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HomeMy WebLinkAbout1991-07-25 - Board of Directors Meeting MinutesPage= ti., . July 25, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING July 25, 1991 The Regular Meeting of the Board of Directors of the Yorba Linda Water District was called to order by President M. Roy Knauft, Jr. at 8:30 a.m., July 25, 1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were Sterling Fox, Arthur C. Korn, Carl Scanlin, Vice President Paul R. Armstrong and President M. Roy Knauft, Jr. Also present were William Robertson, Secretary/General Manager; Cheryl Gunderson, Business Manager; Ray Harsma, Operations Superintendent; Michael Payne, Assistant General Manager; and, Barbara Bower, Secretary to the General Manager. PRESENTATION CALENDAR Item 1. Presentation of Award of Merit to student, Christy Throop for her science project on the subject of water conservation. Mr. Robertson reported that Miss Throop is ill so the presentation will be continued to the August 22, 1991 Board of Directors meeting. CONSENT CALENDAR Prior to voting on the Consent Calendar, Director Scanlin noted two corrections to the July 11, 1991 draft minutes. On a motion by Director Fox and seconded by Vice President Armstrong, the Board of Directors voted 5-0, to approve the Consent Calendar as follows: Item 2. Approval of Minutes - Regular meeting of July 11, 1991 as corrected. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of payment of bills, payroll and refunds in the amount of $220,478.87 on Check Nos. 7678, 8405 through 8407 and 8496 through 8579; and, Payroll Check Nos. 1543 through 1609; and, one wire to ACWA-HPIT in the amount of $16,867.76 dated July 25, 1991. Item 5. Approval of final Progress Payment to John T. Malloy, Inc., in the amount of $13,440.44; authorization to file a Notice of Completion; authorization to release the Labor and Materials Bond and payment of the 10% retention in the amount of $4,038.38, 35 days after the Notice of Completion has been recorded if no liens have been filed; and, authorization to release the Faithful Performance Bond in one year if no defects have been found in the water improvement in Richfield Road, south of Yorba Linda Boulevard. Page 2M July 25, 1991 Item 6. Acceptance of the Treasurer's Report for June 30, 1991. ACTION CALENDAR Item 7. Consideration of a one year extension to the Improvement District No. 1 Reservoir Storage Lease Plan. Mike Payne, Assistant General Manager, reported the current Reservoir Lease Plan expired on July 13, 1991. In order to continue with development, AW Associates needs an extension until the Elk Mountain Reservoir is completed. Mr. Payne reported the current Lease Plan adequately protects the District and the Lease funds are deposited in the ID-1 debt service account. On a motion by Vice President Armstrong and Seconded by Director Fox, the Board of Directors voted 5-0 to approve an Agreement with AW Associates for a one year extension to the Improvement District No. 1 Reservoir Storage Lease Plan; and, authorize the President and Secretary to execute the Agreement. Item 8. Consideration of the First Amended Joint Powers Agreement. Mike Payne, Assistant General Manger, reported the California Special Districts Association recently formed a Joint Powers Authority to administer their Workers' Compensation program. Director Korn reported the former Program CSDA was operated as a committee, however, with the new Joint Powers Authority it will operated manner similar to other governmental agencies. On a motion by Director Korn and seconded by Director Scanlin, the Board of Directors voted 5-0, to approve the First Amended Joint Powers Agreement of Special Districts Workers' Compensation Authority; and, authorize the President and Secretary to execute the Agreement. Item 9. Report on the City of Placentia Resolution No. 91-R-148. William Robertson, General Manager, reported on the City of Placentia's Resolution on water company surcharges. Mr. Robertson concluded it was appropriate for the District to open a dialogue with the City regarding the District's operation, cost of service and how rates are established. Following a general discussion on the content of the letter, and on a motion by Director Fox and seconded by Director Scanlin, the Board of Directors voted 5-0, to authorize the General Manager to send a letter to the City of Placentia's Administrator outlining the District's position on water conservation and water rates. DISCUSSION CALENDAR Item 10. Consideration of requests for support of candidates for ACWA Vice President. William Robertson, General Manager, reported the District received two requests for support of candidates for ACWA Vice President. Mr. Robertson then reported that neither candidate is close to the District and staff is not familiar with their current views on relevant issues. Following a general discussion the Board of Directors took no action on either candidate. GENERAL MANAGER'S REPORT Item 11. General Manager's oral report and comments. Mr. Robertson passed out the map to Saturday's picnic. Page July 25, 1991 STANDING COMMITTEE REPORT Item 12. An Executive-Administrative-Organizational Committee meeting is scheduled to follow the July 25th Board meeting. Item 13. A Finance-Accounting Committee meeting was scheduled for Tuesday, July 30, 1991 at 9:00 a. m. Item 14. A Personnel Committee meeting was scheduled for Tuesday, August 6, 1991 at 9:00 a. m. Item 15. Oral report Planning-Engineering-Operations. Committee meeting held on July 23, 1991. Vice President Armstrong reported the Lomas De Yorba Booster Pumping Station, ID-2 Reservoir Lease proposal, IICP Water Exchange MOU, AMP buyout, Well No. 10 and Springview Reservoir property sale were discussed at the July 23, 1991 Committee meeting. Item 16. Report on Public Information Committee meeting held on July 18, 1991. Director Fox reported the facilities tour, water conservation kits, letter to Placentia City Administrator and review of a draft of the 1991-92 Annual Report were discussed at the July 18, 1991 Committee meeting. INTERGOVERNMENTAL MEETINGS Item 17. Report on CSDA meeting, July 12. Director Korn attended and reported that nothing of interest to the District was discussed at the July 12, 1991 CSDA meeting. Item 18. Report on Planning Commission meeting, July 24. Director Korn attended and reported the Planning Commission discussed a proposed car wash on Yorba Linda Boulevard. Item 19. Report on WACO meeting, July 12. President Knauft reported that reclaimed water supply was discussed at the July 12th WACO meeting. Item 20. Report on City Council meeting, July 16. Director Fox reported on comments by the City Engineer regarding the City's sewer maintenance contract. Item 21. Report on OCWD meeting, July 3, 1991. Director Fox passed out copies of a table of ground water production statistics, a table of MWD water resources and a chart of runoff figures around the State of California. BOARD MEMBER COMMENTS Item 27. Director Fox. Director Fox discussed timeline for General Manager and/or Assistant General Manager to join Rotary and Chamber of Commerce. Page July 25, 1991 Item 28. Director Korn. Director Korn discussed that the General Manager may wish to join a different Rotary Club to spread out the District's coverage. Item 29. Director Scanlin. Director Scanlin reported on the School District meeting on July 24th regarding special assessments. Item 30. Vice President Armstrong. Vice President Armstrong commented on an article in Time magazine regarding the Colorado River. He will bring in the magazine so copies can be distributed to the Board. Item 31. President Knauft. President Knauft had no comments BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the activity calendar and made assignments through the end of August. CLOSED SESSION There was no closed session. ADJOURNMENT On a motion by Vice President Armstrong and seconded by Director Korn the Board of Directors voted 5-0 at 9:23 a.m. to adjourn to the next regular meeting which is scheduled for Thursday, August 8, 1991 at 8:30 a.m. at the District Boardroom. ~//Jv Z r William J. obertson General Manager/Secretary