 Strategic Plan 35 1st Draft-3/2009 YORBA LINDA WATER DISTRICT KEN VECCHIARELLI'S TASK PLAN Action Item Who When ❑ Develop an innovation plan and present to the Board in Ken V. 07/2009 conjunction with the Community Advisory Committee 2009 Strategic Plan 36 1st Draft - 312009 YORBA LINDA WATER DISTRICT PLANNING ENGINEERING OPERATIONS COMMITTEE'S TASK PLAN Action Steps Who When ❑ Revision of the capital improvement plan for the budget. Planning 07/2009 Engineering Operations Committee ❑ Develop a plan to increase water supply reliability and Planning 04/2009 present to the Board of Directors considering the Engineering following: Operations 1. Allocate additional CIP funds Committee 2. Locate the high quality well sites 3. Work towards self sufficiency 4. Obtain grants 5. Develop corporate agreements with adjacent agencies 6. Look for sites outside the district 7. Build a dam above Brea 2009 Strategic Plan 37 1stDraft-3/1009 YORBA LINDA WATER DISTRICT PUBLIC INFORMATION COMMITTEE'S TASK PLAN Action Steps Who When ❑ Develop the PR master plan. Public 04/2009 Information Technology Committee ❑ Develop a comprehensive Water Conservation Plan Public 07/2009 including the following recommendations: Information 1. Focus on water waste prohibition Technology Committee 2. Create a public outreach program including; internet, newspapers, mailings 3. Identify different water consumers 4. Provide financial incentives and rebates for turf, timers, etc. 5. Penalties for abusers 6. Invite high profile individuals to promote conservation in the district (governor, politicians) 7. Implement building restrictions 8. Create a youth education program 9. Theme: Water Conservation is your patriotic duty 10. Employee outreach programs 11. Identify the biggest users (city, school district, etc.) 12. Truck signage promoting conservation 13. Workshops for the public 2009 Strategic Plan 38 1st Draft-312009 YORBA LINDA WATER DISTRICT PERSONAL RISK MANAGEMENT COMMITTEE'S TASK PLAN Action Steps Who When ❑ Develop the "Values Statement" and recommend to the Personnel 08/2009 Board of Directors Risk Management Committee ❑ Employee recognition: Personnel 04/2009 1. Conduct more all hands meetings Risk Management 2. Provide recognition for employee anniversaries Committee 3. Provide recognition to teams 4. Recognize employees by on-one-one techniques 5. Pot-luck events with the Board of Directors ❑ Develop a plan and present to the Board of Directors Personnel 04/2009 considering the following: Risk 1. Cross certification, cross training Management Committee 2. Survey pay grades 3. Hire "retired" employees 4. Contract for outside services 5. Tie base salaries to the market rate 6. Raise wages - not the benefits 7. Find other sources of income rather than rely on water rates 8. Reward employees for certification 9. Create other rewards (i.e. pay for sick leave) 10. Deferred comp and cafeteria plans 11. Create an Education Program 12. Develop an plan and recommendation to the Board 2009 Strategic Plan 39 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT PUBLIC INFORMATION TECHNOLOGY COMMITTEE'S TASK PLAN Action Steps Who When ❑ Community Outreach Public 04/2009 1. Establish a Public Relations department and program Information Technology 2. Allocate the necessary funds for the Committee department/ program 3. Utilize the Public and Staff advisory committee 4. Establish goals and objects for the PR department 5. Explore utilizing outside resources 2009 Strategic Plan 40 1st Draft- 3/2009 YORBA LINDA WATER DISTRICT AD HOC COMMITTEE'S TASK PLAN Action Steps Who When Tier water rate structure implemented by July 2009-present a Revenues 05/2009 plan to the Board of Directors considering the following: and Rates 1. Analyze the costs (fixed, variable, imported water) Ad Hoc Committee 2. Consider the zones, customers, meter size, block rate 3. Gather data from other providers, and agencies 4. Collect current data to create tiers 5. Run parallel systems to study and project the effects of the new structure 6. Utilize GIS to profile the data 7. Establish rates to the adjacent districts 8. Obtain a grant to run the study 9. Develop rates to cover the projected losses from 2009/10 10. Create a strong public outreach program 11. Involve the Community Action Committee (CAC) 2009 Strategic Plan 41 1st Draft - 3/2009 YORBA LINDA WATER DISTRICT STAFF'S TASK PLAN Action Steps Who When ❑ Per Board direction, prepare a one-year budget for approval. Staff 06/25/09 ❑ Finalize the Plan document. Staff & MAP 04/10/09 ❑ Finalize the Plan PowerPoint. Staff & MAP 04/17/09 2009 Strategic Plan 42 1st Draft-312009 YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' TASK PLAN Action Steps Who When ❑ If necessary, conduct a closed session to develop a mitigation Board of If needed plan regarding possibility of takeover by City of Yorba Linda. Directors I I 2009 Strategic Plan 43 1st Draft - 312009 YORBA LINDA WATER DISTRICT FINANCE COMMITTEE'S TASK PLAN Action Steps Who When ❑ Prepare a financial summary page to the monthly reports Finance and 05/2009 recapping the highlights and rationale behind significant Accounting variance to the budget. Committee 2009 Strategic Plan 44 1st Draft- 3/2009 ITEM NO. California Urban Water Conservation Council BMPs Revised Criteria 12/2008 BMP 1: Utility Operations Programs- REQUIRED CRITERIA MET • Conservation Coordinator • Metering of all accounts • Regulations to prohibit water waste with other agencies • Conservation pricing for water and wastewater (Encouraged - Not Required) BMP 2: Education Programs- ALL CRITERIA MET • Social Marketing • Conservation Collateral • School Education (Supported by MWDOC) • Adult Education (Public education via website, telephone, etc.) BMP 3: Residential- NOT MET (Additional Resources Required to Achieve) • Rebates on washers 8v toilets (Supported by MWDOC) • Residential audits--- 28/mo o Conservation survey o Tips o Provide showerheads/aerators BMP 4: Commercial, Industrial 8s Institutional- NOT MET (Additional Resources Req'd) • Includes City buildings • MWDOC can assist YLWD • 9% usage reduction over the next 10 yrs o At the end of Yr 2 (total of .5%): 400 units LESS o At the end of Yr 4 (total of 2.4%): 2,000 units LESS o At the end of Yr 6 (total of 4.3%): 3,500 units LESS o At the end of Yr 8 (total of 6.4%): 5,100 units LESS o At the end of Yr 10 (total of 9%): 7,200 units LESS BMP 5: Landscape- NOT MET (Additional Resources Req'd) • Determine budgets of 70% of ETo 5/mo o Provide notices on budget vs actual each month on bills • Offer technical assistance to those 20% over budget- 90% of ETo I ITEM NO. AGENDA REPORT Committee Meeting Date: April 21, 2009 To: Executive-Administrative-Organizational Committee From: Ken Vecchiarelli, General Manager Staff Contact: Annie Alexander, Executive Secretary Reviewed by General Counsel: Budgeted: Total Budget: Funding Source: CEQA Account No: Job No: Compliance: Estimated Costs: Dept: Admin Subject: Changes to Board of Directors Agenda Packets SUMMARY: Due to the expected transition to the District's new automated paperless agenda system (NovusAgenda), staff is recommending two changes to the current Board of Directors agenda packet format. DISCUSSION: Currently, a list of upcoming meetings is included in each Board meeting agenda under the heading of "Board of Directors Activity Calendar'. In order to make use of existing calendaring and future agenda automation systems, staff is suggesting that this meeting list be incorporated into the agenda packet as an "agenda item" versus being listed in the agenda itself. In addition, a yearly calendar of Board meetings is currently included in each agenda packet behind the agenda. To further streamline the automated agenda system and as this calendar is not an actual agenda item, staff is suggesting that this calendar be removed from the agenda packet and placed in a plastic sleeve in each Directors binder for reference. PRIOR RELEVANT BOARD ACTION(S): None. STAFF RECOMMENDATION: To authorize staff to (1) remove the list of upcoming meetings under the heading of "Board of Directors Activity Calendar' from the agenda and place it in the agenda packet under its respective position on the agenda; and (2) remove the Board meetings calendar from the agenda packet and place it in a plastic sleeve in each Directors binder. ITEM NO. BOARD OF DIRECTORS ACTIVITY CALENDAR I Authorize Directors and such staff members of the District as approved by the General Manager to attend the following meetings. Agenda is available in the District office prior to meeting. A ril Revenues and Rates Ad Hoc Committee, Apr 28, 4:00 .m. Collett/Mills Yorba Linda Planning Commission, Apr 29, 7:00 .m. Summerfield May Citizens Advisory Committee, May 4, 8:00 a.m. Public Information-Technology Committee, May 5, 4:00 .m. Collett/Beverage Yorba Linda City Council, May 5, 6:30 .m. Mills MWDOC/MWD Workshop, May 6, 7:30 a.m. Staff OCWD Board, May 6, 5:00 .m. Staff Planning-Engineering-Operations Committee, May 7, 4:00 .m. Mills/Armstrong Personnel-Risk Management Committee, May 11, 4:00 .m. Armstrong/Collett Finance-Accounting Committee, May 12, 4:00 .m. Bevera a/Summerfield Yorba Linda Planning Commission, May 13, 7:00 .m. Collett District Board Meeting, May 14, 6:30 .m. Executive-Admin-Or anizational Committee, May 19, 4:00 .m. Summerfield/Mills Yorba Linda City Council, May 19, 6:30 .m. Armstrong MWDOC Board, May 20, 8:30 a.m. Staff OCWD Board, May 20, 5:00 .m. Staff Holiday, May 25 District Offices Closed MWDOC/OCWD Ad Hoc Committee Meeting, May 26, 4:00 .m. Mills/Collett Yorba Linda Planning Commission, May 27, 7:00 .m. Summerfield District Board Meeting, May 28, 8:30 a.m. 2009 BOARD OF DIRECTORS CALENDAR JAN FEB MAR S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 4 5 6 7 9 10 8 9 10 11. 13 14 8 9 10 11- 13 14 11 12 13 14 15 16 17 15; 16 17 18 19 20 21 15 16 24 25- 2 07 221 18 19 20 21M 23 24 22 2312425x_ 27 28 22- 8 25 26 27 28 29 30 31 29 30 31 APR MAY JUN S M T W T F S S M T W T F S S M T W T F 1 2 3 4 1 2 1 2 3 4 5 6 5 6 7 8- 10 11 3 4 5 6 7 8 9 7 8 9 100 12 13 12 13 14 15 16 17 18 10 11 12 13M 15 16 14 15 16 17 18 19 20 19 20 21 22M 24 25 17 18 19 20! 21 22 23 21 22 23 24 26 27 25 26 27 29 30 28 29 30 26 27 28 29 30 L31 JUL AUG SEP S M T -W T F S S M T W T F S S M T W T F S 4 1 1 2 3 4 5 5 6 7 8M 10 11 2 3 4 5 6 7 8 6 7 8 9. 11 12 12 13 14 15 16 17 18 10 11 12 13M 15 15 13 14 15 16 17 18 19 19 20 21 22M 24 25 16 17 18 19 20 21 22 20 21 22 23M 25 26 26 27 28 29 30 31 23 24 25 26 28 291 1 27 28 29 30 30 31 OCT NOV DEC S M T W T F S S M T W T F S S M T W T F 1 2 3 1 2 3 4 5 6 7 41 5 4 5 6 70 9 10 8 9 10 11 13 14 6 7 81 ' '11 12 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21M 23 24 22 23 24 25 27 28 20 21 22 23 1! 25 26 25 26 27 28 29 30 31 29 30 27 28 29 30 31 .Board Meeting Feb 24-26,2009 - ACWA 2009 Washington, D.C. Conference Activities May 19-22, 2009 - ACWA Spring Conference, Sacramento MHoliday Dec 1-4, 2009 - ACWA Fall Conference, San Diego Rev. 12/30/08 Dec 9-11, 2009 - CRWUA 2008 Annual Conference, Las Vegas ITEM NO. Barry S. Brokaw Donne Brownsey Sacramento Advocates, Inc. Cassie Gilson A California based Public Affairs and Governmental Relations Firm Sen. Dan Boatwright (Ret.) General Counsel 1215 K Street, Suite 2030 ❑ Sacramento, CA 95814 Phone (916) 448-1222 ❑ Fax (916) 448-1121 Sen. Mike Machado (Ret.) Consultant To: YLWD Board of Directors From: Barry Brokaw Re: State Capitol Update Date: April 16, 2009 Overview The talk of the State Capitol still revolves around the decline in state revenues, with sales, income, and corporation taxes all continuing to come in below expectations as we move into the second quarter of the calendar year. The 17-month state budget bill approved by the Legislature and Governor in late February "balanced" the budget through $12 billion in new taxes, $18 billion in spending cuts, and $12 billion in borrowing and shifting of revenues. Much of the borrowing and shifting must be approved in the Special Election to be held May 19`h. Included in that ballot will be a cap on state spending growth; a decision on whether the increased taxes should be for two or four years; borrowing from the state lottery, and redirecting funds from mental health programs and early childhood education. If the redirection and borrowing fail, that adds another $6 billion to the new deficit, which the non-partisan Office of the Legislative Analyst currently pegs at $8 billion. The budget is expected to be reopened in June to make adjustments. Republicans say there will be no new taxes that they can support this time around. Period. Discussions continue on a major water bond, including above-ground storage, new conveyance, and a Delta levee rehabilitation program. The discussions include the Democratic and Republican leaders of the Legislature and the Governor. The new Senate Leader, President Pro Tempore Darrel Steinberg (D-Sacramento), is committed to producing a major bond bill this legislative session, which could be placed on the 2010 statewide ballot. This has been a top priority of the Governor and the Republican leadership for some time. Legislation of Interest Bill introduction has generally concluded for the year (urgency bills and non-controversial "committee bills" may still be introduced), and it appears Members were not deterred from introducing legislation. In all, 2,360 bills were introduced, along with 20 proposed constitutional amendments. Among those of interest to YLWD may be the following: AB 28 (Jeffries) Natural gas engines: water movement: emissions limitation requirements. (A-04/13/2009) Summary: Existing law imposes various limitations on emissions of air contaminants for the control of air pollution from vehicular and non vehicular sources. Existing law generally designates the State Air Resources Board as the state agency with the primary responsibility for the control of vehicular air pollution, and air pollution control districts and air quality management districts with the primary responsibility for the control of air pollution from all sources other than vehicular sources. This bill would require any requirement imposed by an air pollution control district, an air quality management district, or other local agency or local regulatory body relating to emissions limitations on, or imposing monitoring, testing, inspection, maintenance, or reporting requirements relating to emissions caused by, the use of a natural gas engine, as defined, to comply with prescribed requirements. Note: Very important bill for the district, but air quality regulatory carve out bills usually face a tough time from this Legislature. YLWD Position: SUPPORT Status: 04/14/2009-In committee: Hearing postponed by committee. (Refers to 4/13/2009 hearing). Hearing is now 04/20/09. AB 450 (De La Torre) Recycled water. (A-04/13/2009) Summary: Existing law prohibits a person or public agency from using water from any source of quality suitable for potable domestic use for nonpotable purposes, including cemeteries, golf courses, parks, highway landscaped areas, and industrial and irrigation uses, if suitable recycled water is available. This bill would additionally include oil refineries among those nonpotable purposes. Note: new bill with these amendments Status: 04/15/2009-Re-referred to Com. on W.,P. & W. All 969 (Calderon, Charles) Recycled water. (I-02/26/2009) Summary: Existing law, the Water Recycling Act of 1991, establishes a statewide goal to recycle a total of 700,000 acre-feet of water per year by the year 2000 and 1,000,000 acre-feet of water per year by the year 2010. The act requires, to the extent that specified funds are made available, the Department of Water Resources to identify and report to the Legislature on opportunities for increasing the use of recycled water and constraints and impediments to increasing the use of recycled water. The act requires the department to convene a task force, known as the 2002 Recycled Water Task Force, to advise the department in implementing the report requirement. Existing law requires the department and the task force to report to the Legislature no later than July 1, 2003. This bill would repeal the report and task force requirements. The bill would change the statewide goal for recycled water to an unspecified number of acre-feet of water per year by the year 2020. The bill also would make changes to findings and declarations under the act. Note: Spot bill at this time; we will see how it develops. Status: 04/14/2009-In committee: Set, first hearing. Further hearing to be set. AB 1187 (Huffman) Safe, Clean, Reliable Drinking Water Supply Act of 2010. (I-02/27/2009) Summary: Under existing law, various measures have been approved by the voters to provide funds for water protection, facilities, and programs. This bill would enact the Safe, Clean, Reliable Drinking Water Supply Act of 2010 which, if approved by the voters, would authorize, for the purposes of financing specified water supply reliability and water source protection programs, the issuance of bonds in the amount of $10,035,000,000 pursuant to the State General Obligation Bond Law. This bill contains other existing laws. Note: A water bond proposal coming from the chairman of the Assembly Water Committee. Chairman Huffman was formerly a staff lawyer with the Natural Resources Defense Council. Status: 03/26/2009-Referred to Com. on W.,P. & W. AB 1366 (Feuer) Residential self-regenerating water softeners. (I-02/27/2009) Summary: Existing law requires the State Water Resources Control Board to formulate and adopt state policy for water quality control. California regional water quality control boards are required to establish water quality objectives in water quality control plans. Under existing law, a local agency, by ordinance, may limit the availability, or prohibit the installation, of residential water softening or conditioning appliances that discharge to the community sewer system if the local agency makes certain findings and includes them in the ordinance. This bill would authorize any local agency that maintains a community sewer system within specified areas of the state to take action, by ordinance or resolution and after a public meeting, to control salinity inputs from residential self-regenerating water softeners to protect the quality of the waters of the state, if the appropriate regional board makes a finding that the control of residential salinity input will contribute to the achievement of water quality objectives. The bill would state related findings and declarations of the Legislature, including findings and declarations concerning the need for special legislation Note: The regulation of water softeners is back before the Legislature again this ,year. Status: 03/31/2009-Referred to Com, on W.,P. & W. AB 1465 (Hill) Urban water management planning. (I- 02/27/2009) Summary: Existing law requires every urban water supplier to prepare and adopt an urban water management plan, in accordance with specified requirements, for submission to the Department of Water Resources and other entities. An urban water supplier is required to provide information relating to the supplier's water demand management measures. This bill would revise provisions relating to the information that the urban water supplier is required to include in the plan with regard to water demand management measures. The bill would require the urban water supplier to describe in the plan the opportunities for development of recycled water supplies, including opportunities for nonpotable and indirect potable reuse, and the opportunities for stormwater recapture and reuse as a long-term water supply. This bill contains other related provisions and other existing laws. Note: This is a still developing water management plan bill coming from a freshman member from San Mateo County. Status: 04/02/2009-Referred to Com. on W.,P. & W. SB 301 (Florez) Water Supply Reliability and Ecosystem Recovery and Restoration Act of 2009. (I- 02/25/2009) Summary: Under existing law, various measures have been approved by the voters to provide funds for water protection, facilities, and programs. This bill would enact the Water Supply Reliability and Ecosystem Recovery and Restoration Act of 2009, which, if approved by the voters, would authorize, for the purposes of financing specified water supply reliability and ecosystem recovery and restoration programs, the issuance of bonds in the amount of $15,000,000,000 pursuant to the State General Obligation Bond Law. The bill would provide for submission of the bond act to the voters at the next statewide election. This bill contains other related provisions. Note: This is a proposed $15 billion water bond (the most expensive offered this year), by the Senate Majority Leader, who represents Fresno and Kern Counties. His problem is the Senate President Pro Tempore, the number one Senator, also has a water bond proposal. Status: 03/09/2009-To Coms. on N.R. & W. and EQ. SB 371 (Cogdill) Safe, Clean, Reliable Drinking Water Supply Act of 2009. (I-02/25/2009) Summary: Under existing law, various measures have been approved by the voters to provide funds for water protection, facilities, and programs. This bill would enact the Safe, Clean, Reliable Drinking Water Supply Act of 2009 which, if approved by the voters, would authorize, for the purposes of financing specified water supply reliability and water source protection programs, the issuance of bonds in the amount of $9,980,000,000 pursuant to the State General Obligation Bond Law. The bill would provide for the submission of the bond act to the voters at the next statewide election. This bill contains other related provisions. Note: The former Senate Republican Leader, who was ousted by GOP Senators as part of the budget drama, has been the lead Senate Republican on the water bond/storage effort. Status: 03/09/2009-To Corns. on N.R. & W. and EQ. SB 456 (Wolk) Safe, Clean, Reliable Drinking Water Supply Act of 2010. (I-02/26/2009) Summary: Under existing law, various measures have been approved by the voters to provide funds for water protection, facilities, and programs. This bill would enact the Safe, Clean, Reliable Drinking Water Supply Act of 2010 which, if approved by the voters, would authorize, for the purposes of financing specified water supply reliability and water source protection programs, L_ the issuance of bonds in the amount of $9,805,000,000 pursuant to the State General Obligation Bond Law. This bill contains other related provisions. Note: Another water bond bill by a Senator representing the San Joaquin River Delta. Status: 03/12/2009-To Corns. on N.R. & W. and EQ. SB 565 (Pavley) Water recycling. (A-04/13/2009) Summary: Existing law establishes the State Water Resources Control Board and the California regional water quality control boards as the principal state agencies with authority over matters relating to water quality. Existing law requires specified persons who discharge waste, as defined, in a manner that could affect the quality of the waters of the state, to pay an annual fee to the state board according to a fee schedule established by the board. This bill would require the board, in consultation with the Department of Water Resources and the State Department of Public Health, to develop a plan to ensure that at least 50% of wastewater that is annually discharged into the ocean, as of the year 2009, is recycled and put to beneficial use by the year 2030. The bill would prescribe various requirements with respect to that plan. The bill would require the board to impose a fee on each person discharging wastewater into the ocean and would require that fee to be deposited into the Ocean Discharge Recycling Fund, which the bill would establish. The bill would authorize the board to expend the moneys in that fund, upon appropriation by the Legislature, for the purposes of carrying out the wastewater recycling plan. Note: This bill would charge a fee to a person who is discharging waste water into the ocean. Status: 04/14/2009-From committee: Do pass, but first be re-referred to Com. on EQ. (Ayes 7. Noes 3.) Re-referred to Com. on EQ. SB 735 (Steinberg) Safe, Clean, and Reliable Drinking Water Supply Act of 2010. (I-02/27/2009) Summary: Under existing law, various measures have been approved by the voters to provide funds for water supply and protection facilities and programs. This bill would enact the Safe, Clean, and Reliable Drinking Water Supply Act of 2010, which, if approved by the voters, would authorize the issuance of bonds in the amount of $9,785,000,000 pursuant to the State General Obligation Bond Law to finance a water supply reliability and water source protection program. This bill contains other related provisions. Note: The Senate Leader, President Pro TemPore Steinberg, is authoring what will be the lead water bond bill. He has committed to work closely with the Governor on this proposal. Status: 03/19/2009-To Corns. on N.R. & W. and EQ. ITEM NO. , i T sei PUBLIC AFFAIRS, INC. MEMORANDUM To: Yorba Linda Water District, Executive Committee From: Christopher Townsend, President Sean Fitzgerald, Senior Director Heather Dion, Director Date: April 16, 2009 Subject: Activity Report State Political Highlights: The Pooled Management Investment Board's (PMIB) recent action on the sell of $6.7 billion in tax exempt state bonds was a step forward in unfreezing the State's active and future bond expenditures. PMIB staff detailed last week at the Board hearing what would be done with the bond proceeds (as outlined in the attached staff recommendation). These funds are to be used to fund: 1) a pay down of outstanding loan disbursements ($3.87B); 2) payments to freeze-exempt State transportation projects (approx $16); 3) unpaid reimbursements ($988M); 4) and to start/re-start various transportation/flood/water control projects ($688M). The specific agencies and bond funds that these proceeds are to be used for are included in the staff recommendation. PMIB staff indicated that they believed these funds would be sufficient to pay back all outstanding reimbursements that agencies had requested. On The State Water Resources Control Board on March 17, 2009 reserved $70 million of the estimated $280 million it will receive under ARRA for the Clean Water State Revolving Fund Program. The funds will be used to provide grants or forgivable loans for GO bond projects impacted by the AB 55 loan freeze. Additionally, the State has planned to go back to the bond market during the week of April 13th and attempt to sell another $36 worth of lease revenue bonds. The proceeds of this bond sale will go to programs that cannot be funded through tax-exempt bonds, such as housing programs. Additionally, the Legislative Analyst Office (LAO) estimates California will begin the FY 09- 10 fiscal year with a $8 billion deficit. What is not factored into that projection is the special election measures that could possibly increase the deficit by $5-10 billion more should one or more of the measures fail. The measures summarized below are scheduled for a May 19'" special election. The May Revise, which the Governor normally issues on May 15"', will not be available until early June in order to factor in the special election results. Below is a brief summary of each of the measures that will appear on the May 19, 2009 Special Election ballot. All of the measures that will appear on the ballot were placed there by the Legislature; there are no citizen-led initiatives on the ballot. Propositions 1A-1F were passed by the Legislature as part of the overall budget solution aimed at closing the State's $42 billion budget deficit. When added together, the six propositions below account for approximately $5.8 billion worth of budget solutions for the fiscal year 2009-10 budget, as well as over $1.3 billion in additional General Fund revenues over the four following fiscal years. Additional information on each of these measures, along with their impact on the State budget is below. Proposition 1A- Rainy Day Fund This measure would change the way in which the State sets aside funding in its primary "rainy day" account. The overall affect of this measure is that the State would increase the amount of funds deposited into the rainy day fund while at the same time restricting when and how the rainy day funds could be accessed. Specifically, Proposition 1A would define "unanticipated revenue" and then establish spending priorities for that revenue. This measure requires that unanticipated revenues be directed, in this order, to: unpaid Proposition 98 funding obligations, the State budget stabilization fund (rainy day account), and outstanding budgetary borrowing. Additionally, Proposition 1 A establishes a reserve target for the State rainy day fund of 12.5% of General Fund spending. This target currently works out to approximately $12.5 billion, but would increase over time. In addition to the rainy fund provisions, several of the budget spending cuts and revenue increases are directly tied to the fate of Proposition 1A. Should this proposition pass, then several of the recently enacted taxes will be extended one to two years. Specifically, if Proposition 1A passes: the one cent increase in the State sales tax will be extended one year to June 30, 2012; the increase in the Vehicle License Fee will be extended two years to June 30, 2013; and the increase in income tax will be extended for two years until June 30, 2012. Proposition 1B - Education Finance This measure amends Proposition 98 to reflect the budget deal that was reached by the Legislature and Governor. In order to help close the budget deficit, the Legislature and Governor cut Proposition 98 funding for the 2007-08 and 2008-09 fiscal years and will pay those funds back over a longer period of time beginning in the 2011-12 fiscal year. This proposition is needed in order for those changes to be made and the payback provisions to be established. It should be noted that a portion of the funding mechanism for Proposition 1 B is contained in Proposition 1A, as a portion of these funds would come from the State's rainy day fund. As a result, Proposition 1B is linked to Proposition 1A, meaning that if Proposition 1A is not enacted by voters then the provisions of this measure will not go into effect regardless of whether the measure passes or not. Proposition 1C - California State Lottery This measure would modify the operations of the State lottery and allow the State to borrow $5 billion against future lottery proceeds. The State would then use the $5 billion in borrowed funds to help close the current budget deficit. In addition to allowing the State to borrow funds, this measure would increase the potential lottery payout, thereby attracting increased participation in the lottery. Proposition 1C also modifies the manner in which funding is provided for K-14 education. Under the current system, a portion of the lottery proceeds are provided to K-12 and community colleges; this proposal would take those funds and use them to repay the State borrowing with any excess funds going to pay down other forms of State debt. In order to make up the lost revenue from the lottery proceeds, this measure increases the Proposition 98 baseline for K-12 education community colleges, in essences backfilling the lottery proceeds with General Fund dollars. Proposition 1D - California Children and Families Act Funding (Prop 10) This measure would temporarily divert a portion of the Children and Families Act funding received from the State's tobacco tax. Specifically, this measure would redirect up to $340 million of available unspent reserves from the State First Five commission, and temporarily divert $268 million annually from State and county commissions ($58 million from the State commission and $214 million from county commissions). These diversions would be in place through the 2013-14 fiscal year. In addition to these temporary financial diversions, Proposition 1D would make some permanent changes to the California Children and Families Act. The three permanent changes contained in this measure are: A new requirement that the annual audits of the county commissions be sent to the county board of supervisors and county auditor, county auditor is also required to sit on the county First Five commission; A change in the allocation of the State commissions' funding to eliminate the mass communications funding; and A change to allow a county controller to borrow county commission funding for that county's general fund (any borrowed funds would have to be repaid with interest). Proposition 1 E - Mental Health Services Act Fundina (Prop 63) This measure would temporarily redirect some of the funding collected under Proposition 63 to support Early and Periodic Screening, Diagnosis, and Treatment (EPSDT) mental health services. Specifically, Proposition 1E would redirect $226.7 million in Proposition 63 funding in fiscal year 2009-10 and between $226.7 and $234 million in fiscal year 2010-11. Should this measure fail, these costs would be borne by the State's General Fund. Proposition 1 F - State Office Salaries This measure would provide that the California Citizens Compensation Commission could not increase the salaries of elected State officials (Statewide office holders, legislators, and Board of Equalization) in years when the State has a budget deficit. YORBA LINDA WATER DISTRICT MONTHLY SUMMARY BILLING CHART BILLING MONTH: March Matter Matter Date Task Order Name Number Ooened Amount CURRENT FISCAL YEAR 2008 -2009 Current Billing Total Billed to Date Total Billed 2007 -2008 March 26. 2009 Current Fiscal Year Prier Fiscal Year CONSTRUCTION CONTRACTS 002 7/31/2007 N/A $4,629.50 $7,647.50 $11,223.18 PROPERTY TAX ALLOCATION 030 $0.00 $967.50 OCWD ANNEXATION 040 1/13/1994 N/A $1,347.50 $7,185.00 $60,261.09 RICHFIELD SITE IMPROVEMENTS 042 $0.00 $545.00 SHELL 051 $387.50 $387.50 HIDDEN HILLS RESERVOIR 068 8/25/2003 $33,379.50 $100,696.26 S &S DEVELOPMENT AGREEMENTS 071 $2,000.00 $5,680.00 RWQCB 073 12/18/2002 1 $0.00 $636.21 $2,161.00 LAKEVIEW RESERVOIR 081 3%2/2005 $20,000.00 $0.00 $1,924.00 $36,645.72 NON - CONSTRUCTION AGREEMENTS 084 4/5/2005 $11,000.00 $4,810.00 $33,559.12 $15,888.25 CELL TOWER 085 7/28/2006 $15,000.00 $0.00 $1,012.50 $24,162.90 WATER RATESNVATER CONSERVATION 087 7/31/2006 $10,000.00 $7,451.17 $51,800.30 $26,960.50 BOD PROCEDURES 089 3/2712006 $5,000.00 $0.00 $12,522.50 $8,732.10 TOTAL $54,005.171 $224,563.391 $186,034.74 m z z 0